Staffing

- Process of recruiting selecting, and training of men.

- Putting the right men in the job.
- Manning of organizational structure through proper and effective evaluation.

Nature of staffing
People centered (PE)
- concerned with all categories of personnel
Responsibility of all managers (RE)
- continuous engaged
Human skills (HU)
- human relation skills in providing guidance
Continuous function (CO)
- keeping filled

Importance of staffing
- effective use of resource
-Building higher morale
- Job satisfactory
Recruitment
- encouraging or influencing applicants.

Steps in recruitment
Job analysis
- Gathering and analyzing (job description, job specification)
Reacquisition of new employees
- written demand
Actual Recruitment of applicants
- Prospective applicants

Sources of Labor/ Applicants

Internal Source
- Within the company
- Advantage (Shorter training period)
- Disadvantage (Limited Pool of candidates)
External Source
- Outside the company
- Advantage (huge pool of applicants)
- Disadvantage (High cost)
Selection
- process of getting most qualified applicants.
Steps in selection
Reception of applicants (RoA)
- first stage if selection.
Preliminary Review (PR)
- Screening process
Application Form (AP)
- required fill in the application blank
Employment test (ET)
- test is an examination employee

Training
- systematic development
Adequate Performance
- Able to fulfill a need.

Common Types of Training

On the job rotation/ Job Rotation (OJT/JR)
- Given by a senior or supervisor.
Vestibule training (VT)
- Procedures and Equipment
Apprenticeship Training (Simulation) (AT)
- Personnel in skilled trades.
Classroom training (CT)
- Most familiar method of training.
Programming instruction (PI)
- Read material on a particular subject.
Management development program (MDP)
- Systematic process of training ang growth.

Other Experimental Training/ Recruitment Method and Terminologies

Coaching (COA)
- Counselling an Individual
In basket techniques (IBT)
- Placing a range of issues
Job rotation (JR)
- do various jobs
Case studies (CS)
- In depth analysis
Lecturing
- direct method
Business management game (BMG)
- gameplay
Role playing (RP)
- Realistic simulation “Real Life”
Special Project/ committee assignment
- Special Project is planned and assigned.
Committee
- In depth Study of the problem.
H.R.E.A.P
Human Resource Educators Association of the Philippines
Controlling
- Process of measuring and correcting activities
Nature of controlling
- Prevent crises
- Standardized outputs
- Appraise employee performance
- Update Plans
- Protect an organization’s Asset.

Control Process
Establishing Standards
- Focus on what he hopes to achieve.
Measuring Performance against the established standards
- Evaluating the results of the various activities.
- Time, Quality, Quantity, Cost (TQQC)
Comparison of actual performance
- Core of the control process.
Taking The corrective action
- Minor corrections or fine tuning may be necessary
Follow- Through
- Recommendations or recommending corrective actions.

Characteristics of Control.
Function of Control
- Control should be flexible.
- Attuned to the activity.
- Control should be economical
- Control must be forward looking
- Control should be easy to understand
Types of Control
- Controls should be used to standardize training.
- Controls used to standardize quality
- Controls are used to measure job performance.
- Controls designed to motivate personnel
- Controls used for planning future motivations

Control Methods and Systems

Behavior (personal) Control (BC)
- Direct personal surveillance.
- First line supervisor.
Output (Impersonal) control (OC)
- Measurement of outputs.
- Tracking production records.
Flexible Budget (FB)
- Calculates different expenditures.
Zero Based Budget (ZBB)
- Approach to planning and decision making.
Direct Observation (DO)
- Observational Study
- Collecting evaluative information
Direct Observation can be:
o Overt – Know the purpose of the observation
o Covert- Unaware of the purpose of the observation.
Written Reports
- Prepared of a periodic basis

Two Basic Types of Written Reports

Analytical Reports (AR)
- Interpret Facts
Informational Reports (IR)
- Only present facts
Steps on writing a report
- Planning the attack on the problem
- Collecting Facts
- Organizing the Facts
- Interpreting the Facts
- Writing the report

Audits
- Conducted by either internal or external personnel.
- Planned and documented activity

Types of Audits
External Audits (EA)
- Done outside
- Limited to financial matters
Internal Audits (IA)
- Performed by org.’s own personnel
Management Audits (MA)
- Look at the areas.
Break even Charts (BeC)
- Relationship of operations to profit.
Time Related Charts and Techniques
- Critical Path Method (CPM) and the Program Evaluation Review Technique (PERT)
- Tool to plan and schedule. ^^

Management By Objectives (MBO)

- Setting objectives
- Controlling Purposes
Management Information System
- Provide Information

Quality Control
- Setting up quality standards
Production Control
- Backbone of any production system
Tools Used on Production Control
o Gantt Chart – Illustration of production scheduling.
o PERT (Program Evaluation Review Technique) – Arrow diagram to identify the
Critical Path Method (CPM).
o EDP (Electronic Data Processing) – System or computer and information system
used in production scheduling.

Inventory Control
- Essential Sequence of a business operation.
- Supervision of supply.

Economic Order Quantity

- Most economic level of inventory.
- The framework to determine order quantity is called Wilson EOQ Model or Wilson
Formula.
Maintenance of Inventory

Identification of Inventory
Alphabetical
- Same predetermined scheme
Mnemonic
- Letters in some combination.
Numerical
- Use of numbers
Sign
- Use of symbols
Combination
- The use of any two above ^^

Control by Reports
- Direction for organizational control
Various Types of Reports in an organization
Profit and loss statements (PaLS)
- Summary of financial Performance.
Balance Sheets (BalS)
- Statement of A,L,C
Budgets
- Estimate of Income
Performance Appraisal (PerAp)
- Review and discussion of employee’s performance.
Annual Reports (AnRep)
- Formal financial Statements.
Project Reports (ProRep)
- Gives account to the project proposal.
Sales Reports (SalRep)
- Business report of sales results.