Industry Briefing

Expression of Interest for the Provision of a Business

Management Solution (CDPP09/2016-17/EOI)// 7 April 2017
Agenda
1. Welcome
2. Overview of the CDPP
3. Introduction to the Opportunity
4. Probity Arrangements & Key Contacts
5. Overview of the EOI Process
6. EOI Requirements
7. EOI Form of Submission
8. Questions
The Office of the Commonwealth
Director of Public Prosecutions
David Adsett
Deputy Director
National Business Improvement and International & Specialist Agencies
The CDPP
• The CDPP was established under the Director of Public Prosecutions Act 1983
and began operations on 5 March 1984.

• We are an independent prosecution service established by Parliament to

prosecute alleged offences against Commonwealth law.

• In carrying out our function of prosecuting we interact with a variety of

Commonwealth and State agencies who investigate Commonwealth offences.

• These include large agencies like the AFP, ASIC, ATO, DHS as well as smaller ones
such as Comcare, CASA, NMI, AEC, ABS.
• We are a Commonwealth statutory agency with 417 staff working in offices in
Canberra, Sydney, Melbourne, Perth, Adelaide, Hobart, Darwin, Brisbane,
Townsville and Cairns.

• Our annual budget for 2017-18 was based on last year’s forward estimates is
$90,076,000.

• Our strategic aim is to provide an effective and efficient prosecutions service

that contributes to a fair safe and just Australia where Commonwealth laws are
respected and offenders are brought to justice and potential offenders are
deterred.
Introduction to the Opportunity
Setting the scene
• CDPP receives a wide variety of work and works in a variety of courts,
what we do may be simplified

• Current process involves

– Receipt of information
– Work on information including applying knowledge and processes
– Various decision points along the way
– An output

• Current system is rudimentary and immature

• There is little automation and the systems do not interact well

EOI Vision Statement:
“To provide a secure, flexible and contemporary system that supports the business
processes of the CDPP and offers end to end case management with embedded
document and workflow management functions. The system will provide the CDPP an
efficient and effective business tool for managing information related to criminal
prosecution matters.”

Successful submissions will offer an innovative, value for money business

management solution that will allow the CDPP to:
• Realise increased efficiency and effectiveness in providing independent
prosecution services
• Improve engagement with partner agencies and stakeholders
• Modernise our business practices
Probity Arrangements

Scott Alexander
BMS Procurement Advisor
Partner, Deloitte Consulting
Briefing context and probity arrangements
• All information is provided solely for the purpose of informing industry of
the opportunity and to assist in responses to the request for EOI

• The industry briefing does not amend the EOI

• Any change to the EOI will be made via an addendum issued on AusTender

• CDPP reserves its right to develop or not proceed with the opportunity as
appropriate

• All questions should be directed to the Contact Officer

Key Contacts

Contact Officer Probity Adviser

Joshua Klose Harry Dunstall

Commonwealth Director of Ngamuru Advisory
Public Prosecutions

bmsolution@cdpp.gov.au hdunstall@ngamuru.com
Overview of the EOI Process
Indicative timetable
Milestone Date
EOI Release Tuesday 4 April 2017
Industry Briefing Friday 7 April 2017
Enquiry Cut-off Date Tuesday 18 April 2017
Closing Time 2pm Wednesday 26 April
Evaluations Complete Wednesday 12 May 2017
RFT Release Date TBC
 EOI RFT Completion

• EOI in market • Preparation of RFT • Finalisation of Service

• Industry briefing • RFT in market Agreement
• EOI evaluation • Proposal evaluation • Award of Service
Key Activities
• Determine the best delivery Agreements
model for the Business
Management Solution

Submissions 2pm, 26 April

close: 2017
Key Dates TBC TBC
Respondents 15 May 2017
notified:

• Respondents notified of the
Outcome (market
outcome of their submission
perspective)
• CDPP may issue clarification
• Preferred suppliers
announced
Service Agreement awarded
• CDPP may invite suppliers to
provide a presentation

Undertaken within a probity framework overseen by an independent probity advisor

EOI Requirements

Joshua Klose
Project Manager
Business Management Solution
The EOI
• The EOI establishes the terms and conditions of this
procurement activity

• The Minimum Content and Format Requirements in

Attachment A of the EOI are mandatory

• Submissions that are not compliant with the Minimum

Content and Format Requirements will be excluded from
evaluation
Attachment B – Requirements
• Requirements have been kept at a high level to encourage
innovative responses which will improve the CDPP’s day-to-
day business

• Requirements have been separated into functional and

non-functional (3.1 and 3.2)

• Anticipated minimal need for data and document migration

(3.3)
Attachment B – Requirements
• Other considerations: responses should address the
specific considerations detailed at section 3.4.

• Respondents are asked to detail any and all assumptions

made when responding to the requirements (Attachment G,
1.3)
Contextual Diagram
Attachment C, page 19
EOI Form of Submission

Sarah Morison
BMS Procurement Advisor
Manager, Deloitte Consulting
Preparing your response
1. Cover Sheet (Attachment F): contact person must be
authorised to represent the Respondent
2. Respondent’s Declaration (Attachment H): must be
completed and signed
3. Form of submission (Attachment G):
• The CDPP is looking for innovative solutions
• There is no prescribed format for the responses
• Evaluation criteria are unweighted
Attachment G – Form of Submission
• Response to evaluation criteria 1: Solution
• The CDPP asks that you complete the table at Attachment G, 2.2
referencing where in your response you address the CDPP’s
requirements
• Respondents are reminded to address all considerations in
Attachment B and to detail any and all assumptions made when
responding to the requirements

• Response to evaluation criteria 2: Previous experience

• The CDPP requires respondents to provide details of previous
experience in delivering similar projects
Attachment G – Form of Submission
• Response to evaluation criteria 3: Project management
strategy
• The CDPP asks that you provide an overview of your intended
project management strategy, noting that the full requirements of
the working solution have not yet been announced

• Response to evaluation criteria 4: Risk and quality

management
• The CDPP requires Respondents to provide a risk and quality
management plan that underpins the provision of the solution
Attachment G – Form of Submission
• Response to evaluation criteria 5: Innovation
• The CDPP will consider the extent to which your response provides
an innovative, that is a novel and advanced, solution that addresses
our needs.

• Response to evaluation criteria 6: Indicative price

• Respondents are asked to use a work breakdown structure as the
basis for presenting their indicative price
• Pricing should include all license fee options, implementation fees,
software maintenance fees, travel allowances and reimbursable
expenses
Guidance on Preparing Responses
EOI Submission Tips
• Lodge your submission on time
• Address all requirements to demonstrate your ability to provide a
business management solution
• Don’t be afraid to say “no” – admit what your solution cannot provide
(be specific)
• Respond to each of the evaluation criteria
• Provide factual and focused responses, using examples
• Ask questions
• Be succinct, avoid broad or vague statements
• Avoid irrelevant marketing material
Submissions on AusTender
• Upload of Submissions must be completed before the ATM Closing time
2:00pm ACT local time
Wednesday, 26 April 2017
• Ensure you adhere to the CDPP’s form and content requirements for
electronic formats
• Receipts are issued on screen and a copy is emailed
• Call the AusTender Help Desk immediately (before the submission box
closes) if you experience technical issues or require assistance.
• Practice the upload process using the demo ATM available at
https://www.tenders.gov.au/?event=public.atm.show&ATMUUID=6709
3F00-9600-45A7-5D623478A28027BF
Questions
Questions?