Wedding Planner Sections

OVERVIEW STYLE
Make wedding planning easier by using this template to keep your
information in one place. Track to-dos, compare vendors, monitor To-do
your budget, and plan the ceremony.
Coordination
Each sheet tab is organized by category. You can fill them out in any Wedding day schedule
order you wish. Feel free to add, delete, or customize each one based
on your specific needs. BUDGETS FOOD
Collaborate with friends and family by sharing this sheet with them. Budget estimator
Learn how to share Detailed budget

GUESTS PHOTOGRAPHY
NOTE Guest list
Some cells contain formulas. Try not to edit them; they'll recalculate Invitations
automatically based on other values you've entered.
Seating chart ENTERTAINME
Gifts
Congratulations, and have fun planning your big day! LOCATIONS
Venue
Hotel
STYLE
Attire
Hair & makeup
Flowers

FOOD
Wedding cake
Caterer

PHOTOGRAPHY
Photographer
Videographer

ENTERTAINMENT
Entertainment
Music
To-do list
To do Due date Progress

Find your perfect partner 1/3 Done

Start entering guest list Today In progress

Fill out budget planning & tracking estimates 1/5 Not started

Collect addresses for invitations 1/6 Not started

Create a wedding website for guests 1/7 Not started

Interview photographers 1/8 Not started

Pick out caterer Next month Not started

Pick out reception location Not started

Notes

Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.

You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.
Coordination List roles that can be done by friends or professionals, such as a wedding

Name Role Phone # Email Website

First Last Wedding coordinator 123-456-7890 email@email.com website.com

ofessionals, such as a wedding coordinator, officiant, or MC.

Cost Notes

$0
Wedding day schedule
Time Item Notes

12:00 PM
Budget estimator
Enter your estimates for each category below. You can add, remove, or
customize any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts are
pulled from the 'Detailed budget' tab.

Total budget: $25,000

Estimate Actual % of budget

Totals $25,000 $300 100%

Ceremony $500 $300 2%
Reception $750 $0 3%
Printed materials $750 $0 3%
Gifts/favors $750 $0 3%
Venue $2,250 $0 9%
Attire $2,250 $0 9%
Rings $500 $0 2%
Hair & makeup $250 $0 1%
Flowers $2,000 $0 8%
Cake $500 $0 2%
Caterer & drinks $8,500 $0 34%
Photography $3,000 $0 12%
Entertainment $1,750 $0 7%
Misc $1,250 $0 5%
Custom category 1 0%
Custom category 2 0%
Custom category 3 0%
Custom category 4 0%
Detailed budget
After filling out the 'Budget estimator' tab, plan and track a more
detailed breakdown by filling out the 'Estimated' and 'Actual'
amounts here.

The 'Planned budget' , 'Estimated total', and 'Actual total' will

automatically calculate for you.

Ceremony Estimated Actual

Decorations/accessories $150 $300
Location fee $250 $0

Planned budget Estimated total Actual total

$500 $400 $300

Reception Estimated Actual

Decorations $500 $0
Parking/transportation $250 $0

Planned budget Estimated total Actual total

$750 $750 $0

Printed material Estimated Actual

Save-the-dates $100 $0
Invitations $625 $0
Wedding programs $100 $0

Planned budget Estimated total Actual total

$750 $825 $0

Gifts/favors Estimated Actual

Attendant gifts $250 $0
Favors $375 $0
Parent gifts $125 $0

Planned budget Estimated total Actual total

$750 $750 $0

Venue Estimated Actual

Location fee $2,000 $0
Addt'l costs $250 $0

Planned budget Estimated total Actual total

$2,250 $2,250 $0

Attire Estimated Actual

Wedding attire $2,000 $0
Alterations $250 $0

Planned budget Estimated total Actual total

$2,250 $2,250 $0

Rings Estimated Actual

Wedding rings $500 $0

Planned budget Estimated total Actual total

$500 $500 $0

Hair & makeup Estimated Actual

Hair/makeup $250 $0

Planned budget Estimated total Actual total

$250 $250 $0
Flowers Estimated Actual
Bouquets $1,000 $0
Decorations/centerpieces $1,000 $0

Planned budget Estimated total Actual total

$2,000 $2,000 $0

Cake Estimated Actual

Cake + cutting fee $0 $0

Planned budget Estimated total Actual total

$500 $0 $0

Caterer & drinks Estimated Actual

Food + servers $7,000 $0
Drinks + bartenders $1,500 $0

Planned budget Estimated total Actual total

$8,500 $8,500 $0

Photography Estimated Actual

Photographer $1,500 $0
Videographer $1,250 $0
Extra prints $250 $0

Planned budget Estimated total Actual total

$3,000 $3,000 $0

Entertainment Estimated Actual

Ceremony $250 $0
Reception $1,500 $0

Planned budget Estimated total Actual total

 $1,750 $1,750 $0

Misc Estimated Actual

Coordinator $500 $0
Misc. items $750 $0

Planned budget Estimated total Actual total

$1,250 $1,250 $0
Guest list
CONTACT INFO INVITATIONS

First Name(s) Last Name(s) Address Email Invited by... Save the date
111 Address Way
First name Last name email@email.com Sent
New York, NY 11201
First name Last name
 Customize your guest list by adding new columns and rows. You can relabel or d

INVITATIONS WEDDING REHEARSAL DETAILS

Invitation Response Attending Children # Invited Going Dietary restrictions Table #

Sent Maybe 2 1 Vegetarian 1

new columns and rows. You can relabel or delete any sections you don't need.

DETAILS

Gift description Thank-you sent? Notes

Additional notes
Invitations
# of invitations: 50 # of RSVP cards: 50 # of thank-yous: 50
# of programs: 50 # of placecards: 100

Name Phone Email Website Invitation RSVP card

Stationery Inc. 123-456-7890 email@email.com website.com $0.00 ($0 total) $0.00

 Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
Total costs will automatically be calculated for you.

RSVP card Thank-you Program Placecard Total cost

($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.

Head Table Table 1 Table 2 Table 3 Table 4

Person 1

1 0 0 0 0

Table 9 Table 10 Table 11 Table 12 Table 13

0 0 0 0 0
ed to the right in cell J3. Total guests: 1

Table 5 Table 6 Table 7 Table 8

0 0 0 0

Table 14 Table 15 Table 16 Table 17

0 0 0 0
Gifts
Name Phone Email Website Gift description # of gifts

FAVORS
Store #1 111-111-1111 email@email.comwebsite.com Description 0
Store #2
Store #3
Store #4

ATTENDANT GIFTS
Store A 222-222-2222 email@email.comwebsite.com Description 0
Store B
Store C
Store D
 List possible favors for guests and gifts for the wedding party.

Cost (per gift) Total Notes

$0.00 $0
$0
$0
$0

$0.00 $0
$0
$0
$0
Venue
Venue Contact name Phone Email Website Address Capacity

Venue name First Last 123-456-7890 email@email.com website.com 111 First St., N 0
 List possible venues for the wedding.

# of hrs Room cost Cost/person Food/drink min.Notes

0 $0 $0 $0
Hotel Reserve group rates and bridal sui

Group
Hotel name Contact name Phone Website Suite rate
room rate
Hotel 1 First Last 123-456-7890 website.com $0 $0
Reserve group rates and bridal suite if the wedding is not at a hotel.

Min # of rooms
Notes
required
0
Wedding Attire
Category Name Phone Email Website Need alterations?

Wedding dresses Bridal Store #1 123-456-7890 email@email.com website.com No

Total cost Notes

$0 Includes alterations
Hair & Makeup Bridal makeup is often pr
Bride (hair/makeup): 1 # of hours (hair): 3
Additional people: 5

Makeup: Bride
Name Phone Email Website Pricing Trial Day-of

Makeup artist 1 123-456-7980 email@email.co website.com Per person $0 $0

Hair: Bride
Name Phone Email Website Pricing Trial Day-of

Hair stylist 1 123-456-7980 email@email.co website.com Hourly $0 $0

 Compare different makeup artists and hair stylists before the big day.
Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

Makeup: Bride Makeup: Others

Subtotal Day-of Subtotal
Extra costs Total Notes
$0 $0 $0 $0 $0 Notes

Hair: Bride Hair: Others

Subtotal Day-of Subtotal Extra costs Total Notes

$0 $0 $0 $0 $0 Notes
Flowers
# of bouquets: 5
# of boutineers: 14

Name Phone Email Website Bouquet (bride) Bouquet (other)

Florist 1 123-456-7890 email@email.com website.com $0.00 $0.00

 List of possible florists and the breakout costs of major items.

Boutineer Other Total cost Notes

$0.00 $0.00 $0.00 Notes about flower arrangements

Wedding cake Most ca
There may be additional cha
Number of slices (approximate)200

Name Phone Email Website Cost (per slice) Transport cost

Bakery 123-456-7890 email@email.com website.com $0.00 $0.00

 Most cakes are calculated on a per slice basis.
There may be additional charges for decoration and transportation.

Total cost Notes

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00
Caterer List of possible caterers and des
Estimated number of guests: 80

Caterer Contact namePhone Email Website Cost/person Total cost

Caterer 1, Inc. First Last 123-456-7890 email@email.com website.com $0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
st of possible caterers and descriptions of their food style.

Notes
Photographer
Engagement
Name Phone Email Website Wedding day
photos
Photographer 1 123-456-7890 email@email.com website.com $0 $0
Photo
Total cost Notes
album
$0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0
Videographer
Name Phone Email Website Cost

Videographer 1 123-456-7890 email@email.co website.com $0

Notes
Entertainment List of possible DJs or any live entertainment, and what is included in th

Name Phone Email Website Estimated cost Hours

RECEPTION
DJ 123-456-7890 email@email.co website.com $0 0

CEREMONY
String quartet 123-456-7890 email@email.co website.com $0 0
any live entertainment, and what is included in their costs.

Notes
Music List of songs to be played at the ceremony and reception.

Track name Artist

Ceremony Instrumental music

List of songs to be played at the ceremony and reception.

Notes