Group 3 Collective Project, Project #1

Smart Santa Doll with

WiFi Surveillance
Camera - Project

Prepared by

Benjamin Peng

Rou Xin Li

Zi Han Zhao

Shi Jie Zhou

Apri 21, 2023

Introduction
Title: Smart Santa Doll with WiFi Surveillance Camera - Project Management
Introduction

The newly designed product, The Smart Santa Doll with WiFi Surveillance
Camera, is a revolutionary initiative intended to develop and provide an innovative
product to our electronic wholesaler client. Our team targets to manufacture a Santa
doll, integrated with a surveillance camera and contains WiFi access. We are inclined
to produce the product that can elevate the customers experience on smart Santa
dolls, by embedding in phenomenal features. This project is extremely important to
our organization’s development and growth. It is also a key factor to maintain our
position on the top of the electronics industry, which is constantly improving.

Our competent PM team, led by ZiHan Zhao, will utilize the best practices and
industry standards to ensure a seamless product development and implementation
process. The project will include a wide variety of approach that contains
methodologies, e.g. Agile, Lean, or Scrum, allowing the project to be easily
collaborated, allows efficiency, and modification throughout the project
management process.

Key Objectives include:

1. Developing and designing a Santa doll embedded with an advanced
surveillance camera and contains WiFi access.
2. Manufacturing a total of 750,000 units to match the wholesaler's order within
the agreed timeframe.
3. Accomplishing a superlative customer satisfaction and receive positive reviews
for users.
4. To achieve these objectives, the project will be divided into 5 stages, including
initiation, planning, execution, control, closing.
5. Transparent and constant communications with stakeholders, and client, will
be focused on throughout the project to ensure a healthy relationship between all
stakeholders and the accomplishment of this project.

The PM team is ready to solve any challenges that may arise during the
project and prepare for any possible risks. Our active risk management strategies,
and our mature problem-solving skills, will keep us on track to complete the project
higher than our expectations.

We are thrilled to embark on this mission, showing the market our expertise and
ability to innovate a revolutionary product, the Smart Santa Doll with WiFi and
Surveillance Camera. With our work ethics, we are looking forward to creating an
innovative product that elevates our market presence and adds significant value to
our customers.
Schedule
WBS
Detailed Schedule

Gantt Chart
Task Clarification
1. Reports: Prepare and submit various reports related to the project such as strategy,
budget, progress, and test reports.
2. Confirm with all Parties: Come to a consensus between all parties upon, the scope,
objective, requirements etc..
3. Define Objective: Set a clear goal.
4. Identify Stakeholders: Identify all groups that have a determined role in the project.
5. Develop Schedule: Develop a detailed schedule that outlines the timeline for comple
ting each task in the project plan.
6. Confirm Project KPI: Identify the key performance indicators (KPIs) This will be
utilized to measure the project’s success.
7. Identify Relevant KPIs: Identify the KPIs that are most relevant to the project, such as
SPI, CPI, Quality Metrics, Risk Metrics, and Resource Utilization.
8. Monitor and Report KPIs: Continuously monitor and report on the project's KPIs to
make sure the project is on track.
9. Review and Adjust KPIs: Regularly review and adjust the project's KPIs if it is needed t
o ensure they remain on track.
10. Set up Production Line: Set up the production line required to produce the Smart
Santa Doll.
11. Conduct Risk Management: Identify potential risks to this project, analyze the likelih
ood and impact of each risk.
12. Identification: Identify the potential risks to the project.
13. Analysis: Analyze the likelihood and impact of each risk.
14. Evaluation: Evaluate the risk response options.
15. Response: Execute the selected response plan.
16. Execution of Procurement Plans: Execute the procurement plan to acquire the neces
sary goods and services required for the project.
Cost
Production Material
Camera production materials
1. Image sensor like CMOS or CCD
2. Lens
3. Image processor
4. Circuit board, like capacitors, resistors, and transistors
5. Power supply
6. Wiring tools
7. Screwdrivers
8. Soldering equipment

Client Feedback:
The power cruise of the camera is too short, it is not waterproof, and the hiding effect of the
camera is not good。
New design
1080P HD Recording Video Resolution High-quality 1080P HD camera lens can record stunning high-
definition video, allowing you to see clearly and clearly in any room of your home or office.

Easy to use Built-in powerful magnet can absorb ferrous materials. Fully programmable via app. Find
the WIFI name of this camera to sync to your smart phone without network status; in the network status,
please find the WIFI name of this camera, then connect the camera to your home WIFI through the app.

Automatic Motion Detection Recording with motion detection function, it will automatically take
pictures if abnormal behavior detection is detected. You can log in to the App to see what's happening in
real time, so you don't have to worry about missing important things.

Long-lasting battery life Can work for about 60 minutes after fully charged, supports recording and
charging at the same time, so you never have to worry about running out of battery.

Critical Path
 Task Projec Conducting Execution Monito Project Complete Sea
t risk of r executio project transportatio
planin managemen procureme project n and acceptanc n
g t nt proces control e
plans s

Immediate P1 C1 E1 M1 P2 C2 S1
Predecesso
r

Expect date 5days 3days 8days 4days 5 days 1day 10days

For this whole project takes about 36 days, but in the execution of procurement plans, the whole
plan may be delayed by one day due to some uncontrollable factors. Because that, the closing time
of our entire project may be delayed by one day

Supply Chain Schedule (Simple)

Raw Material List
Doll Components:
a. Fabric -Santa's clothing
b. Stuffing material - doll's body
c. Plastic - doll's head, hands, and feet
d. Sewing materials (thread, needles, etc.)
e. Paints and adhesives -detailing
WiFi Feature Components:
a. WiFi module (e.g., ESP8266 or ESP32)
b. Microcontroller (e.g., Arduino, Raspberry Pi, or similar)
c. Printed Circuit Board (PCB) for connecting components
d. Resistors, capacitors, and other required electronic components
e. Wiring and connectors
Camera Components:
a. Camera module (e.g., CMOS image sensor)
b. Lens and lens housing
c. Infrared LEDs for night vision capability (if required)
d. Camera control circuitry
e. Wiring and connectors
Power Supply:
a. Rechargeable battery (e.g., Lithium-ion)
b. Battery charger circuitry
c. Power management components (e.g., voltage regulators, capacitors, etc.)
d. Cabling and connectors
Packaging Materials:
a. Packaging box
b. Protection (e.g., bubble wrap, foam inserts, etc.)
c. Instruction manual and warranty card
d. Labels and branding materials
Milestones

Prototype testing & confirmation

Sampling basis

   ·In order to make the production and delivery process smooth, we have carried out
sampling tests in the factory in advance

·Based on the statistical hypothesis testing knowledge， 385/750000 samples were

selected for sample testing of our target， here are some pieces of evidence for
sampling testing：   

—Desired confidence level: In general, a confidence level of 95% is an appropriate

choice, indicating that a 95% probability of the toy model being sampled can
represent the overall situation.

—Desired accuracy: Accuracy is the deviation between the obtained sample and the
population. In general, the accuracy should be controlled within a certain range, such
as 5%. Based on the above two factors, the following formula can be used to
calculate the sample size: n = (Z^2 * p * (1-p)) / (d^2) Plug in the data to get:

n = (1.96^2 * 0.5 * (1-0.5))/(0.05^2) ≈ 384.16

Therefore, the number of samples should be controlled at about 385.

   The sampling of prototype testing heavily affected The provisioning of later
processes of the orders， including the supply chain of the headquarter in
Guangdong and others branches Philippines， Vietnam, and India. 

    Our goal is to give the ordering party as highly satisfactory feedback as possible
after a  sliver sample inspection.

   The quality results of the silver sample testing were satisfactory with 380/383
samples qualified， much higher than expected. The ordering party， they have
some expectations for functional innovation of the prototype of the design and look
forward to further progress.

Golden sealed sample confirmation

     After receiving the suggestions from the clients, we promoted functional item
properties with a new design and confirmed the production and delivery of the final
model. 

Production process confirmation

  Sum: After the test of silver and golden samples, our total production will be
385+750000=750385 in total.

  Production process: Preliminary model sample production + ordering parties

expected model production

start date of prototype production：6/2

start date of golden sample production：7/2

Risk management
  

Risks descriptions Severity and Solutions to Minimise Risks

Risk
scores（ho
w bad  if it
did
happen）

A large number of defective
goods were found in the
sampling process
during the sampling testing of
385/750k， defective goods
determined the quality， order
management, and  delivery date，
the most serious may affect the
trade of qualified also directly
influenced the delivery
8 1. avoid huge of defectives
goods occurs should be in the
three perspectives to reach high-
quality control： raw materials，
processing, and final
inspection.2.plan the reasonable
KPI to reach the high
achievement of monitor of
quality control

Low satisfaction with the a big gap between the expectation 9 innovation（especially on the
prototype sample of the order staff and the process outlook and function）， Try to
cannot be advanced quickly get  above the average
feedback on the first 
Toys  were found  overdue the budget and huge of 10 1.complete inspection of quality
unqualified after the delivery losses due to these problems control before delivery to the
to the USA （including the  transportation of USA2.Check whether it is the
defectives，  external production
supplier's problem, if it is, it will
fees， labors fees etc）Critically
not be our responsibility
damaged to the credibility of the toys
company and future development

transportation  failures of undeliverable 9 noticed  details of

orders（ ex：during the delivery（time，quantity，trans
customs inspection before portation ）avoid these mistakes
arrive in USA ，delay  in to prevents massive loss
delivery time ）