RESEARCH GRANTS

AWARD
TWAS-Sida Research Grant
TWAS SG-NAPI Research Grant
 COMPONENTS
• PROCUREMENT
• SCIENTIFIC CONFERENCE PARTICIPATION
• OPEN ACCESS PUBLISHING
• MSc STUDENT TRAINING
• LINKS WITH INDUSTRY
• INTRA-AFRICA OR AFRICA-GERMANY
COLLABORATION
• SCIENTIST AFTER CHILD GRANT
• ACKNOWLEDGE DONOR
 PROCUREMENT
PROFORMA INVOICE(S) MUST BE SUBMITTED TO THE RELEVANT TWAS OFFICE

IF THE SAME SUPPLIER

THREE IDENTICAL
ONE QUOTE ONLY WITHIN THE SAME
QUOTES FROM THREE
FROM ONE SUPPLIER CALENDAR YEAR THEN
SUPPLIERS
THREE QUOTES

USD 4,999 & UNDER OVER USD 4,999 SECOND QUOTE UNDER USD 4,999

• PAYMENT TERMS (100% • PAYMENT TERMS (100% • PAYMENT TERMS (100%

AFTER DELIVERY, 33% AFTER DELIVERY, 33% AFTER DELIVERY, 33%
ADVANCE IN EXCEPTIONAL ADVANCE IN EXCEPTIONAL ADVANCE IN EXCEPTIONAL
CASE) CASE) CASE)
• DELIVERY DURATION • DELIVERY DURATION • DELIVERY DURATION
• QUOTE IN USD OR EUR • QUOTE IN USD OR EUR • QUOTE IN USD OR EUR
• INCOTERMS DAP • INCOTERMS DAP • INCOTERMS DAP
(DELIVERED AT PLACE) (DELIVERED AT PLACE) (DELIVERED AT PLACE)
• PROFORMA VALIDITY • PROFORMA VALIDITY • PROFORMA VALIDITY

QUOTE MUST INCLUDE QUOTE MUST INCLUDE QUOTE MUST INCLUDE

PROCUREMENT UNDER USD 5,000
PROCUREMENT OVER USD 5,000
ANOTHER PROCUREMENT UNDER USD 5,000
PROCUREMENT FORM
 PROCUREMENT
• MINIMUM ORDER USD 1,000
• UNDERTAKE ALL PROCUREMENT AS SOON AS POSSIBLE AND DO
NOT LEAVE UNTIL THE END OF THE GRANT
• SUPPLIERS NOT ALREADY IN UNESCO VENDOR LIST TO BE
INSERTED
• PROCUREMENT COMPLETION FROM TIME PROFORMA RECEIVED
TO TIME ORDER DELIVERED CAN TAKE UP TO 6 MONTHS OR
EVEN MORE IN SOME CASES
• CLEARANCE – RESPONSIBILITY OF GRANTEE AND NOT TWAS-
UNESCO
 VENDOR REGISTRATION

• NEW VENDOR
• DOCUMENTS REQUIRED
- REGISTRATION CERTIFICATE
- BANK DOCUMENT ON BANK LETTERHEAD

• EXISTING VENDOR
• RELEVANT DOCUMENTS
• CALL BACK TO OBTAIN VERBAL APPROVAL
SCIENTIFIC CONFERENCE PARTICIPATION,
MOBILITY AND LINKS WITH INDUSTRY
• SUBMIT REQUEST TO THE GRANTS OFFICE WITH DETAILS
OF TRAVEL AT LEAST 2 MONTHS PRIOR TO DEPARTURE
• TRAVEL DATES
• BUDGET WITH COST BREAKDOWN
ONCE APPROVED
• SUBMIT E-TICKET
• CERTIFICATE OF PARTICIPATION IN CASE OF
CONFERENCE OR LETTER FROM HOST
• LETTER FROM UNIVERSITY CONFIRMING ACTIVITY AND
COSTS UNDERTAKEN
 OPEN ACCESS PUBLICATION
• OPEN ACCESS PUBLICATION
• INTERNATIONAL PEER REVIEWED JOURNAL
• SUBMIT MANUSCRIPT
• ONCE ACCEPTED INFORM TWAS OFFICE BY SUBMITTING
THE DETAILS OF THE JOURNAL & OBTAIN APPROVAL
• SUBMIT PROOF OF PAYMENT TO TWAS OFFICE FOR
REIMBURSEMENT
ACKNOWLEDGE

“This work was carried out with the aid of a grant in the UNESCO-TWAS programme, “Seed
Grant for African Principal Investigators” financed by the German Ministry of Education and
Research, (BMBF). The views expressed herein do not necessarily represent those of
UNESCO-TWAS and BMBF”

“This work was carried out with the aid of a grant from UNESCO-TWAS and the Swedish
International Development and Cooperation Agency, (Sida). The views expressed herein do
not necessarily represent those of UNESCO-TWAS, Sida or its Board of Governors”
MSc STUDENT & SCIENTIST AFTER CHILD
• SUBMIT CV(s) OF STUDENT OR RESEARCH ASSISTANT TO THE
GRANTS OFFICE
• PREPARE BUDGET WITH COST BREAKDOWN FOR INVOICE
• GET INVOICE SIGNED BY UNIVERSITY

ONCE APPROVED

• FUNDS WILL BE DISBURSED EVERY 6 MONTHS ACROSS 3

INSTALMENTS
• KEEP GRANTS OFFICE UPDATED ON THE ACHIEVEMENTS OF THE
STUDENT AND DEGREE COMPLETION (MSc)
• KEEP GRANTS OFFICE UPDATED ON THE IMPORTANCE OF THE
ASSISTANT UNDER SCIENTIST AFTER CHILD COMPONENT
 ACKNOWLEDGE DONOR
• IN A PRESENTATION OR VIDEO RECORDING
“Thank you to BMBF, The German Ministry of Education and Research who made this grant award
possible through UNESCO-TWAS”
“Thank you to Sida, The Swedish International Development Cooperation Agency (Sida) who made this
grant award possible through UNESCO-TWAS”
• PHOTOGRAPHS
SHOW EQUIPMENT WITH STICKERS:
“PURCHASED THROUGH GRANT BY BMBF THROUGH UNESCO-TWAS”

“PURCHASED THROUGH GRANT BY Sida THROUGH UNESCO-TWAS”

• PUBLICATION
• “This work was carried out with the aid of a grant in the UNESCO-TWAS programme, “Seed Grant for
African Principal Investigators” financed by the German Ministry of Education and Research, (BMBF).
The views expressed herein do not necessarily represent those of UNESCO-TWAS and BMBF”
• “This work was carried out with the aid of a grant from UNESCO-TWAS and the Swedish
International Development and Cooperation Agency, (Sida). The views expressed herein do not
necessarily represent those of UNESCO-TWAS, Sida or its Board of Governors”
 FINAL SUMMARY
DO:
• COMPLETE PROCUREMENT AS SOON AS POSSIBLE
• INFORM TWAS AT LEAST 2 MONTHS IN ADVANCE
FOR COMPONENTS THAT REQUIRE TRAVEL
ARRANGEMENTS
• INFORM TWAS OF ANY ABSENCE BEYOND 1 MONTH
FROM HOME INSTITUTION
• REQUEST A NO COST EXTENSION AT LEAST 1
MONTH BEFORE GRANT EXPIRES IF REQUIRED
 THANK YOU
Payal Patel
UNESCO-TWAS Associate Programme Officer