Electronic Government Procurement (e-GP) Training

Welcome to Presentation

on
Electronic Government Procurement (e-GP) Training
2nd Batch

Engr. MH Shalehy
MSc. Engg. HWR, HHU, China BSc. Engg. Civil, BUET [MIEB-26973]
Executive Engineer
Contract & Procurement Cell (CPC), BWDB, MoWR, GOB

https://www.linkedin.com/in/shalehymowrbd/
halim.shalehy707@gmail.com
xen1.cpc.bwdb@gmail.com
Date: 18.07.2022 Monday
What is procurement & Public Procurement
❑ Procurement means the purchasing or hiring of goods,
or acquisition of goods through purchasing and hiring,
and the execution of works and performance
of services by any contractual means.
[Section 2(7) PPA -2006 & Rule 2(13) PPR-2008]

❑ Public procurement is procurement using public funds.

[Section 2(18) PPA-2006) & Rule 2(34)PPR-2008]

❑ Public funds are any fund allocated to a Procuring

Entity under government budget, or loan, grants and
credits by the development partners and fund of, semi-
government or statutory organizations created under any law.
[Section 2(33) PPA -2006) & Rule 2(51) PPR -2008]
Goals of Public Procurement
Always think of:
➢ Economy & Efficiency
PEs spend
➢ Cost-effectiveness
public funds
➢ Accountability
➢ Transparency

Provides Value
for Money

by attracting maximum competition for the benefit of

public interest
Public Procurement in Bangladesh
PPA
2006
Public Procurement in the The Public Procurement Act,
country are established by 2006
two major legal instruments [Act No.24 of 2006]

Both the Act and the The Public Procurement

Rules entered into force Rules, 2008
on January 31st, 2008. [SRO 21 of 2008]

PPR
2008
Scope of Application of PPA 2006 & PPR-2008
Section 3(2) PPA -2006 & Procurement
Rule 3 PPR-2008
using public funds

Procurement by any government,

semi-government or any statutory
body established under any law

Application of
PPA 2006 &
Procurement using public funds
PPR-2008 by a company registered under
the Companies Act, 1994

Procurement under a loan, credit

or grant agreement with
a development partner like WB
Public Procurement System of Bangladesh
➢ C P T U - Central Procurement Technical Unit, IMED, MoP

➢ PPA 2006 and subsequent amendments

➢ PPR 2008 and subsequent amendments

➢ e-Government Procurement (e-GP) GoB: e-GP Guidelines 2011

PPA 2006, PPR 2008 & e-GP Guidelines 2011

Secondary
Primary legislation
legislation addresses
focuses on main public
Public procurement
procurement issues
issues in details

PPA PPR
2006 2008

PPA passed by the Parliament in year 2006

 e-Government Procurement

e-Government Procurement (e-GP)

 What is e-GP

• e-GP means procurement by a PE using the

electronic Government Procurement System
developed, hosted and operated by the
Government of Bangladesh through CPTU/IMED ,
Ministry of Planning under the e-GP Guidelines.
e-GP Rule/Legal Background
• e-GP being introduced and implemented as per
e-GP Guidelines-2011
• The e-GP guidelines-2011 were approved by the
Government of the People's Republic of Bangladesh in
pursuant to Section 65 of the Public Procurement Act,
2006 and Rule 128 of Public Procurement Rule-2008.
Objective of e-GP

• To enhance the efficiency and ensure

transparency in public procurement
Process .
 PPR
2008
অষ্টম অধ্যায়
সরকারর ক্রয়য় ইয়েকট্ররিক পররচােি পদ্ধরির ব্যবহার, ইিযারি
১২৮। ইয়েকট্ররিক পররচােি পদ্ধরিয়ি সরকারর ক্রয়।–
(১) আইয়ির উয়েশ্য পুরণকয়ে, সরকার কর্তক ৃ রির্ ৃাররি িীরিমাো
অনুসরণক্রয়ম যে যকাি বা সকে সরকারর ক্রয় ইয়েকট্ররিক পররচােি
পদ্ধরির ব্যবহার কররয়া সম্পন্ন করা োইয়ব।
(২) ইয়েকট্ররিক পররচােি পদ্ধরিয়ি সরকারর ক্রয়য়র যেয়ে, এই
রবরর্মাোর রবর্াি এবং ইয়েকট্ররিক পররচােি পদ্ধরির রবর্ায়ির
সয়ে যকাি রবয়রার্ (conflict) যিখা রিয়ে ইয়েকট্ররিক পররচােি
পদ্ধরির রবর্াি প্রার্ান্য পাইয়ব।
 Is there any difference
between

e-Tender & e-GP ?

 Public Procurement Phase
Public
Procurement
e-Contract Management Contract
Management
e-Tender

Tendering
e-GP Structure
 e-GP Portal
www.eprocure.gov.bd
• National e-Government Procurement (e-GP) portal (https://www.
eprocure.gov.bd ) of the Government of the People’s Republic of
Bangladesh is developed, owned and being operated by CPTU,
IMED, Ministry of Planning .
• Hon'ble Prime Minister, Sheikh Hasina has inaugurated the e-
GP portal on June 02, 2011
e-GP system Requirements
e-GP Home Page > www.training.eprocure.gov.bd
Home Page

User Login

Password Reset
User & PE User
Registration Process
PE user Dashboard…..
e-GP Guidelines
e-GP Search Options
e-GP Help Desk
e-GP Access Diagram
e-GP implementation Phase

● e-GP has been introduced on pilot basis in the CPTU

and 4 agencies (BWDB, RHD, LGED & BREB)

● At present 1403 organization has been registered in

the e-GP system.

● All agencies implementing up to Contract Sign, Contract

Management System is implementing in Offline (manually) and
electronically (e-CMS).
e-GP implementation Phase
At present 10708 PE Offices has been
registered in the e-GP system.
Admins of e-GP
○ e-GP Admin: System Analyst, CPTU

○ Organization Admin: an officer authorized by HOPE

Responsible for creation of Accounts of
■ HOPE

■ Authorized Officers

■ PE admin for Division office

■ Creation of Project

○ PE Admin: XEN/PE
PE admin is responsible for creation of Accounts of
■ PE &

■ PE user’s login account

e-GP login accounts criteria
● An Executive engineer/PE would have 3 accounts
○ As the PE Admin (only for PE user creation)
○ As the PE
○ As a TOC/TEC member
● Sub-divisional Engineer & Assistant Engineer need one account as a
PE user
● For e-GP login one must have a valid e-mail ID & it should be
official ID, not personal
● e-GP login password must be of 8 characters with alphabetic &
numeric
PE Admin
PE admin is responsible for creation and managing of
users after transfer of that particular PE.

Important: (while creating user)

○ XEN as a PE (Procurement role to be selected PE)
○ XEN as a TEC/TOC member (Procurement role to be
selected TEC, TOC)
○ SDE/AE as a PE user (Procurement role to be selected
TEC, TOC)
e-GP Access (Banks)
❑ Registration fee Payment
❑ Selling Tender Document
❑ Tender security(TS)
❑ Performance Security(PS)
❑ Extension of Performance Security
❑ Returning of TS/PS after releasing of TS/PS by PE
 Creation of Project Name in e-GP system
Required Information
Project Code

Project Name

Project Cost (In BDT) PE will send

Org. Admin of
Project Start Date
the information
DWASA
Project End Date

Source of Fund

Name of PD
 Public Procurement Phase
Public
Procurement
e-Contract Management Contract
Management
e-Tender

Tendering
 Procurement Cycle
Procurement
Planning

Contract Requirement
Management Definition

Contract Tendering or
Award Scouring

Evaluation &
Selection
Procurement Process
Steps

1. Need Assessment
2. Procurement Plan
3. Specification/BoQ/ToR
4. Official estimated cost
5. Document preparation
6. Advertisement
TEC/TOC Formation
Procurement Process
Steps

7. Submission
8. Opening
9. Evaluation
10. Approval as per DoFP
11. Notification of Award
12. Contract Signing
 Contract: Offers and Acceptance

Valid Offers and Acceptance are precedents to

formation of a Contract

Offers & Acceptance

clearly laid out
in
PPA 2006, PPR 2008 and STDs

In our terms “Tender” is the offer and “NOA” acceptance

 Contract is an Agreement

Contract is a promise between parties

Contract
Simply expressed as

“an agreement, enforceable by law,

between a willing buyer and a willing seller”
Under law
 Procurement Process
Steps

IMPLEMENTATION
13. Contract Management
14. Payment
15. Warranty/Defect Liability Period
16. Contract Closing
Procurement Process
Procurement Methods

➢ Open Tendering Method–Preferred method (Section 31)

▪ Goods, Works, Physical Services
▪ With or without pre-qualification

National & International Competitive Tendering

PPA
2006
Procurement Process
Procurement related documents (Section12)

➢ Standard Documents (STD, SPD, SRP etc.), Goods,

Works, Services, shall be issued by CPTU

Standard Documents are mandatory

PPA
2006
Procurement Process
❑ Invitation for tenders shall be published
(Section 40):
▪ In newspapers
▪ On PE’s own website
▪ On CPTU website

❑ No information shall be disclosed prior to

publishing

❑ Tender documents available (Section 44):

▪ Sale
▪ Website
PPA
2006
Procurement Process
❑ Public tender opening (Section 47)

❑ Evaluation of tenders in compliance with pre-disclosed

criteria (Section 48)

❑ No negotiations in goods and works

Except direct procurement as the main rule

(Section 49)

❑ Mandatory negotiations in case of consultancy

services (Section 60)
PPA
2006
Procurement Process
❑ Contract award (Section 21-23 & 51-53)
▪ Approval of successful tenderer
▪ Notification of award to successful tenderer -
NOA
▪ NOA shall be published
▪ Signing of contract
▪ Notifying un-successful tenderers

❑ Records of procurement shall be maintained

PPA
2006
Procurement Process

PE will consider:
❑ Tender validity period

❑ Tender security (TS), validity of TS

❑ Performance Security (PS), retention money

PPR
2008
Procurement Process
Qualification requirements, eligibility criteria

❑ Professional, technical and ethical standards

❑ Ability to implement the contract

❑ Legal capacity

❑ Financial capability and status

PPR
2008
 Procurement Process
Evaluation of tenders

❑ Tenderers may be asked for clarification

▪ No substantial changes are allowed (such as price, delivery schedule)
▪ An apparently non-responsive tender cannot be
made responsive

❑ Tenderers may be asked for detailed price breakdown

❑ Calculating lowest evaluated price
❑ Evaluation proceedings shall be kept confidential

PPR
2008
Tendering Steps or Process

❑ Annual Procurement Plan approval ❑ Tender/Contract Approval

❑ Official Estimate ❑ Notification of Award(NOA)
❑ Preparation of Tender document ❑ Contract Sign
❑ Approval of TOC/TEC ❑ Contract Management (e-CMS)
❑ Tender Invitation /Advertisement
❑ Tender Opening
❑ Tender Evaluation
Annual Procurement Plan (APP)
 Procurement Planning
Planning requires a number of steps & options

Approaches to Planning
In order to stimulate thinking, to create options and
to assist planning consider the following questions;
➢ What is to be done?
➢ When it is to be done?
➢ How it is to be done?
➢ Who is to do it?
➢ What resources are required?
➢ Who should know about it?

If you plan , you will be in control of the situation, rather than

having the situation in control of you
Timing, Approval and Formats of APP
➢ PE updates the Procurement Plan for Development
Project at each beginning FY
➢ PE prepares annual Procurement Plan for Revenue
Budget at each beginning FY
➢ PE prepares annual Procurement Plan for Own Fund
at each beginning FY
➢ Updated APP and APP requires approval of HOPE or
AO
➢ Formats prescribed in Part A, Part B, Part C, Part D,
& Part E as applicable of PPR 2008 Schedule V
Key Distinctions

Planning

➢ Preparation of APP is mandatory for all PEs

➢ Classified by category such as Goods, Works and

Services

➢ Separate for Development Project, Revenue

Budget or Own Fund

➢ Total Procurement Plan for the entire project

period in the Formats prescribed by the Government
from time to time for DPP or TPP
App Creation and approval

Login to e-GP portal using PE or PD e-GP ID & Password

❑ Create APP
-> Add Package Information
->Submit
❑ Create Workflow
❑ Process file in workflow
❑ If Approved then Publish APP
APP Creation and approval

❑ Approving Authority means “Contract Approving

Authority” in this e-GP system.

❑ Select PE/AO/PD/HOPE/Minister carefully as per DoFP

of during the preparation of APP.

❑ APP must be Published after approval. It has been

found in Approved after published of the APP.

After APP publish you will able to get access for e-Tender or revise the APP
Tendering Steps or Process

❑ Annual Procurement Plan approval ❑ Tender/Contract Approval

❑ Official Estimate ❑ Notification of Award(NOA)
❑ Preparation of Tender document ❑ Contract Sign
❑ Approval of TOC/TEC ❑ Contract Management (e-CMS)
❑ Tender Invitation /Advertisement
❑ Tender Opening
❑ Tender Evaluation
Tender Preparation
❑ Go to APP → my APP
❑ Find the published APP
❑ Create Tender
❑ Fill up the Tender notice
❑ Fill up the key configurations
❑ Create TEC→ Send for Approval
❑ Create TOC → Send for Approval
❑ Prepare TDS, PCC & BOQ
❑ Create Grand Summary
❑ Add Official Estimate
❑ Add Encryption/Decryption Members
❑ Approve Tender Document through Workflow
❑ Publish Tender
 e-Tender Document Price in e-GP System

❑Upto 50.00 lakh - Tk.1000

❑50.00 ~200.00 lakh - Tk.2000

❑Above 200.00 lakh - Tk.4000

https://cptu.gov.bd/standard-documents/standard-tender-document.html
 e-Tender submission timeline

❑Upto 200.00 lakh - Minimum 14days

❑200.00 ≠ 500.00 lakh - Minimum 21days

❑Above 500.00 lakh - Minimum 28days

❑Catastrophic Emrg. situation - Minimum 10days

Retender
Upto 200.00 lakh - Minimum 10days
Catastrophic situation -Minimum 10days
In all other cases - Minimum 14days
Lot/Package and Approving in e-GP

❑ In e-GP system one lot/package is one tender

❑ Contract Approving Authority as per PPR’2008 &

Delegation of Financial Power of DWASA

❑ Retender is fresh tender

Advertisement Format for newspaper
❑Invitation Ref. No. ; e-Tender ID ; Name of works/supply
❑ This is an online Tender, where only e-Tender will be accepted in the National e-GP portal and no
offline/hard copies will be accepted. To submit e-Tender, registration in the National e-GP System Portal
(http://www.eprocure.gov.bd) is required. The fees for downloading the e-Tender Documents from the
National e-GP System portal have to be deposited online through any registered Bank’s branches up to
Banking hour on 21/09/2021.

Further information and guidelines are available in the National e-GP System Portal and from e-GP help desk
(helpdesk@eprocure.gov.bd) (01762625528-31).(http://www.eprocure.gov.bd/)

Name of PE

Tender notice must be published in One Bangla and one English newspaper.
If estimated cost > 50lakhs then one Local Newspaper also.
Posting in Website
Rule- 90(2) Particularly
CPTU
website
GOODS
➢Certain procurement 10 Million
opportunities be sent to ABOVE
CPTU for posting in their
website SERVICES
5 Million
ABOVE

WORKS
10 Million
ABOVE

Default may lead to rejection of Tenders

60/10