CONCEPT OF A VALID MEETING AND REQUIREMENT OF A VALID MEETING

A valid meeting is a meeting that meets all the legal and procedural requirements necessary for
it to be recognized as a legitimate and binding gathering of participants. In other words, a valid
meeting is one that is conducted in accordance with the rules and regulations governing
meetings, and where all participants have been notified of the meeting and given the opportunity
to attend and participate.
Requirements of a valid meeting:
1. Proper notice: One of the most important requirements of a valid meeting is proper
notice. The meeting must be announced in advance, and all participants must be notified
of the date, time, and location of the meeting.
2. Agenda: A valid meeting must have a clear agenda that outlines the topics that will be
discussed during the meeting. The agenda must be circulated to all participants prior to
the meeting, and it must be followed during the meeting.
3. Quorum: A quorum is the minimum number of participants required to conduct a valid
meeting. The quorum is usually defined in the organization's bylaws or rules of procedure,
and it must be present for the meeting to be valid.
4. Participation: All participants must have the opportunity to attend and participate in the
meeting. This means that the meeting must be held at a time and location that is
convenient for all participants, and that all participants must have access to the necessary
technology or resources to attend the meeting.
5. Records: Minutes or other records must be kept of the meeting. The minutes must
accurately reflect the discussion and decisions made during the meeting, and they must
be distributed to all participants after the meeting.
6. Decision-making: A valid meeting must allow for meaningful decision-making. This means
that participants must have access to all necessary information and resources to make
informed decisions, and that decisions must be made in accordance with the
organization's bylaws or rules of procedure.
By meeting these requirements, a meeting can be considered valid, and any decisions or actions
taken at the meeting can be considered legally binding. It is important for organizations to ensure
that their meetings are conducted in accordance with these requirements to avoid any challenges
or disputes regarding the validity of the meeting or its outcomes.