Ictcred 2022-Guidelines For Preparing Oral Presentation and Poster Fix

The 7th International Conference on Tropical
and Coastal Region Eco Development 2022

Semarang, 20-22 September 2022
ONLINE PRESENTATION REQUIREMENTS
Each presenter of accepted paper for ICTCRED 2022 is required to prepare and upload
a pre-recorded video of their paper presentation. The format, duration and resolution
of the video can be found below In the Recording Software and Tools section. In the
following, we provide instructions on software packages and tools that you can use to record
your video. Please make a presentation using PowerPoint and then recording it using Zoom with
local recording options might be the simplest option.
Please submit your video file the latest on September 18th. 2022
GUIDELINES FOR PREPARING YOUR ORAL PRESENTATION

and POSTER:
ORAL PRESENTATION
Duration : Maximum 10 minutes

Size : Max. size 1 GB.
Resolution : Minimum resolution: 720p(HD). Maximum resolution 1080p(FHD)
Aspect ratio : 16:9 (do not use square aspect ratios)
Format : mp4
Format for file name : 1st Name Author_Title
Format for 1st slide : include Title, date of presentation, ICTCRED logo, and Photo
(Bottom Right Corner)
Language : English
Format for first slide of presentation : Figure 1
Example of Oral Presentation: https://bit.ly/Exp_Oral_Presentation
The due date for submission on 18 Sept 2022 at 23.59 WIB/ 11.59PM GMT+7
Conference Secretariat:
Faculty of Fisheries and Marine Science, Diponegoro University
Jl. Prof. Soedarto, SH, Tembalang, Semarang 50275, Indonesia
Email: ictcred@live.undip.ac.id Website: http://ictcred.undip.ac.id
Figure 1. Format for first slide of presentation
POSTER
1. Each poster must be presented both portrait and landscape version.

2. Portrait version will be uploaded in the official website of Faculty Fisheries and Marine
Science for attendances who might interested to see the details.
3. Landscape version will be presented live in the plenary session.
4. All posters should be prepared in advance and send to the conference committee in JPEG
format.
5. Poster must be written in English.
6. Portrait version should contain the title, the list of authors, abstract, introduction,
method, results, and acknowledgment.
7. Landscape version should contain the ICTCRED logo, the title, the list of authors,
the presenting author’s photo (Bottom Right Corner) and the portrait version
of poster (see Figure 2). Example of Poster : https://bit.ly/Exp_Poster
8. Title must be in upper case.
9. The presenting author’s name must be underlined and all authors must be included.
10. Format for file name: 1st Name Author_Title
The due date for submission on 18 Sept 2022 at 23.59 WIB/ 11.59PM GMT+7
Figure 2. Format for poster presentation
RECORDING SOFTWARE AND TOOLS
Recording The Video

There are multiple ways of recording your presentation:
POWERPOINT
With PowerPoint 365 from Microsoft you can record your presentation including audio and
video coming from your webcam. The presentation can be exported to a .mp4 video.
Microsoft provides a nice tutorial on how to proceed. In addition, in this online tutorial you
can check how to convert the presentation you have just recorded into a .mp4 file
Some recommendations and tips:
• Be sure you include the Recording menu in the Ribbon. Check it from the Options menu
• When you enter in the "Record slideshow mode" you can choose the proper input for your
webcam and microphone from the Settings command. Remember to check that specially if
you have different audio/video input sources.
• It is recommended that you duplicate the presentation before you start recording.
• Remember you can remove the audio/video associated to a presentation from the Clear
command in the Record slideshow mode.
• In the "Record slideshow mode" you have access to a laser pointer and to a pen which you can
use to mark/draw something on the slide.
• Audio is tight to its corresponding slide (even if you have recorded all the audio in a row).
You can remove audio of certain slide individually.
• If your presentation has animations, be sure that they are played before you start talking.
While presentations are played no audio is recorded.
VIDEO CONFERENCE SOFTWARE
Most of the software that is used nowadays in video conferencing can be used to record a
presentation. In this case, you can create a meeting of just one person, share your screen, share
your webcam (if you want) and start recording. Your screen and your voice will be recorded. Be
sure that you know where you can fetch the video once it has been created. Remember that the
video will not be automatically available, but it might take some time to encode the video once
you have finished the presentation.
Here you can find a list of software with related instructions:
Zoom
Zoom is a quite popular online conference tool very easy to setup. There are many tutorials
available on how to setup Zoom. For instance, this and this. To perform a Local Recording
you can follow this Zoom tutorial. It is very important that you choose "Record on this
computer" before starting the recording, otherwise, the video will be recorded in Zoom cloud.
Google Meet
Google online tool for meetings. Take into account that you would need a G-Suite account to
activate the meeting recording, so unless your company/institution will provide access to the
G-Suite, this might not be a suitable option. You can find more information on how to record
the video in this Google tutorial.
Microsoft Teams
Microsoft option for online meetings. Microsoft provides some instructions on how to set
up a call. In addition, you can find here how to record a meeting.
Tips For Recording
• Prepare a script, although it is not recommend that you read directly your presentation.
If you do not give adequate tone, it may sound too monotonous.
• Record your video in a quiet room, avoiding background noises. Be sure that the room is
big enough and that does not have echo. Some furniture might distort the sound.
• Unless you have a good microphone, it is recommended that you use a headset for your
recording. Try to avoid built-in microphones on computers
• If you are using camera, be sure that you have correct lighting. The source of light should
come behind the camera
• Do a small test recording of 1min and do the whole process, just to check that audio and
video quality are OK.
• Rendering and encoding your video might take a lot of time (several hours) and disk space
(even GB). Be sure that you prepare the video with enough time just in case the render
fails. It is possible that you would need to leave your computer processing the files for long
time.
Submission Process
• Be sure you already finished your material recording.

• Be sure you provide the right format for your material recording.
• Please use this link (https://bit.ly/Upload_OralPresentation_ICTCRED22) to upload your
oral presentation, however you should have Gmail account to login, if you don’t have it
yet, please register first and try to submit again.
• Please use this link (https://bit.ly/Upload_Poster_ICTCRED22) to upload your poster,
however you should have Gmail account to login, if you don’t have it yet, please register
first and try to submit again.
• If you are having trouble, please don't hesitate to ask the committee.

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The 7th International Conference on Tropical

and Coastal Region Eco Development 2022

ONLINE PRESENTATION REQUIREMENTS

GUIDELINES FOR PREPARING YOUR ORAL PRESENTATION

Duration : Maximum 10 minutes

Figure 1. Format for first slide of presentation

1. Each poster must be presented both portrait and landscape version.

Figure 2. Format for poster presentation

RECORDING SOFTWARE AND TOOLS

Recording The Video

Some recommendations and tips:

VIDEO CONFERENCE SOFTWARE

Here you can find a list of software with related instructions:

Tips For Recording

• Be sure you already finished your material recording.

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