Saudi Petrochemical Company (Sadaf) SHEM-04.

00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 95 of 105

Attachment 17: Contractors Qualification System

1.0 PURPOSE:

This system provides guidelines for contractor qualification to ensure that Sadaf’s Contractor employee
has the necessary EHSS, job knowledge and skills (competence) to perform the assigned tasks pertains
his function.

2.0 SCOPE:

This procedure applies to all short and long term contractor employees who work at Sadaf facilities with
exception to contractors providing incidental service such as janitorial work, catering service, laundry,
delivery and supply service that are not required to be present in operating area.

3.0 PROCEDURE:

3.1. Once a purchase order (PO) is awarded, the contractor will start sending contractor
employees.

3.2. The End user department shall manage the logistics for the qualification process.

3.2.1. For long term contractor employees it is the Contract and Service section

3.2.2. For short term contractor employees it is the requesting department.

3.2.3. For short term project contractor employees it is Project Development

Department (PDD)

3.2.4. For short term turnaround contractor employees it is Turnaround Department

(TA)

3.3. Orientation and EHSS Test

3.3.1. End user shall communicate to EHSS department in order to arrange contractor
EHSS orientation and EHSS written test.

3.3.2. After the completion of EHSS Orientation and EHSS written test, EHSS
department shall send the EHSS written test reslut to the End User department.

3.4. Interview and/or Trade Test

3.4.1. C&S section shall develop, maintain and communicate a list of subject matter
experts (SME) to all End user Managers (Attachment #4). The list shall be
updated at least biannually.

3.4.2. End User shall arrange the interview and/or trade test for contractor employee by
coordinating with the identified Subject Matter Expert in accordnace with
qualification method (Attachment #4).

3.4.3. A contractor employees, as manpower supply and service contractor, who passed
the interview in SABIC or any SABIC Affiliate can be permitted to work in the
same profession/trade in SADAF without repeating the interview and/or test for
the same trade/ prfession. In such a cases, end user shall proceed with the
contractor authorization after completing the EHSS orientation and test by
completing the Contractor Authorization Card Form without trade interviewand.

3.4.4. SME shall conduct an interview and/or trade test upon recieved request. In order
to qualify the contractor employee during the qualification process, SME shall

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Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 96 of 105

ensure all the requirments of Qualification Matrix (Appendix 1 section A&B ) are
met.

3.4.4.1. The passing score for trade test is 80%.

3.4.4.2. Trade test shall include a minimum of four key questions covering
key EHSS risks related to the employee trade bature of work.
Contractor emplyee should answer all key questions correctly in
order to pass even if he scored 80%.

3.4.4.3. Contractor employee marginally failing (70-80%) or not answering a

key question correctly shall be interviewed by the SME then decision
to be made either to score him as pass or re-enrolled him in the
Trade Test again.

3.4.4.4. In case a contractor employee failed in the trade test for the second
time, then he shall not be tested again within next three months.

3.4.5. After the interview process, SME shall sign the Athorization form (Attachment
#1) and Employee Qualification passport’s Interview result page (Appendix 2).

3.4.6. The end user manager shall verify all relevant datas mentioned in the Contractor
Authorization Card Approval Form such as but not limited to

3.4.6.1. EHSS Orientaions and EHSS Written test results

3.4.6.2. Trade test results,

3.4.6.3. Practical test results.

3.4.6.4. Interview results.

3.4.7. If confirmed, end user manager can sign contractor Authorization approval form
(Attachment 1). The end user department shall send the following documents to
C&S section once the contractor employee passed his applicable Qualification
process (EHSS test, Trade test/Interview/Practical test)

a) Completed and signed Contractor Authorization Card Approval Form

b) All relavent supporting documents

c) Qualification passport of the selected contractor employee with

interview result Page signed by the SME

3.4.8. There are two types of Authorization cards shall be use by contractor employee
during excution of work, however, Contractor employee shall hold only one
Authorization card at a time.

3.5. Initial Contractor Authorization Card

3.5.1. After verifying that all the requirements are met, C&S Section shall print and sign
the “Initial Contractor Authorization Card” which is issued at the time of entery of
new contractor employee who suceeded his all relevant qualification
requirements.

3.5.2. C&S shall reflect the Trade in which the contractor employee is going to perform
the work during the job excution in the field.

3.5.3. C&S Manager or his delegate (Senior Analyst) shall stamp the contractor
employee passport and sign the Initial Authorization card.

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Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 97 of 105

3.5.4. After the completion of Authorization card & passport stamping process, C&S
section shall sign the contractor employee ID application form and keep the
original approved authorization form.

3.6. EHSS Work Authorization Card

3.6.1. After the succesful completion of SHEM EHSS Training, EHSS Department shall
issue and sign “EHSS Work Authorization Card” for all long term contractors.

3.6.2. C&S section shall communicate to EHSS department to develop a training plan
and also conduct EHSS Training to long term contractor employees as per SHEM
Training matrix (Appendix 1 section C)

3.6.3. Contractor EHSS Training plan shall be communicate by EHSS dpeartment to all
End User managers and C&S section manager.

3.6.4. End user managers shall ensure, all long term contractor employee attend their
EHSS SHEM training as per EHSS department’s shared plan.

3.6.5. All Long term contractor is responsible to attend and comply to the EHSS SHEM
training plan to thier employees.

3.6.6. End user shall validate the contractor employees Training & qualification system
and documentation to ensure they are competent to carry out the assigned work
based on Contractor Qualification & Training Matrix (Appendix 1).

3.6.7. EHSS Department trainer shall sign and stamp the contractor employee
Qualification passport after the successfull completion of contractor employee’s
identified training as per contractor Training matrix (Appendix 1 section C).

3.6.8. In the mean time, EHSS Department issue the EHSS Work Authorization card
(Attachment 3) by replacing contract employee’s initial work authorization card
(Attachment 2). EHSS Work Authorization card shall be signed and approved by
End User & EHSS department.

3.6.9. The validity of EHSS orientation & EHSS Work Authorization card is only one
year.

3.7. Refresher Training

3.7.1. C&S shall ensure SHEM training is conducted for all long term contractor
employees.

3.7.2. The contractor management shall be responsible to track the vaidity of EHSS
SHEM matrix.

3.7.3. EHSS department shall ensure timely EHSS Orientation Refreshment training is
provided for all identified contract employees.

3.7.4. The long term contractor employee shall be complete of their identified EHSS
training whithin the specified period mentioned in EHSS Training Matrix
(Appendix 1 Section C)

3.8. General Requirements:

3.8.1. Contractor shall provide a Qualification passports to his employees by reflecting

all required datas in the passport as per Qualification & Training Matrix (Appendix
01 Section A).

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 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 98 of 105

3.8.2. Contractor shall ensure the short and long term contractor employee shall meet
prior qualification & training requirments, key area of experiences and applicable
third party certification as per Appendix 01 Section A&B.

3.8.3. Contractor shall ensure that all employess carries his qualification passport at all
times while working inside SADAF facilities.

3.8.4. Contractor supervisors shall go through Standard Maintenance Procedures,

relavent to his area of assignment and discipline, in six (6) months from the date
of obtaining his ID. Standard maintenance proceduress (SMP) assigned shall be
as per SMP Matrxi in SHEM-03.02.

3.8.5. EHSS test & Trade Test results shall be treated as record as per SHEM-04 section
10.

3.8.6. Trade test questionnaire shall be maintained by C&S section and updated by the
SME every five (5) years. Trade test questionnaire shall be maintained by C&S
section and updated by the EHSS every five (5) years.

3.8.7. Contractor & End user manager is responsible to start renewal of the contractor
employee ID process one month ahead of the ID expiration date.

3.9. Verification & Evaluation

3.9.1. C&S shall conduct monthly call-file checking all Contractor Qualiffication Data
Base and list down all long term contractor employees whom their qualification
will experie within the coming thirty days.

3.9.2. Contracts & Services section shall conduct semi-annual audit to ensure the
compliance of this system implementation for all long & short term contractors.

3.9.3. C&S shall report monthly the status of contractor qualification and refresher for
long term contractors.

3.9.4. Refer to section 8 (Feedback Mechanism) on this element SHEM 04.

4.0 ATTACHMENT

4.1. Attachment 1: Contractor Authorization Card Approval Form

4.2. Attachment 2: Initial Authorization Card

4.3. Attachment 3: EHSS Work Authorization Card

4.4. Attachment 4: Contractors Qualification Method

4.5. Appendix 1: Contractor Training and Competence Matrix.

Section A: Competency Matrix (Long Term & Short Term Contractors)

Section B: Key Area of Experience (Long Term & Short Term Contractors)

Section C: EHSS SHEM Training Matrix for Long Term Contractors

Section D: EHSS Competency Definitions

Section E: Job Title Grouping

Section F: Contractor Employee Qualification Passport

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 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 99 of 105

4.1 Attachment 1: Contractor Authorization Card Approval Form

CONTRACTOR AUTHORIZATION CARD APPROVAL FORM

Employee Name:
Employee (Iqama /
Passport / ID) Number:
Company Name:

Card Number:

Department:

Medically fit: YES: NO:

Certificates (if
Written Test Result
necessary)
Evaluation Type:
Practical Test Result
Interview Result
(If Applicable)

Written Test Score (EHSS)

Written Test Score (Trade)

Practical test Result

Interview Result

Authorization to work Trade Name:

Authorization Level: TBD: TBD:

TBD: TBD:
TBD: TBD:
TBD: TBD:
TBD: TBD:
Requester:
Signature:

Date:

Subject Matter Expert:

Signature:

Date:

Requester Manager:
Signature:

Date:
IMPORTANT NOTE:
1. EHSS Orientation attendance, written tests, & Qualification passport be attached and submitted to C&S section.
2. Signed "Contractor Employee Qualification Passport" by Subject matter expert at the time of interviewed.
3. Requester manager is responsible to ensure above all information and approval are done as per SHEM-04.
4. TBD: To be determined by the Subject Mater Expert as per Contractor Qualification Matrix method

4.2 Attachment 2: Initial Authorization Card

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 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 100 of 105

Front Side:

SAUDI PETROCHEMICAL COMPANY (SADAF) CARD NO. 0001

INITIAL CONTRACTOR AUTHORIZATION CARD

NAME BADGE NO.

Back Side:

IS AUTHORIZED TO APPROVED BY C&S

EXPIRY DATE
(Trade Category) MANAGER

4.3 Attachment 3: EHSS Work Authorization Card

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 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 101 of 105

CERTIFICATION
A. No: The holder of this card has
successfully passed the training and
EHSS Department
he is authorized to perform the
WORK AUTHORIZATION indicated below job
Safety
SafetyOfficer
Officer

Scaffolders
Scaffolders

Gas tester Welders

Welders
Name Crane
CraneOperator
Operator RSO
RSO

Fork
Forklift
liftOperator
Operator
Badge No.
Rigger
Rigger

Standby
StandbyMan
Man/ /Fire
FireWatch
Watch
Departm ent

Employee Sign Dept. Sr. Mngr. Sign

Issue Date Expiry Date E H S S S r. M a n a g e r S ig n

FRONT SIDE BACKSIDE

4.4 Attachment 4: Contractors Qualification Method

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 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 102 of 105

Contractors Qualification Method (Long Term & Short Term Contractors)

Trade Test Method (Written, Oral, Practical)
Position
Short Term Contractor Long Term Contractor SME
(1) Administrators Interview Interview Requester Manager
(2) Analyst Interview Interview Requester Manager
(3) Catering Service Interview Interview Requester Manager
(4) Designer Interview Interview Requester Manager
(5) Driver (Plant ops) Interview Interview CMD (Mobile Eq.)
(6) Driver (Non-Plant ops) Interview Interview CMD (Mobile Eq.)
(7) Engineer, Chemical Interview Interview Requester Manager
(8) Engineer, Civil Interview Interview Requester Manager
(9) Engineer, Electrical Interview Interview Requester Manager
(10) Engineer, Instrument Interview Interview Requester Manager
(11) Engineer, Mechanical Interview Interview Requester Manager
(12) Engineer, Planner Interview Interview Requester Manager
(13) Engineer, Quality Control Interview Interview Requester Manager
(14) Engineer Safety Interview Interview Requester Manager
(15) Fabricator Interview & practical Test Interview / Practical Test CMD (Metal Shop)
(16) Fireman / rescue man Interview Interview EHSS
(17) Fire Watch / Confined Space
Interview Interview EHSS
Standby Man
(18) Foreman Interview Interview Requester Manager
(19) Heavy Equipment Operator/Driver Interview & Practical Test Interview / Practical Test CMD (Mobile Eq.)
(20) HP Jetter Interview Interview CMD
(21) HP Supervisor Interview Interview CMD
(22) Inspector, Electrical Interview Interview PMD
(23) Inspector, Mechanical Interview Interview R&I
(24) Inspector, Mobile Equipment Interview Interview CMD (Mobile Eq.)
(25) Inspector, NDT Interview Interview I&R
(26) Insulator Interview Interview CMD
(27) Laborer (Office - Non plant Able to understand &
Interview Requester Manager
areas) Perform the Job
(28) Laborer ( Plant areas) Interview Interview Requester Manager
(29) Manager Interview Interview Requester Manager
(30) Nurse Interview Interview Medical Dept.
(31) Operator (Operation) Interview Interview Requester Manager
(32) Operator, Forklift Interview & Practical Test Interview / Practical Test CMD (Mobile Eq.)
(33) Operator, Crane Interview & Practical Test Interview / Practical Test CMD (Mobile Eq.)
(34) Operator Metals Interview Interview Requester Manager
(34) Operator, Mobile Crane Interview & Practical Test Interview / Practical Test CMD (Mobile Eq.)
(35) Painter Interview Interview CMD
(36) Physician Interview Interview Medical Dept.
(37) Planner Interview Interview CMD (Planning)
(38) Rigger Interview & Practical Test Interview & Practical Test CMD (Mobile Eq.)
(39) Rigger Foreman Interview & Practical Test Interview & Practical Test CMD (Mobile Eq.)
(40) Safety Officer Interview Interview & written test EHSS
(41) Sandblaster Interview Interview CMD
(42) Scaffolder Interview Interview CMD
(43) Scaffolding Inspector/Supervisor Interview Interview CMD
(44) Security Man Interview Interview EHSS
(45) Signal / Flag Man Interview & Practical Test Interview & Practical Test CMD (Mobile Eq.t)
(46) Special jobs crafts man Interview Interview Requester Manager
(47) Technical Supervisor Interview Interview Requester Manager
(48) Technical Specialist Interview Interview Requester Manager
(49) Technician Interview & Written Test Interview & Written Test PMD
(50) Technician, Electrical Interview & Written Test Interview & Written Test PMD
(51) Technician, Environment Interview & Written Test Interview EHSS
(52) Technician, Instrument Interview & Written Test Interview & Written Test PMD
(53) Technician, Laboratory Interview & Written Test Interview LAB
(54) Technician, Mechanical Interview & Written Test Interview PMD
(55) Technician, NDT Interview & Written Test Interview & Written Test R&I
(56) Welder Interview & Practical Test Interview & Practical Test CMD (Metal Shop)
NOTE: The updated list of subject matter experts names is biannually updated and communicated by C&S section to all
End User Managers.
4.5 Appendix 1: Contractor Training and Competence Matrix.

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 Saudi Petrochemical Company (Sadaf) SHEM-04.00
Rev. No. 08
Training and Competence Issued: April 2015
Next Rev: April 2018
Page 103 of 105

Functions Attachments

A. Competency Matrix (Long Term & Short Term Contractors)

B. Key Area Of Experience (Long Term & Short Term Contractors)

C. EHSS SHEM Training Matrix for Long Term Contractors

D. EHSS Competency Definitions

E. Job Title Grouping

F. Contractor Employee Qualification Passport

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