Saudi Petrochemical Company (Sadaf) SHEM-04.

00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 27 of 105

Attachment 3: EHSS Competency Training Matrix System

PURPOSE

To establish a system to assure that employees have the required knowledge and skills to perform their
job safely and in line with the SHE requirements. The process will ensure that no employee will be able to
perform a job independently unless he is qualified to do so via well-defined matrix qualification
requirement.

SCOPE

The system divides Sadaf employees into two levels:

1. Level One (L1): Frontline Employees and Frontline Leaders who are identified as people who
are having direct impact on the process. L1 are generally all positions below Senior
Managers. In addition, Operations Managers leading the shift teams, and Maintenance
Managers for central and zone shops

2. Level Two (L2): Staff who lead and/or regulate allocate resources to achieve EHSS goals and
policies. L2 are the Executive Management Team and all Senior Managers. In addition,
CA/EDC Production Manager, and technical Managers.

The scope of this system has two axes:

1. People: it involves Sadaf L1& L2 employees as defined above.

2. Competency: it involved the SHE critical competencies that relate to L1 & L2 employees.
These competencies were mapped against L1 & L2 positions.

EXPECTED RESULTS AND KPIS:

Feedback KPIs:

Overdue assessment

The EHSS competency’s related number of incident

Effectiveness per individual EHSS competency

PROCEDURE:

1. All employees shall be classified into Level One (L1) or Level Two (L2) as per the definition. The
L1 and L2 have been identified based on the risk level. L1 and L2 shall be sub-divided into job
groups.

EHSS Competency Matrix:

2. The EHSS Competency Matrix shall identify and map all applicable SHEM competencies to L1 and
L2. The Skill Level for of each mapped job shall be in place to ensure all SHE related jobs are
done safely and in line with the SHEM requirements.

3. The EHSS competency were carefully chosen to match the L1 position SHE requirements, some
of which may not involve the whole element or sub-element as only the part that is SHE critical
was chosen.

4. For L2, SHEM elements shall be classified into three competencies:

PRINTOUT COPIES ARE UNCONTROLLED

 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 28 of 105

a) Provide Leadership in SHEM

b) Prepare Effective Management of SHEM Risk
c) Apply Effective SHEM Risk Management

5. Three proficiency levels: Aware, Knowledge and Skill for which a behavioral definition of each
proficiency level for that competency was established. The generic definition of Skill Levels is as
follows:

AWARENESS KNOWLEDGE SKILL

 Being able to list  Being able to explain with
procedures related to his definition.
trade.  Translate the procedure into
 Recall those procedures action and contribute to that
on need bases. action with advise from skilled
 Differentiate between personnel in the area.
different procedures.  Identify and recommend the
 Identify the procedure as use of the procedure upon
per the job. business need.
 Differentiate specific
requirement by each
procedure.
 Able to understand the need for
the procedure update.
 Being able to meet Sadaf and
SABIC standard by utilizing the
procedure into specific jobs.
 Offer solution to day to day
problems short of trouble
shooting.
 Able to advise and guide others
into application of specific
problem in relation to the
procedure.
 Able to diversify and adjust to
new situation effectively by
using his judgment in choosing
the correct procedure.
 Able to hold constructive
discussion and be involved in
the procedure update.

6. The EHSS matrix shall be a controlled document, SHEM 04.00 Element Administrator shall be the
holder of this document.

7. Each EA shall identify the training needs per each level of skill specified in EHSS competency
level related to his element.

Assessments:

8. The assessment method shall be defined for ensuring employees are competent shall be
identified.

9. Checklist that identifies the proficiency level for each employees to be used for assessment of L1
and self-assessment for L2 are established, Link.

10. Instructor and assessors shall be trained to ensure that the assessment be carried out
consistently and in an orderly manner and gap are identified on well-founded bases.

11. L2 employee shall go through self-assessment, the result of which shall be discuss with the next
in line management along with the mitigation plan to close all gaps.

Training:

12. EA shall prepare all materials required and the assessment materials along with the type of
assessment and the mechanism by which it can be done to meet all skill levels required in the
matrix.

13. Each EA shall ensure that the EHSS Competency and definitions covers all the required topics
needed. For example: roles and responsibilities related to SHEM, incident classification and

PRINTOUT COPIES ARE UNCONTROLLED

 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 29 of 105

reporting, MSDS, emergency response, etc. The evaluation of applicable training shall cover all
SHEM elements and sub-elements.

14. Training shall be conducted to employees within specified period of time decided on a business
need and availability.

15. Training shall follow the assessment; the mechanism of the assessment shall be decided by the
skill level Link .

16. If successful (with line management approval), employee shall be able to work independently.
However, once a gap is found and identified, line management shall review and approve a plan
to close the gap.

Record:

17. Department TS shall ensure all L1 record employees record are kept up to date and refresher are
on time. Automation shall be used to assure the process.

18. Training and Development shall keep the record for all L2 self-assessment along with the
mitigation plan aiming at following up the process of mitigation.

19. Any update of this document shall be the subject of approval by the SHEM-04.00 Element
Administrator EA.

20. Department manager shall ensure the implementation of training procedure in his designated
Area.

21. Refresher shall be done every three years to ensure that the employee is able function safely
and follow up any update in all competencies.

FLOW CHART PLAN FOR L1

NO

1 2 3
Select the Conduct Report to Line Competency
Job Category Management Requirements
Applicable
as Per the Assessment Met?
Job Mapping

YES

NO
6
Refresher
Done Evry 3 5 4
Competency Competent Line
Requirements years Unless Employee Able Management
Met? Dictated to Work Review &
Otherwise Immediately Sign Off

YES

7
Refer to HR

PRINTOUT COPIES ARE UNCONTROLLED