All-in-One Wedding Planner

NOTE: To create your own copy of this Planner, click on File

This all-in-one wedding planner includes all of the to your own
Google Docsdrive and edit
wedding it.
templates. Each template is a new sheet. Keep all your
information in one place to view and compare vendors, keep track of your budget and much more.
people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use each tab to
enter information so you can easily compare features and prices.

2. The third sheet "Budget Estimator" helps you create a budget. Use the fourth sheet, "Budget" to plan in more detail

3. Don't forget to check out the last sheet which are focused planning and organizing your big day.
4. Cells highlighed in light blue are used to calculate costs for other items. For example, the number of bridesmaids will be used to
calculate the total cost of all bridesmaids dresses.

5. Cells highlighted in orange have formulas and will auto-calculate. Don't edit these cells.

Congratulations and have fun planning your big day!

Learn more at docs.google.com/wedding

-One Wedding
er, click on File (in the top left corner) Planner
and then click "Make a Copy". You can then save it
of the to your own
Google Docsdrive and edit
wedding it.
templates. Each template is a new sheet. Keep all your
iew and compare vendors, keep track of your budget and much more.
can start looking at venues that can accomodate your expected capacity. Use each tab to
tures and prices.

u create a budget. Use the fourth sheet, "Budget" to plan in more detail

are focused planning and organizing your big day.

ulate costs for other items. For example, the number of bridesmaids will be used to
s.

d will auto-calculate. Don't edit these cells.

big day!
 Guest List Number
First determine whom you wish to invite. Next, find out if they have dietary restrictions and if they can attend. After the wedding is over, keep tra
gifts123 First N.
in column Dietary
St.,Hide the rows once you Sent
don't need them anymore. Invited
Email Restricti Sent Save Invitatio Guests -
First Name (s) Last Name (s) Mountain
Address Address ons the Date n Wedding
11 Second
View, CA St.,
Mountain john@gmail.c Vegetaria
Mr. and Mrs. LastName1 94043 om n Yes Yes 1
View, CA jane@gmail.
Mr. and Mrs. LastName2 94043CA
View, com None Yes Yes 2
Mr. and Mrs. LastName3 94043 None Yes 2 2 1

Choosing your Guests Tips by Michelle Rago and Style Me Pretty

3. Remember just because you have been invited to someone else’s wedding doesn’t mean you have to invite that couple to yours…
{michelleragoltd.com + www.stylemepretty.com}
 Wedding
r the wedding is over, keep track of all Number
- Invited
Attendin Guests - Rehearsal - Visiting from out Description of
g Children Rehearsal Attending Table of town Gift
1 0 1 1 1 Yes
2 2 0 0 6 No

Pretty
o yours…
Notes
 Wedding Budget Estimator
Layout based on Vertex42.com's Wedding Budget template and used
with permission from Vertex42.com

Determining Your Budget Tips by Michelle Rago and Style Me Pretty

{michelleragoltd.com + www.stylemepretty.com}

Allowable Budget $10,000

Default
Estimate % %
Apparel $600 6.00% 6.00%
Flowers $400 4.00% 4.00%
Photography $800 8.00% 8.00%
Stationary $300 3.00% 3.00%
Rings $500 5.00% 5.00%
Misc $200 2.00% 2.00%
Ceremony $300 3.00% 3.00%
Rehearsal dinner $800 8.00% 8.00%
Honeymoon $1,000 ### 10.00%
Reception $4,700 ### 47.00%
Favors & Gifts $400 4.00% 4.00%
Sum $10,000 ### 100.00%
Instructions

1. Set an allowable budget amount

2. Adjust the percentages as needed
3. Make the percentages total to 100%
4. Transfer the amounts to the Budget worksheet (done automatically)

Note: The Default % values are only rough suggestions to get you started
 Budget Estimator
Help

Tips by Michelle Rago and Style Me Pretty

goltd.com + www.stylemepretty.com}

matically)

s to get you started

 My Wedding Budget
Layout based on Vertex42.com's Wedding Budget template and used with permission from Vertex42.com
Instructions: Help
1. Use the Estimator worksheet to set the estimated budget for each category, listed below the word "Estimated"
2. Record estimated amounts for each item in each category, trying to stay below the Estimated budget
3. When you make a purchase, add the amount to the Actual column
4. Try to make the Total for each category be equal to or less than the Estimated (budgeted) amount

Estimated Actual Estimated Actual

Apparel $600.00 Ceremony $300
Gown Clergy
Bridal Shoes Location fee
Bridal slip Altar decorations
Lingerie Chair/pew rental
Hosiery Pew/chair decorations
Jewelry Guest book/pen
Bridal Headpiece/veil Ring bearer pillow
Bridal gloves Flower girl basket
Bridesmaid dresses Unity candle
Bridesmaid accessories Aisle runner
Bridesmaid shoes Ushers
Groom's tux Gratuity
Groomsmen tuxes Transportation
Garters Childcare
Gown preservation Total Ceremony $0 $0
Alterations
Going-away outfit Estimated Actual
Honeymoon clothes Rehearsal dinner $800
Children's apparel Caterer
Total Apparel $0 $0 Bartender
Liquor
Estimated Actual Tables/chairs
Flowers $400 Decorations
Brides bouquet Security
Bridesmaids bouquets Music
Corsages Sound system
Boutonnière Guest parking
Reception centerpieces Dishes
Altarpiece Centerpieces
Pew/chair bows Linens
Throw away bouquet Food
Flower girls' flowers Servers
Total Flowers $0 $0 Total Rehearsal dinner $0 $0

Estimated Actual Estimated Actual

Photography $800 Honeymoon $1,000
Bridal portraits Air fare
Reception Accommodations
Ceremony Rental Car
Photo albums Entertainment
Engagement portraits Misc
 Total Photography $0 $0 Total Honeymoon $0 $0

Estimated Actual Estimated Actual

Stationary $300 Reception $4,700
Invitations Location fee
Announcements Caterer
Map/direction cards Food
Reply cards Baker
Ceremony cards Musician
Save the date cards Bar tender
Postage Liquor
Calligrapher
Newspaper Security
announcement Wedding cake
Thank youdinner
Rehearsal notes Groom's cake
invitations
Bridesmaid luncheon Cake knife
invitations Cake decorations
Bachelor party invitations Servers
Wedding programs Table decorations
Address labels Other decorations
Total Stationary $0 $0 Dishes
Glassware
Estimated Actual Napkins
Rings $500 Linens
Wedding bands Tables
Engagement ring Chairs
Engraving Guest book
Total Rings $0 $0 Entertainment
Rice/Rose
petals/bubbles
Estimated Actual Parking
Misc $200 Gratuities
Marriage license Limousine/Carriage
Bridesmaids' luncheon Transportation
Hairdresser Childcare
Manicure/pedicure for Balloons
attendants Total Reception $0 $0
Make-up
Wedding
planner/organizer Estimated Actual
Consultant/coordinator Gifts & Favors $400
Hotel for guests Attendant gifts
Other Gift for fiancee
Other Favors
Total Misc $0 $0 Total Gifts & Favors $0 $0

Estimated Actual
Total Expense $0 $0
 Our To-Do List
Share this with your fiance(e) and anyone else that is helping you with wedding planning.
To-do list Due Date Progress
Explore Google Docs wedding templates Today Done
Fill out wedding planner spreadsheet
budget planning and tracking Month, Day Year Late
estimates Month, Day Year Not Started
Collect addresses for invitations Month, Day Year Not Started
Create a wedding website for guests Month, Day Year Not Started
Interview photographers Month, Day Year progress
Pick out caterer Month, Day Year progress
Pick out reception location Month, Day Year progress
Pick music Month, Day Year Late

To-Do List Tips by Michelle Rago + Style Me Pretty

5. Always have a plan B! The worst thing you can do is{www.michelleragoltd.com
put your head in the sand and not think of a backup plan when comes to planning a wedding.
+ www.stylemepretty.com}
o List
t is helping you with wedding planning.
Notes
The progress cells are smart and turn green,
yellow, and red depending on what you put in.

Rago + Style Me Pretty

think of a backup plan when comes to planning a wedding.
w.stylemepretty.com}
 Venue
List possible venues.
Name Contact Name Phone # Contact Email Website

Lovely RestaurantFirstName LastName111-111-1111 contact@example. http://www.example.com

Botanical Garden FirstName2 LastNam111-111-1112 contact@example. http://www.example2.com

Venue Tips by Joan Bevers at The Breakers Resort and Style Me Pretty
5. Finalize all major details thirty days prior so that you have time to enjoy some personal pampering before the big day.
{www.thebreakers.com + www.stylemepretty.com}
 Address Capacity of Hours Room Person Beverage Notes

111 First St., Mo 500 7 $2,000.00 $50.00 $12,000.00 Free bridal suite.
123 Second St., 500 8 $4,000.00 $60.00 $12,000.00 Gorgeous views of ocean.

yle Me Pretty
ore the big day.
 Caterer
List of possible caterers and descriptions of their food style.
Name Contact Name Phone # Contact Email

Caterer Inc. FirstName LastName 111-111-1111 contact@example.com

Caterer2 Inc. FirstName2 LastName2 111-111-11112 contact@example2.com

Catering Tips by Creative Edge Parties and Style Me Pretty

6. The hors d'oeuvres can also provide you the opportunity to serve your guests something that represents your culture or is reminiscent of your childhood.

{www.creativeedgeparties.com + www.stylemepretty.com}
od style.
Website Cost per Head Head Cost Guests Notes
80 Buffet. Four-course
example.com $50.00 $30.00 $6,400.00 menu. FiveFour
Sit Down. appetizers.
example.com $60.00 $25.00 $6,800.00 appetizers.
$0.00
$0.00
$0.00
$0.00
le Me Pretty
ulture or is reminiscent of your childhood.

m}
 Photographer
List of possible photographers and the details of the offered package.
Name Contact Name Phone # Contact Email

Professional Wedding Photos Inc. FirstName LastName 111-111-1111 contact@example.c

Photography Tips by Jessica Claire and Style Me Pretty

11. Choose a photographer that the two of you as a couple will be happy with. Too much influence from friends and family can make things more difficul

{www.jessicaclaire.net + www.stylemepretty.com}
offered package.
Website Day Cost of Hours Photos Cost Costs Total Cost Notes
included. 1
example.com $5,000.00 7 $500.00 $2,000.00 $7,500 assistant.
0
0
0
0
yle Me Pretty
ds and family can make things more difficult.

m}
 Videographer
List of possible photographers and videographers and the details of the offered package.
Name Contact Name Phone # Contact Email

Professional Wedding Photos Inc. FirstName LastName 111-111-1111 contact@example.com

Videography Tips by Joel Serrato and Style Me Pretty

10. Communicate any important “shots” you or your family may be having of importance such as details, special speeches, actions etc. But give them crea

{www.joelserrato.com + www.stylemepretty.com}
ackage.
Website Day Cost of Hours Costs Cost Hours Digital Total Cost Notes
included. 1
example.com $5,000.00 7 $2,000.00 Digital #VALUE! assistant.
#VALUE!
#VALUE!
#VALUE!
#VALUE!

s, actions etc. But give them creative freedom to do what they do best.
 Wedding Cake
Most cakes are calculated on a per slice basis. There may be additional charges for decoration and
transportation.
Name Contact Name Phone # Contact Email Website

Favorite Bakery FirstName LastName111-111-1111 contact@example.com example.com

Favorite Bakery2 FirstName2 LastNam111-111-1111 contact@example.com example.com

Cake Tips by Vanilla Bakeshop and Style Me Pretty

5. Skip the big cake, and opt for a “cake trio” incorporating a pretty design in 3 similar ways on 3 different smaller cakes.

{www.vanillabakeshop.com + www.stylemepretty.com}
Slice Cost Total Cost Num Slices Notes
300 chairs, cake, and
$4.00 $80.00 $1,280.00 centerpiece
chairs, cake, and
$5.00 $25.00 $1,525.00 centerpiece
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
 Florist
List of possible Florists and the breakout costs of major items.
Name Contact Name Phone # Contact Email Website Total Cost

Flowers Inc. FirstName LastName111-111-1111 contact@example.com example.com $1,510.00

Flowers2 Inc. FirstName2 LastNam111-111-1111 contact@example2.com example.com $1,448.00
$0.00
$0.00
Flower Tips by Nancy Liu Chin and Style Me Pretty
9. Sometimes for warm weather, dainty and delicate flowers can wilt, opt to have a 2nd bouquet designed and ready to go if you are nervous that your
flowers will wilt.
{www.nancyliuchin.com + www.stylemepretty.com}
 want? Bouquet Bouquets Boutineer Flowers Petal Aisle Other Bridesmaids
5
Yes $200.00 $80.00 $15.00 $100.00 $100.00 $500.00
No $180.00 $100.00 $12.00 $100.00 $100.00 $400.00
$0.00 $0.00
$0.00 $0.00
o go if you are nervous that your
Num Boutineers Notes
14 Orchids and
calla lillies.
 Entertainment
List of possible DJs, or any live entertainment, and what is included in their costs.
Name Contact Name Phone # Contact Email
Reception
DJ Inc. FirstName LastName111-111-1111 contact@example.com
80's Cover Band FirstName LastName111-111-1111 contact@example.com

Ceremony
High School Quartet FirstName LastName111-111-1111 contact@example.com
Professional Quartet FirstName2 LastNam111-111-1111 contact@example.com

Entertainment Tips by Austin Beaver and Style Me Pretty

5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do
your homework.
{austinbeaver.com + www.stylemepretty.com}
nt
what is included in their costs.
Website Total Cost s Notes
Uses MP3s. Prefers a
example.com $1,000.00 5 playlist.
example.com $3,000.00 5

example.com $300.00 1 String quartet

example.com $1,000.00 1 String quartet

and Style Me Pretty

become quickly unraveled by an obnoxious entertainer, so do

etty.com}
 Coordination
List of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.
Name Role Contact Name Phone #
Company Name Wedding Coordinator FirstName LastName 111-111-1111
Church Name Officiant Reverand LastName 111-111-1111
MC Friend1 111-111-1111
dding coordinator, officiant, or MC.
Contact Email Website Cost Notes
Day of service as well as some
contact@example.com example.com $2,000.00 planning.
contact@example.com $300.00
contact@example.com $0.00
 Dresses
List of possible places to find dresses and seamstresses for alterations.
Name Contact Name Phone # Contact Email
Bridal Gown
Bridal Store1 FirstName LastName 111-111-1111 contact@example.com
Bridal Store2 FirstName2 LastName2 111-111-1111 contact@example.com

Alterations
Alterations Inc. FIrstName LastName 111-111-1111 contact@example.com

Bridesmaids
Bridal Store1 FirstName LastName 111-111-1111 contact@example.com

Picking your Dress Tips by The White Dress By The Shore and Style Me Pretty
policies for gown deposit, alterations and whether or not you will receive a discount on bridesmaid dresses if you purchase a gown there.

{thewhitedressbytheshore.com + www.stylemepretty.com}
for alterations.
Website Alterations Dress Cost Total Cost Notes

example.com $0.00 $2,000.00 $2,000.00 Includes alterations.

example.com $100.00 $3,000.00 $3,100.00

example.com $200.00 $0.00 $200.00 Hem only.

example.com $0.00 $100.00 $100.00

ore and Style Me Pretty

resses if you purchase a gown there.

om}
 Makeup Artist / Hair Stylist
List possible makeup artists and hair stylists. Some professionals can do both.
Name Contact Name Phone # Contact Email Website

Total Bridal Service FirstName LastName111-111-1111 contact@example.c example.com

Just Makeup FirstName2 LastNam111-111-1111 contact@example.c example.com

Makeup and Hair Tips by Style Me Pretty

5. If you're doing your own make-up or hair, create a beauty blueprint. Have a friend snap pictures of you while you do a
practice run, writing down each and every step. Your beauty blueprint will take out a ton of stress on your wedding day.
{www.stylemepretty.com}
Makeup Bride Hair Makeup Hair Bridesmaids Total Notes
4 eyelashes and
$150.00 $150.00 $50.00 $50.00 $700 application.
$200.00 $0.00 $75.00 $0.00 $500
$0.00 $0.00 $0.00 $0.00 $0
$0.00 $0.00 $0.00 $0.00 $0
 Invitations/Stationery
programs.
Name Contact Name Phone # Contact Email Website

Stationary Inc. FirstName LastName111-111-1111 contact@example.com example.com

Cards Only FirstName2 LastNam111-111-1111 contact@example.com example.com

Invitation Tips by Mr. Boddington's Studio and Style Me Pretty

10. Hand cancel your invitations with your local postmaster to avoid a ghastly black bar at the bottom of the envelope.
{www.mrboddington.com + www.stylemepretty.com}
Invitations Invitation Card Thank You Num Programs Program
50 50
$3.00 $2.00 $2.00 $2.00
$2.50 $1.50 $2.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
Num Programs Placecard Cost Notes
100
$0.50 $353.00
$0.50 $227.50
$0.00 $0.00
$0.50 $50.00
 Gifts and Favors
List possible favors and gifts for bridesmaids, groomsmen, ushers, etc.
Name Contact Name Phone # Contact Email Website
Favors
example FirstName LastName111-111-1111 contact@example.com example.com
example FirstName LastName111-111-1111 contact@example.com example.com

Attendant Gifts
Department Store 1 example.com
Department Store 1 example.com

Gift and Favor Tips by Style Me Pretty

5. An edible favor is always a success. Homemade chocolate chip cookies with cold shot glasses of milk served to departing guests is a great way to end th

{www.stylemepretty.com}
Gifts Cost Description Cost Notes

100 $3.00 Truffles $300.00

100 $2.50 Candles $250.00

Bridesmaids gifts - $0.00 To wear for the

4 Jewelry
$60.00 Groomsmens gifts - $240.00 wedding.
4 $80.00 Dress Shirt $320.00
$0.00
 My Music List
list (next tab)
Track Name Artist Notes
Cocktail hour music Instrumental music * Music should not be too loud
Ceremony Instrumental
Pirates of the music
Entrance Caribbean Blake Neely Bridal party
Entrance Final Countdown Europe
First Dance Better Together Jack Johnson
Father/daughter dance Into the Mystic Van Morrison
Hootie & the
Mother/son dance Hold My Hand Blowfish
Bouquet toss * Something suspenseful!
get everyone in the mood to dance
Dinner/Dancing/Slideshow * * later on.
All I Want is You Juno Soundtrack dinner
Black Balloon Goo Goo Dolls
Matchbox dinner
The Difference Twenty ?
Stayin Alive Bee Gees dancing
Banana Man Tally hall dancing
Chicken dance Everyone! dancing
Thriller Michael Jackson dancing
In the mood Glenn Miller dancing
sing
Ain't That a Kick in benny goodman
sing sing
the
youHead
and me and the Dean Martin
big bad voodoo slideshow?
bottle make three daddy good song!
Crazy Love Van Morrison
Moondance "

Choosing a DJ: Tips from Austin Beaver and Style Me Pretty

obnoxious entertainer, so do your homework!
{austinbeaver.com + www.stylemepretty.com}
 Do not play list
of time by giving him this list.
Track Name Artist
 Seating Chart
total.
Head Table Table 1
Family Table 2
Family Table 3
Family Table 4
Bride's Table 5
Bride's Table 6
Bride's Table 7
family Table 8
Groom's
Bride member member member friend friend friend friend friend
Groom Family Family Family Friend Friend Friend Friend Friend
Bestman Family Family Family Friend Friend Friend Friend Friend
Maid of Honor Family Family Family Friend Friend Friend Friend Friend
Groomsmen 1 Family Family Family Friend Friend Friend Friend Friend
Groomsmen 2 Family Family Family Friend Friend Friend Friend Friend
Bridesmaid 1 Family Family Family Friend Friend Friend Friend Friend
Bridesmaid 2 Family Family Family Friend Friend Friend Friend Friend
Family Family Family Friend Friend Friend Friend Friend
Family Family Family Friend Friend Friend Friend Friend
Family Family Family Friend Friend Friend Friend Friend

8 11 11 11 11 11 11 11 11
Total Guests: 140

3. Take care to place your family matriarchs and your fiancé’s boss at good real estate in the room. Some things you just can't take back.

{michelleragoltd.com + www.stylemepretty.com}
 Table 9
Groom's Table 10
Groom's Table 11
family Table 12
family
friend friend friend friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend
Friend Friend Friend Friend

11 11 11 11
Total: 140

t can't take back.

 Hotel
Reserve group rates and bridal suite if the wedding is not at a hotel.
Name Contact Name
EventCoordinator Phone #
111-111- Website Room Rate Suite Rate
Hotel 1 Name 1111 example.com $140.00 $200.00

Hotel Tips by Michelle Rago + Style Me Pretty

sure to ask the hotel and relay the information to your guests. A common solution is to place family and/or your bridal party in this hotel because they
will most likely be staying the longest.
{www.michelleragoltd.com + www.stylemepretty.com}
 Guarantee
15

idal party in this hotel because they

 Photography Groups
Description of groups to give to photographer.
Description People

Photo Session #1 Bride + Groom

Bride
Groom
Photo Session #2 Bride + Family
Groom + Family
Bride + Groom + Bride's Family
Bride + Groom + Groom's Family

Photo Session #3 Bride + School Friends

Bride + Work Friends
Groom + School Friends
Groom + Work Friends

Photo Session #4 Extended Family Picture

Hotel
 Wedding Day Schedule Tips by Michelle Rago and Style Me Pretty

{michelleragoltd.com + www.stylemepretty.com}
Time Event Notes

10:00-12:00 Pre-Ceremony
PM Bride Hair Appointment
12 PM Groomsmen drop off misc. stuff on checklist

12:30-1 PM Lunch
1:15 PM Bride gets Hair and Makeup
1:30 PM Bridesmaids arrive Hair and Makeup
Wedding party (girls) get ready
Groomsmen get into tuxedos
2:30 PM Change into wedding dress
3 PM Bride and groom leave for Venue
3:30 PM Photographer arrives
Bouquets, Flowers arrive before photos are taken
Photography session #1
4 PM Bridesmaids/Groomsmen/Family members arrive on site
Coordinators arrive
4-5 PM Photography session #2
Photography session #3
5pm Coordinators set up guest book, favors, centerpieces
Last minute preps
Photographer takes details pictures

Ceremony
5:15 PM Musicians arrive
5:30 PM Music begins approx.' 30 min. before ceremony
Ushers take polaroid picture as guests arrive on the ballastrade
Ushers begin seating your guests 30 min. before ceremony
5:55 PM Ushers stop seating
to seat guests in
late comers 5 min. before
isle seats processional
rather begins
than center seats
6pm to avoid distractions
6pm Officiant will take their place
6pm Groom and best man take their place
6pm Groomsmen may roll out aisle runner if applicable

Processional
6pm Prelude music begins
6:05 PM Wedding party assembles
Attendants proceed down the aisle
Processional music begins
Bride & Father process
6:10 PM Ceremony
6:20 PM Recessional music begins
6:25 PM Guests move to cocktail hour
6:30-7:15pm Photography Session #4 Extended Family
Photography Session #5 Friends
 Reception
6:30-7:30 PM Cocktail hour for guests before you arrive
6:30 PM Guests sign guestbook in reception hallway
7:15 PM Guests directed towards seats for reception
7:25 PM Arrive at the reception
7:30 PM Grand entrance - DJ play list

7:30-8:30 PM Reception dinner

8:00 PM Toast Maid of Honor
8:05 PM Toast Best Man
8:10 PM Thank yous from the couple
8:30 PM Cutting of the cake
8:40 PM Garter Toss
8:50 PM Bouquet Toss
9:00 PM Slide show
9:15 PM Bridal first dance
9:20 PM Father-daughter dance, Mother-son dance
9:25 PM Dancing
11:00 PM All guests out
Clean up

12am Arrive at hotel