The practice contravenes the provisions of finance circular NO.

TRY/A2 and
B2/2009-OAGF/CAD/V of 24th March, 2009 issued by the accountant General of the federation
which states that cash advances or special impress are meant for minor purchase not exceeding
N200,000.00.

ADVANCES ENKJOYED BY STAFF

S/ NAME DESCRIPTION DATE AMOUNT/OUT

N OH/AIC STANDING
1. Mukthar Abdullahi Photocopying 21/2/22 50,000
2. Dr. Adeniran Solomon Purchase items 18/3/22 20,000
3. Hassan M. Bashar Replacement of Tyres 9/7/22 41,000
4. Hassan M. Bashar Servicing & 9/7/22 30,000
Replacement
5. Buhari Shehu Production of 9/8/22
Document
6. Hadi Ahmad Purchase of Diesel 2/1/22 78,000
7. Mukhtar Moh’d Pumping Machine 2/4/22 57,000
8. Zakariah Maikasuwa Crop farm activities 2/10/22 94,000
9. Abubakar Umar Fueling 2/10/22 45,000
10. Babangida Umar Inverter MIS 2/1/22
11. Abdul-razaku Mu’azu Refreshment 23/2/22
12. Haruna A. Maru Refreshment 28/2/22 50,000
13. Adeniran Solomon Office Expenses 3/4/22
14. Malami Shabi Fueling 3/5/22
15. Buhari Shehu Flash Drive 3/10/22
16. Malami Sahabi Fueling 4/6/22
17. Ibrahim Salisu Fueling 1/4/22
18. Malami Salisu Fueling 25/4/22 40,000
19. Umar Abdullahi Advance 5/6/22 27,200
20. Hassan M. Bashar Advance 5/11/22 16,000
21. Sanusi D/Ali Fueling 9/6/22
22. Musa T. Moyosore Advance 31/10/22
23. Nasiru Adamu Kanoma Advance 11/9/22 30,000
24. Adeniran Solomon Roster hand bill 19/12/22
25. Adeniran Solomon Letter head paper 19/12/22 10,000
26. Bawa Moh’d Teaching practice 19/12/22 195,550
27. Adeniran Solomon Hand bill 3/4/22 55,000
Total 838,7500

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Recommendation

1. The college should strictly adhere to the provision of rules and regulations governing
advances.
2. Any officer with outstanding retirement should not be given advance until he/she retires.
3. Proper records for the following should be kept
i. Retirement forms
ii. Register for cash advances
iii. Register for retirement
iv. Up to date individual ledgers for cash advances and retirements.
4. Delays in the retirement of cash advances.

It was observed that some of the staff who got advances or purchase of services took a long
period of time before retirements at the time of writing this report in December, 2022. Some
have not retired their advances several months. Since the assignments were carried out.

This practice portrays the College as not having any strong policy regarding prompt retirement of
advances which is essential process of accountability.

STORE AUDIT VERIFICATION

The College stores are subject for verification as regular physical stock checks of allocated and
unallocated store to reconcile the physical stock with stock cards, bin cards and store ledger.
However, the physical stock verification carried out in December, 22 by the store officer and
external auditors were carried out.

The store is classified into three:

a) Stationary Store
b) Furniture Store and
c) Medical Store

Medical Store as 31st December, 2022

No record available for medical store as per December

Observations

1. It is being observed that stock taking for 2022 carried out as you can see attached.
2. No fire extinguisher and bucket of sands.

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Recommendations

1. Stock taking for 2023 should not be carried out without the participation of the internal audit
staff and during exercise any other store activities should be suspended.
2. Fire extinguishers and bucket of sands must be available in the store.
3. The store must be well secured with burglary proof.

AUDITORS OPINION ON DISPOSAL OF COLLEGE ASSETS AND

MODALITIES TO BE RESPECTED

BOARD OF SURVEY

Since all the assets of the College were in the College fixed Assets register the college should
continue to adhere to the followings:

1. The management should ensure that fixed assets disposal register is in existence before the
commencement of any disposal.
2. The management should ensure the adherence of financial regulations while disposing any
assets e.g.
a. Disposing through auctions.
b. Proper supervision while auctioning by the stake holders.
3. Ensure that boarding is in the best interest of the College.
4. Ensure that assets to be disposed of are recommended by assets disposal committee and dully
approved by the Management/Governing council.
5. Ensure that identification numbers are attached to the assets to be boarded.
6. Ensure that the date of boarding and items to be boarded is widely publicized.
7. Ensure there is transparency in the whole process of bidding and that the highest bidders are
accepted.
8. Ensure that receipts are issued on payment by the highest bidders.
9. Ensure removal of disposed assets from the fixed assets register.

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