Microsoft Teams

Tips & Tricks

Outline
• Teams Clients – Good to Know
• Status indicator
• Post like a pro
• Meetings
• Screen sharing
• Help with Teams
Teams Clients – Desktop is Best
• Offers the full Teams feature set:
• Chat + Meetings – audio/video, screen sharing
• File sharing
• Calendar integration
• Calls
• Notifications
• Need local camera, mic, speakers for audio/video
• Don’t attend a Teams Meeting via RDP!
• Windows, macOS, Linux
Teams Clients – Mobile is your wingman
• Chat = like texting, but with a university-wide Contacts
• Attend meetings whilst on the go
• Calling feature available, especially when WiFi is strong but cellular is
weak
• Notification settings
• Separate from Desktop notifications
• Recommended = “Only when inactive on Desktop”
• Set Quiet times
Teams Clients – Web browser in a pinch
• Chat, file sharing work
• Don’t count on audio/video, screen sharing
• Safari needs tweaking
Status indicator
• Tracks Outlook Calendar
• Green = no appointment
• Red = in Meeting/Call
• Do not disturb = no notifications
• Manual override
• Under Profile pic
• Set a status message
• Under Profile pic
• Set expiration time
Post like a pro – Mind the thread
• When responding to a Post, use the Reply box ... not the Start a new
conversation box!
• Sometimes you have to scroll the message feed to reveal the Send
arrow.
Post like a pro – Add pizzazz
• Try the Rich Text Editor
• Click on the Format icon in bottom row of Post window:
Post like a pro – Add pizzazz
• Add a Subject line whenever you Start a new conversation
• Optionally make it an Announcement:
Post like a pro – @mentions get attn
• Target individuals
• Target Teams
• Target Channels
• Notifications sent!
• 45 second video
Post like a pro – Make a mistake?
• Click on More options … in
upper right corner of your Post
• Use Edit and Delete on your
posts. Note, Team Owner
controls whether you can
Edit/Delete
• Strikeout helps if content
changed over time
Meetings meetings meetings
• Check audio/video settings before you Join meeting
• Example below has video and mic ON
Meetings – When your camera is on
• Teams shows cameras of most
recent speakers if no PPT
• Background blur makes for less
distraction
• Airpods + headsets help minimize
background noise
• Non-verbals keep conversation
flowing
• Turn camera off when bandwidth
is low
Meetings – Scheduling
• Schedule in Teams
Calendar to place it in
Channel. Meeting Chat,
Notes get attached

• Schedule in Outlook – no
Channel linkage
Screen sharing
• In Chat
• Share Window or entire Desktop
• Takes ~5 seconds for shared screen
to appear
• Use Request Control to co-browse
• Or in a Meeting
• Window, Desktop
• Also PowerPoint
• Also Whiteboard
Help with Teams
• Teams Quick Start Guide (PDF)

• C&IT’s Teams User Guide

• Curated list of commonly used Teams features
• http://kb.wayne.edu/500197

• Microsoft’s Teams support website

• Q&A, training, client downloads
• https://support.office.com/teams
Questions?
You can Teams me ➔ aa3810