Wedding Planner Sections

OVERVIEW
Make wedding planning easier by using this template to keep your
information in one place. Track to-dos, compare vendors, monitor your
budget, and plan the ceremony.

Each sheet tab is organized by category. You can fill them out in any
order you wish. Feel free to add, delete, or customize each one based
on your specific needs. BUDGETS
Collaborate with friends and family by sharing this sheet with them.
Learn how to share

GUESTS
NOTE
Some cells contain formulas. Try not to edit them; they'll recalculate
automatically based on other values you've entered.

Congratulations, and have fun planning your big day! LOCATIONS

Sections
OVERVIEW STYLE
To-do Attire
Coordination Hair & makeup
Wedding day schedule Flowers

BUDGETS FOOD
Budget estimator Wedding cake
Detailed budget Caterer

GUESTS PHOTOGRAPHY
Guest list Photographer
Invitations Videographer
Seating chart ENTERTAINMENT
Gifts Entertainment

LOCATIONS Music
Venue
Hotel
To-do list
To do Due date Progress

Find your perfect partner 1/3 Done

Start entering guest list Today In progress

Fill out budget planning & tracking estimates 1/5 Not started

Collect addresses for invitations 1/6 Not started

Create a wedding website for guests 1/7 Not started

Interview photographers 1/8 Not started

Pick out caterer Next month Not started

Pick out reception location Not started

Notes

Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.

You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.
Coordination List roles that can be done by friends or professio

Name Role Phone # Email

First Last Wedding coordinator 123-456-7890 email@email.com

can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

Website Cost Notes

website.com $0
Wedding day schedule
Time Item

12:00 PM
Notes
Budget estimator
Enter your estimates for each category below. You can add, remove, or
customize any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts are pulled
from the 'Detailed budget' tab.

Total budget: $25,000

Estimate Actual % of budget

Totals $25,000 $300 100%

Ceremony $500 $300 2%
Reception $750 $0 3%
Printed materials $750 $0 3%
Gifts/favors $750 $0 3%
Venue $2,250 $0 9%
Attire $2,250 $0 9%
Rings $500 $0 2%
Hair & makeup $250 $0 1%
Flowers $2,000 $0 8%
Cake $500 $0 2%
Caterer & drinks $8,500 $0 34%
Photography $3,000 $0 12%
Entertainment $1,750 $0 7%
Misc $1,250 $0 5%
Custom category 1 0%
Custom category 2 0%
Custom category 3 0%
Custom category 4 0%
Detailed budget
After filling out the 'Budget estimator' tab, plan and track a more detailed
breakdown by filling out the 'Estimated' and 'Actual' amounts here.

The 'Planned budget' , 'Estimated total', and 'Actual total' will

automatically calculate for you.

Ceremony Estimated Actual

Decorations/accessories $150 $300
Location fee $250 $0

Planned budget Estimated total Actual total

$500 $400 $300

Reception Estimated Actual

Decorations $500 $0
Parking/transportation $250 $0

Planned budget Estimated total Actual total

$750 $750 $0

Printed materials Estimated Actual

Save-the-dates $100 $0
Invitations $625 $0
Wedding programs $100 $0

Planned budget Estimated total Actual total

$750 $825 $0

Gifts/favors Estimated Actual

Attendant gifts $250 $0
Favors $375 $0
Parent gifts $125 $0

Planned budget Estimated total Actual total

$750 $750 $0

Venue Estimated Actual

Location fee $2,000 $0
Addt'l costs $250 $0

Planned budget Estimated total Actual total

$2,250 $2,250 $0

Attire Estimated Actual

Wedding attire $2,000 $0
Alterations $250 $0

Planned budget Estimated total Actual total

$2,250 $2,250 $0

Rings Estimated Actual

Wedding rings $500 $0

Planned budget Estimated total Actual total

$500 $500 $0

Hair & makeup Estimated Actual

Hair/makeup $250 $0

Planned budget Estimated total Actual total

$250 $250 $0
Flowers Estimated Actual
Bouquets $1,000 $0
Decorations/centerpieces $1,000 $0

Planned budget Estimated total Actual total

$2,000 $2,000 $0

Cake Estimated Actual

Cake + cutting fee $0 $0

Planned budget Estimated total Actual total

$500 $0 $0

Caterer & drinks Estimated Actual

Food + servers $7,000 $0
Drinks + bartenders $1,500 $0

Planned budget Estimated total Actual total

$8,500 $8,500 $0

Photography Estimated Actual

Photographer $1,500 $0
Videographer $1,250 $0
Extra prints $250 $0

Planned budget Estimated total Actual total

$3,000 $3,000 $0

Entertainment Estimated Actual

Ceremony $250 $0
Reception $1,500 $0

Planned budget Estimated total Actual total

 $1,750 $1,750 $0

Misc Estimated Actual

Coordinator $500 $0
Misc. items $750 $0

Planned budget Estimated total Actual total

$1,250 $1,250 $0
Guest list
CONTACT INFO

First Name(s) Last Name(s) Address Email Invited by...

111 Address Way
First name Last name New York, NY 11201 email@email.com

First name Last name

 Customize your guest list by adding ne

INVITATIONS WEDDING REHEARSAL

Save the date Invitation Response Attending Children # Invited Going

Sent Sent Maybe 2 1

Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

DETAILS

Dietary restrictions Table # Gift description Thank-you sent? Notes

Vegetarian 1 Additional notes

Invitations
# of invitations: 50 # of RSVP cards: 50 # of thank-yous:
# of programs: 50 # of placecards: 100

Name Phone Email Website Invitation

Stationery Inc. 123-456-7890 email@email.com website.com $0.00 ($0 total)

 Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
50 Total costs will automatically be calculated for you.

RSVP card Thank-you Program Placecard Total cost

$0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.

Head Table Table 1 Table 2 Table 3

Person 1

1 0 0 0

Table 9 Table 10 Table 11 Table 12

0 0 0 0
be displayed to the right in cell J3. Total guests: 1

Table 4 Table 5 Table 6 Table 7 Table 8

0 0 0 0 0

Table 13 Table 14 Table 15 Table 16 Table 17

0 0 0 0 0
Gifts
Name Phone Email Website Gift description # of gifts

FAVORS

Store #1 111-111-1111 email@email.com website.com Description 0

Store #2

Store #3

Store #4

ATTENDANT GIFTS

Store A 222-222-2222 email@email.com website.com Description 0

Store B

Store C

Store D
 List possible favors for guests and gifts for the wedding party.

Cost (per gift) Total Notes

$0.00 $0

$0

$0

$0

$0.00 $0

$0

$0

$0
Venue
Venue Contact name Phone Email Website

Venue name First Last 123-456-7890 email@email.com website.com

Address Capacity # of hrs Room cost Cost/person Food/drink min.

111 First St., Ne 0 0 $0 $0 $0

 List possible venues for the wedding.

Notes
Hotel
Group room
Hotel name Contact name Phone Website
rate
Hotel 1 First Last 123-456-7890 website.com $0
 Reserve group rates and bridal suite if the wedding is not at a hotel.

Min # of rooms
Suite rate Notes
required
$0 0
Wedding Attire
Category Name Phone Email Website

Wedding dresses Bridal Store #1 123-456-7890 email@email.com website.com

Need alterations? Total cost Notes

No $0 Includes alterations
Hair & Makeup
Bride (hair/makeup): 1 # of hours (hair): 3
Additional people: 5

Makeup: Bride
Name Phone Email Website Pricing Trial

Makeup artist 1 123-456-7980 email@email.com website.com Per person $0

Hair: Bride
Name Phone Email Website Pricing Trial

Hair stylist 1 123-456-7980 email@email.com website.com Hourly $0

 Compare different makeup artists and hair stylists before the big day.
Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

Makeup: Bride Makeup: Others

Day-of Subtotal Day-of Subtotal
Extra costs Total
$0 $0 $0 $0 $0 $0

Hair: Bride Hair: Others

Day-of Subtotal Day-of Subtotal Extra costs Total

$0 $0 $0 $0 $0 $0
 re different makeup artists and hair stylists before the big day.
keup for the rest of the wedding party, so it's listed separately.

Notes
Notes

Notes

Notes
Flowers
# of bouquets: 5
# of boutineers: 14

Name Phone Email Website Bouquet (bride)

Florist 1 123-456-7890 email@email.com website.com $0.00

 List of possible florists and the breakout costs of major items.

Bouquet (other) Boutineer Other Total cost

$0.00 $0.00 $0.00 $0.00

List of possible florists and the breakout costs of major items.

Notes

Notes about flower arrangements

Wedding cake
Number of slices (approximate): 200

Name Phone Email Website Cost (per slice)

Bakery 123-456-7890 email@email.com website.com $0.00

 Most cakes are calculated on a per slice basis.
There may be additional charges for decoration and transportation.

Transport cost Total cost Notes

$0.00 $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00
Caterer List of po
Estimated number of guests: 80

Caterer Contact name Phone Email Website Cost/person

Caterer 1, Inc. First Last 123-456-7890 email@email.com website.com $0

 List of possible caterers and descriptions of their food style.

Total cost Notes

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Photographer
Name Phone Email Website Wedding day

Photographer 1 123-456-7890 email@email.com website.com $0

Engagement Photo
Total cost Notes
photos album
$0 $0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Videographer
Name Phone Email Website Cost

Videographer 1 123-456-7890 email@email.com website.com $0

Notes
Entertainment List of possible DJs or any live entertainment, and

Name Phone Email Website Estimated cost Hours

RECEPTION

DJ 123-456-7890 email@email.com website.com $0 0

CEREMONY

String quartet 123-456-7890 email@email.com website.com $0 0

s or any live entertainment, and what is included in their costs.

Notes
Music List of songs to be played at the ceremony and rece

Track name Artist

Ceremony Instrumental music

List of songs to be played at the ceremony and reception.

Notes