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ADMINISTRATIVE ASSISTANT
LANDMARK FOREST
ADVENTURE PARK
CLOSING DATE FOR APPLICATIONS FOR THIS POST IS 10th March 2017
Hi,
Thank you for your interest in the post of Administrative Assistant at Landmark Forest
Adventure Park.
This Job Pack contains details about the post, about the park and about our company.
You can apply by completing the enclosed application form and returning it to:
Helen Brown
Landmark Forest Adventure Park
Main Street
Carrbridge
Highland
PH23 3AJ
E mail: admin@landmarkpark.co.uk
Tel 01479 841613
Please use the details in the Job Profile in this pack to match your own personal
experience and skills against those required of the post holder. And remember – we
need your talent so sell yourself!
Thank you again for your interest in Landmark, I look forward to receiving and reading
your application by the 10th of March.
Danny Fullerton
General Manager
POSITION: Administrative Assistant
HOURS: Normally based on average 5 days a week 35 hours. Daily 9.00am – 5.00pm with
two 15 min breaks and one lunch break of 1 hour taken at times agreed with the
Administrative Supervisor.
THE POSITION
Based at Landmark Forest Adventure Park’s office in Carrbridge, the Administrative Assistant
role is to help ensure the smooth running of all aspects of the company administration,
including cash handling, banking, data storage and retrieval, marketing assistance and
production of management information. A critical part of the role is to be the main point of
contact for enquiries by phone email, letter or in person. The Administration Department is
therefore a front facing department at the same time as being ‘back of house’. Landmark and
the company is in the visitor experience business and it is critical that the person understands
that and is able to play a critical part in assuring our customer focussed approach. Our aim is
for five star service and the Administration Department is crucial in the visitor journey.
The job description below details most of the tasks currently associated with the role. It is
envisaged that the role will change with the advent of new software and with the adoption of
new methods of data analysis storage and reporting. It is therefore essential that the person
in the role is flexible, ambitious and willing to take on new challenges. The person will work
with the Administrative Supervisor to continuously explore better and more efficient ways of
administering the business.
JOB DESCRIPTION
Purpose of Job: To help ensure the smooth running of all aspects of the company administration,
including cash handling, banking, data storage and retrieval, marketing assistance and production of
management information.
Main Duties:
1 Checking and accurate collating of all income, banking, recording information on excel
spreadsheets. Recording and following up inaccuracies or irregularities and reporting to
relevant HOD or Manager
3 Producing weekly and monthly management reports in the best format available using
appropriate software to collate data.
5 All aspects of incoming and outgoing mail; open, sort and distribute; frank and take to post
office; top up franking machine
7 Petty cash
9 Assist Marketing Manager on marketing tasks including web site, social networking, surveys,
data analysis mailings, emailings and so on.
13 Answering telephone in a professional manner and answering all queries relating to the
business efficiently and accurately.
14 Tidy office and empty bins along with other office staff
15 Wages when required
YOUR EXPERIENCE
You will have Higher or GCSE level qualifications in English and Maths (A to C level). A higher or
GCSE in Business administration or equivalent work experience is required.
You will also have worked in a similar role for a minimum of two years with references available
from the relevant employer. You will have an excellent ability with spoken and written English
and be a first rate communicator. You will also be excellent in numeracy and have experience in
all standard Office software especially MS Word and Excel. Evidence of training in these
packages would be a distinct advantage. (Further training will be available and will be required if
necessary).
It would be an advantage if you could demonstrate some innovations that you introduced in
your current or past workplace and how these made a positive contribution to the business.
YOUR SKILLS
PERSONAL DETAILS:
Date of Birth:
Name:
M F (Please tick)
Address: Telephone No (s):
Home:
Business
Email Address:
Marital Status: Ages of any children:
DETAILS OF EDUCATION:
Qualifications gained,
From To School/College/University
including grades
-2-
Provisional: Full:
H G V: PSV:
Is it clean? Yes No
If NO please give details:
EMPLOYMENT HISTORY:
(Present employment, or most recent)
Employer:
Position held:
Period of notice required on
Current or last salary pa. Period of employment from/to:
termination.
Main Duties:
PREVIOUS APPOINTMENTS:
(Most recent first, including any unemployed periods)
Dates
Reason for
From To Employer Position Held
leaving
REFERENCES:
Please give the names and addresses of two people who we can approach now for references, other
than your present employer or relatives. Unless you so request, no approach will be made to your
present employer before an offer of employment is made, in which case the offer may be conditional
upon receipt of a satisfactory reference from your present employer.
1. Name: 2. Name:
Occupation: Occupation:
Address: Address:
HEALTH:
Do you have any physical or mental condition, which could limit your ability to perform the job for
which you are applying? Yes No
Please describe how you would be able to perform the job despite this condition(s):
How many days absent from work in the past (last) year of employment:
ADDITIONAL INFORMATION:
Please give details of relevant experience and any other information, which you feel may support your
application. You may use additional sheets if necessary.
LEISURE PURSUITS:
Give details of Clubs, Hobbies, Interests etc.
DECLARATION
The information I have given on this application is, to the best of my knowledge
true and complete, and can be treated as part of any subsequent contract of
employment.
Signature of Applicant.............................................Date..............................