Assignment No.

Mr. Tushar Prakash Mhamunkar

ID – SPJ1162
PG in Advance Project Management
 Contents

1) Executive summary………………………………………….
2) Project Charter. ……………………………………………….
3) Organization details. ……………………………………….
4) Scope statement/WBS. ……………………………………
5) Resource Breakdown Structure. ………………………
6) Risk Register. …………………………………………………..
7) Schedule. ………………………………………………………..
8) Project cash flow. ……………………………………………
9) Project Closure Remarks. ……………………………………………

Revision History
Date Description Author Version Comments

1
 Executive summary

We are a pioneering technology leader that works closely with pharma, chemical,
agrochemical and food customers to create the future of industrial automation through
precision, innovation and customer insight. We design and deploy products and systems,
that are transforming manufacturing and process automation in globally sustainable ways.
Inspired by our legacy that spans across seven exciting decades, we continue to be driven
and defined by passion, perseverance and pursuit of perfection – to be problem solvers, risk
takers and true partners in the growth of all our stakeholders.

We are known for our values & employee friendly climate. However, the challenges are not
limited to the equipment they buy. Our solutions have to address their broader business
challenges: quality, people, efficiencies, ROI. When we propose a solution, our clients have
to feel comfortable that we know what we talking about and that we will give them the best
solution.

We have to know and understand processes, applications, and challenges. Our clients do not
want us to just build a mixer; they want us to know mixing. Similarly, we have to know
granulation, coating, drying and the other critical process unit operations. We learn their
entire process, the operating environment and all the factors affecting their manufacturing
operations.

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 Project Charter
 BUSINESS CASE
 PROJECT OBJECTIVES
 KEY STAKEHOLDERS
 PROJECT SUCCESS CRITERI
 HIGH LEVELREQUIREMENTS
 PROJECT RISKS
 MAJOR MILESTONE
 SUMMARY
 BUDGET
 HIGH-LEVEL ASSUMPTIONS, DEPENDENCIES AND CONSTRAINTS
 ASSUMPTIONS
 DEPENDENCIES
 CONSTRAINTS
 EXCLUSIONS
 CORE TEAM & ORGANIZATION CHART
 ASSIGNED PROJECT MANAGER
 CORE TEAM
 PROJECT SPONSER
 STAKEHOLDER ANALYSIS
 STAKEHOLDER REGISTER

Business Case

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The project is about setting up of granulation suite at Aurobindo Pharma
(South Africa). Aurobindo Pharmaceutical being our old client the trust &
faith the client shows on us turn for repeatability of orders.

To deliver the 5-granulation line for South Africa project by 16th June 2020
compatible with SCADA (21 CFR part 11).

Project Objectives
• To manufacture the equipment as per the user requirement.
• To coordinate with internal team and meet the delivery timelines &
support their technically team to match their utility criteria.
• To create a user-friendly environment (Customer delight).
• To assist customers in resolving their queries related to online support
(SCADA) capture system through IT help-desk and technical support
(Customer Satisfaction).

Key Stakeholders
 Technical Support Team (IT Support)
 Documentation Team out sourcing if required.
 Customer Engagement /awareness team.
 PM Team
 Project sponsors / Finance department
 Procurement & Planning Team
 Outsourced – IT Service Organization
 External vendors: Manufacturers & Suppliers
 Regulatory authorities
 Auditors (Internal & External)

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Project Success Criteria
 To achieve the techno-commercial criteria & meet the delivery
timelines.
 Liaising with expert vendors for the development of the SCADA system
linked with 21.
 Milestones include set of tasks as per the timelines, achieving them on
time will meet the targeted delivery.
 Repeatability of orders due the quality product & on time delivery up
roach.
 Online technical support service will be added feature resulting in
uniqueness.

High-level Requirements
 Business Requirements:
o To meet the client needs.
o Documentation to be as per regulatory norms.
o Customer should be able to purchase special printer which is
synchronized with software version for its audit trail & batch
report.
o Service should be reliable, secured, and easy to use.

 Technical Requirements:
o The technical drawing & software version to be as per client
requirement (Validated plant).
o The technical parameters in the software to be followed as per
our requirement.
o The customer support should be available on time so that the
production of the client does not hamper.

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Project Risks
 Lead time for delivery of sub assembly parts.
 Customer adaptability to the new requirement as per 21 CFR part 11
requirement.
 Tight timeline should not hamper the quality of end product.

Major Milestones
Milestone 1: To achieve the technical approvals i.e. documentation & technical
drawing within 1-week time for the order release date.

Milestone 2: To coordinate with the internal team to achieve set task & the
delivery timeline i.e. 16 weeks from technical approval (16th June 2020).

Milestone 3: Delivery of the order with online support if any deviation is

observed.

Summary Budget
Summary Budget
INR _ Lakhs.
Factors/Considerations -
1. Complexity and the number of features in the granulation suite.
2. The manpower charge.
3. Technical document / drawing.
4. Development approach (up gradation in technology)
5. Number of platforms to be developed (SCADA etc.)]

High-level Assumptions, Dependencies and Constraints

 High level assumptions – customers have access to internet and can use
SCADA application over Ethernet.

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  High level constraints - Additional charges for development in SCADA
as per rising operator requirement.
 High level dependencies – The available manpower to complete the
project.
Assumptions
Assumption Impact
Customers are tech-savvy. More customers will use the
feature
Production batch are Efficient and effective
successful. process of end product
(capsule).
Dependencies
Dependency Impact
Software team The result of alarms, audit
& batch report for
production team.
External Stakeholder Without the control panel,
AHU & scrubber we can’t
execute the trails.
Constraints
Constraint Impact
Integration of new up Different platforms may
gradation as pre-USER have security concerns as
requirement. well as higher turnaround
time.
Charges for the Special Customer should get a
Service reasonable trade-off
between comfort and cost.
Strategy
Promote SCADA system.
Develop the system which is
user friendly for order
repeatability.
Strategy
Visit the software house for
timely update to maintain
the timelines.
Encourage internal team to
pitch more for timeline.
Strategy
Understand the user
requirement & plan
accordingly to build a
software.
Price the feature so that
customer feels the
advantage and company
also saves cost on process.
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Exclusions:
 Providing the requirement of client outside the scope.
 Rising software changes after commissioning.
 On-premise/Remote support.

Core Team and Organizational Structure

Assigned Project Manager

Mr. Tushar Prakash Mhamunkar – Project Manager

Core Team

Name Function Role Need*

Mr. Manjrekar Organization Lead EVP To take charge
of the overall
activity.
Mr. Prabir Order finalization. Sr. VP sales Authorization
of work order.
Mr. Bangera Planning initiation Manager Responsible for
planning initiation
activities.
Mr. Bhave Procurement Manager Responsible for
execution purchase procurement
activities.
Mr. Despande Finance lead Commercial Funds release
head on time to
vendors.
Mr. Tushar Project Project Manager Execute the
Mhamunkar management. project

Project Sponsor
Mr. Ashish Banerjee & Mr. Subroto Banerjee – Business Partners & Directors.
Project Name – Manufacturing the granulation set-up for a R&D lab.

8
Project Scope Statement

Project Name – Granulation line set-up for a R&D lab.

As per the received purchase order the deadline of the project is by

Spetember 2020.

We need to ensure all the required work and only the required work
necessary to complete till the project is accomplished. Any work that
does not support the needs of the project is out of scope & should not be
performed.

The scope statement will help us to make decision and the team can
communicate easy and also easy understanding for the stakeholders.

The aim of the scope statement is understanding the deliverables, what

we need to achieve within the targeted schedule, understanding &
communicating/aligning our stakeholders.

Delivery Date – September 2020 i.e. 14 to 16 weeks after receipt of

advance payment.

Payment structure 90% advance payment along with order

confirmation.

The delivery date is our main focus with customer satisfaction.

Closing of all necessary approvals on drawing by 2-3 weeks from today.

Planning & procuring of raw material as per schedule timeline

understanding the constrains & lead time of necessary material.

Daily updating the project status to client, if any delay reporting needed
ASAP to avoid the lag time.

Transportation – F.O.B JNPT port, duly packed in seaworthy export

packing.

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Stakeholders:

Stakeholder Register: -

Depending upon the priority categorizing the stakeholder’s as follows

 Dominant
 Discretionary
 Dangerous
 Demanding
 Core or Definitive
 Dependent
 Latent or Dormant
 Non-Stakeholder

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STAKEHOLDER ANALYSIS MATRIX

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 Auditors

Sales & Regulatory

Marketing team authorities
MANAGE
KEEP CLOSELY

SATISFIE
D Precise
Universal Ltd
engineering

Project sponsors
/ Finance
department Pilani

Customer
Procurement &
Engagement
Planning Team
/awareness team.

PM Team

Chase Bright Atherva FBD

Steel ltd assemblies

Paras
Zabs Valves
Engineering

KEEP Technical
MONITOR
Documentation Support Team
(MINIMU INFORME
M Team D (IT Support)
EFFORT)

Outsourced – IT
Service
Organization

LOW HIGH

INTEREST

12
Organization Chart

Simple organization chart representing our top management and co-

team members.

VISION & MISSION

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To sound globally in pharmaceutical sector as a top manufacturer.

Exploring new partnership to build the network globally.

Achieving financial growth rise by 30% w.r.t previous turnover.

Being a reputed firm in manufacturing sector of pharmaceutical equipment's our main aim
is on time delivery of end product understanding the user requirement & urgency of
production at user end.

The finished product that we would deliver should provide us repeat order for
organizational growth.

However, the challenges are not limited to the equipment they buy. Our solutions have to
address their broader business challenges: quality, people, efficiencies, ROI.

When we propose a solution, our clients have to feel comfortable that we know what we
talking about and that we will give them the best solution.

We have to know and understand processes, applications, and challenges. Our clients do not
want us to just build a mixer; they want us to know mixing. Similarly, we have to know
granulation, coating, drying and the other critical process unit operations. We learn their
entire process, the operating environment and all the factors affecting their manufacturing
operations.

We have a long tradition of continuous learning so we can be prepared to address the

challenges of today-and tomorrow.

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PLANNING FOR REVIEW ON PROJECT PLAN (MINDMAP)

Initiation Marketing &

Sales

Plan Review
  Design approval.
 Create O.A.
 Invitation letter to all respected
 Payment terms update.
authorities.
 Complete conference review.
 Verify date for other deliverables.
 Provide PO.
 Complete project plan
 Email industry contacts.
 Reserve resources
 Send details to marketing  Order exhibitor stands
 Set up conference email address
Venue Procurement:
 Identify suppliers
 Send product specs
 Receive quotes
AV Providers:
 Shortlist suppliers  Verify scope as per PO.
 Select suppliers  Check acknowledge/acceptance emails
 Complete POs  Send invites to email lists
Procurement/
 Order summary review.  Monitor the procurement flow w.r.t deadline:
Planning
 Scope review.  Client daily updates schedule planning.
 Installation/engineer available  Update resources received.
 Timeline finalization.  DQ, IQ & OQ date.
 Create project plan.  Work with marketing (if needed)
 Evaluation if problem arise on  Monitor documentation approval with stage wise flow.
 Client conference date site.
confirmation.  Project closure.
 Closure date.
 Overall review.

Project
Management

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Cashflow in Project Management
The primary objective of the cash flow statement is to help management in taking a decision and making a plan
by providing current information on cash inflow and outflow of any accounting period.

A cash flow statement means statements relating to information regarding the inflow and outflow of cash.
Nowadays, in preparing financial statements, the cash flow statement is considered as an important element.
Generally, a cash flow statement is prepared for a particular period or a financial year.

Cash Flow Statement

For the Year Ending 31/12/20

Cash at Beginning of Year 15,700

Operations
Cash receipts from customers 693,200
Cash paid for
Inventory purchases (264,000)
General operating and administrative expenses (112,000)
Wage expenses (123,000)
Interest (13,500)
Income taxes (32,800)
Net Cash Flow from Operations 147,900

[42] Investing Activities

Cash receipts from
Sale of property and equipment 33,600
Collection of principals on loans
Sale of investment securities
Cash paid for
Purchase of property and equipment (75,000)
Making loans to other entities
Purchase of investment securities
(41,400
Net Cash Flow from Investing Activities )
[42]
Financing Activities
Cash receipts from
Issuance of stock
Borrowing
Cash paid for
Repurchase of stock (treasury stock)
Repayment of loans (34,000)
Dividends (53,000)
(87,000
Net Cash Flow from Financing Activities )

Net Increase in Cash 19,500

Cash at End of Year 35,200

Communication plan
A communication plan is a policy-driven approach to providing stakeholders with information.
The plan formally defines who should be given specific information, when that information should be delivered
and what communication channels will be used to deliver the information.
The communication process is made up of four key components. Those components include encoding, medium
of transmission, decoding, and feedback. There are also two other factors in the process, and those two factors
are present in the form of the sender and the receiver.

Description Frequency Method Audience Owner

Name of the How Often it Method of Who will receive the
communication will happen Communication communication Who is responsible
EVP, project manager, PMO &
Kick-off meeting Once Team meeting sales representative. Project Manager
Email/Collaboration
Initial Project details Once tool Project Team Project Manager
Project grooming & Email/Collaboration
clarification SOS tool Project Team Project manager
Daily Team meeting Daily Team meeting PM, Team Members Project Manager
Email/Messaging Customer, Project Manager,
Daily Progress Report Daily Software Business Head, Account Head Site In charge
Approval Status Weekly Email Customer, Project Manager Project Manager
Budget Tracker Monthly Email/SharePoint Accounts, Business Head Project Accountant
Material In
SCM, Project Manager, Planning charge/Stores
Stock Register Fortnight Email/SharePoint team manager
Project Status Weekly Email/SharePoint PM, stake holders Project manager
Email / Management Risk Manager, Program
Project Risks Updates Weekly meeting Manager, Project Manager Project Manager
Stakeholder Register SOS Email / Broadcast Stakeholders Project Manager
Project Closure
meeting Once Team meeting Project manager, PMO, VP Project Manager

Risk Register.

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Work Breakdown Structure & Resource Breakdown Structure.

Work breakdown structure (WBS) is “a hierarchical decomposition of the total scope of work to be carried out by
the project team to accomplish the project objectives and create the required deliverables.” In the tree structure of
a WBS, project deliverables and activities are broken down into manageable parts, making it easier to estimate
required resources and costs, create a realistic schedule, and control each stage of a project. A work breakdown
structure is especially useful for bigger projects that involve many elements.

The representation of WBS & RBS is prepared via MS project software 2016.

Represented below is the work breakdown structure.

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Represented below is the RBS

Resource sheet:

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Project Closure:

Timeline

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