Shared RFBT Notes and Quizzer On GPRA

RFBT – Notes and Quizzer in GPRA Atty. Bernadette C.
Mendoza, CPA
ACREV 424
Government Procurement Reform Act (GPRA)
RA No. 9184 (2003)
GPRA (Jan. 10, 2003)

What you need to know (as per RFBT Syllabus)
1 General principles An act providing for the modernization,
2 Scope and application standardization, and regulation of the
3 Definition of terms procurement activities of the government and
4 Procurement procedures for other purposes
a. Preparation of bidding documents IRR Part A (Oct. 8, 2003)
b. Invitation to bid Revised IRR of 2009 (Sept 2, 2009)
c. Receipt and opening of bids Revised IRR of 2016 (Oct. 28, 2016)
d. Bid evaluation GPPB Resolution No. 15-2020 (dated July 28,
e. Post-qualification 2020; effective Oct. 6, 2020) – adoption of the
f. Award, implementation, and termination of the contract 6th Edition of the PBDs and related
5 Disclosure of relations
6 Alternative methods of procurement Procurement Reforms:
Enactment of the GPRA
BEFORE THE GPRA: PH Procurement Laws Creation of the GPPB
1917 Administrative Code of the PH Use of the PhilGEPS
PD 1594 on Procurement of Civil Works Participation of Civil Society
NEDA Guidelines on Procurement of Consulting Services Clearly defined protest mechanisms in
EO 262 On Procurement of Goods place
Penal (criminal – imprisonment which is the
principal liability), Civil (damages), and
Administrative sanctions (fines) available
State Policy behind the enactment of the law?

- To promote the ideals of good governance in all its branches, departments, agencies, subdivisions, and instrumentalities,
including government-owned and/or controlled corporations (GOCCs) and local government units (LGUs) (Sec. 2, RA 9184)
- By its very nature and characteristic, competitive public bidding aims to protect the public interest by giving the public the
best possible advantages through open competition.
Three Principles in Public Bidding

1. the offer to the public
2. Opportunity for competition
3. A basis for the exact comparison of bids
01 Which does not belong?

A. The offer to the public C. Opportunity for competition
B. A basis for the exact comparison of bids D. Requirements of financing and borrowing
02 Which statement is incorrect?

A. The absence of a public bidding may mean that the government was not able to secure the lowest bargain in its favor and
may open the door to graft and corruption.
B. A regulation of the matter which excludes the three principles of public bidding destroys the distinctive character of the
system and thwarts the purpose of its adoption.
C. Every awardee of a contract bidded out by the government must conform to the basic parameters or principles in public
bidding.
D. Competitive bidding aims to protect private interest by giving the best possible advantages through open competition.
03 Determine the veracity of the following statements:

I. A good procurement system is vital to effective public expenditure management and to the delivery of services to citizens on
time, at the most reasonable cost, and with the best quality.
II. The Government Procurement Reform Act (GPRA) is a landmark measure that consolidated all fragmented laws and policies
on public procurement and established open, transparent, and competitive bidding as the standard.
III. At the heart of public expenditure management is procurement: the process by which the government acquires goods and
services at the most economical means, provides opportunities for businesses, and reduces leakages in the use of public
funds.
A. All true B. All false C. All opinions at their best D. Debatable statements
RA 9184 applies to all branches and/or instrumentalities of the What is Procurement? What procurements are
government: covered by the governing law?
1) National Government Agencies (NGAs)  Procurement refers to the acquisition of Goods,
2) State Universities and Colleges (SUCs) Consulting Services, and the contracting for
3) Government Owned or Controlled Corporations (GOCCs) Infrastructure Projects by the Procuring
4) Government Financial Institutions (GFIs) Entity (PE).
5) Local Government Units (LGUs)  Procurement shall also include the lease of
Ideals of Good Governance to all branches, LGUs, GOCCs goods
and GPRA General Features:
real Singular procurement legal framework for
estate. all of government
What procurements are not covered by the governing law? Strengthened Competitive Bidding
 With respect to real property, its procurement shall be governed by the provisions of Increased transparency in the procurement
RA No. 8974, entitled “An Act to Facilitate the Acquisition of Right-of-Way Site or process
Location for National Government Infrastructure Projects and for Other Purposes”, and
Shift from Pre-Qualification Regime to
other applicable laws, rules and regulations.
Simplified Eligibility Checking
 With respect to agricultural products, the Sagip Saka Act (RA No. 11321) was
Approved Budget for the Contract (ABC) as
signed into law in April 2019. It mandates LGUs and national and local
ceiling for bid prices
government agencies to purchase directly from accredited farmers and fisher-
Use of transparent, objective, and non-
discretionary pass/fail criterion
Participation of observers in all stages of
procurement process
Page 1 of 23 Reinforced “accountability” through
inclusion of Penal and Civil Liabilities
RFBT – Notes and Quizzer in GPRA Atty. Bernadette C. Mendoza, CPA
folk cooperatives, foregoing public bidding and instead through negotiated procurement.
Other definitions of Procurement

 process of finding, agreeing terms and acquiring goods, services or works from an external source, often via a tendering or
competitive bidding process
 Used to ensure the buyer receives goods, services or works at the best possible price, when aspects such as quality,
quantity, time, and location are compared
 Intended to promote fair and open competition for corporation’s business while minimizing risk, such as exposure to fraud
and collusion
04 Refers to the acquisition of goods, consulting services, and the contracting for infrastructure projects by the procuring entity
A. Purchase B. Requisition C. Procurement D. Public bidding
05 transactions made between an enterprise and the government; the sale and marketing of goods and services to local, regional,
and national agencies; Examples: a small business providing catering services to a local government, a tech company providing
cybersecurity to the national government
A. B2B B. B2G C. G2G D. G2B
What is the GPRA?

Application (Revised IRR):
 principal law on procurement
All fully domestically-funded
 enacted in 2003 and provides for a system of bidding to procure infrastructure,
procurement activities
goods, or consulting services for the government.
 Unlike the Build-Operate-Transfer (BOT) Law, the GPRA contemplates projects All foreign-funded procurement
activities, unless otherwise
funded by the government or the public sector.
 does not contemplate long-term agreements because it does not allow price provided in a treaty or
international/executive
resetting or other terms usually found in long-term agreements
agreement
 The GPRA framework operates under an approved budget set by the agency / local
government unit (LGU) which cannot be changed once the process is initiated,
because the funds involved are public in nature.
06 The Government Procurement Reform Act or Republic Act No. ________ states that it is the policy of the state to promote the
ideals of good governance and all its branches, departments, agencies, subdivisions, and instrumentalities, including
government-owned and/or controlled operations, and local government units.
A. 9183 B. 9184 C. 9185 D. 9186

I: The PCA and the GPRA are mutually exclusive legislations.
II: The PCA does not make a distinction between the government and private sector when it comes to applicability of the
law. As such, the PCC has enforcement jurisdiction over bids for government projects.
III: Government procurement cannot happen without budget allocation.
A. False, true, true B. All true C. All false D. True, false, false
Activities not considered as procurement undertakings under RA 9184 and its IRR:
1. Direct financial or material assistance to beneficiaries
Given directly to individual recipients or beneficiaries to address their immediate medical, funeral, transportation and other
allied needs and concerns, which do not involve actual procurement of goods and services by government agencies
Except to this: (meaning now covered by GPRA and its IRR)
If the direct financial or material assistance takes the form of goods, supplies or items that are to be procured (ex.
relief goods)
2. Participation to scholarships, trainings, continuing education, etc
3. Lease of government property (publicly-owned real property) for private use for official use
Such as in the case of a canteen or food concessionaire – governed by EO 301 series of 1987 and other special laws
As long as lease out undertakings do not involve expenditure of public funds
4. Job order workers
5. Joint venture agreements between private entities and GOCCs or LGUs
6. Disposal of property and assets – COA Circular No. 86-264, DBM National Budget Circular No. 425
Other Exceptions to GPRA Scope and Application

1. Procurement for goods, Ips, and CS funded from foreign grants covered by special laws (RA 8182, as amended) unless the
GOP and the foreign grantor/foreign or IFI agree otherwise (the application of RA 9184, as amended)
2. Acquisition of real property which shall be governed by RA 8974, as amended by RA 10752
3. Public private sector infrastructure or development projects and other procurement covered by the BOT Law as amended
08 The procurement procedures in the GPRA shall apply to the following, except
A. Goods and Services
B. Infrastructure Projects
C. Consulting Services
D. Disposal of property and other assets of the government
09 Which of the following procurements is not governed by the GPRA?

A. Lease of construction and office equipment
B. Lease of computers, communication and information technology equipment
C. Purchase of construction and office equipment and computers, communications, and information technology equipment
D. None of the above
10 The following are not procurement activities under RA 9184 and its Revised IRR, except
A. Direct financial or material assistance given to beneficiaries in accordance with the existing laws, rules and regulations, and
subject to the guidelines of the concerned agency
B. Participation in local or foreign scholarships, trainings, continuing education, conferences, seminars or similar activities that
shall be governed by applicable COA, CSC, and DBM rules
C. Lease of government-owned property as lessor for private use
D. All procurement of any branch, agency, department, bureau, office, or instrumentality of the Government of the Philippines,
including government-owned and/or controlled corporations (GOCCs), government financial institutions (GFIs), state
universities and colleges (SUCs), and local government units (LGUs)
E. Hiring of Job Order Workers
GPRA vs. Build-Operate-Transfer (BOT) Law
Page 2 of 23
GPRA (RA 9184) BOT Law (RA 7718)

Purpose Procurement of goods and services within the Development of infrastructure projects through
budget cycle of the government agency / LGU project finance and other financing modes
Financing Generally, financed from public sector Generally, financed from private sector
Term Generally, short-term Generally, long-term
Ownership Transfer of ownership from private to public of Stays with Government
procured goods
Fees Fixed fees. Attached to ABC (approved budget Fees may be adjustable in accordance with pre-
for the contract) determined parametric formulas
Price Escalation Prohibited Allowed
Payment / Proceeds Procuring entity will pay private entity Operator / Contractor will remit fees to public
entity
Approvals PhP500 Million - Government Procurement PhP300 Million - NEDA-ICC
Policy Board
New Concept / Not required; if intellectual property, no bidding Required if unsolicited
Technology
Incentives Prohibited Provides incentives for large capital investments
Application Applies to all government entities; exempts from Applies to all government entities
its coverage those projects falling within BOT
Law
Income None Fees
Approved Period 30 days 30 days
Overall Period (est.) 200 days 250 - 410 days
11 B is a start-up business looking into the possibility of transacting with the government. What law should B look into to get
an overview of how it would work and to get specific guidance on the matter?
A. Build-Operate-Transfer Law (BOT Law)
B. Civil Code of the Philippines on Obligations and Contracts
C. Google
D. Government Procurement Laws
Principles of Procurement (P-A-C-T-S)

1. Public Monitoring - of the procurement process and the
implementation of awarded contracts with the end in view of
guaranteeing that these contracts are awarded pursuant to the
provisions of law and its implementing rules and regulations, and that
all these contracts are performed strictly according to specifications
 awareness and vigilance; compliant to GPRA
 Allows public involvement of qualified and eligible civil society
organizations (NGOs, PAs, academic institutions, and
religious groups) to observe and monitor the procurement
process until contract implementation
 Increased transparency of procurement transactions
2. System of Accountability - where both the public officials directly or

indirectly involved in the procurement process as well as in the implementation of procurement contracts and the private parties
that deal with government are, when warranted by circumstances, investigated and held liable for their actions relative thereto
 responsibility over actions / decisions (“Answerable”)
3. Competitiveness – by extending equal opportunity to enable private contracting parties who are eligible and qualified to
participate in public bidding (equal opportunity to all eligible bidders)
 As a rule, procurement must be conducted through COMPETITIVE BIDDING PROCESS, unless otherwise provided
under the GPRA, its IRR, manuals, then the ALTERNATIVE METHODS of PROCUREMENT can be resorted to.
 This is to guarantee:
Equitable and fair grounds for competition among bidders
That no single bidder significantly influences the outcome of the bidding
4. Transparency - in the procurement process and in the implementation of procurement contracts

 wider dissemination of bid opportunities; participation of NGOs
5. Streamlined Process - uniformly applicable to all government agencies, effective and efficient method
 Uniform application to all government procurements (uniformly applicable to all government agencies)
 Simple and adaptable to advances in modern technology in order to ensure an effective and efficient method of
procurement (effective and efficient method)
*GPPB conducts a periodic review of government procurement procedures, and whenever necessary, formulates and
implements changes thereto.
12 Which is not a principle of procurement?

Essence of Public Monitoring:
A. Confidentiality  Allows public involvement of qualified and
B. Transparency eligible Civil Society Organizations (CSO) –
C. Accountability NGOs, Pas, academic institutions, and
D. Streamlined Process
religious groups – to observe and monitor
E. Public Monitoring the procurement process until contract
implementation
13 The procurement of the Government of the Philippines shall be  Increased transparency of procurement
governed by these principles, EXCEPT
transactions
A. Transparency
B. Competitiveness
C. Responsibility
D. Accountability
14 Procuring entities (PEs) must ensure the widest dissemination of bid opportunities and the participation of pertinent non-
government organizations (NGOs). Towards this end, posting on the PE’s website, on the PhilGEPS website, on the website
prescribed by the foreign government/foreign, if applicable, and on a conspicuous place within the premises of the PE is
required for all procurements. Moreover, in addition to the COA representative, the BAC of the PE is required to invite observers
coming from eligible and qualified PAs and NGOs to observe any or all stages of the procurement process. Finally, each
procurement transaction must be properly documented, and such records must be maintained and made available to proper
parties. What procurement principle is manifested above?
A. Streamline Procedures D. Accountability
Page 3 of 23
B. Transparency E. Competitiveness
C. Public Monitoring
15 The Government Procurement Reform Act states that all procurement of the national government, its departments, bureaus,
offices and agencies, including state universities and colleges, government-owned and/or controlled corporations, government
financial institutions and local government units, shall, in all cases, be governed by the principles of Transparency in the
procurement process and in the implementation of procurement contracts and Competitiveness by extending equal opportunity
to enable private contracting parties who are eligible and qualified to participate in public bidding. Furthermore, the other
governing principles are:
I. Streamline procurement process that will uniformly apply to all government procurement. The procurement process shall be
simple and made adaptable to advances in modern technology in order to ensure an effective and efficient method.
II. System of accountability where both the public officials directly or indirectly involved in the procurement process as well as
in the implementation of procurement contracts and the private parties that deal with government are, when warranted by
circumstances, investigated, and held liable for their actions relative thereto; and
III. Public monitoring of the procurement process and the implementation of awarded contracts with the end in view of
guaranteeing that these contracts are awarded pursuant to the provisions of the GPRA and its implementing rules and
regulations, and that all these contracts are performed strictly according to specifications.
Which of the following is/are false?
A. Only two of the statements
B. Only one of the statements
C. All three of the statements
D. None of the statements
16 In 2022, the DOH purchased millions of vaccines for COVID-19 from different pharmaceutical companies. The
pharmaceutical companies required the DOH to execute a non-disclosure agreement pertaining to the prices of the vaccines,
volume purchased and delivery schedules purportedly to protect their patents. What general principles under the
government procurement law did this arrangement violate, if any?
A. Transparency
B. Accountability
C. Both A and B
D. There is no violation of the general principles of government procurement
Scope and Application: The law shall apply to the procurement of

1. Infrastructure Projects
2. Goods and Consulting Services
Regardless of source of funds, whether local or foreign, by:
a. All branches and instrumentalities of government, its departments,
offices, and agencies
b. Government-owned and/or -controlled corporations
c. Local government units, GFIs, SUCs
Note: Any treaty or international or executive agreement affecting the subject matter to which the Philippine government is a
signatory shall be observed.
17 The procurement activities under RA No. 9184 applies to the following, except
A. Goods and services C. Infrastructure projects
B. Consulting services D. Public auction sale
18 The GPRA Manual shall apply to

A. Private sector infrastructure or development projects, such as the build-operate-transfer scheme and its variants
B. Direct financial or material assistance given to beneficiaries in accordance with existing laws, rules and regulations, and
subject to the guidelines of the concerned agency
C. Participation in local or foreign scholarships, trainings, conferences, seminars or similar activities governed by applicable
COA, CSC and DBM rules
D. Leasing out of government-owned property for private use and Hiring of Job Order Workers
E. None of the above
19 The following procurements are covered by RA No. 9184, except

A. Construction of 2-storey building by DPWH using funds from the World Bank
B. Purchase of medical supplies by DOH from foreign supplier
C. Purchase by DepEd of office supplies from a local supplier
D. Purchase of relief goods by Red Cross for donation to DSWD
Definition of Some Terms

1. Goods - refer to all items, supplies and materials, including general support services which may be needed in the project or
activity, whether in the nature of equipment, furniture, stationery, or contractual services, such as:
a. repair and maintenance of equipment and furniture
b. trucking, hauling, janitorial and security and other related and analogous services
EXCEPT: consulting services and infrastructure projects
Expendable Supplies Non-expendable Supplies
Articles which are normally consumed in use within one (1) Articles which are not consumed in use and ordinarily retain
year or converted in the process of manufacture or their original identity during the period of use, whose
construction, or those having a life expectancy of more than serviceable life is more than one (1) year and which add to
one (1) year (ex. medicines, stationery, fuel, and spare parts) the assets of the GoP (ex. furniture, fixtures, transport and
other equipment)
20 Which of the following is not classified as Goods under the GPRA?

A. Common-use supplies C. Inventory items
B. General Support Services D. None of the above
2. Infrastructure Projects - refer to construction, improvement, rehabilitation, demolition, repair, restoration of civil works
components of:
a. IT Projects
b. Irrigation
c. flood control and drainage
d. water supply
e. sanitation, sewerage and solid waste management
Page 4 of 23
f. national buildings, hospital, and other related constructions projects of the Government
*RA 9184 and its IRR do not apply to public/private sector infrastructure projects under RA 6957 (Act Authorizing Financing,
Construction, Operation and Maintenance of Infrastructure Projects by the Private Sector), as amended by RA No. 7718 or the
BOT Law.
3. Consulting Services - refer to services for infrastructure projects and other types of projects or activities of the Government
requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the
Government to undertake such as, but not limited to:
a. advisory and review services
b. pre-investment or feasibility studies
c. design
d. construction supervision
e. management and related services
f. other technical services or special studies
21 Which of the following is covered by / classified as Consulting Services?

A. Janitorial B. Security C. Copying Services D. Feasibility Studies
4. Mixed Procurement - in case of projects involving mixed procurements, the nature of the procurement, shall be determined
based on the primary purpose of the contract; determination shall be made by the PE based on its identified needs and the best
way by which these needs may be addressed, managed, and satisfied
- Here, the PE shall specify in the BDs all requirement applicable to each component of the project
- It is the motivation or intention of the PE in pursuing the project that will determine the primary purpose of a project
5. Procuring Entity (PE) - refers to any branch, constitutional commission or office, agency, department, bureau, office, or,
instrumentality of the GOP (NGA), including GOCCs, GFIs, SUCs and LGUs procuring goods, infrastructure projects and
consulting services
6. Approved Budget for the Contract (ABC) - refers to the budget for the contract duly approved by the Head of the Procuring
Entity (HOPE), as provided for in the General Appropriations Act and/or continuing appropriations, in the National Government
Agencies (NGAs); the Corporate Budget for the contract approved by the governing Boards, in the case of Government Financial
Institutions (GFIs) and State Universities and Colleges (SUCs); and the Budget for the contract approved by the respective
Sanggunian, in the case of Local Government Units (LGUs).
Note: For foreign-funded procurement, the ABC refers to the cost estimate prepared by the Procuring Entity and approved by
the foreign government/foreign or international financing institution as specified in the Treaty or International or Executive
Agreement.
ABC
NGAs GOCCs, SUCs, GFIs LGUs
General Appropriations Act Corporate Budget for the contract Budget for the contract approved by the
approved by the governing boards respective Sanggunian
22 Refers to the budget for the contract duly approved by the Head of the Procuring Entity
A. Competitive Bid C. Approved Budget for the Contract
B. Bidding Document D. Abstract of Bids
23 Which statement does not demonstrate a requirement of the GPRA?

A. The requires the availability of funds before the procuring entity commences the procurement of a government project.
B. As early as the conception of the ABC, the procuring entity is mandated by law to ensure that its budget is withing the
General Appropriations Act (GAA) and/or continuing appropriation.
C. In the procurement planning stage, the procuring entity is reminded that all procurement must be within its approved
budget.
D. Before the issuance of the invitation to bid, the law requires a pre-procurement conference to confirm the certification that
the funds for the government project are indeed available.
E. None of the above
Term Definition
Philippine National An individual or a sole proprietor who is a citizen of the PH or a partnership, corporation, or
association organized under the laws of the PH of which at least 60% of the capital or interest is
owned by citizens of the PH, or cooperatives registered with the Cooperative Development Authority
Domestic Bidder Any person or entity offering unmanufactured articles, materials or supplies for the growth or
production of the PH, or manufactured articles, materials or supplies manufactured or to be
manufactured in the PH substantially from articles, materials, or supplies of the growth, production,
or manufacture, as the case may be, of the PH
Domestic Entity An individual or a sole proprietor who is a citizen of the PH or a partnership, corporation, cooperative
or association duly organized under the laws of the PH and of which at least 75% of the interest or
outstanding capital stock belongs to citizens of the PH habitually established in business and
habitually engaged in the manufacture or sale of the merchandise covered by his bid, and the
business has been in existence for at least five consecutive years prior to the advertisement and/or
posting of the Invitation to Bid
Executive Agreements Refers to international agreements except that they do not require legislative ratification
International Agreement Contract or understanding, regardless of nomenclature, entered into between the GoP and another
government or foreign or international financing institution in written form and governed by
international law, whether embodied in a single instrument or in two or more related instruments
Treaties Refers to international agreements entered into by the GoP which require legislative ratification after
executive concurrence
Foreign Bid Any offer of articles, materials or supplies not manufactured or not to be manufactured in the PH,
substantially from articles, materials, or supplies of the growth, production, or manufacture, as the
case may be, of the PH
Foreign-funded Acquisition of goods, consulting services, and the contracting for infrastructure projects by the
Procurement Government of the PH (GoP) which are wholly or partly funded by Foreign Loans or Grants pursuant
to a Treaty or International or Executive Agreement; shall have the same meaning as and shall be
used interchangeably with “foreign-funded projects” or “foreign-assisted projects”
Foreign Grants Grants with no repayment obligations and are provided in monetary form, goods, works, and
consultancy services, among others
Foreign Loans Loans, credits, and indebtedness with private foreign banks or with foreign governments, agencies or
Page 5 of 23
instrumentalities of such foreign governments, foreign financial institutions or other international

organizations with whom, or belonging to countries with which, the PH has diplomatic relations, as
may be necessary and upon such terms and conditions as may be agreed upon, to enable the GoP to
finance, either directly or through government office, agency or instrumentality, or any GOCC,
industrial, agricultural or other economic development purposes or projects authorized by law
Expendable Supplies Articles which are normally consumed in use within one year or converted in the process of
manufacture or construction, or those having a life expectancy of more than one year but which shall
have decreased substantially in value after being put to use for only one year (exs. Medicines,
stationery, fuel, and spare parts)
Common-Use Supplies Goods, materials and equipment that are used in the day-to-day operations of procuring entities in
and Equipment (CSE) the performance of their functions; included in the electronic catalogue of the PhilGEPS
Non-expendable Articles which are not consumed in use and ordinarily retain their original identity during the period
Supplies of use, whose serviceable life is more than one year and which add to the assets of the GoP (exs.
Furniture, fixtures, transport and other equipment); term shall include semi-expendable property
PROCUREMENT METHODS
GR: All Procurements shall be done through COMPETITIVE BIDDING except as provided in RA 9184
 Resort to alternative methods shall be made:
only in highly exceptional cases
To promote economy and efficiency
Justified by conditions specified in RA 9184 and its IRR
COMPETITIVE BIDDING (also known as PUBLIC BIDDING) Bid – signed offer or proposal submitted by a
- refers to a method of procurement which is OPEN to participation by any supplier, manufacturer, distributor,
interested party, and which consists of the following processes: contractor, or consultants in response to the
1. Advertisement bidding documents
2. Pre-bid conference
3. Eligibility screening of prospective Resort to alternative methods shall be made
bidders  Only in highly exceptional cases
4. Receipt and opening of bids  To promote economy and efficiency
5. Evaluation of bids  Justified by conditions specified under GPRA, as amended and its IRR
6. Post-qualification
7. Award of contract
24 It refers to a method of procurement which is open to participation by any interested party and which consists of the
following processes: advertising, pre-bid conference, eligibility screening of prospective bidders, receipt and opening of bids,
evaluation of bids, post-qualification, and award of contract.
A. Negotiated procurement C. Limited-source bidding
B. Competitive bidding D. Repeat Order
25 Which of the following is NOT a part of the competitive bidding process?

A. Pre-bid conference C. Implementation of the contract
B. Award of the contract D. Advertisement
There are two (2) types of Competitive Bidding procedures: the Single-
Composition of the GPPB
Stage and Two-Stage.
 Chairman: DBM Secretary
1. The Single-Stage bidding is the regular procedure used for
 Alternate Chairman: NEDA Director-General
competitive or public bidding
 12 (not 11) Regular Members – Secretaries of
2. the Two-Stage bidding is employed when the required technical
DPWH, DTI, DOH, DND, DepEd, DILG, DOST,
specifications/ requirements of the contract cannot be precisely
DOTr, DOE and DICT + DOF (Per RA 10844), or
defined in advance of bidding, or where the problem of technically
their duly authorized representatives, Private
unequal bids is likely to occur.
Sector Representative
 Invited Resource Persons (audit, anti-corruption
GRPA PLAYERS / Procurement Organization
agencies)
1. Government Procurement Policy Board (GPPB)
2. Head of Procuring Entity (HoPE)
3. Bids and Awards Committee (BAC) + BAC Secretariat No government procurement shall be
4. Technical Working Group (TWG) undertaken unless it is in accordance with the
5. Bidders approved Annual Procurement Plan of the
6. Observers Procuring Entity.
HoPE - refers to:
(i) the head of the agency or his duly authorized official, for NGAs and
the constitutional commissions or offices and other branches of the
government; GPPB has policy-making, capacity
(ii) the governing board or its duly authorized official, for GOCCs, GFIs development and monitoring functions
and SUCs; or GPPB directive: protect national interest
(iii) the local chief executive, for LGUs. in all matters affecting public procurement,
having due regard to the country’s regional and
Provided, that in a department, office or agency where the procurement is international obligations
decentralized, the head of each decentralized unit shall be considered as GPPB has no jurisdiction to rule over
the HoPE subject to the limitations and authority delegated by the head actual controversies with regard to the
of the department, office or agency conduct of the bidding since it has no quasi-
judicial functions under the law.
HoPE Functions and Responsibilities It is the prerogative and discretion of the
1. Establishes BAC and appoints its members PE through
BAC Members its BACoccupy
should to come up with
plantilla the
positions
 Ensures that BAC members give their utmost priority to duties with the PE (rule
declaration over all
concerned, actual controversies
equally entitled to
 Ensures professionalization of members of the procurement with regard
participate andtoto
the actual
vote duringconduct of bidding)
deliberations
organization (approved training programs subject to the 6-months since they are in the best position to determine
upon designation Rule – satisfactory completion of trainings) the details
BAC of their project.
Composition: (Q reqt shld always be met –
2. Approves the Annual Procurement Plan (APP) webcasting now allowed, avoid failed meetings)
3. Approves / Disapproves the Contract Award 5 but not more than 7 members
4. Resolves Protests
26 Who will finally resolve a protest on the procurement process? Regular Members:
A. The Bids and Awards Committee (BAC) as a collegial body Chairperson (3rd ranking permanent official),
B. The Technical Working Group (TWG) as a collegial body Member representing the Legal or Administrative
C. The Head of Procuring Entity (HoPE) areas (5th Ranking permanent personnel), or if
D. The Regional Trial Court (RTC) not available, an officer of the next lower rank
Member representing the Finance Area (5th
BAC ranking permanent personnel), or if not
available, an officer of the next lower rank
Provisional Members:
Officer possessing Technical Expertise relevant
Page 6 of 23 to the procurement
End user unit representative
GR: HoPE must create a single BAC.

However, separate BACs may be created under any of the following conditions:
1. The items to be procured are complex or specialized
2. If the single BAC cannot reasonably manage the procurement transactions as shown by delays beyond the allowable limits;
or,
3. If the creation is required according to the nature of the procurement
PE’s creation of sub-BACs to be placed under a main BAC is NOT in compliance with the requirements under Sec. 11 of the IRR
of RA 9184.
PE may, however, establish separate BACs with the composition of the BAC members subject to the qualifications under Section
11.2.2 of the IRR of RA 9184. Each BAC shall not be considered as decentralized committees pursuant to Section 11.1.2 of the
IRR since it will be headed by a single HOPE.
27 Which statement is not correct:

A. Each procuring entity shall establish a single BAC for its procurement.
B. The BAC shall have at least five members, but not more than nine members.
C. The BAC shall be chaired by at least a third ranking permanent official of the PE other than its head.
D. Alternatively, as may be deemed fit by the HoPE, there may be separate
BACs where the number and complexity of the items to be procured Prohibited BAC Members
shall so warrant. 1. HoPE
E. BACs for decentralized and lower-level offices may be formed when 2. Official who approves Procurement
deemed necessary by the HoPE. contracts
3. Chief accountant or Head of the
BAC Functions and Responsibilities: Provincial/City/Municipal Accounting
1. Recommends Procurement Method Office and his/her staff, unless the
2. Creates a TWG Accounting Dept is the end-user, in which
3. Conducts the bidding activities case the Chief Accountant, Head of the
4. Resolves Requests for Reconsideration Acctg Dept or his/her staff may be
5. Recommends Imposition of Sanctions designated as an end-user member
6. Invites Observers during all stages of the procurement process
7. Conducts due diligence (CDD) review or verifications of the qualifications of observers
8. Prepares Procurement Monitoring Report
Other Functions and Responsibilities (why the need a BAC Secretariat) *from Sec. 12.1, 2016 RIRR
9. Advertise and/or post the IB/Reconduct pre-procurement and pre-bid conference
10. Determine the eligibility of prospective bidders
11. Receive and open bids
12. Conduct the evaluation of bids
13. Undertake post-qualification proceedings
14. Recommend award of contracts to the HoPE or his duly authorized representative
15. Recommend to the HoPe the use of alternative methods of procurement
16. Conduct any of the alternative methods of procurement
17. Conduct periodic assessment of the procurement processes and procedures
18. Perform such other related functions as may be necessary
28 Which statement is not correct?

A. Unless sooner removed for cause, the members of the BAC shall have a fixed term of one year reckoned from the date of
appointment, renewable at the discretion of the HoPE.
B. In no case shall the approving authority be a member of the BAC.
C. The HoPE may not designate alternate BAC members, who shall have the same qualifications as that of the members
originally designated.
D. In no case shall the HoPE and/or the approving authority be the Chairperson or a member of the BAC.
29 Rrefers to a signed offer or proposal submitted by a supplier, manufacturer, distributor, contractor or consultant in response
to the Bidding Documents
A. Document Bid B. Bid C. Bidder D. Competitive Bid
30 They are tasked to assist the BAC in shortlisting of consultants and Review of Bidding Documents, among others, provide
administrative support to the BAC and TWG, organize meetings and conferences, assist BAC
A. Observers C. Heads of Procuring Entity
B. BAC Secretariat D. Technical Working Group
*HoPE may create a new office or designate an existing organic
office to act as BAC Secretariat. TWG
In case of ad hoc BAC Secretariat, the HoPE shall assign full-time - Created by the BAC from a pool of legal, technical and
support staff in its BAC Secretariat. There is no minimum or financial experts
maximum number of members of the BAC Secretariat. Head of - Those experts outside the PE may be included, i.e.
the BAC Secretariat must be at least a 5th or 3rd ranking government personnel and officials and consultants
permanent employee, or if not available, a permanent official of the from the private sector and academe with proven
lower rank. expertise on the sourcing of goods, works or
consulting services
TWG Functions - BAC may create separate TWGs to handle different
1. Assists BAC in the following activities procurements
 Review of the Technical specifications, scope of work, and
terms of reference
 Review of bidding documents
 Eligibility check / short-listing
 Bid evaluation and preparation of reports
 Post-qualification
Page 7 of 23
 Preparation of post-qualification summary report

 Shortlisting of consultants
 Resolution of request for reconsideration
2. Assist BAC and BAC Secretariat in preparing BAC Resolutions
Observers
- represent the public, the taxpayers who are interested in seeing to it that procurement laws are observed and irregularities are
averted
- Now Under the 2016 RIRR: During the (1) eligibility checking, (2) shortlisting, (3) pre-bid conference, (4) preliminary
examination of bids, (5) bid evaluation, and (6) post qualification
The BAC must invite, in writing, at least 3 observers, at least before the date of the procurement stage/activity, who shall be:
1. Representative of COA
2. Duly recognized private group in the sector or discipline of the particular type of procurement involved
3. Non-government organization (NGO)
- Responsibilities:
1. Prepare report (jointly or separately) indicating their observations on the procurement activities
2. Submit report to the PE and furnish a copy to the GPPB and the Office of the Ombudsman/Resident Ombudsman
3. Immediately inhibit and notify in writing the PE of any actual or potential conflict of interest
- In all instances, they shall be required to enter into a confidentiality agreement with the concerned PE in accordance with
the form prescribed by the GPPB
- Shall be allowed access or be provided with the following documents free of charge upon their request, subject to signing of a
confidentiality agreement: minutes of the BAC meetings, Abstract of bids, post-qualification summary report, APP and
related PPMP, and opened proposals
- Responsibilities: prepare report (jointly or separately) indicating their observations on the procurement activities, submit
report to the PE and furnish a copy to the GPPB and the Office of the Ombudsman/Resident Ombudsman, immediately
inhibit and notify in writing the PE of any actual or potential conflict of interest
- If no report is submitted by the observer within seven (7) CD after each procurement activity, then it is presumed that the
bidding activity conducted by the BAC followed the correct procedure
Grant of Honoraria
 PE is authorized to grant honoraria to members of the Maximum Honorarium rate
BAC, TWG, and the BAC Secretariat provided the Ceiling for Honoraria per procurement project
amount so granted does not exceed twenty-five percent BAC Chair Php 3,000
(25%) of their respective basic monthly salary, subject BAC Members Php 2,500
to the following conditions:
BAC Secretariat
Funds are available for the purpose, and
TWG Chair and Members Php 2,000
The grant of honoraria conforms to the
guidelines promulgated by the DBM
 Only for successfully completed procurement projects
 Limited to procurement that involves competitive bidding (CB, LSB, Nego Proc – 2 Failed Bidding)
 Those who are receiving honoraria shall no longer be entitled to OT pay for procurement-related services rendered,
but payment of OT services may be allowed for the administrative staff for procurement activities rendered in excess
of official working hours
Funding Source of BAC

Collections from successfully completed procurement projects, LIMITED to activities prior to the awarding of contracts to
winning bidders:
Proceeds from sale of bid documents
Fees from contractor/supplier registry
Fees charged for copies of minutes of bid openings, BAC resolutions and other BAC documents
Protest fees
Proceeds from bid security forfeiture
PROCUREMENT PROCEDURES
A. Preparation of bidding documents
B. Invitation to bid
C. Receipt and opening of bids
D. Bid Evaluation
E. Post-Qualification
F. Award, implementation, and termination of the contract
BIDDING PROCESS (Goods and Infra) versus BIDDING PROCESS (Consulting Services)
Page 8 of 23
Figure 1 Figure 2
Preparation of Bidding Documents

Bid - refers to signed offer or proposal submitted by a supplier, manufacturer, distributor, contractor or consultant in response
to the Bidding Documents; aka proposal, tender under GRRA Rules
Bidding Documents (BD) - refer to documents issued by the PE as the basis for Bids, furnishing all information necessary for a
prospective bidder to prepare a bid for the G/IP/CS to be provided
Bidder – refers to a contractor, manufacturer, supplier, distributor and/pr consultant who submits a bid in response to the
requirements of the Bidding Documents
Form and Contents of the Bidding Document
The bidding documents shall be prepared by the PE following the standard forms and manuals prescribed by the GPPB.
PH BD / PBDs – documents issued by the PE to provide the prospective bidders all the necessary info that they need to prepare
their bids
Why should you know these? – for you to be aware of what PEs are required of to do under the law and RIRRs
PBDs shall clearly and adequately define the ff:
Scope of work, ABC, duration, outputs of the K
Minimum legal, technical and financial requirements to be eligible to bid
Documents and other reqts that bidder must include in his bid
Process and rules for: submission and receipt of bids, evaluation of bids, post-qualification, & award of K
Ts & Cs of K
PE may customize the PBDs:
 To suit its specific needs, particularly for specialized P (Sec. 6.2, 2016 RIRR, subj to GPPB approval
 The PE shall specify in the PBDs the requirements, criteria, and other conditions of the bidding procedures and of the
ensuing K as applicable to each component of the Procurement Project in case of mixed procurements.
31 Who prepares the bidding documents?

A. Government Procurement Policy Board
B. Bids and Awards Committee
C. Procuring Entity
D. Secretary of Budget and Management
32 Who prescribes the standard forms and manuals pertaining to bidding

documents?
A. Government Procurement Policy Board
B. Bids and Awards Committee
C. Procuring Entity
D. Secretary of Budget and Management
33 Who among the following has the duty to determine the eligibility of
prospective bidders, receive bids, and
conduct evaluation of bids?
A. Head of Procuring Entity C. Department Head
B. Bids and Awards Committee D. Chief Accountant
The bidding documents (BD) are prepared by the PE and shall include the
following: The use of PBDs shall be mandatory upon all
1. ABC PEs
2. Invitation to Bid / Request for Expression of Interest ABC
3. Eligibility Requirements Invitation to Bid
4. Instructions to Bidders, including scope of bid, documents comprising Scope of Bid
the bid, criteria for eligibility, bid evaluation methodology/criteria in Documents comprising the bid
accordance with the Act, and post-qualification, as well as the date, Criteria for eligibility
time and place of the pre-bid conference (where applicable), Bid Evaluation Criteria
submission of bids and opening of bids Time/Place for Procurement Activities
5. Terms of Reference for Consulting Services Technical Specifications
6. Scope of work, where applicable Delivery Date
7. Plans/Drawings and Technical Specifications
8. Form of Bid, Price Form, and List of Goods or Bill of Quantities
9. Delivery Time or Completion Schedule
10. Form, Amount, and Validity Period of Bid Security
11. Form, Amount, and Validity of Performance Security and Warranty
12. Form of Contract and General and Special Conditions of Contract
The PE may require additional document requirements or specifications necessary to complete the information required for the
bidders to prepare and submit their respective bids.
No bidding and award of contract for Infrastructure Projects (IP) shall be made unless the detailed engineering investigations,
surveys, and designs, for the project have been sufficiently carried out and duly approved in accordance with the standards and
specifications prescribed by the HoPE concerned or his duly authorized representative, pursuant to the recommendation of the
end-user or implementing unit.
34 The Bidding Documents shall include the following, except

A. Approved Budget for the Contract (ABC)
Reference to Brand Names:
B. Invitation to Bid / Request for Expression of Interest
Specifications for the procurement of goods
C. Eligibility Requirements
shall be based on relevant characteristics
D. Notice of Award
and/or performance requirements.
35 The Bidding Documents shall contain the following information, except
Reference to brand names shall NOT be
A. Approved Budget of the Contract
allowed.
B. Brand name
C. Eligibility requirements
D. Form of contracts
36 All of the following are information contained in the bidding documents, except
A. Delivery time or completion schedule D. Plans and technical specification
B. Reference to brand names E. List of goods or bill of quantities
Page 9 of 23

S1: As a rule, all procurement of the Government of the Philippines shall be done through competitive bidding.
S2: Reference to brand names shall be allowed except for items or parts that are compatible with the existing fleet or equipment
of the same make and brand, and to maintain the performance, functionality and useful life of the equipment.
A. Both statements are true C. Both statements are false.
B. Only S1 is true. D. Only S2 is true.
Access to Information:
In all stages of the preparation of the BD, the PE shall ensure equal access to information. Prior to their official release, no
aspect of the BD shall be divulged or released to any prospective bidder or having direct or indirect interest in the project to be
procured.
38 The GPRA requires that

I. The bidding documents shall be prepared by the procuring entity following the standard forms and manuals prescribed by
the GPPB, but the procuring entity may require additional document requirements or specifications necessary to complete
the information required for the bidders to prepare and submit their respective bids.
II. Specifications for the procurement of goods shall be based on relevant characteristics and/or shall not be allowed; thus,
reference to brand names shall not be allowed.
III. In all stages of the preparation of the bidding documents, the procuring entity shall ensure equal access to information.
Prior to their official release, no aspect of the bidding documents shall be divulged or released to any prospective bidder or
person having direct or indirect interest in the project to be procured.
Which of the following is/are true?
A. Only two of the statements
B. Only one of the statements
C. All three of the statements
D. None of the statements
Invitation to Bid (IB)

1. Prior to the issuance of the Invitation to Bid, the BAC is mandated to hold a pre-procurement conference on each and
every procurement, except those contracts below a certain level or amount specified in the IRR, in which case, the holding of
the same is optional.
The pre-procurement conference shall assess the readiness of the procurement in terms of confirming the certification of
availability of funds, as well as reviewing all relevant documents and the draft Invitation to Bid, as well as consultants hired
by the agency concerned and the representative of the end-user.
2. Advertising and Contents of the Invitation to Bid

All invitations to Bid for contracts under competitive bidding shall be advertised by the PE (principle of transparency and
competitiveness)
Manner and length of time – as may be necessary under the circumstances
Why? – to ensure the widest possible dissemination
Methods – but not limited to posting in the:
(1) PE’s premises, (2) newspapers of general circulation, (3) PhilGEPS, (4) website of the PE, if any
Contents of Invitation to Bid:
a) Brief description of the subject matter of the procurement
b) General statement on the criteria to be used by the PE for the eligibility check, the short listing of prospective bidders,
in the case of the Procurement of Consulting Services, the
examination and evaluation of bids, and post-qualification
c) Date, time, and place of the deadline for the submission and
receipt of the eligibility requirements, the pre-bid conference, if any,
the submission and receipt of bids, and the opening of bids
d) ABC
e) Source of funds
f) Period of availability of the BD and the place where they may be
secured
g) Contract duration
h) Other necessary information deemed relevant by the PE
Salient Changes in the PBDs Content (6th Edition PBDs) in connection with
Invitation to Bid (IB)
1. Bid submission through (a) manual method by going to the physical office, (b) electronic or online method via the internet,
or (c) both methods
2. Use of webcasting and video conferencing for BAC proceedings
3. Use of back-up data or cloud storage for large files uploaded for online bid submissions
4. Internet links are provided for downloading of the BDs and online bid submission
Instruction to Bidders (ITB)

1. ITB Clause 2: funding information is now distinguished with respect to Early Procurement Activities
2. ITB Clause 3: there is one general statement stating that the 2016 RIRR of RA 9184 and its associated issuances shall be
the primary source for the Bidding Requirements
3. ITB Clause 5.2: The PBDs for Goods now clarifies on firms having foreign ownership that would like to participate in the
public bidding of goods (translated and authenticated docs)
Note: only translated documents shall be authenticated through an Apostille pursuant to GPPB Reso No. 13-2019 (ITB
Clause 10.3)
4. ITB Clause 7: (NEW) It included submission of eligibility documents to the implementing or end-user unit if
subcontracting is allowed during contract implementation (up to 20% of project cost can be subjected to subcontracting)
5. ITB Clause 13 Goods/ITB Clause 14 Infra: paraphrased the bid and payment currencies PBDs to include a qualification
that the foreign denominations shall be accepted or tradeable by the BSP
6. ITB Clause 5.2: The PBDs for goods now clarifies on firms having foreign ownership that would like to participate in the
public bidding of goods
7. ITB Clause 15 on Goods / ITB Clause 16 Infra: Bidders are only required to submit only one copy of the technical and
financial bid components, while allowing PE to request the bidders for additional soft or hard copies. However, failure of
the bidders to provide the additional copies shall not be a ground for disqualification.
8. same clause as in 7: if PE allows online or electronic bid submission, the Bid shall be digitally signed. If the file is
corrupted, it shall be considered as non-responsive, and shall be automatically disqualified.
3. Pre-bid Conference
At least one pre-bid conference shall be conducted for each procurement, unless otherwise provided in the IRR.
Page 10 of 23
Subject to the approval of the BAC, a pre-bid conference may also be conducted upon the written request of any prospective
bidder; held within a reasonable period before the deadline for receipt of bids to allow prospective bidders to adequately
prepare their bids as specified in the IRR
39 This is done prior to the advertisement or the issuance of the Invitation to Bid/Request for Expression of Interest for each
procurement undertaken through a competitive bidding.
A. Pre-procurement conference C. Pre-bid conference
B. Pre-negotiation conference D. Preparatory conference
40 Prior to the issuance of the Invitation to Bid and for each and every procurement, the Bids and Awards Committee is
mandated
A. To publish in a newspaper of general circulation the bidding documents
B. To hold a pre-procurement conference
C. To submit the bidding documents to the Department of Budget and Management
D. To draft the technical specifications of the intended government project
41 This stage of the bidding process is held to clarify and/or explain any of the requirements, terms, conditions and
specifications stipulated in the Bidding Documents
A. Bid evaluation C. Post-qualification
B. Pre-procurement conference D. Pre-bid conference
42 Can a bidder be disqualified for failure to attend the pre-bid conference?

A. No. Attendance to the Pre-Bid Conference is not mandatory
B. Yes. Attendance to the Pre-Bid Conference is mandatory
C. It depends. When the reason for not attending is allowed by the GPRA
D. It depends. If the bidder is already short-listed, it is disqualified for not attending the Pre-Bid Conference
Receipt and Opening of Bids

1. Eligibility Requirements for the Procurement of Goods and Infrastructure Projects
shall be determined by their compliance with the eligibility requirements prescribed for the competitive bidding
concerned within the period stated in the Invitation to Bid
provision for fair and equal access to all prospective bidders
prospective bidder shall certify under oath as to the correctness of
the statements made, and the completeness and authenticity of
the documents submitted
evaluation using numerical ratings on the basis of the short-listing
requirements prescribed for the Competitive Bidding concerned,
within the period stated in the Invitation to Bid to determine the
short list of bidders who shall be allowed to submit their respective
bids
Prospective bidder may be allowed to submit his eligibility
requirements electronically. However, said bidder shall later on certify under oath as to correctness of the statements
made and the completeness and authenticity of the documents submitted.
43 The following are the eligibility requirements for the procurement of goods and infrastructure projects under RA No. 9184,
except
A. Registration certificate from SEC, DTI for sole proprietorship, or CDA for cooperatives
B. Mayor’s/Business Permit
C. Performance Security
D. Audited financial statements
2. Submission and Receipt of Bids

A bid shall have two components, namely the technical and
financial components which should be in separate sealed
envelopes, and which shall be submitted simultaneously
the bids shall be received by the BAC on such date, time and place
specified in the invitation to bid
the deadline for the receipt of bids shall be fixed by the BAC, giving
the prospective bidders sufficient time to study and prepare their
bids. The deadline shall also consider the urgency of the
procurement involved
bids submitted after the deadline shall not be accepted
The GPPB may prescribe innovative procedure for the submission,
receipt and opening of bids through the PhilGEPS
44 What are the two components of a bid?
A. Operational and fiscal components
B. Marketing and financial components
C. Operational and financial components
D. Technical and financial components
3. Modification and Withdrawal of Bids

done before the deadline for the receipt of bids
submitted in a sealed envelope duly identified as a modification of the original bid and stamped received by the BAC
withdrawing bidder shall no longer be allowed to submit another bid for the same contract either directly or indirectly
45 Can a bidder modify his bid?
A. No, once submitted, it is deemed to be the complete submission of the bid
B. No, the bid contains a statement under oath that the representations therein are truthful
C. Yes, provided such is done before the deadline for the receipt of the bids
D. Yes, provided that such is done only once as a matter of right
46 According to the GPRA anent the modification and withdrawal of bids:

I. A bidder may modify his bid, provided that this is done before the deadline for the receipt of bids. The modification shall be
submitted in original bid and stamped received by the BAC.
II. A bidder may, through a letter, withdraw his bid or express his intention not to participate in the bidding before the deadline
for the receipt of bids. In such case, he shall no longer be allowed to submit another bid for the same contract either directly
or indirectly.
A. Both are true statements C. True, False
B. Both are false statements D. False, True
Page 11 of 23
4. Bid Security
shall accompany all bids
shall serve as guarantee that, after receipt of the Notice of Award, the winning bidders shall enter into contract with the
PE within the stipulated time and furnish the required performance security; specific amounts and allowable forms of the
bid security - IRR
47 A bid security
A. serves as guarantee that the bid will not be the subject of theft, robbery, misappropriation, embezzlement, or any loss of a
similar nature
B. Serves as guarantee that the winning bidders shall enter into contract with the PR within the stipulated time
C. Serves as guarantee that the PE will not withdraw from the invitation to bid without indemnification to the winning bidder/s
D. Serves as guarantee that the winning bidders will receive what is indicated in the Notice of Award in connection with their
Bid Offer
48 It is an undertaking which states, among others, that the bidder shall enter into contract with the Procuring Entity and
furnish the required performance security within ten (10) calendar days, as indicated in the Bidding Documents, from receipt of
the Notice of Award.
A. Bid security B. Bid securing declaration C. Performance security D. Warranty
49 Why is the posting of bid security and performance security now required?
A. Prior to RA 9184 and its IRR-A, posting of bid and performance securities was not required. However, due to the number of
incidents wherein consultancy firms being considered for award have refused to accept the award or have simply abandoned
their consultancy assignments, the posting of such securities has not been required to serve as additional protection for the
government and help prevent such incidents from recurring.
B. To serve as a primary guarantee for non-performance of obligations
C. To add to the Treasury income sources
D. To institutionalize a common commercial usage
5. Bid Validity - for such reasonable period of time indicated in the BD

50 Which of the following statements is TRUE regarding the submission of bids?
A. A bidder cannot modify his bid at any time upon its submission.
B. A bid can either have a technical or financial component.
C. All bids shall be accompanied by bid security.
D. Bids shall be valid for one (1) year.
6. Bid Opening - BAC to publicly open all bids at the time, date and place specified in the BD; minutes of the bid opening –
made available to the public upon written request and payment of a specified fee
51 The BAC shall publicly open all bids at the time, date and place specified in the bidding documents. The minutes of the bid
opening shall be made available to the public upon written request and payment of a specified fee.
A. True B. False
Bidders: How to be qualified for Bidding?

1. Duly licensed Filipino citizens/sole proprietorships
2. Partnerships, joint ventures, corporations, cooperatives duly organized under the laws of the Philippines and of which at
least 75% of the interest belongs to citizens of the Philippines
3. PE may also invite foreign bidders when provided for under any Treaty or International or Executive Agreement as specified
in the BDs
4. The Bidder must submit a computation of its Net Financial Contracting Capacity (NFCC) or a Commitment from a
Universal or Commercial Bank to extend a credit line in its favor if awarded the contract for the project (CLC).
BID EVALUATION
1. Preliminary Examination of Bids
BAC shall examine first the technical components of the bids
using “pass/fail” criteria to determine whether all required
documents are present (when: prior to bid evaluation)
only bids that are determined to contain all the bid requirements of
the technical component shall be considered for opening and
evaluation of their financial component
2. Ceiling for Bid Prices
the ABC shall be the upper limit or ceiling for the bid prices
Bid prices that exceed the ceiling shall be disqualified outright from
further participating in the bidding
there shall be no lower limit to the amount of the award
Bid for the Procurement of Goods and Infrastructure Projects:
The BAC shall evaluate the financial component of the bids.
Page 12 of 23
The bids that passed the preliminary examination shall be ranked from lowest to highest in terms of their corresponding
calculated price and shall be referred to as the “Lowest Calculated Bid”- LCB
Bid Evaluation for Short Listed Bidders for Consulting Services:
The bids for the short-listed bidders shall be evaluated and ranked using numerical ratings in accordance with the
evaluation criteria stated in the BD, which shall include factors such as, but not limited to, experience, performance,
quality of personnel, price and methodology. The bids shall be ranked from highest to lowest in terms of their
corresponding calculated ratings.
The bid with the highest calculated rating shall be the “Highest Rated Bid”- HRB
After approved by the HoPE of the Highest Rated Bid, the BAC shall invite the bidder concerned for negotiation and/or
clarification on the following items: financial proposal submitted by the bidder, terms of reference, scope of services,
methodology and work program, personnel to be assigned to job, services/facilities/data to be provided by the PE
conference, and provisions of the contract.
When negotiations with first-in-rank bidder fails, the financial proposal of the second rank bidder shall be opened for
negotiations: Provided, that the amount indicated in the financial envelope shall be made as the basis for negotiations
and the total contract amount shall not exceed the amount indicated in the envelope and the ABC.
Whenever necessary, the same process shall be repeated until the bid is awarded to the winning bidder.
52 Which of the following statements is FALSE regarding bid evaluation?

A. Prior to bid evaluation, the BAC shall examine first the technical components of the bids using “pass/fail” criteria do
determine whether all required documents are present.
B. The BAC shall evaluate all bids on an equal footing to ensure fair and competitive bid comparison.
C. The entire evaluation process for the procurement of Goods and Infrastructure Projects shall be completed within seven (7)
calendar days from the deadline for receipt of proposals.
D. If the bid is higher than the Approved Budget of Contract, the BAC shall ask the bidder to amend it.
Post-Qualification
1. Objective and Process of Post-qualification
stage where the bidder with the Lowest Calculated Bid (G/IP) or the
Highest Rated Bid (CS), undergoes verification and validation
whether he has passed all the requirements and conditions as
specified in the BD
if passed all the criteria for PQ, bid shall be considered the “Lowest
Calculated Responsive Bid” (G/IP) or the “Highest Rated Responsive
Bid” (CS)
if bidder fails to meet requirements/conditions, he shall be post-
disqualified and the BAC shall conduct the post-qualification on the
bidder with the second Lowest Calculated Bid or Highest Rated
Bid . . . the same procedure shall be repeated until the Lowest
Calculated Responsive Bid or Highest Rated Responsive Bid is
finally determined
in all cases, the contract shall be awarded only to the bidder with
the Lowest Calculated Responsive Bid (LCRB) or Highest Rated
Responsive Bid (HRRB)
53 The bids that passed the preliminary examination shall be ranked from lowest to highest in terms of their corresponding
calculated price
A. Lowest calculated bid C. Highest calculated bid
B. Median calculated bid D. Average calculated bid
54 Who wins in a competitive bidding under GPRA?

A. Highest bidder C. Lowest bidder
B. Highest rated responsive bidder D. Lowest rated responsive bidder
55 It is the stage where the bidder with the LCB, in the case of goods and infrastructure projects, or the HRB, in the case of
consulting services, undergoes verification and validation whether he has passed all the requirements and conditions as
specified in the Bidding Documents
A. Qualification C. Prequalification
B. Post-qualification D. Requalification
56 This is the stage where the BAC verifies and validates whether the lowest bidder passed all the requirements and conditions
as specified in the Bidding Documents.
A. Post-qualification C. Bid evaluation
B. Pre-procurement conference D. Contract implementation
57 Which of the following is NOT performed during post-qualification?

A. Verification if the bidder is not blacklisted
B. Verification and validation of the bidder’s stated competence and experience
C. Validate the bid price proposal of the bidder
D. Validate the sufficiency of the performance security
58 A bidder shall be “post-disqualified” whenever a bidder

A. Exceeds the ABC
B. Fails to qualify as the lowest calculated bid
C. Fails to qualify as the highest rated bid
D. Fails to meet any of the requirements or conditions specified in the bidding documents
2. Failure of Bidding
- there shall be failure of bidding if:
a. No bids are received
b. No bid qualifies as the LCRB or HRRB
c. Whenever the bidder with the LCRB/HRRB refuses, without justifiable cause, to accept the award of contract, as the case
may be
- the contract shall be re-advertised and re-bid; the BAC shall observe the same process and set the new periods according to
the same rules followed during the first bidding.
- After the second failed bidding, however, the BAC may resort to negotiated procurement.
59 The following are the grounds for the declaration of failure of bidding, except
A. No bids received
B. Bids received but no one was eligible
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C. All bids failed to post qualify

D. Someone post qualified but refused, with justifiable cause, to accept the award
53 Which of the following statements does not cause a failure of bidding?

A. No bids are received
B. No bid qualifies as the LCRB or HRRB
C. The winning bidder refuses to accept the award of the contract
D. None of the above
60 According to the Government Procurement Reform Act, in cases of failure of bidding, the contract shall be re-advertised and
re-bid. The BAC shall observe the same process and set the new periods according to the same rules followed during the first
bidding. After the second failed bidding, however, the BAC may resort to negotiated procurement as provided for in Section 53
of the GPRA. There shall be a failure of bidding if:
I. No bids are received.
II. No bid qualifies as the lowest calculated responsive bid or highest rated responsive bid
III. Whenever the bidder with the highest rated/lowest calculated responsive bid refuses, without justifiable cause, to accept the
award of contract, as the case may be.
Which of the following is/are true?
A. Only two of the statements C. Only one of the statements
B. All three of the statements D. None of the statements
3. Single Calculated/Rated and Responsive Bid Submission

- shall be considered for award if it falls under any of the following circumstances:
a. If after the advertisement, only one prospective bidder submits a Letter of Intent and/or applies for eligibility check, and
meets the eligibility requirements or criteria, after which it submits a bid, which is found to be responsive to the BD
b. If after the advertisement, more than one prospective bidder applies for eligibility check, but only one bidder meets the
eligibility requirements/criteria, after which it submits a bid which is found to be responsive to the BD
c. If after the eligibility check, more than one bidder meets the eligibility requirements, but only one bidder submits a bid,
and its bid is found to be responsive to the BD
In all instances, the PE shall ensure that the ABC reflects the most advantageous prevailing price for the government.
61 What happens when, at the stage of negotiation, the consultant and the Procuring Entity have irreconcilable positions on
certain terms and conditions of the draft contract?
A. If the consultant and the Procuring Entity fail to come to an agreement, then negotiations shall be deemed unsuccessful and
negotiations with the next-in-rank consultant shall be undertaken.
B. If the consultant and the Procuring Entity fail to come to an agreement, then there is deemed failure of bidding.
C. Negotiations shall be deemed unsuccessful.
D. Negotiations with the remaining consultants shall be undertaken
Award, Implementation and Termination of the Contract

1. Notice and Execution of Award
Period to approve/disapprove - not exceeding 15 calendar days from
the determination of the LCRB/HRRB by the HoPE; when further
approval of higher authority is required, the approving authority for
the contracts shall be given a maximum of twenty (20) calendar
days to approve or disapprove
In the case of GOCCs - concerned board shall take action within 30
calendar days
if approved: immediate issuance of the Notice of Award; within 10
calendar days from receipt of the Notice of Award, the winning
bidder shall formally enter into contract with the PE
In the case of GOCCs, the PE shall issue the Notice to Proceed to the
winning bidder not later than 7 calendar days from the date of
approval of the contract by the appropriate authority
All notices called for by the terms of the contract shall be effective
only at the time of receipt thereof by the contractor
62 If the bidder with the LCB or HRB passes all the criteria for post-qualification, in the case of consulting services, his bid shall
be considered as
A. The Lowest Calculated Responsive Bid C. The Highest Calculated Responsive Bid
B. The Lowest Rated Responsive Bid D. The Highest Rated Responsive Bid
63 If the bidder with the LCB or HRB passes all the criteria for post-qualification, in the case of goods/ infrastructure projects,
his bid shall be considered as
A. The Lowest Calculated Responsive Bid C. The Highest Calculated Responsive Bid
B. The Lowest Rated Responsive Bid D. The Highest Rated Responsive Bid
64 The Head of the Procuring Entity (HoPE) or his duly authorized representative shall approve or disapprove the
recommendation of the award within how many days from the determination and declaration by the BAC of the LCRB or HRRB,
and the recommendation of such award?
A. Five B. Ten C. Fifteen D. Twenty
65 What should be issued in case of approval of the HoPE or his duly authorized representative?
A. Notice of Award C. Bidding Documents
B. Bid Acceptance D. Confirmation of Bid
66 Within ten (10) calendar days from receipt of the Notice of Award, the winning bidder
A. Shall submit the complete bidding documents to the PE
B. Shall formally enter into contract with the PE
C. Shall forward a formal price quotation to the PE
D. Shall commence negotiations as to the specifications and technical descriptions of the project with the PE
67 What is the next step in the bidding process after the determination and declaration by the BAC of the Lowest Calculated
Responsive Bid?
A. Issuance by the Head of the Procuring Entity of the Notice of Award
B. Entering into contract with the winning bidder
C. Issuance of Notice to Proceed
D. Posting of Performance Security
Page 14 of 23
2. Period of Action on Procurement Activities

the procurement process from the opening of bids up to the award of contracts shall not exceed three (3) months, or a
shorter period to be determined by the PE concerned
if no action on the contract is taken by the HoPE or by his duly authorized representative, or by the concerned board, in the
case of GOCCs, within the periods specified in the preceding paragraph, the contract shall be deemed approved
68 As a general rule, the procurement process from the opening of bids up to the award of contract shall not exceed
A. 2 months C. 3 months
B. 6 months D. 1 year
69 How long is the entire process of public bidding for consulting services?
ANS: From the advertisement up to the issuance of the NTP, the maximum period is estimated to be
A. thirty (30) weeks, while the minimum period is estimated to be fourteen (14) weeks.
B. thirty (30) weeks, while the minimum period is not set.
C. thirty (30) days, while the minimum period is estimated to be fourteen (14) days.
D. sixty (60) days, while the minimum period is estimated to be fourteen (14) days.
3. Performance Security
prior to the signing of the contract, the winning bidder shall, as a
measure of guarantee for the faithful performance or compliance with
his obligations under the contract prepared in accordance with the BD,
be required to post a performance security in such form and amount
as specified in the BD
In the case of a failure to post the required performance security, the
bid security shall be forfeited without prejudice to the imposition of
sanctions prescribed under this Act.
70 What is a performance security?
A. It is the guarantee for the faithful performance of the bidding process
B. It is the guarantee for the faithful performance of and compliance with the obligations by the winning bidder under the
contract
C. It is the guarantee by the Procuring Entity that payment will be paid and the compliance of the contract on time by the
winning bidder
D. All of the above
71 The bid security is a different requirement from the performance security.

A. True C. False
4. Failure to Enter into Contract and Post Performance Security

for failures for justifiable reasons, the BAC shall disqualify the said bidder and shall undertake post-qualification for the
next-ranked LCB/HRB. The procedures shall be repeated until an award is made. However, if no award is possible, the
contract shall be subject to a new bidding.
5. Reservation Clause
the HoPE reserves the right to reject any and all bids, declare a failure
of bidding, or not award the contract in the following situations:
a. If there is prima facie evidence of collusion between appropriate public
officers or employees of the PE, or between the BAC and any of the
bidders, or if the collusion is between or among the bidders themselves,
or between a bidder and a third party, including any act which restricts,
suppresses or nullifies or tends to restrict, suppress or nullify
competition
b. If the BAC is found to have failed in following the prescribed bidding
procedures
c. For any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the government
72 A bidder is bound by the reservation clause, and the said clause vests in the authority concerned the discretion to ascertain
who among the bidders is the lowest responsive bidder or the lowest and best bidder or most advantageous to the best interest
of the Government. As such, a bidder has no right or cause of action to compel the BAC or agency to award the contract to it.
A. True B. False
73 If the bidder fails to post the required performance security within the period stipulated in the Bidding Documents, the BAC
shall
A. Disqualify the said bidder and shall undertake post-qualification for the next-ranked Lowest Calculated Bid or Highest Rated
Bid
B. Impose penalties to the winning bidder
C. Blacklist the bidder
D. Reduce the amount of bid
Contract Implementation and Termination

The rules and guidelines for the implementation and termination of contracts awarded pursuant to the provisions of the law
shall be prescribed in the IRR. The rules and guidelines shall include standard general and special conditions for contracts.
Splitting of Government Contracts: This is not allowed.
74 It is division or breaking up of government of the Philippine contracts into smaller quantities and amounts or dividing
contract implementation into artificial phases or sub-contracts for the purpose of evading or circumventing the requirements of
law and its IRR, particularly the necessity of competitive bidding and the requirements for the alternative methods of
procurement.
A. Division of government contracts C. Duplicity of government contracts
B. Splitting of government contracts D. Multiplicity of government contracts

S1: Splitting of Government Contracts is not allowed.
S2: If, for justifiable causes, the bidder with the Lowest Calculated Responsive Bid (LCRB) or Highest Rated Responsive Bid
(HRRB) fails, refuses or is otherwise unable to enter into contract with the PE, the BAC shall undertake post-qualification for the
next-ranked LCB or HRB.
A. Only S1 is true C. Only S2 is true
B. Both statements are true D. Both statements are not true
Note: For Infrastructure Projects to be implemented by phases, the PE shall ensure that there is a clear delineation of work for
each phase, which must be usable and structurally sound.
Page 15 of 23
Grounds for Termination (failed biddings)

A. Termination for Default
B. Termination for Convenience
C. Termination for Insolvency
D. Termination for Unlawful Acts
E. Termination by Contractor/Consultant
A. Termination for Default

In contract for Goods In contracts for Infrastructure Projects In Contracts for Consulting Services
The PE may terminate the K when The PE shall terminate a K when any of The PE shall terminate a K when any of
outside of force majeure, the Supplier the following conditions attend its the following conditions attend its
(S) fails to deliver or perform any or all implementation: Due to the contractor’s implementation:
of the G within the specified period(s) fault Outside of force majeure, the
specified in the K, or within any (1) and while the project is on-going, it Consultant fails to deliver or perform
extension thereof granted by the PE has incurred negative slippage of 15% the Outputs and Deliverables within
pursuant to a request made by the S or more in accordance with PD 1870 the period(s) specified in the K, or
prior to the delay, and such failure (2) and after the contract time has within any extension thereof granted by
amounts to at least 10% of the K Price. expired, it has incurred a negative the PE pursuant to a request made by
slippage of 10% or more in the the Consultant prior to the delay
completion of the works
The PE may terminate the K when, as a The contractor As a result of force majeure, the
result of force majeure, the S is unable a. Abandons the K works, refuses or Consultant is unable to deliver or
to deliver or perform any or all of the G, fails to comply with a valid perform a material portion of the
amounting to at least 10% of the K instruction of the PE or fails to Outputs and Deliverables for a period of
Price, for a period of not less than 60 proceed expeditiously & without not less than 60 calendar days after the
calendar days after receipt of the notice delay despite a written notice by the Consultant’s receipt of the notice from
from the PE stating that the PE the PE stating that the circumstance of
circumstance of force majeure is b. Does not actually have on the project force majeure is deemed to have ceased
deemed to have ceased. site the minimum essential
equipment listed on the Bid
necessary to prosecute the Works in
accordance with the approved work
plan & equipment deployment
schedule as required for the project
The PE shall terminate the K when the c. does not execute the Works in The Consultant fails to perform any
S fails to perform any other obligation accordance with the K or persistently other obligation under the K.
under the K. or flagrantly neglects to carry out its
obligations under the K
d. neglects or refuses to remove
materials or to perform a new work
that has been rejected as defective or
unsuitable or
e. sub-lets any part of the K works w/o
approval by the PE
B. Termination for Convenience C. Termination for Insolvency D. Termination for Unlawful Acts
The PE may terminate the K, in whole The PE shall terminate the K if the The PE may terminate the K in case it
or in part, at any time for its Supplier/Contractor/Consultant is is determined prima facie that the
convenience. The HoPE may terminate declared bankrupt or insolvent as S/C/C has engaged, before or during
a K for the convenience of the determined with finality by a court of the implementation of the K, in
government if he has determined the competent jurisdiction. In this event, unlawful deeds and behaviors relative
existence of conditions that make termination will be without to K acquisition and implementation.
Project Implementation economically, compensation to the S/C/C, provided Unlawful acts include, but are not
financially, or technically impractical that such termination will not prejudice limited to, the following:
and/or unnecessary, such as, but not or affect any right of action or remedy a. Corrupt, fraudulent, collusive and
limited to, fortuitous event(s) or which has accrued or will accrue coercive practices
changes in law and national thereafter to the PE and/or the S/C/C. b. Drawing up or using forged
government policies. documents
c. Using adulterated materials, means
or methods, or engaging in
production contrary to rules of
science and trade
d. Any other act analogous to the
foregoing
E. Termination by Contractor/Consultant (against the PE)

In Ks for Infrastructure Projects In Ks for Consulting Services
The Contractor may terminate its K with the PE if the works The Consultant may terminate its agreement with the PE if
are completely stopped for a continuous period of at least 60 the latter is in material breach of its obligations pursuant to
calendar days through no fault of its own, due to any of the the K and has not remedied the same within 60 calendar
following reasons: days following its receipt of the Consultant’s notice specifying
a. failure of the PE to deliver, within a reasonable time, such breach.
supplies, materials, right-of-way, or other items it is
obligated to furnish under the terms of the K or
b. the prosecution of the work is disrupted by the adverse
peace and order situation, as certified by the AFP
Provincial Commander and approved by the Secretary of
National Defense
Page 16 of 23
76 Under GPRA, these are contracts which

have been rescinded or terminated for
causes provided for in the contract and
existing laws, where immediate action is
necessary to prevent damage to or loss of
life or property, or to restore vital public
services, infrastructure facilities and other
public utilities.
o-Failed Contracts
C. Take-over Contracts
D. Adjacent or Contiguous
E. Rescinded Contracts
Disclosure of Relations
- In addition to the proposed contents of the Invitation to Bid, all BD shall be accompanied by a sworn affidavit of the bidder
that he or she or any officer of their corporation is not related to the head of the procuring entity, members of the BAC, the TWG,
and the BAC Secretariat, the head of the PMO or the end-user or implementing unit, and the project consultants, by
consanguinity or affinity up to the third civil degree. Failure to comply with the aforementioned provision shall be a ground for
the automatic disqualification of the bid.
77 In addition to the proposed contents of the Invitation to Bid, all bidding documents shall be accompanied by a sworn affidavit
of the bidder that he or she or any officer of their corporation is not related to the Head of the Procuring Entity (HoPE). ANS. By
consanguinity or affinity up to the
A. fourth civil degree C. third civil degree
B. sixth civil degree D. fifth civil degree
Conflicting interests
- All bidders also found to have conflicting interests with each other shall
be disqualified to participate in the procurement at hand, without
prejudice to the imposition of appropriate administrative, civil, and
criminal sanctions.
a. A bidder has controlling shareholders in common with another bidder.
b. A bidder receives or has received any direct or indirect subsidy from any other bidder.
c. A bidder has the same legal representative as that of another bidder for purposes of this bid.
b. A bidder has a relationship, directly or through third parties, that puts them in a position to have access to information
about or influence on the bid of another bidder or influence the decisions of the PE regarding this bidding process.
c. A bidder submits more than one bid in this bidding process.
d. A bidder who participated as a consultant in the preparation of the design or technical specifications of the goods and
related services that are the subject of the bid.
e. A bidder who lends, or temporarily seconds, its personnel to firms or organizations which are engaged in consulting services
for the preparation related to procurement for or implementation of the project.
f. If a consultant combines the function of consulting with those of contracting and/or supply of equipment.
g. If a consultant is associated with, affiliated to, or owned by a contractor or a manufacturing firm with departments or design
offices offering services as consultants.
h. If there is a conflict among consulting projects, the consultant (including its personnel and subcontractors) and any
subsidiaries or entities controlled by such consultant shall not be recruited for the relevant project.
Alternative Methods of Procurement

METHOD GOODS INFRA CONSULTING Services
(G) Projects (IP) (CS)
1. Competitive Bidding / / /
2. Limited Source Bidding / /
3. Direct Contracting /
4. Repeat Order /
5. Shopping /
6. Negotiated Procurement / / /
78 For the procurement of goods, the following alternative methods of procurement may be resorted to, except
A. Limited Source Bidding C. Direct contracting
B. Repeat Order D. Competitive Bidding
79 For the procurement of consulting services, the following methods of procurement may be resorted to, except
A. Limited Source Bidding C. Direct contracting
B. Negotiated Procurement D. Competitive Bidding
Subject to the prior approval of the HoPE or his duly authorized representative, and whenever justified by the conditions
provided, the PE may, in order to promote economy and efficiency, resort to any of the following:
Page 17 of 23
Alternative Methods of Procurement:

1. Limited Source Bidding (aka Selective Bidding) - involves direct invitation to bid by the PE from a set of pre-selected suppliers
or consultants with known experience and proven capability relative to the requirements of a particular contract
 May be resorted to ONLY in any of the following conditions:
a. Procurement of highly specialized types of goods and consulting services which are known to be obtainable only from a
limited number of sources
b. Procurement of major plant components where it is deemed advantageous to limit the bidding to known eligible bidders, in
order to maintain an optimum and uniform level of quality and performance of the plant as a whole
80 It is a method of procurement that involves direct invitation to bid by the PE from a set of pre-selected suppliers or
consultants with known experience and proven capability relative to the requirements of a particular contract.
A. Biased bidding C. Selective bidding
B. Outsourced bidding D. Prequalified bidding
2. Direct Contracting (aka Single Source Procurement) - does not require elaborate Competitive Bidding Documents because the
supplier is simply asked to submit a price quotation or a pro-forma invoice together with the conditions of sale, which offer may
be accepted immediately or after some negotiations
 May be resorted to ONLY in any of the following conditions:
a. Procurement of goods of proprietary nature, which can be obtained only form the proprietary source, i.e. when patents,
trade secrets and copyrights prohibit others from manufacturing the same items
b. When the procurement of critical components from a specific manufacturer, supplier, or distributor is a condition
precedent to hold a contractor to guarantee its project performance, in accordance with the provisions of his contract
c. Those sold by an exclusive dealer or manufacturer, which does not have sub-dealers selling at lower prices and for which
no suitable substitute can be obtained at more advantageous terms to the government
81 It is a method of Procurement that does not require elaborate Bidding Documents because the supplier is simply asked to
submit a price quotation or a pro-forma invoice together with the conditions of sale, which offer may be accepted immediately or
after some negotiations.
A. Indirect contracting C. Prequalified bidding
B. Quasi-bidding D. Single source procurement
82 Direct Contracting may be resorted to only under the following conditions, except
A. There was a prior failed competitive bidding process
B. Procurement of goods of proprietary nature, which can be obtained only from the proprietary source
C. When the procurement of critical components from a specific manufacturer, supplier, or distributor is a condition precedent
to hold a contractor to guarantee its project performance, in accordance with the provisions of his contract
D. Those sold by an exclusive dealer or manufacturer, which does not have sub-dealers selling at lower prices and for which no
suitable substitute can be obtained at more advantageous terms to the Government
3. Repeat Order - involves a direct procurement of Goods from the previous winning bidder, whenever there is a need to
replenish Goods procured under a contract previously awarded through Competitive Bidding
 When provided for in the Annual Procurement Plan, Repeat Order may be allowed wherein the PE directly procures Goods
from the previous winning bidder whenever there arises a need to replenish goods procured under a contract previously
awarded through Competitive Bidding, subject to post-qualification process prescribed in the BD and provided all the
following conditions are present:
a. The unit price must be equal to or lower than that provided in the original contract
b. The repeat order does not result in splitting of requisitions or purchase orders
c. Except in special circumstances defined in the IRR, the repeat order shall be availed of only within six months from
the date of the Notice to Proceed arising from the original contract
d. The repeat order shall not exceed twenty five percent (25%) of the quantity of each item of the original contract
83 It is a method of procurement of goods from the previous winning bidder, whenever there is a need to replenish goods
procured under a contract previously awarded through competitive bidding
A. Shopping C. Repeat Order
B. Negotiated Procurement D. Direct Contracting
4. Shopping - the PE simply requests for the submission of price quotations for readily available off-the-shelf goods or
ordinary/regular equipment to be procured directly from suppliers of known qualification
 May be resorted to under any of the following instances:
a. When there is an unforeseen contingency requiring immediate purchase, the amount shall not exceed the following:
i. For NGAs, GOCCs, GFIs, SUCs, and Autonomous Regional Government: P200,000
ii. For LGUs, in accordance with the following schedule:
DOF Classification Maximum Amount (in Philippine Peso)
of LGUs Province City Municipality
1st Class P200,000 P200,000 P100,000
2nd Class P200,000 P200,000 P100,000
3rd Class P200,000 P160,000 P100,000
4th Class P160,000 P120,000 P100,000
5th Class P120,000 P100,000 P100,000
6th Class P100,000 P100,000 P100,000
b. Procurement of ordinary or regular office supplies and equipment not available in the Procurement Service of the
DBM, in the amount not exceeding that which is shown by the schedule below. At least three (3) price quotations
from bona fide suppliers shall be obtained.
i. For NGAs, GOCCs, GFIs, SUCs, and Autonomous Regional Government: P1,000,000
ii. For LGUs, in accordance with the following schedule:
1st Class P1,000,000 P1,000,000 P200,000
2nd Class P1,000,000 P1,000,000 P200,000
3rd Class P1,000,000 P800,000 P200,000
4th Class P800,000 P600,000 P100,000
5th Class P600,000 P400,000 P100,000
6th Class P400,000 P200,000 P100,000
 In the case of barangays, Fifty Thousand Pesos (P50,000).
 The amounts are specifically provided by law, but the amounts shall be subject to a period review by the GPPB. It
may be increased or decreased depending on economic conditions and other justifiable reasons.
 The phrase “ordinary or regular office supplies” shall be understood to include those supplies, commodities, or
materials which are necessary in the transaction of official businesses and consumed in the day-to-day operations.
Page 18 of 23
However, office supplies shall not include services such as repair and maintenance of equipment and furniture, as
well as trucking, hauling, janitorial, security, and related or analogous services.
84 Method of Procurement whereby the PE simply requests for the submission of price quotations for readily available off-the-
shelf goods or ordinary/regular equipment to be procured directly from suppliers of known qualifications
A. Shopping C. Repeat order
B. Direct contracting D. Limited source bidding
85 Method of procurement that may be resorted under extraordinary circumstances whereby the PE directly negotiates a
contract with a technically, legally and financially capable supplier, contractor or consultant?
A. Shopping C. Negotiated Procurement
B. Limited Source Bidding D. Single Source Procurement
5. Negotiated Procurement - may be resorted under the extraordinary circumstances provided and other instances that shall be
specified in the IRR whereby the PE directly negotiates a contract with a technically, legally and financially capable supplier,
contractor or consultant
 Shall be allowed only in the following (15) instances:
a. In case of two (2) failed biddings
b. In case of (emergency cases) imminent danger to life or property during a state of calamity, or when time is of the essence
arising from natural or man-made calamities or other causes where immediate action is necessary to prevent damage to or
loss of life or property, or to restore vital public services, infrastructure facilities and other public utilities
c. Take-over of contracts, which have been rescinded or terminated for causes provided for in the contract and existing laws,
where immediate action is necessary to prevent damage to or loss of life or property, or to restore vital public services,
infrastructure facilities and other public utilities
d. Where the subject contract is adjacent or contiguous to an on-going infrastructure project subject to the following:
1. The original K is the result of a Competitive Bidding
2. The subject K to be negotiated has similar or related scopes of work
3. It is within the contracting capacity of the contractor
4. The contractor uses the same prices or lower unit prices as in the original K less mobilization cost
5. The amount involved does not exceed the amount of the ongoing project and
6. The contractor has no negative slippage
Provided, that negotiations for the procurement are commenced before the expiry of the original K. Wherever, applicable,
the principle shall also govern consultancy K, where the consultants have unique experience and expertise to deliver the
required service
e. Purchases of goods from another agency of the government (Agency-to-Agency), such as the Procurement Service of the
DBM (PS-DBM), which is tasked with a centralized procurement of commonly used Goods for the government
f. Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services

Where G/IP/CS can be contracted to a particular S/C/C and as determined by the HoPE, for any of the following:
1. Requirement is for:
(a) Work of art, commissioned work or services of an artist for a specific skill set (Ex. singer, poet, writer, painter,
sculptor, etc.)
(b) Scientific, academic, scholarly work or research, or legal services
(c) Highly specialized life-saving medical equipment, as certified by the DOH
(d) Scientific, technical, economic, business, trade or legal journal, magazine, paper, subscription, or other exclusive
statistical publications and references
(e) Media documentation, advertisement, or announcement through television, radio, newspaper, internet, and other
communication media
Due to the nature of the information to be disseminated, alongside principles of transparency, efficiency and economy,
award to more than one supplier may be made by the PE.
2. The construction or installation of an Infrastructure facility where the material, equipment, or technology under a
proprietary right can only be obtained from the same contractor.
g. Highly Technical Consultants

In the case of individual consultants hired to do work that is (i) highly technical or proprietary or (ii) primarily confidential or
policy determining, where trust and confidence are the primary consideration for the hiring of the consultant: Provided, that
however, that the term of the individual consultant shall, at the most, be on a six month basis, renewable at the option of
the appointing HoPE, but in no case shall exceed the term of the latter.
h. Defense Cooperation Agreement
i. Defense Inventory-Based Items

The DND may directly negotiate with an agency or instrumentality of another country with which the PH has entered into a
defense cooperation agreement or otherwise maintains diplomatic relations when the procurement involves major defense
equipment or material and/or defense-related consultancy services.
j. Small Value Procurement

Procurement of (a) goods not covered by Shopping, (b) under Infrastructure Projects and (c) under Consulting Services,
where the amount involve does not exceed the following threshold:
1st Class P1,000,000 P1,000,000 P200,000
2nd Class P1,000,000 P1,000,000 P200,000
3rd Class P1,000,000 P800,000 P200,000
4th Class P800,000 P600,000 P100,000
5th Class P600,000 P400,000 P100,000
6th Class P400,000 P200,000 P100,000
 In the case of barangays, Fifty Thousand Pesos (P50,000).
k. Lease of Real Property and Venue for official use

Note: With respect to real property, its procurement shall be governed by the provisions of RA 10752 and other applicable
laws, rules and regulations
l. NGO Participation
Page 19 of 23
When an appropriation law or ordinance earmarks an amount to be specifically contracted out to Non-Governmental
Organizations (NGOs), the PE may enter into a Memorandum of Agreement with an NGO
m. Community Participation
Where, in the interest of project sustainability or to achieve certain specific social objectives, it is desirable in selected
projects, or its components, to call for participation of local communities in the delivery of goods, including non-consulting
services, and simple infrastructure projects, subject to the Community Participation Procurement Manual (CPPM) issued
by the GPPB
n. United Nations Agencies, International Organization or International Financing Institutions (IFIs)

Procurement from specialized agencies of the UN, IOs, or IFIs
o. Direct Retail Purchase of Petroleum Fuel, Oil and Lubricant (POL) Products and Airline Tickets
Note: In all instances (modes of procurement), the PE shall ensure that the most advantageous price for the government is
obtained.
86 When negotiated procurement is available, except

A. in case of imminent danger to life or property during a state of calamity
B. when time is of the essence arising from natural or man-made calamities
C. other causes where immediate action is necessary to prevent damage to or loss of life, property, or to restore vital public
services, infrastructure facilities, and other public utilities
D. provision of immediate response and initial recovery steps to avoid loss of life, injury, disease and other negative effects on
human, physical, mental and social well-being, together with damage to property, destruction of assets, loss of services,
social and economic disruption and environmental degradation
E. to take the opportunity to siphon off from emergency procurement to the benefit of loyal administrative friends
87 The alternative modes can be resorted to by the procuring entity when the following conditions are met, except
A. Approved by the Head of the Procuring Entity or his duly authorized representative
B. Justified by the conditions provided in GPRA
C. There was a prior failed competitive bidding process.
D. The procuring entity is promoting economic and efficient method in its procurement.
88 The following are kinds of negotiated procurement, except

A. Small value procurement C. Shopping
B. Two-failed biddings D. Take-over of contracts
PhilGEPS
(www.philg The Rule requires suppliers,
contractors, consultants to register with
eps.gov.ph)
PhilGEPS. It does not qualify based on
 Philippine Government Electronic Procurement System is the single, centralized
threshold.
electronic portal that shall serve as the primary and definitive source of information
on government procurement. (Sec. 8, RA 9184) Registration with PhilGEPS is
 Government entities are mandated to use PhilGEPS in all their procurement absolute, and must be complied with
activities: goods and general support services, civil works, and consulting services. regardless of the cost of procurement.
Objectives:
1. To establish an open, transparent, efficient, and competitive marketplace for government procurement
2. To get better prices
3. To build the framework to continually improve the procurement process
4. To maintain sustainability of its operations over the long term
Basic Features:
includes a registry of all government agencies (buyers) and government suppliers, contractors, and consultants (Subscriber’s
Registry)
includes posting of procurement opportunities, notices of awards, electronic distribution of bid documents, and automatic
notification and amendments (Electronic Bulletin Board)
New Features:
facilitates the simultaneous posting of Open Opportunities and Award
Class “A” Eligibility Documents:
Notices in the agency’s website and in the PhilGEPS’ website
Registration Certificate
(Integrated Notices and Publication Interface)
Mayor’s/Business Permit or its Equivalent
expanded supplier’s registry which also facilitates the uploading of
Document
class “A” eligibility documents by suppliers in the PhilGEPS’ system to
Tax Clearance
be used during bid submission to different government procuring
entities (GOP-OMR: Government of the Philippines’ Official Merchant Philippine Contractors Accreditation Board
Registry) (PCAB) license and registration
For foreign bidders participating in the procurement by a PH Foreign Audited Financial Statements
Service Office or Post, they shall submit their eligibility documents
pursuant to Sec. 23.1 of the RIRR of RA 9184
Benefits to Government:
Page 20 of 23
1. Improve transparency in government procurement

2. Increase competition resulting in more competitive price bids
3. Reduce procurement costs, including newspaper advertisements
4. Provide audit trails (report on government procurement activities by agency)
5. Help implement government procurement policies
Benefits to Merchants:
1. Provide merchants easy access to government tenders 24/7
2. Provide electronic documents for download
3. Provide merchants automatic notification of bid opportunities and supplemental bid bulletins
4. Facility to upload eligibility documents resulting to savings on reproduction
5. Able to do market research on government procurement
89 The single, centralized electronic portal that shall serve as the primary and definitive source of information on government
procurement.
A. GPRA C. EPS (Electronic Procurement System)
B. The PhilGEPS D. DBM
90 The E-Procurement platform utilizes information and communications technology in the procurement process with the
Philippine Government Electronic System (PhilGEPS) serving as the portal for “the primary and definitive source of information on
government procurement.”
A. True B. False
91 This is where bid opportunities and information on suppliers and contracted goods, consulting services, and civil work
projects are posted.
A. PS-DBM website C. PhilGEPS website
B. GPPB website D. Shopee/Lazada website
92 For shopping, the request for quotations must be posted in the PhilGEPS website with ABCs exceeding
A. P1,000,000 B. P100,000 C. P50,000 D. P350,000
Accountability of Public Officials

 Pertinent laws and the prescribed procedures must be faithfully complied with in the discharge of functions in all stages of
the procurement process as well as the implementation of contracts
 Private parties that deal with government should also be held accountable for their actions
93 In case of conflict between the terms of the treaty or international or executive agreement and the IRR of GPRA,
A. Treaty shall prevail over the IRR C. Both treaty and IRR shall be given equal weight of interpretation
B. IRR shall prevail over the treaty D. Interpretation shall be for the best interest of the GoP
94 The pre-bid conference shall be held at least ______ calendar days before the deadline for the submission and receipt of bids,
but not earlier than _____ calendar days from the PhilGEPS posting of the Invitation to Bid or Bidding Documents and in the
case of Consulting Services, from the determination of the shortlisted consultants.
A. 12; 7 B. 7; 12 C. 7; 15 D. 15; 7
95 Evaluate the following statements as it relates to the procurement process. Identify the incorrect statement/s.
A. The pre-bid conference shall discuss, clarify and explain, among other things, the eligibility requirements and the technical
and financial components of the contract to be bid including questions and clarifications raised by the prospective bidders
before and during the pre-bid conference.
B. Pre-bid conference may be conducted in person or face-to-face through videoconferencing, webcasting, or similar technology,
or a combination thereof.
C. If the bidder with the Lowest Calculated Bid or Highest Rated Bid passes all the criteria for post-qualification, his bid shall
be considered the Lowest Calculated Responsive Bid, in the case of Consulting Services or the Highest Rated Responsive Bid
in the case of Goods and Infrastructure.
D. If a bidder fails to meet any of the requirements or conditions, he shall be “post-disqualified and the BAC shall not conduct
the post-qualification on the bidder and declare a failure of bidding.
E. C and E
96 The minutes of the pre-bid conference shall be recorded and prepared not later than ____________________ after the pre-bid
conference, and shall be made available to prospective bidders not later than five (5) days upon written request.
A. 3 calendar days B. 5 calendar days C. 7 calendar days D. 10 calendar days
97 Requests for clarification(s) on any part of the Bidding Documents or for an interpretation must be in writing and submitted
to the BAC of the PE concerned at least _______________ before the deadline set for the submission and receipt of bids.
98 The BAC shall respond to the said request by issuing a Supplemental Bid Bulletin, duly signed by the BAC Chairperson, to
be made available to all those who have properly secured the Bidding Documents, at least ____________ before the deadline for
the submission and receipt of bids.
99 In all cases, the contract shall be awarded only to the bidder with the
A. Lowest Calculated Responsive Bid for Consulting Services
B. Highest Rated Responsive Bid for Goods
C. Lowest Calculated Responsive Bid for Procurement of Goods and Infrastructure
D. Highest Rated Responsive Bid for Infrastructure Projects
100 Which limitation to procurement is correct?

A. The repeat order shall not exceed thirty-five percent (35%) of the quantity of each item of the original contract.
B. Direct contract shall not exceed twenty-five percent (25%) of the quantity of each item of the original contract.
C. Shopping may be resorted to when there is an unforeseen contingency requiring immediate purchase: provided, however,
that the amount shall not exceed P50,000 subject to a period review by the GPBB.
D. Shopping may be resorted to in the procurement of ordinary or regular office supplies and equipment not available in the
Procurement Service involving an amount not exceeding P250,000: provided, however, that the procurement does not result
in splitting of contracts; provided, further, that at least two price quotations from bona fide suppliers shall be obtained and
the amounts are subject to a period review by the GPPB.
Page 21 of 23
True or False Exercise:

1. Public bidding as a method of government procurement is governed by the principles of transparency, competitiveness,
simplicity and accountability.
2. Another self-evident purpose of public bidding is to avoid or preclude suspicion of favoritism and anomalies in the
execution of public contracts.
3. All procurement should be within the approved budget of the procuring entity and should be meticulously and judiciously
planned by the procuring entity concerned.
4. Consistent with government fiscal discipline measures, only those considered crucial to the efficient discharge of
governmental functions shall be included in the Annual Procurement Plan.
5. No government procurement shall be undertaken unless it is in accordance with the approved Annual Procurement Plan of
the Procuring Entity.
6. The Annual Procurement Plan (APP) shall be approved by the Head of the Procuring Entity and must be consistent with its
duly approved yearly budget.
7. The APP shall not include provisions for forseeable emergencies based on historical records.
8. No procurement shall be undertaken unless it is in accordance with the approved APP, including approved changes thereto.
9. After the preliminary examination stage, the BAC opens, examines, evaluates and ranks all bids and prepares the Abstract
of Bids which contains, among others, the names of the bidders and their corresponding calculated bid prices arranged
from lowest to highest.
10. The objective of the bid evaluation is to identify the bid with the lowest calculated price or the Lowest Calculated Bid.
11. The Lowest Calculated Bid shall be subject to post-qualification to determine its responsiveness to the eligibility and bid
requirements.
12. If after the post-qualification, the Lowest Calculated Bid is determined to be post-qualified, it shall be considered the
Lowest Calculated Responsive Bid and the contract shall be awarded to the bidder.
13. Goods are considered defective when they are “unfit for the use for which it is intended,” or “its fitness for such use is
diminished to such an extent that, had the vendee been aware thereof, he would not have acquired it or would have given a
lower price for it.”
14. Amendments to Order may be issued by the PE at any time during contract implementation, provided that such
adjustment is required to fully meet the requirements of the project.
15. If an amendment to order increases or decreases the cost of, or the time required for executing any part of the work under
the original contract, an equitable adjustment in contract price and/or delivery schedule should be mutually agreed upon
between the parties concerned, and the contract should be modified in writing. It is required, however, that any increase
in contract price must not exceed ten percent (10%) of the original contract price.
16. The supplier/manufacturer/distributor must deliver the goods or perform the services procured within the period
prescribed by the PE, as specified in the Contract.
17. Compensatory damages are damages agreed upon by the parties to a contract, to be paid in case of breach thereof.
18. As a general rule, the Procuring Entities shall adopt alternative bidding as the general method of procurement and shall
see to it that the procurement program allows sufficient lead time for such alternative bidding.
19. Competitive bidding method of procurement shall be resorted to only in highly exceptional cases.
20. During the Covid 19 pandemic, and with the effectivity of the Bayanihan Act, some crisis-related procurement activities are
now exempt from the application of competitive public bidding procedures found in RA 9184.
21. To determine the reason for failed bidding, the BAC should conduct a mandatory review and evaluation of the terms,
conditions and specifications in the bidding documents including its cost estimates.
22. Ordinary or regular office supplies and equipment is understood to include supplies, commodities, or materials necessary
in the transaction of official businesses and consumed in the day-to-day operations.
23. The post-qualification process should be completed within twelve working days from the determination of the Lowest
Calculated Bid or Highest Rated Bid, which may be extended for not more than 45 days for goods and 30 days for
consulting services.
24. To ensure transparency and accurate representation of the bid submission, the BAC Chairman should notify in writing all
bidders whose bids were received through the PhilGEPS through their registered physical address or official e-mail address.
25. In limited source bidding, the Head of the PE directly invites all suppliers or consultants appearing in the pre-selected list.
26. The Head of PE or any approving authority can be the Chairperson or a member of the BAC in extreme circumstances.
27. In cases where contracts are rescinded or terminated and immediate action is necessary to prevent damage to or loss of
property or restore vital public services, infrastructure facilities and other public utilities, agency to agency type of
negotiated procurement can be arranged.
28. In all instances of the alternative methods of procurement, the procuring entity may dispense with the advertisement in
PhilGEPS.
29. If the services required for the project are within the expertise and capability of Filipino consultants, then Filipino
consultants shall be hired. In case Filipino consultants do not have sufficient expertise and capability to render the
required services, as determined by the head of PE, then foreign consultants may be hired.
30. For consulting services procurement contracts with ABC of P1,000,000 or less, or those whose duration is four months or
less, advertisement in the newspapers may be dispensed with. However, the Invitation to Apply for Eligibility and to Bid
still has to be posted in the agency website, the PhilGEPS, and in conspicuous places in the agency premises.
31. The PE must consider the services of the PS-DBM in the procurement of all kinds of supplies. This will free it from the
tediousness of attending to recurring transactions and provide greater time for the procurement of high value, highly
specialized requirements for its more significant projects.
32. There are two (2) types of Competitive Bidding procedures: the Single-Stage and Two-Stage.
33. A bidder is not bound by the reservation clause, and the said clause does not vest in the authority concerned the
discretion to ascertain who among the bidders is the lowest responsive bidder or the lowest and best bidder or most
advantageous to the best interest of the Government.
34. The bidding documents are strictly confidential and shall not be divulged or released to any person prior to its official
release.
35. The bidders are deemed to have become familiar with all existing Philippine laws, decrees, ordinances, acts and regulations
that may affect the contract in any way.
36. The contract floor for procurement through Shopping is subject to periodic review by the GPPB and may be increased or
decreased to reflect changes in economic conditions or for other justifiable reasons.
37. A contract becomes effective either on the date of the receipt by the winning bidder of the Notice to Proceed (NTP) or, if an
effectivity date is provided in the NTP, then on such date, but in no case later than seven (7) working days from its
issuance.
38. A warranty is required in the procurement of goods to ensure that the supplier, manufacturer or distributor, as the case
may be, will correct any manufacturing defect.
39. For the procurement of goods, a warranty shall be required from the contract awardee for a minimum period of three (3)
months, in the case of supplies, and one (1) year, in the case of equipment, after the acceptance by the PE of the goods
and/or equipment.
40. A latent defect is one that is not apparent to the buyer by reasonable observation. A latent defect is “hidden” or one that is
not immediately determinable.
41. An example of a latent defect is this - a ballpen that writes .75 kilometers instead of the expected 1.5 kilometers.
42. An example of a latent defect is this - a ballpen that does not write is latently defective.
Page 22 of 23
43. In all instances, the PE shall ensure that the most advantageous price for the Government is obtained.
44. The Approved Procurement Plan (APP) reflects the entirety of the procurement activities that will be undertaken by the PE
within the calendar year as approved by the HoPE.
45. Sub-contracting means the division or breaking up of contracts into smaller quantities and amount, or dividing the
contract implementation into artificial phases or sub-contracts for the purpose of evading or circumventing the
requirements of law.
46. The Bidding Documents shall be prepared by the PE following the standard forms and manuals prescribed by the GPPB.
47. The Bidding Documents shall include the Form of Bid, Price Form and Bill of Qualities.
48. Pre-procurement conference is led by the BAC.
49. Bidders may be asked to pay a fee to recover the cost for the preparation and development of the Bidding Documents
pursuant to the Guidelines on the Sale of Bidding Documents.
50. The concerned BAC shall make the Bidding Documents available from the time the Invitation to Bid / Request for
Expression of Interest need not to be advertised/posted until the deadline for the submission and receipt of bids.
=========================================================================================================
/BCMENDOZA022024
Page 23 of 23

Shared RFBT Notes and Quizzer On GPRA

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Shared RFBT Notes and Quizzer On GPRA

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RFBT – Notes and Quizzer in GPRA Atty. Bernadette C.

GPRA (Jan. 10, 2003)

State Policy behind the enactment of the law?

Three Principles in Public Bidding

01 Which does not belong?

02 Which statement is incorrect?

03 Determine the veracity of the following statements:

Other definitions of Procurement

What is the GPRA?

07 Determine the veracity of the following statements:

Other Exceptions to GPRA Scope and Application

09 Which of the following procurements is not governed by the GPRA?

GPRA vs. Build-Operate-Transfer (BOT) Law

GPRA (RA 9184) BOT Law (RA 7718)

Principles of Procurement (P-A-C-T-S)

2. System of Accountability - where both the public officials directly or

4. Transparency - in the procurement process and in the implementation of procurement contracts

12 Which is not a principle of procurement?

Scope and Application: The law shall apply to the procurement of

18 The GPRA Manual shall apply to

19 The following procurements are covered by RA No. 9184, except

Definition of Some Terms

20 Which of the following is not classified as Goods under the GPRA?

21 Which of the following is covered by / classified as Consulting Services?

23 Which statement does not demonstrate a requirement of the GPRA?

instrumentalities of such foreign governments, foreign financial institutions or other international

25 Which of the following is NOT a part of the competitive bidding process?

GR: HoPE must create a single BAC.

27 Which statement is not correct:

28 Which statement is not correct?

 Preparation of post-qualification summary report

Funding Source of BAC

Preparation of Bidding Documents

31 Who prepares the bidding documents?

32 Who prescribes the standard forms and manuals pertaining to bidding

34 The Bidding Documents shall include the following, except

37 Determine the veracity of the following statements:

38 The GPRA requires that

Invitation to Bid (IB)

2. Advertising and Contents of the Invitation to Bid

Instruction to Bidders (ITB)

42 Can a bidder be disqualified for failure to attend the pre-bid conference?

Receipt and Opening of Bids

2. Submission and Receipt of Bids

3. Modification and Withdrawal of Bids

46 According to the GPRA anent the modification and withdrawal of bids:

5. Bid Validity - for such reasonable period of time indicated in the BD

Bidders: How to be qualified for Bidding?

52 Which of the following statements is FALSE regarding bid evaluation?

54 Who wins in a competitive bidding under GPRA?

57 Which of the following is NOT performed during post-qualification?

58 A bidder shall be “post-disqualified” whenever a bidder

C. All bids failed to post qualify

53 Which of the following statements does not cause a failure of bidding?

3. Single Calculated/Rated and Responsive Bid Submission

Award, Implementation and Termination of the Contract

2. Period of Action on Procurement Activities

71 The bid security is a different requirement from the performance security.

4. Failure to Enter into Contract and Post Performance Security

Contract Implementation and Termination

75 Determine the veracity of the following statements:

Grounds for Termination (failed biddings)

A. Termination for Default