J.H.

CERILLES STATE COLLEGE

STUDENT MANUAL
BOT Resolution No. 08, Series 2

TABLE OF CONTENTS
Page
Title Page 1
Table of Contents 2
Foreword 5
Official Seal 5
 Historical Background 6
The College (Philosophy, Vision and Mission) 8

CHAPTER I. CURRICULAR OFFERINGS

A. SAFES 9
B. SAS 9
C. SoCJE 9
D. SET 9
E. SOL 9
F. STE 9

CHAPTER II. ACADEMIC POLICIES

A. Admission and Enrollment Requirements 11

 Article 1. Other Requirement 11
 Article 2. Student with Special cases 13
B. Academic Load 13
C. Course Pre-requisite 13
D. Withdrawal, change of course load/tutorial classes 13
E. Promotion, Retention, and Dismissal Policies 14
F. Shifting A Program 15
G. Withdrawal of Enrollment 15
H. Policies Transferees and Returnees 16
I. Examinations 17
J. Rules on Attendance 17
K. Dismissal and Postponement of Classes 18
L. Student Clearance 19
M. Cross Registration 19
N. Residency/Tenure 19
O. Leave of Absence and Absence Without Leave 19
P. Grading System and Policies 20
Q. Classification of Students 23
R. Issuance and Validation of Identification Card (I.D) 23
S. Honorable Dismissal 24
T. The Academic Calendar 24
U. Request For Credentials 25

CHAPTER III. TUITION, MISCELLANEOUS AND OTHERS FEES

 Article 1. R.A 10931 26

 Article 2. Tuition Fees 26
 Article 3. Miscellaneous Fees 26
 Article 4. Special Fees 26
A. Student Assistance for graduate Studies 27
B. Graduation Requirements 27
C. Commencement and Graduation Exercises 28
D. Honors and Awards 28
E. Off Campus Activities 32
F. School Uniform 33

CHAPTER IV. STUDENT AFFAIRS

A. Policies and Procedures on Student Activities and Organizations 35

B. Recognition of Student Organizations 36
C. Requirements for Recognition/ Renewal 37
D. Classification of Organizations 37
2
 E. Composition Qualifications of Officers 38
F. Dissolution and Revocation of Student Organizations 38
G. Faculty Adviser 39
H. Organizational Funds 39
I. Organizational Meetings and Other Activities 40
J. Fund Raising Activities 40
K. Campus Publication 40
L. Guidelines on Religious Affairs 44
M. Guidelines on the Presentation of Cultural Programs/Activities 44
N. Use of College Facilities 44
O. Information Bulletins and Announcements 44

CHAPTER V. STUDENT AFFAIRS AND SERVICES (SAS)

A. Student welfare Services

 Article 1. Information and Orientation Services 46
 Article 2. Guidance and Counseling Services 47
 Article 3. Career and Job Placement Services 47
 Article 4. Economic Enterprise Development 47
 Article 5. Student Handbook Development 47
B. Student Development Services
 Article 1.Student Activities 47
 Article 2.Student Organizations and Activities 48
 Article 3.Leadership Training 48
 Article 4.Supreme Student Council 48
C. Student Conduct and Discipline 49
D. Student Publication/Yearbook 49
E. Institutional Student Programs and Services
 Article 1.Admission Services 50
 Article 2.Student Financial Assistance Programs 50
 Article 3.Food Services 50
 Article 4.Health Services 50
 Article 5.Safety and Security Services 51
 Article 6. Safety and Security policies 51
 Article 7.Student Housing and Residential Services 53
 Article 8.Multi-Faith Services 53
 Article 9.Foreign/International Student Services 53
 Article 10.Services for student with special needs and persons with Disabilities 54
 Article 11.Cultural and Arts Programs 54
 Article 12.Sports Development Program 54
 Article 13.Social and Community involvement programs 54
F. Other related programs and services
 Article 1. Research Program 55
 Article 2. Monitoring and Evaluation 55
 Article 3. Rewards and Incentives 55
G. Student Center 55
H. Dormitory 56
I. Foreign Student 57

CHAPTER VI. Rights, Duties and Responsibilities of Students 58

CHAPTER VII. Code of Conduct

A. Norms of Conduct 60
B. Social Norms 62
C. Norms of Conduct and Discipline 63
D. Kinds of Disciplinary Action 63
3
 E. Types of Offenses 63
F. Penalties for Major Offenses 66
G. Penalties for Minor Offenses 66
H. Other Sanction Annex 2. JHCSC Hymn 66
I. Procedure for Settlement of Complaints/Grievances 67

CHAPTER VIII. Concluding Actions, Mode of Amendment, Separability, Dissolution of Offices, 70

and Repeal of Offices

Annex 1. Undergraduate Grading System 71

Annex 2. School Uniform 71
Annex 3. JHCSC Hymn 72
Annex 4. Student Handbook (Personal Data Sheet) 73

FOREWORD

This handbook provides information that will guide the students in their quest for knowledge and
wisdom in this College. The information included herein was taken from the J.H. Cerilles State College
Code, pertinent laws, and various academic and non-academic policies formulated by the academic and
administrative councils of the College duly approved by the Board of Trustees.

4
 The prime objectives of this handbook are to promote discipline, well-being of students, peaceful and
orderly conduct of functions in the entire academic community. Thus, students must consider this book as
a ready reference for their fruitful and meaningful stay at JHCSC.

OFFICIAL SEAL
The seal symbolizes the philosophy, vision and
mission of the College. The circle is enclosed by an
undulating figure, which signifies continuity, the ever-
continuous commitment of the College to improve quality of
life of the citizenry within the peninsula. Within the circle is a
gray-colored gear, which signifies the dream translated to
action. Technology enhances the capacity and capability to be
productive and self-reliant. In the middle of the seal are an
open book and a torch, which symbolize education to liberate
the minds of individuals from the bondage of ignorance.

The other symbols like the shield and the

twig signify culture, peace, and productivity. The College
believes that in order to foster development, we should
acknowledge the role of the intricate tapestry of culture. Once
culture is enriched, peace and productivity will be attained.

HISTORICAL BACKGROUND OF JHCSC

Sometime in 1983, members of San Miguel Municipal Council and the community of Mati, San
Miguel, Zamboanga del Sur together with the Department of Education, Culture and Sports (DECS)
officials strongly supported the move of Assemblyman Vicente Madarang Cerilles for the creation of a
barangay high school in Mati. The school was named Josefina H. Cerilles Memorial Barangay High
School in honor of the assemblyman’s beloved wife who was once a supervisor of DECS. This was
approved through Sangguniang Bayan Resolution No. 23 in April 1983 and Sangguniang Panlalawigan
Resolution No. 295-A in 1984 pursuant to DECS Order No. 6, series of 1983.

Mr. Crispin Mag-usara took the leadership of the newly created school and not long after, Mr.
Fortunato Gumintad succeeded him as teacher-in-charge. With the cooperation of the school’s faculty and
staff, and the residents of the community, Mr. Gumintad made a lot of improvements of the school, which
was originally constructed out of light materials.

In 1987, when all barangay high schools in the country were fully nationalized, the school’s name
was changed to Josefina H. Cerilles National High School. In the succeeding year, it was one of the lucky

5
recipients of the Secondary Education Development Program (SEDP) building package and subsequently
thereafter, the USAID academic building package.

On February 25, 1995, Josefina H. Cerilles National High School was converted into Josefina H.
Cerilles Polytechnic College (JHCPC) by virtue of Republic Act 7895 authored by Congressman Antonio
H. Cerilles. With this development, the High School Department became the laboratory school of the
Teacher Education Department of the Polytechnic.

In 1996, Josefina H. Cerilles Polytechnic College started its full operation as a CHED-supervised
institution with Mr. Francisco Caylan of DECS as its Officer-In-Charge. The first eight faculty members of
the college were Mrs. Filomena G. Montealto, Mrs. Winifreda L. Rico, Mrs. Daylinda P. Sulong, Mrs.
Mila A. Samin, Miss Nelia B. Aragon, Engr. Jerry B. Superales, Mr. Lumabao B. Sanlao and Mr. Jesus B.
Purisima.

In 1997, Mrs. Filomena G. Montealto was appointed Vocational School Superintendent of JHCPC
and since then, took the lead in the educational ventures of the College while at the same time upholding
its vision, mission and goals by providing quality and relevant education.

On August 11, 2011, after six years of operation as a CHED-Supervised Institution, JHCPC was
converted into Josefina H. Cerilles State College by virtue of Republic Act 9159 authored by
Congresswoman Aurora E. Cerilles. Dr. Filomena G. Montealto was appointed as the First President of the
State College.

On February 21, 2005, Dr. Montealto tendered her voluntary resignation as President of the College
due to health reasons. The JHCSC-Board of Trustees designated Mr. Dante B. Bayocot, the School
Registrar, as the Officer-In-Charge of the College.

In order to make education accessible to the poorest of the poor in the province of Zamboanga del
Sur, JHCSC campuses were opened in the municipalities of Tigbao, Lapuyan, Dimataling, Mahayag,
Tambulig, and Ramon Magsaysay in June of 2005. Three former Western Mindanao State University-
External Studies Units’ (WMSU-ESU) were affiliated to JHCSC during this year. That year also marked
the opening of the JHCSC-Pagadian Campus.

In June 2006, two new campuses were opened in the municipalities of Josefina and San Pablo. A
former WMSU-ESU in the municipality of Margosatubig was also affiliated to JHCSC in that month.
CMSECAT (Canuto MS Enerio College of Arts and Trade) in the municipality of Lakewood was
integrated to the college in October of the same year.

On December 1, 2006, Dr. Carlicita A. Saniel, was appointed by the JHCSC-BOT as President of
the State to serve the remaining term of Dr. Filomena Montealto. In March 2007, Dr. Carlicita A. Saniel
was elected by JHCSC-BOT as the second President of the College. During her term of office, new
campuses were opened to cater the educational needs of the poor but deserving students of Zamboanga del
Sur. These were the ESUs: in Vincenzo Sagun (June 2007), Tabina (October 2007), Guipos and Sominot
(June 2009). The integration of ZSAC (Zamboanga del Sur Agricultural College) in July 2009 led to the
operation of the JHCSC-Dumingag Campus. On June 15, 2012, JHCSC-Board of Trustees confirmed Dr.
Saniel’s second term as President of JHCSC, which eventually ended on the date of her retirement.

On November 3, 2013, the Board appointed Mrs. Adelina A. Ursaiz, the Supervising Administrative
Officer, as OIC of the Office of the President until a President is elected. On March 10, 2014, Dr.
Edgardo H. Rosales was elected by the JHCSC- BOT as the third President of JHCSC System. Under his
term, much development transpired. JHCSC rose from Level 1 to Level 2 in AACCUP Accreditation and
SUC Levelling. The College also welcomed some 98 plantilla personnel in the year 2017. Other
highlights in his administration were the procurement of Buses; the construction of various infrastructures

6
such as the Science Laboratory, School Dormitory, New Library Building, Agriculture Building, and
Social Work Building; the approval of the NBC 461 6th Cycle; Free Tuition; 1st ever institutional hosting
of MASTS Sports and Socio-cultural Event; and the organization of the TABANGE extension program.
He finished his term last November 1, 2018.

The JH Cerilles State College Board of Trustees appointed Mrs. Adelina A. Ursaiz, then
Supervising Administrative Officer, to be the Officer In-Charge in the Office of the President effective
November 2, 2018 (BOT Resolution No.067, Series of 2018.

On March 1, 2019, the Vice President for Academic Affairs, Dr. Mary Jocelyn Villejo Battung was
elected and appointed by the Board of Trustees by virtue of BOT Resolution No. 1 series of 2019, the 4th
President of the JHCSC System. She was credited for the smooth implementation of academic reforms
that saw the implementation of key recommendations of the AACCUP Accreditation during her stint as
VPAA. She was instrumental also in the harmonization of the standard implementation of curriculum of
study in all satellite campuses and align this with the Main Campus. She was also keenly involved in the
advancement of faculty development programs and thrusts that sent out CHED-K12 Scholars from the
JHCSC to obtain advanced Graduate Studies for their respective masters and doctoral degrees.

Pres. Battung also spearheaded in the accreditation efforts which resulted into Level I for BTTE
and BS in Information Technology for JHCSC-Canuto MS Enerio Campus, as well as for MAED,
MAGDEV for both JHCSC Main and Dumingag campuses and the BS in Hospitality Management. On
PSV are programs such as the BS Criminology and Social Work.

JHCSC, under her leadership was also awarded SUC Level II and with this recognition, continues
to prepare for the ISO certification of its programs and processes. She was also instrumental in the
implementation as of July 1, 2019 the NBC 461 7A cycle which greatly benefitted faculty of the JHCSC
System. Also in 2019, she witnessed the groundbreaking of the Student Center Building located at the
JHCSC Main Campus.

Today, the JHCSC System has 3 Organic Campuses, 1 Annex and 18 extension classes located in
different municipalities of Zamboanga del Sur.

THE COLLEGE PHILOSOPHY, VISION AND MISSION

PHILOSOPHY

JHCSC believes that education perfects life through SAPIENTIA, LUX ET CULTURA (wisdom,
light, and culture) making humankind God’s procreator. The College provides the learners an
opportunity to explore the world guided by wisdom, true light, and set of socio-cultural and moral
values.

VISION

Leading public higher education institution serving the ASEAN community with
Quality, innovative and Culture-sensitive programs.

MISSION

 Provides need-based tertiary and advanced programs in Agriculture, Education and allied fields;

7
 Undertakes applied research, extension and production services that yield - workable and durable
solutions to sector specific challenges, thus improving the socio-economic well- being of identified
communities

CHAPTER 1
CURRICULAR OFFERINGS

A. SCHOOL OF AGRICULTURE, FORESTRY AND ENVIRONMENTAL STUDIES

(SAFES)

 Bachelor of Science in Agriculture (BSA)

o Crop Science
o Animal Science
 Bachelor of Science in Forestry (BSF)
 Diploma in Agricultural Technology (DAT)
 Bachelor of Science in Environmental Science (BSES)
 Master of Science in Environmental Resources Management (MSERM)
 Master of Agricultural Development (MAgDev)
o Agricultural Extension
o Agronomy

B. SCHOOL OF ARTS AND SCIENCES (SAS)

 Bachelor of Arts (BA)

o Bachelor of Arts in English Language Studies (BAELS)
o Bachelor of Arts in Political Science (BAPoS)
 Bachelor of Science in Nursing (BSN)
 Bachelor of Science in Hospitality Management (BSHM)
 Bachelor of Science in Social Work (BSSW)

C. SCHOOL OF CRIMINAL JUSICE EDUCATION (SoCJE)

 Bachelor of Science in Criminology (BSCrim)

 Bachelor of Science in Industrial Security Management (BSISM)

D. SCHOOL OF ENGINEERING AND TECHNOLOGY (SET)

 Bachelor of Science in Civil Engineering (BSCE)

 Bachelor of Science in Information Technology (BSIT)
 Bachelor of Science in Industrial Technology (BSIndTech)
 Certificate in Automotive Technology (CAT)
 Certificate in Information Technology (CIT)

E. SCHOOL OF LAW (SOL)

 Juris Doctor (JD)

8
F. SCHOOL OF TEACHER EDUCATION (STE)
 Bachelor in Secondary Education (BSEd)
o English
o Filipino
o General Science
o Mathematics
 Bachelor in Elementary Education (BEEd)
o General Education
 Bachelor of Physical Education (BPEd)
 Bachelor of Technology and Livelihood Education (BTLEd)
o Home Economics
o Industrial Arts
 Bachelor of Technical-Vocational Teacher Education (BTVTEd)
o Automotive Technology
o Drafting Technology
o Electrical Technology
o Electronics Technology
o Food and Service Management
 Master of Arts in Education (MAEd)
o Administration
o English
o Filipino
o General Science
o Mathematics

9
 CHAPTER II
ACADEMIC POLICIES

A. Admission and Enrollment Requirement

I. Before a student is admitted to the College, he/she must pass the JHCSC-College Admission Test
(JHCSC-CAT) to be administered by the Guidance Counselor/Admission Officer.
II. After passing the College Admission Test, the applicant will undergo an interview and must
submit the following credentials upon enrollment:

For New Student:

a. Senior High School Report Card (Form 138-A)
b. Certificate of Good Moral Character
c. PSA Certified Birth Certificate
d. JHCSC-CAT Report of Rating
e. 2 pcs. 1 x 1 ID picture and 2 pcs. 2 x 2 ID picture with name tag
f. 2 pcs. brown envelope

For Transferees and Second Coursers:

a. Honorable Dismissal
b. Certified true copy of Transcript of Records (for evaluation purposes)
c. PSA Certified Birth Certificate
d. JHCSC-CAT Report of Rating (except Second Degree Coursers)
e. Certificate of Good Moral Character (from the last school attended)
f. 2 pcs. 1 x 1 ID picture and 2 pcs. 2 x 2 ID picture with name tag

Students exempted from taking the College Admission Test:

a. Graduates of 4 or 5-year degree courses
b. Transferee with a GWA of 1.75 or better

Requirement:
1. Certified true copy of Transcript of Records with original copy for verification

Article 1. Other Requirements

Section 1. Physical and Medical Examination

Coverage:

10
 1. These policies shall be applicable to all first-year students, returning students, and transferees
who seek admission to the College.
2. It shall likewise be enforceable to undergraduate students who shall undergo practice teaching
and practicum/on-the-job training.
3 The results of the medical examination shall not hinder the admission of any student to the
College; however, it shall exercise its academic freedom on who may be admitted in the
specific program offerings of the College.
4. Medical Certificate indicating the baseline data (vital signs, weight & height) issued from a
government physician or from a private medical practitioner not related to the student-
applicant by affinity and consanguinity shall be required with the laboratory results on the
following tests:
a. chest X-ray
b. Hepatitis B
c. blood typing
d. urinalysis
e. complete blood count

5. Students may submit for laboratory examination from a government hospital or from a private
DOH-accredited medical laboratory/facility.
1. The College shall conduct random drug testing of students pursuant to Section 36 (c) of
RA 9165.
2. The College shall abide with CMO No. 18, series of 2018 for the conduct of drug testing of
students in all higher education institutions and other relevant laws and regulations.
Article 2. Students with special cases
1. The College shall not deny enrolment to any person with disabilities pursuant to the provisions
of RA 7277; however, the former shall determine the course to be taken by the person/s with
disabilities pursuant to the admission policies of the admitting/receiving College.
2. Standardized tests (personality test, academic assessment, mental and emotional assessment)
shall be administered to students as required in the course or as the need arises. The cost of the
test shall be borne out personally by the students. It shall not be covered by the free higher
education. The schedule of these tests shall be arranged by the Dean of the College in
coordination with the Guidance Office/Testing Center.
3. Students with mild/moderate/moderate-severe/severe mental, emotional, and behavioral
problems shall be referred to appropriate mental health professionals for further evaluation and
management. The cost of examination and treatment shall be shouldered by the
parents/guardian of the student concerned.
4. In case a mental health professional/s diagnoses that a student is not fit to go to school and
recommends treatment, the student concerned shall be allowed to take a leave of absence for a
duration stipulated in the University Code or is extended as the case may be.

Monitoring
1. Students with laboratory results beyond normal limits shall be closely monitored by the school
nurse as ordered by the attending physician. They shall submit proof of compliance to treatment
upon enrolment in the following year.
2. Upon return to school, the student who takes the leave of absence shall present a medical
certificate from the attending mental health professional that he/she is fit to go back to school.
Should the student fail to secure the certificate, he/she shall be denied re-admission in the
University.
3. He/she shall be closely monitored by the school-employed mental health professionals. The
latter shall provide school-based interventions.

11
 Pledge as Requirements for Admission

Upon admission, all students shall sign the following pledge: “In consideration of my
admission to J.H. Cerilles State College and the privileges I will henceforth enjoy as a student in
this College, I hereby pledge to abide by the rules and regulations laid down by the competent
authority of the College and the institution where I am enrolled.”

Violation of the provisions contained in this pledge shall be a sufficient ground for denial
of admission.

B. Academic Load

1. Regular load of students shall be in accordance with the prescribed load in the curricular program
enrolled by the student. However, students with high academic performance are allowed to carry
overload but not to exceed 30 units.
2. A student who is low in academic performance with GWA below in the prescribed of the program
shall not be allowed to carry overload.
3. During summer term, the maximum load of students shall be nine (9) units.
C. Course Pre-requisite
a. Pre-requisite courses as indicated in the respective curriculum shall not be waived.
2. Graduating students on their last term in the University may take prerequisite courses
simultaneously with major courses.
D. WITHDRAWAL, CHANGE OF COURSE LOAD/TUTORIAL CLASSES (Undergraduate
Studies)

Withdrawal and change of course load have to be done within the first week of the official start of
classes or as scheduled by the Registrar.

1. Dropping guidelines
a. A student can drop a subject any time before the finals. A form must be retrieved from the
Registrar and must be signed by the instructor, dean, accounting and College Registrar.
• Only those on free education (RA 10931) are exempted to go to accounting.
b. A student will be automatically dropped from the subject if he incurs 20% absence.
c. A grade of 5.00 is given to a student who dropped without the approval of the College
Registrar.
2. Students shall be charged P100.00 for every dropping/adding/changing transaction regardless of
the number of subjects; however, no payment shall be required from students if such transaction
stems from an action or circumstance which is not the fault of the students themselves.
3. Change of Course Load. A student who wishes to add/remove subjects must secure a form at
the Registrar’s Office to be approved by the Program Chair, Dean, Accounting office and
College Registrar.
4. Tutorial Classes. In special cases, for meritorious and justifiable reasons, and upon the
recommendation of the Dean to the Vice President for Academic Affairs, the President may
authorize a tutorial class of even one (1) student. However, a tutorial class may be opened only
if the following conditions are met:
a. It is a major or a specialization subject where the number of students is usually less than
a normal class size;
b. It is the last subject prior to graduation;
c. The student(s) enrolled is/are irregular and is/are affected by a change of curriculum;

12
 The following obligations shall be observed by the student requesting tutorial.
a. A maximum of two tutorial subjects are allowed to be enrolled by a graduating student;
b. The student shall pay the corresponding amount, which is One Thousand Pesos
(Php1000.00) per unit; and
c. Work plan of the instructor.

5. Withdrawal, Change of Course Load/Tutorial Classes (Graduate Studies)

a. The withdrawal and change of course load for graduate studies is scheduled one week after
the last day of the official schedule of enrollment. The student shall not be charged tuition of
the subject dropped within the official schedule. When a student adds or changes a subject
after prescribed schedule, approval of the program coordinator must be sought.
b. When a student drops a subject after the official schedule, he/she shall pay the full tuition fee
of the corresponding subject dropped. SGS Form No. 04 will be accomplished by the
students for this purpose. Courses not attended but are not officially dropped shall incur no
academic credits and said student shall be automatically given a failing mark in the course.

E. Promotion, Retention, and Dismissal Policies

For old students who wish to continue their studies in JHCSC shall follow the following
procedures:

1. Students are subject for promotion to the next level in the College provided he/she obtained a
General Weighted Average (GWA) of:
Board Programs …………………………85 or 2.00
Non-Board Programs …………………..84 or 2.25

2. Students who failed to maintain the required GWA are subject to a warning and must sign a Good
Scholastic Performance Agreement in their respective school.
3. If a student enrolled in a Board Program has two (2) semesters of having GWA below the
prescribed in the program, he/she will be advised to shift to another course (non-board program)
which requires lower GWA’s.
4. Each school shall formulate suitable provisions governing undergraduate scholastic delinquency,
subject to the following minimum standards:

For Board Courses;

a. A student who obtains three (3) failing grades in one semester in a board course will be out
of the program.
b. A student who failed in two (2) major subjects within the whole academic program shall be
advised to shift to a non-board course.
5. If the student did not pass 75% of his/her total load, he/she will be automatically out of the
program.
6. If the student did not pass 100% of his/her total load, he/she will be automatically out of the
institution.

F. SHIFTING A PROGRAM

1. A student who has been disqualified from one program due to scholastic deficiency and who
wishes to shift to another program or course shall be admitted upon the recommendation of the
13
 Class Adviser of the original program, Guidance Counselor, Program In-charge, Dean, and
approved by the Vice President for Academic Affairs.
2. A student who wishes to shift to another program or course that requires a board examination
should have a GWA of at least 2.00 with no grade below 2.25 for minor subjects and no grade
below 2.00 for major subjects. He/She must also pass the qualifying examination given by the
program coordinator. Students who shifted to another program shall not be admitted again to
his/her previous program (Board courses only).
3. Any student who transferred to another institution and wishes to return/enroll in the college
should have a GWA of 2.00 for all Board Courses and 2.25 for Non-Board Courses in the
school last attended.

G. WITHDRAWAL OF ENROLLMENT

1. A student who wishes to withdraw his/her enrollment before the start of classes or during the
dropping period has to secure a withdrawal form at the Registrar’s Office and have it duly
signed by the Instructors and Program Coordinators/Deans concerned before it shall be
submitted to the Registrar’s Office for approval.
2. A student who wishes to officially withdraw his/her enrollment from the College and transfer to
another school, college or university may do so provided that he/she has already cleared
himself/herself of all liabilities and responsibilities (administrative, academic and financial) in
the College.
3. The necessary documents for withdrawal such as clearance and request for honorable dismissal
could be availed from the Office of the Registrar.
4. Before approval of the student’s withdrawal from the College, he/she is required to report to the
Guidance Office and submit himself/herself for the exit interview.
5. A student who fails to officially withdraw his/her subjects shall be given a failing grade or 5.0
in all his/her subjects taken during the term.
6. A student who wishes to withdraw from the College due to health reasons must present a
Medical Certificate from the Attending Physician and submit it to the Registrar’s Office for
filing purposes. The following must be accomplished:
a. Secure withdrawal form from the Registrar’s Office;
b. Seek signatures of the instructors concerned and the Program Coordinator; and
c. Submit the duly accomplished form to the Registrar’s Office for Approval.

H. POLICIES TRANSFEREES AND RETURNEES

1. Voluntary Shifting Within the College. A student may be allowed to shift from one school in the
College to another upon the approval of the Dean of the school in which the student is currently
enrolled. A permit to transfer shall be issued by the Dean of the school attended at least one (1)
week before the enrollment period together with a complete report of the student’s grades. The
application for shifting must then be approved by the receiving Dean concerned and the
Admission Officer. Student shall secure shifting form from the Dean concerned
2. Transferees. To apply registration and admission, a transferring student must present his/her
transcript of records or an official copy of grades to the Admission Officer for evaluation
purposes before taking the entrance exam. A transferring student may be registered and
admitted to the College on the following conditions:
a. The applicant passes the College Admission Test;
b. The applicant passes the screening of the school committee;

14
 3. A transferring student is exempted from taking the entrance examination if he/she has a general
weighted average (GWA) of 1.75 or better.
4. The transfer courses shall be credited if these have the same description or content as that
offered in the College; provided that the grade of 85% or better shall be credited except
National Students Training Program (NSTP) or its equivalent. Subjects that have been
previously credited for graduation from a course shall no longer be retaken and given credit.
Call the deans
5. The allowable number of subjects for the transferee or returnee depends on the program load,
his/her ability and previous academic record.
6. Cross-Registration. Only for graduating students who need to take certain courses that are not
scheduled during the term may, upon official permission from the President and upon
recommendation by the Dean of the school, through the Vice President for Academic Affairs,
cross-register for the same at schools duly recognized by the College.
The College shall not credit any course taken by any of its students in any other school unless
the same was authorized by the School Dean on the recommendation of the Program Chair
concerned and approved by the Vice President for Academic Affairs. The authorization shall be
in writing to be recorded by the College Secretary or by an authorized school representative and
shall specifically describe the subjects authorized.
The total number of units for which a student may register in two or more curricula in the
school where he/she is cross registering, shall not exceed the maximum load in accordance with
the provisions on academic load.
7. Second Courser. Second-courser students may be admitted provided there are available slots,
and they abide by the policy that only 50% of the total units earned shall be credited. The
courses to be credited after the verification of the School Dean.
8. Foreign Students. Foreign applicants may be admitted provided that they meet the requirements
of the Department of Foreign Affairs in addition to the admission requirements of the College.
9. Admission Status. The admission status of students who fail to submit the prescribed entrance
requirements upon enrollment shall be on probation until such time that the requirements are
complied with but not later than one month from the start of classes.

I. EXAMINATIONS

1. The College prescribes two examinations in a semester: Midterm, and Final Examinations.
Schedules will be posted on the bulletin boards.
2. The student should be cleared from all school obligations before the final examination. The
issuance of permit will be from the Accounting Office.
3. The instructor/proctor should sign the permits before the examination, which will also serve as
proof that the student has taken the exam.
4. Instructors are not obliged to give special examination to any student who failed to take the
examination as scheduled or announced except in the following instances:
a. Absence due to family emergencies or sickness (medical certificate or a note from the
College Nurse is required); the request will be given on the day he/she report to school.
b. official representation of the college (approved absence form is required)

J. RULES ON ATTENDANCE (Separate rules for F2F and online)

15
1. Every student is required to be in actual attendance from the first day of the semester. A student
is not excused from the classes he/she missed due to his/her late enrollment.
2. A copy of medical certificate issued by the attending physician or school nurse is required for
absences due to illness and will be submitted to the faculty in-charge.
3. A student shall be marked “late” if he/she enters his/her class five (5) minutes after the start of
the class. Three (3) instances of tardiness are recorded as one (1) absence.
4. A student shall be marked “absent” if he/she is not in the classroom fifteen minutes (15) after
the start of the class.
5. Excuse for absences do not absolve the student from doing work covered by the class during
his/her absences.
6. Any student who leaves the classroom without the instructor’s permission shall be marked
“absent”. Thus, a student who incurs absences whether excused or unexcused for more than
20% of the required total number of session hours per subject or course shall be dropped
automatically from the class roll. This policy is based on the 20% rule.
7. Attendance during flag raising ceremony will be checked by the DSA specifically those
students with morning classes. Classes from 12:30 pm and beyond are not required. Each
absence will be penalized with one (1) hour community service.
8. The DSA/sponsoring office will check attendance during approved school activities. Penalty
will be community service equivalent to the number of hours he/she is absent. No monetary
penalty will be collected from students as sanction to their absences during school activities.
9. Foreseen absences can be made after permission is obtained from Dean of Student Affairs. A
letter from parents or guardians must support the request for absences. It is the responsibility
of the student to inform his/her instructor.
10. A student who incurs three consecutive unexcused absences shall be advised to undergo
counseling session with the Guidance Counselor, to be referred by the faculty in-charge.
11. A student who misses classes because he/she represents the school in conferences, seminars,
contests, meetings, and the like shall NOT be marked absent, and only quizzes attended by
the students shall be computed

12. Students’ Absences are categorized as either excused or un-excused.

a. Excused Absences. These are absences incurred by students for reasons of sickness,
family emergencies and representing the college in any official activities as recommended
by the Dean of Students Affairs and approved by the College President.
a. Un-excused Absences. These are absences incurred by students for reasons other than
those stated. Such absences shall be counted against the student.

K. DISMISSAL AND POSTPONEMENT OF CLASSES

1. Prohibition on Dismissal and Postponement of Classes. Classes in schools shall not be

dismissed by the faculty without the permission of the Vice President for Academic Affairs and
the approval of the President.
2. The College strongly discourages postponement or delays in classes. In cases make-up classes
are needed, faculty will request for make-up classes to be approved by the Dean/APD. The
faculty concerned arranges for the availability of the room and ensures security.

L. STUDENT CLEARANCE

16
1. Each student shall be required to present a duly accomplished clearance form before taking the
Final Examination.
2. Graduating students must present/submit a duly accomplished graduation clearance form before
graduation.
3. Any student who intends to transfer to any other institution must first present a duly
accomplished campus clearance before requesting for release of his/her school records.
4. Graduation clearance is required to a student requesting for his/her TOR, Diploma and
Certifications.

M. CROSS REGISTRATION

1. A student may be allowed to take summer classes in other institutions on the following
conditions:
a. Re-taking a failed subject in the basic courses. Only minor subjects are allowed to be taken
in advance. Major and professional subjects are not allowed.
b. An approval by the Registrar of the Permit to Study, duly recommended by the School Dean
and the Vice-president for Academic Affairs.

N. RESIDENCY/TENURE

Residency refers to the period for which a student should finish and earn a degree inclusive of
the approved leave of absence. If there are no more required subjects to be taken. Residency
status applies to students who are expected to finish certain course work, e.g. theses, which will
require him/her to avail of College facilities and services. Except for the working students and
varsity players, the maximum residency rule applies under the following conditions:
1. Full-Time Students
a. A student is required to finish his/her course within the specified years as provided for in
the curriculum of his/her chosen course.
b. Cases that merit consideration must be supported by pertinent documents.

O. LEAVE OF ABSENCE AND ABSENCE WITHOUT LEAVE

Leave of Absence refers to temporary discontinuance of studies by the student due to illness,
employment, pregnancy and other similar cases.

2. Leave of Absence (LOA). Students who desire to take a leave from studies in the College for a
period of at least one semester must file a leave of absence (LOA) with the Admission Officer
who shall specify the time for the student to return. Failure to return on the specified time
disqualifies them from leave. Leaves should not be more than two (2) semesters except under
meritorious cases as may be determined by the Admission Officer in consultation with the
Dean of the school concerned. The student must present clearance and grades of the subjects
taken during the last semester of his/her attendance as certified by the Registrar.
3. Absence Without Leave (AWOL). Students who failed to file LOA will be considered
committing Absence Without Leave (AWOL) and will be required to undergo readmission
process to be admitted back in the College. (Please refer to the policy of the school
concerned). Students who are returning and whose curriculum has been revised shall be
admitted under the revised curriculum.
4. Leave of absence shall be granted through written permission to the College or Campus
Registrar endorsed by the Program Coordinator stating the reason and the period of leave,

17
 which must not exceed a period of one year. Approval for request of extension of the leave of
absence is made on a case-to-case basis.
5. Before approval of the leave of absence, the student is required to report to the Guidance
Office to undergo the necessary interview regarding the application for a leave of absence.
6. It is advised that a student who goes on-leave for a particular semester returns to the College
during the semester that he/she goes on-leave in order for him/her to maintain his/her regular
status as a student.
7. Any student who withdraws from the College without a formal leave of absence shall apply
for readmission as a new student.

P. GRADING SYSTEM AND POLICIES

1. The grading system of the college is based on a quartile system.

For Face to face classes;

Periodic Examination (Midterm, and Final)-40%

Quizzes/Recitation/Practicum - - - - - ----- - -40%
Project/Research/Experiment/Assignment20%
Total - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 100%
For Laboratory Courses:
IT Programs - - - - - - - 30% Lecture, 70% Laboratory
Others - - - - - - - - - - - 60% Lecture, 40% Laboratory

For blended classes

Formative assessment (quizzes, worksheets, etc) 50%
Performance/Practical Assessment/Exam -50%
Total - - - - - - - - - - - - - - - - - - - - - - ---------- - 100%
2. The General Weighted Average (GWA) is the grade that appears in the transcript of records for a
certain course which is 50% of the Midterm grade + 50% of the Final grade.

3. Grading System for Undergraduate Studies. The College shall adopt the numerical grading
system as reflected below:

Grade Equivalent Meaning

1.00 97.00 - 100.00 Excellent

1.25 94.00 – 96.99
1.50 91.00 – 93.99
1.75 88.00 – 90.99 Very good
2.00 85.00 – 87.99
2.25 82.00 – 84.99 Good
2.50 79.00 – 81.99
2.75 76.00 – 78.99 Passed
3.00 73.00 – 75.99
4.00 4.00 Incomplete
5.00 5.00 Failed
DR DR Dropped
INC INC Incomplete
DG DG Deferred Grade

18
 4. A grade of Incomplete (INC) indicates that the work is not completed. His/her class standing
throughout the semester is passing but fails to submit other requirements. INC must be complied
within one (1) semester only; otherwise, the student shall get a grade of 5.0 and has to re-enroll
the subject.
5. Violation thereof shall be ground for disciplinary action against the faculty.
6. Unless for meritorious reasons to be provided in an appropriate affidavit of explanation to be
executed by the concerned student/faculty, the period for the removal of “Incomplete” grades
shall not extend beyond one (1) semester from the date of the submission of the grading reports to
the Registrar, otherwise, the “Incomplete” grade shall automatically be a grade of “5.0”.

7. As part of our leniency during online classes, Deferred grade (DG) is allowed for students whose
class standing throughout the semester is passing but fails to submit other requirements. This
policy is not applicable to subjects with pre-requisite.

8. In case of permanent incapacitation/disability or unavailability of the concerned faculty, the

application for completion shall be filed and acted upon by the Dean concerned.

9. Grading System in Graduate Studies. The students shall be rated in any or all of the following
depending on the requirements of the course: quizzes, major examinations, class reporting,
research projects and other required outputs of the course. There shall be two major examinations
per term - Midterm and Finals.
10. The highest grade is 1.00 (Excellent) and the lowest passing grade is 2.00 (Passing) which is 70%
of the total score. Below are the grades with corresponding adjectival equivalents:
1.00 - - - Excellent
1.25 - - - Very Good
1.50 - - - Good
1.75 - - - Satisfactory
2.0 - - - - Passing

11. Submission of Grades. Every faculty member shall submit two (2) copies of his/her report of
grades fifteen (15) days after the Final Examination or as soon as possible every term, one copy
for the Registrar and another copy for the Dean of the School. Faculty members who fail to
submit their report on the scheduled time have to submit an explanation and secure a clearance
from the President/Campus Administrator. Faculty member who fails to give a valid reason shall
be subject to a disciplinary action after the conduct of a due process.

12. Where the faculty cannot justify the grades given to students and complaint is raised against the
grade given by the faculty, the Dean shall initiate measures to resolve the complaint. Should the
case prosper, the faculty shall be subject to disciplinary action. A fair grade in favor of the student
shall be given upon presentation of evidences.

13. Students of the College shall not directly influence any faculty to give preferred grades or ask
another person to influence the faculty. Any violation of this provision shall be ground for
student/faculty disciplinary action.

14. Removal of incomplete grades shall be taken upon payment of duly authorized fee. In no case
shall the period for the removal of incomplete (INC) grades be extended beyond one (1) semester
for undergraduate students and one (1) year for graduate students.

19
 15. Deans may add other retention policies for their College subject to the approval of the Board of
Trustees

Comprehensive Examination for Graduate Studies

1. The SGS shall have two schedules of comprehensive examinations every academic year: every
last week of July and first week of January. A student shall apply for these schedules upon a
thorough review of its academic loads and that all courses in the Graduate Program have been
taken and passed. The student shall use SGS Form No. 05 in their application for the
Comprehensive Examination together with a Certification of Grades from the College Registrar.

Further, the student shall make sure that he/she is cleared from any financial liability prior to its
application for the comprehensive exams.

Students whose grades in any given course included in the comprehensive examinations is 1.25 or
higher are exempted from taking the examination in the said course.

Students, who failed in any of the courses in the comprehensive examinations then, shall be
entitled to retake it.

Q. CLASSIFICATION OF STUDENTS

1. According to admission status:

a. Beginning Freshmen. Students admitted through the JHCSC-College Admission Test
(JHCSC-CAT) have not enrolled in any academic college subject prior to their enrollment in
the College and have submitted to the Admission and Registration Office all the documents
required for formal acceptance in JHCSC.
b. Returning Students. Former Students of JHCSC who stopped or transferred to other
institution for one or more semesters and readmitted back to the college.
c. Transferring Students. Transferees/students who finished some academic credit units in
other schools and intends to pursue a degree in the College.
d. Foreign student. Any student who is not a Filipino citizen admitted in the college after
taking the College Entrance Test and submitted all the required documents.
2. According to academic load, students enrolled in the College are classified as follows:
a. Regular student. A student who carries the full load required in a given semester and finish
within the prescribed period in his/her curriculum program
b. Irregular student. A student who carries less than the full load required in a given semester
and cannot finish within the prescribed period in his/her curriculum program.
c. Students with Special Needs. A student with psychological and physical disability.
3. According to year level, students enrolled in the College are classified as follows:
a. Freshman. A student who is in the first year of his/her curriculum, or who has not finished
the prescribed subjects of the first year of his/her curriculum, or 25 percent of the total
number of units required in his/her entire course.
b. Sophomore. A student who is in the second year of his/her curriculum, or who has
satisfactorily completed the prescribed subjects of the first year of his/her curriculum, or has
finished more than 25 percent but not less than 50 percent of the total number of units
required in his/her entire course.
c. Junior. A student who is in the third year of his/her curriculum, or who has completed the
prescribed subjects of the first and second years of his/her curriculum, or has finished more

20
 than 50 percent but less than 75 percent of the total number of units required in his/her entire
course.
d. Senior. A student who is in the fourth year of his/her curriculum, or who has completed the
prescribed subjects of the first, second, and third years of his/her curriculum or has finished
75 percent or more of the total number of units required in his/her entire course.

R. ISSUANCE AND VALIDATION OF IDENTIFICATION CARD (I.D)

1. Issuance of a College Identification Card (ID)

Identification card of student shall be prepared at the Production Office

For first year students;

Requirements:
a. Duly accomplished application form (Personal Data Sheet) available in hard copy
and in link for online application.
b. Certificate of Enrolment

For re-issuance;

a. Duly accomplished application form (Personal Data Sheet) available in hard copy
and in link for online application.
b. Certificate of Enrollment
c. Official receipt of ID re-issuance fee from the Cashiers Office

2. Validation of School I.D.

a. All students who are officially enrolled for the semester are required to have their I.D. cards
validated for the current semester. This should be done within two weeks after the start of
classes. They must report to the Student Affairs Office for the issuance of validation stickers
by the Student Affairs staff after presenting a copy of Certificate of Registration (COR)
b. Students without validated ID after the prescribed period are not allowed to enter the school
premises.

S. HONORABLE DISMISSAL

1. An Honorable Dismissal is issued by the College Registrar to a student who voluntarily

withdraws from the College for purposes of transferring to another institution.
2. Any student applying for Honorable Dismissal shall be cleared of all accountabilities before a
certificate is issued to him/her.
3. Any student who leaves the College for reasons of expulsion, dismissal, dropping due to
disciplinary action or suspension shall NOT be entitled to an Honorable Dismissal and Good
Moral Certificate. However, his/her submitted documents to the college must be released.

T. THE ACADEMIC CALENDAR

1. Preparation.

1. The Academic Calendar shall be prepared one (1) month before the start of the school year by
the Vice President for Academic Affairs subject to the deliberation of the Academic Committee
to be endorsed by the President and duly approved by the JHCSC Board of Trustees.

2. Each semester shall consist of eighteen (18) weeks with at least fifty-four (54) class hours.

21
3. All academic-related activities shall be prepared by the Vice President for Academic Affairs,
while the Non-academic related activities shall be prepared by the Dean of Student Affairs and
Services. The consolidated calendars after its presentation to the Admin and Academic Council
shall be endorsed by the President for approval of the Board of Trustees.

3. No educational field trips and other culminating activities as subject requirements shall be
held after the end of each semester. The conduct of such activity and the participation of
students shall be determined by the Dean of the College duly approved by the College
authorities.

U. REQUEST FOR CREDENTIALS

1. Credentials are issued to the students provided he/she presents the required clearance to the
Registrar’s Office for the following reasons:
a. For scholastic purposes;
b. For employment purposes;
c. For taking government examinations; and
d. For personal reference
2. Credentials shall be released by the Registrar on the following schedule;
a. Diploma and Transcript of Records (TOR) - 5 working days
b. Honorable Dismissal – 3 working days

15 days before graduation

Separate graduation clearance for graduating and non-graduating
1.
2.
Put sample clearance on the annexes
Put procedure of online clearance
1. visit the jhcsc portal

CHAPTER III

22
 TUITION, MISCELANEOUS AND OTHER FEES

Article 1. RA 10931 or the Free Higher Education Benefits/Privileges with Exemptions

1. Applicants who have complied the admission and/or retention policies of the College are
eligible to avail of the free tuition and other school fees for units enrolled in.
2. Students who have already obtained a bachelor’s degree or comparable undergraduate degree
from any public or private HEI are ineligible to avail of the free higher education provision.
3. Students who fail to complete their bachelor’s degree or comparable undergraduate degree
within a year after the period prescribed in their program are ineligible to avail of the free
higher education provision.

Article 2. Tuition Fees

Section 1. The College shall collect tuition fee from those ineligible to avail of the free higher
education provision as provided in RA 10931.
Section 2. It shall collect tuition fee in accordance with the approved resolutions of the Board of
Trustees pursuant to existing Philippine Laws.

Article 3. Miscellaneous Fees

Section 1. The College shall collect miscellaneous fees from those ineligible to avail of the free
higher education provision as provided in RA 10931.
Section 2. It shall collect miscellaneous fees not covered by the free higher education provision as
approved by the Board of Trustees

Article 4. Special Fees

Section 1. The College may allow the student government and other student organizations to collect
special fees from the students for extra-curricular activities which could not be funded
under RA 10931 and could not be charged against the development fee funds, provided that
the student body/organization has complied with the requirements set by the administration
subject to the review and approval of the school authorities concerned.

Section 2. Student officers shall submit a liquidation report for the said fees one week after the
conduct of the activity as basis for clearance of any liability at the end of the semester.

Section 3. Collection of special fees shall not be done by student officers unless approved by the
school authorities concerned. Sanctions shall be imposed on those who violate the preceding
provision subject to the application of the due process of law.

A. Student Assistance for Graduate Studies

A. Research and Teaching Assistantship

The Graduate School offer slots for research and teaching assistantships to interested students.
Students who are willing to render services as research or teaching assistants while enrolled
may apply for said grant which entitles them to avail funds for thesis and/or to free tuition fee
of up to twelve units per semester for a period of two years. Student assistants are required to
maintain a GWA of 2.0 every term.
23
 B. Assistance to Students with Special Needs

A student who is interested to pursue graduate studies but is greatly constrained by physical
handicap and or financially hard up may apply as student assistant. He will undergo interview
by the program coordinator and is required to submit necessary documents. The program
coordinator then recommends him/her to the dean-designate. If qualified, he/she shall be
entitled to free tuition fee of up to twelve units per semester for a period of two years.

Student assistants shall be required to provide office services in the office of the Graduate
School and or in the SGS library. Student assistants are required to maintain a GWA of 2.0
every term

B.GRADUATION REQUIREMENTS

Candidates for graduation shall be required to closely follow the requirements set by College.

Application for Graduation

2. Practicum/On-the-Job-Training/Internship/Review Class shall be required for certain degree

and non-degree programs for graduation.

2. Students who shall undergo practicum/on-the-Job training/Internship are subject to the

existing medical examination and insurance requirements.

3. Students shall submit for course evaluation prior to their application for graduation at the
Office of the Registrar during the first semester of the academic year they are deemed to
graduate.

4. Students who qualify to graduate shall apply for graduation at the start of the last semester
that he/she is expected to graduate. However, should there be any question regarding a
candidate, his/her name shall be deleted from the list. The Adviser/Dean/College Registrar shall
publish a complete list of duly qualified candidates for graduation for that semester three (3)
weeks before the end of each semester.

1. The Adviser/Dean in coordination with the College Registrar should not recommended
students for graduation unless they have met all academic and other requirements prescribed for
graduation.

2. All candidates for graduation shall have their deficiencies cleared and their records completed
no later than three (3) weeks before the end of the last semester.

3. Students shall not be allowed to participate in any activity related to commencement unless all
academic, administrative and other related documents or requirements for graduation are
completed.

4. Only those students whose application are approved by the President and confirmed by the
Board of Trustees can join the graduation ceremonies.
5. No student shall be issued a diploma and a transcript of records unless he/she has been cleared
of all accountabilities as evidenced by the final clearance.

24
 C.COMMENCEMENT AND GRADUATION EXERCISES

Commencement Exercises

1. All graduating students shall be required to attend the commencement exercises.

2. Candidates for graduation for a degree or title which require no less than four (4) years of
collegiate instruction shall be required to wear the prescribed academic toga during the
baccalaureate service and commencement exercises. Under no circumstances should a
graduating student be allowed to make mockery of his/her graduation by wearing an
academic gown which is not appropriate or not prescribed for his/her course. The academic
toga should be worn with appropriate formal black footwear.

D. HONORS AND AWARDS

1. Academic Awards
a. Classification of Honors. Academic awards shall be granted to deserving students who are
graduating with the following General Weighted Average:
Summa Cum Laude - - (97.00-100%) or 1.00 -1.24
Magna Cum Laude - - -(94-96.99%) or 1.26 - 1.49
Cum Laude - - - - - - - - - (91-93.99%) or 1.51- 1.74
b. Criteria for Academic Awards
 One hundred percent (100%) of the subjects were taken in the College as residency.
 Finished the prescribed number of years in their respective program.
 Enrolled the subjects and the required number of units as prescribed in the curriculum
every semester.
 Must have no failing grade.
 Must have no marks of dropped, incomplete or failed in any of his her subject including
NSTP.
 Must not have been subjected to any disciplinary actions due to violation of school
policies.
 Must be recommended by the Dean, verified by the Registrar, reviewed and
recommended for approval by the Awards Committee to be approved by the President.
 Cohort
c. JHCSC recognizes the efforts of students who excel in the academics by coming up with a
semestral roster of academic achievers or Dean’s/President’s List.
d. Qualification Standards of the Dean’s List/President’s List
 He/She has obtained a General Weighted Average (GWA) of at least 94% (1.41) for
President’s List.
 He/She has obtained a GWA of at least 91% (1.75) for Dean’s Lists.
 He/She has no marks of “Dropped” (whether official or unofficial), “Incomplete” or
“Failed” in any of his/her subjects including NSTP.
 He/She has enrolled as regular student who carries the prescribed regular load.
 He/She must not have been subjected to any disciplinary actions due to violation of
school policies.
e. President’s Listers shall be given a Plaque of Recognition from the Office of the President.
h. Every candidate for graduation with honors must:
 Have carried the regular load prescribed in his/her curriculum, except in the last
semester.
 Have completed in the College at least 75% of the total number of the academic units or
hours required for graduation.
25
  Have no final grade lower than 2.0.
 Have no marks of “Dropped”, “Incomplete”, or “Failed” including NSTP.
 Have not repeated a subject in other educational institution.
i. Excellence in the field of specialization Award
 School of Teacher Education (STE)
Best Student Teacher Award (By area of specialization)
 School of Engineering and Technology (SET)
 Engineering and Technology Student of the Year Award
 Outstanding Student Trainee Award
 School of Agriculture, Forestry and Environmental Studies (SAFES)
 Propagator of the Year
 Student-Farmer of the Year
 Rodeo Player of the Year
 Outstanding Student Trainee Award
 School of Arts and Sciences (SAS)
 Outstanding Student Trainee Award
k. Incentives for board examination topnotchers. They are entitled of the following incentives:
 Refund for all review expenses.
 Cash incentive of Php 10,000
 Priority for hiring for a vacant faculty plantilla position.
Non-Academic Awards

a. Leadership Award
 Active student leader in any student organizations in the institution as recommended by the
organization Adviser, DSA or Dean.
 He/She must not have been subjected to any disciplinary actions due to violation of school
policies
 No failing grade in any academic and non-academic subjects

a. Versatility ……………………...…………………………..…..15%
1. Officer of an organization duly recognized by the College as President and
…………………………………………………… 3 points as Vice President, Senator,
governor or Mayor……………………..2 points other Officer and active
member…………………………………… 1 point

b. Productivity as a Leader ………………………………….40%

1. Lead as committee chair in any recognized activities in the College,/projects that benefits
the organization/school he/she belongs, as evaluated by the DSA/the sponsoring office.
Chairper……………………………………………....5 points
Vice Chair …………………………………………..…3 points
c. Service …………………….……………………….……….15%
1. Two points for each certificate of voluntary service to the college/community,
barangay/zone duly certified by the person in authority. Maximum of 15 pts.
d. Attendance in seminars, workshops, trainings, etc…….10%
1. Maximum of ten (10) pts.
National/Regional ……………………………5 pts.
Regional ………………………………………..4 pts
Provincial ……………………………………….3 pts.
Local ………………………………………….….2 pts.

26
 Note: Provincial – System-wide
Local – Campus-based
 Personal Qualities …….10%
V.1. To be evaluated by his/her dean, two faculty members and two students using
the following criteria:
Sense of responsibility, initiative and resourcefulness ….. 2.5 pts.
Ability to relate with the faculty and staff . 2.5 pts.
Ability to relate with peers ………………….. 2.5 pts.
Ability to make sound decisions …………… 2.5 pts.
 Student Affairs and Services Research Involvement .......10%
As Contributor……………..5 points
As Enumerator ……………4 points
As Technical Support……3 points
Total ………………………………………100%

The distribution of medal shall be according to the following points:

Gold Medal ------> 91-100 points

Silver Medal -----> 81-90 points
Bronze Medal ---> 71-80 points
Service Award --->50 -70 points

Note: Candidate/applicant for Leadership award who fails to get the required points but with fifty (50) or
more points will receive a Service Award.
Create another Award, Research award

Athletic Award

This award is given to any candidate for graduation who satisfied the following criteria:

 Plaque
 Gold and Silver medallist in their sports events during the SCUAA National
Competition.
 Three (3) time Gold Medallist in the same sports event during MASTS Competition
 Gold Medal
 Gold Medalist during MASTS Competition.
 Bronze medalist during SCUAA Games
 Silver Medal
 Silver medalist during Mindanao – wide competition (MASTS)
 Bronze Medal
 Bronze medallist during MAST Games
 Qualifications:
 He/She must not have been subjected to any disciplinary actions due to violation of
school policies.
 Recommended by the Coach, verified by the Sports Coordinator and DSA, reviewed and
recommended for approval by the Awards Committee and to be approved by the
President.

b. Performing Arts Award

 Must be of good moral character

27
  Participated in various programs especially concerning the College through
performances, dances, and other areas pertinent to the performing arts component
 Gained recognition in the area throughout his/her stay at JHCSC
 Garnered at least 80% or 2.50 General Weighted Average and above
 Recommended by the Culture and the Arts Coordinator, verified by DSA and Dean,
reviewed and recommended for approval by the Awards Committee to be approved by
the President.
c. Artistic Ability Award
 Singing, Dancing, Visual Art and Elocution
 Must have represented and serve the college upon recommendation of the Socio-Cultural
Coordinator.
d. Journalism Award
 Outstanding performance of his/her functions as member/staff of the Campus/Student
Journal upon recommendation of the School Paper Adviser.
 No failing grade in any academic or non-academic courses.
E. OFF CAMPUS ACTIVITES

1. Educational Tours – refer to off campus learning activities

1. Educational tours and fieldtrips in general are part of the curriculum enhancement or
requirement hence the value of such is directly relevant to instruction and strengthening of
academic-industry linkage. As much as practicable, destination of educational visits and/or
fieldtrips should be near in order to minimize cost. Briefing and debriefing program shall be
undertaken before and after the educational tours and fieldtrips. Briefing shall include among
others, precautionary measures that will be undertaken with the concerned students and parents.
Also, Risk Assessment Procedures for educational visits and/or fieldtrips must be complied and
discussed with concerned students including parents. Debriefing program should include among
others, reflection of the learning experiences duly documented in the learning journal.
2. For students who cannot join the educational visits and/or fieldtrips and students with physical
disability, shall be given alternate activity, which provides similar acquisition of knowledge of
the required practical competencies and to achieve other learning objectives.
3. A faculty member is allowed to go on a fieldtrip/excursion with his/her students if it is related to
the course he/she is handling and reflected in the course syllabus and follow the requirements of
CMO 63 s. 2017 and approved by the College President. Field trips and Educational tours are
not graded, only the outputs to be submitted by students after the activity are given points.
4. Before the approval of the educational tour/ field trip by the president, the faculty concerned
shall submit the following requirements to the Student Affairs Office
1. Syllabus which reflects the relevance of requiring the educational tour or field trips. The
destination and schedule should be relevant to the subject matter.
2. Minutes of the meeting signed by the class secretary and noted by the class president
3. A duly notarized informed consent signed by parents stating all the areas to be visited, the
possible risk to be encountered in the whole trip, and the things to be brought.
4. Insurance of students ical Clearance of students
5. List of personnel-in-charge (PIC) with appropriate qualifications and experience and
when necessary, identify an overall leader from among the PICs. The ratio of PIC-
student for the curricular activities is 1:35.
5. Transportation documents to ensure the safety and welfare of mobility of students.

28
 a. School Bus – updated/valid documents pertaining to registration, insurance coverage,
driver’s license, assurance of roadworthiness shall be ensured.
b. Third party/sub-contracting – updated documents pertaining to registration, insurance
coverage, driver’s license, and assurance of roadworthiness, updated franchise with
LTFRB or Travel and Tour operator duly accredited by Department of Tourism shall be
ensured.

6. Proof of coordination with the area to be visited

7. Provide parallel activities and alternative

F. SCHOOL UNIFORM

1. Every student must wear the prescribed college uniform unless, for certain valid reasons, he/she
has written exemption from the Dean of Student Affairs, which he/she must show on demand.
For purposes of appropriate identification and special student activities, uniforms shall also be
worn for practicum, field, sports, and other activities.
2. The male uniform consists of prescribed white polo with school seal paired with black pants and
black shoes.
3. The female uniform is a checkered green/yellow pants with pockets on front to be paired with
white long blouse enough to cover the hips. The blouse is a plain white sports rounded collar
using checkered cloth same with pants and button front must rounded too. Covered buttons for
blouse is size 24. The color of the neck tie is same with the skirt/pants. And the shoes are black.
The official uniform is to be worn from Monday to Friday except Wednesday. The following
pictures depict the prescribed main uniform for college male and female students (see Figure 2).
4. Students who have no classes but who come to school for research or other non-academic
purposes must wear the uniform.
5. Students who are not in uniform or wearing inappropriate campus attire should not be allowed
to enter the campus. If found inside the classroom, they shall be sent out of class and must be
reported immediately to the Dean of Student Affairs for disciplinary action.
6. Male students should maintain a short haircut that does not cover the face or the nape. They are
strictly prohibited from wearing earrings.
7. Female students are prohibited from wearing multiple pairs of earrings.
8. Dress Code. A student is required to observe propriety in dressing at all times. Observance of
decent dressing and simplicity, without unnecessary exposure of the body parts and minimal
accessories is stressed.
a. The following sets of attire are considered undesirable to the standards set by the academic
community:
 Blouses or dresses of such designs as:
- Backless - Halter cut
- Plunging necklines - Sleeveless
- Tube style - Narrow shoulder straps
- Spaghetti straps - Baby shirts
- Tattered pants
 Shorts of any style such as bicycle shorts, culottes, city shorts, tight leggings, tight
knee-length, pedal pushers (except during Intramural games and PE classes)
 Transparent attires with no proper undergarments
 Mini skirts and dresses
 Slippers and sandals (rubber or leather)
 Tattoos
29
  Body piercing
9. Student Identification Card. Every student must have a JHCSC Identification Card (I.D.), and
should be worn at all times during school and activity days. Students who refuse to wear the
prescribed uniform are not allowed to enter the school premises.
a. The Production Office of the College issues I.D. Cards to incoming freshmen only. In case
of loss, a presentation of affidavit of loss and a payment of certain fee shall be complied as
requirement for re-issuance.
b. The student’s I.D. is non-transferrable. Lending one’s I.D. makes the lender and the
borrower subject to disciplinary action.
c. I.D. cards shall be validated every semester.
d. The I.D. card bears the number of the student in the college. This number is never changed
until he/she graduates.
e. The I.D. bears the authority of the college. It should be respected at all times and should not
be tarnished by any means of misdemeanor.
f. Only the concerned authority in the College can change the design of the I.D. card after
proper consultation with the President.

CHAPTER IV
STUDENT AFFAIRS

A. POLICIES AND PROCEDURES ON STUDENT ACTIVITIES AND ORGANIZATIONS

Student Organization shall refer to association, club, or any other organized groups of cultural
and/or civic organization whose members are bona fide students of the College. Fraternities and
sororities are not allowed.

General Guidelines. Student organizations shall be guided by the following guidelines:

1. The establishment and operation of student organizations in the College are governed by the rules
and regulations concerning student organizations and their activities within school campuses.
2. Campus organizations, whether student government or not, shall be subject to the rules and
regulations designed to protect individual and collective freedom and to preserve the right of
privacy in support of the educational functions of the College.

30
3. No campus organization is allowed hazing activities in and out of the campus. The officers and
members taking part in such prohibited activities shall be held criminally responsible for physical
injuries, deaths or damages resulting there from in accordance with existing laws.
4. Each student organization shall have one or more faculty advisers. The faculty shall be a full-time
faculty member at the time of his appointment as adviser and shall be under the supervision of the
Dean of Student Affairs.
5. The members, thereof, shall elect the officers of each student organization in accordance with
their respective Constitution and By-laws. Provided, however, that every election of officers of
the organization shall be under the supervision of the assigned faculty advisers.
6. Only student organizations duly registered and recognized by the Office of Student Affairs are
authorized to sponsor or conduct activities within the College.
7. Recognized student organizations are eligible to enjoy the use of the College’s facilities subject to
the rules, policies, and guidelines of the College; be included in the list of organizations in the
OSAS and the College Publication; and compete for the College Outstanding Student
Organization Award that has contributed to the College and students’ welfare during the current
academic year.
8. The officers of student organizations shall be responsible and liable for any damage involving
school property or facilities used by the organization.
9. Recognized student organizations can hold meetings and other activities only when their faculty
adviser/s are personally present.
10. Renewal of recognition of student organizations shall be done yearly based upon the previous
year’s performance and upon compliance of the requirements set by the Dean of Student
Affairs.
11. Any violation of existing policies, rules, and regulations on student organization shall be a
ground for disapproval of application for renewal and/or dissolution.
12. A student is required to be a member of one academic and one non-academic organization and
shall be allowed to hold only one elective/appointive position.
13. Fraternities and Sororities are totally banned or prohibited in the College. Students caught
joining such organizations shall be subjected to disciplinary action. Students who are already
members of fraternities or sororities prior to his/her enrollment to the College shall be accepted,
provided, they shall sign a contract with the DSA with a promissory note that they will be
inactive from the organization until they graduate from the institution.

Procedure in the Conduct of Student Activities;

1. Activity must be aligned to the organization’s objectives

2. Submit letter request to the President for approval through the Dean of Student Affairs (as
recommending approval), including the program of activities, minutes of the meeting/resolution,
sample program and budget reviewed by the adviser/dean and DSA. If the activity is academic in
nature, the Vice President for Academic Affairs is the recommending approval, noted only by the
DSA to be approved by the President. The recommending approval of activities in the external
classes in the Academic Programs Director (APD).

B. RECOGNITION OF STUDENT ORGANIZATIONS

A. The recognition of student government and other organization is vested in the administration of
the College through the President upon the recommendation of the Dean of Student Affairs.

31
 Provided that such organization renounces hazing, an act that degrades the dignity of an individual
or an act that discredits the name of the institution.
B. No student organization shall be allowed to exist without prior approval in accordance with the
following:
1. A letter to the President through the Dean of Student Affairs requesting for recognition of such
organization.
2. Submission of the organization/club’s constitution and by-laws, calendar of activities, list of
officers, list of members and name of faculty adviser(s).
3. Regular membership of the organization/club is limited only to bona fide students of JHCSC.

C. The Dean of Student Affairs shall recommend the organization/club to the President for
recognition and approval after the examination of documents submitted by the applicant-
organization. Upon approval by the President of the College, the DSA shall issue a certificate of
recognition which shall be received annually.
D. Renewal of the organization/club shall be done within the fifth week from the start of classes.
E. A student is required to be a member of one academic and one non-academic organization/club
and shall be allowed to hold only one elective/appointive position.
1. A certificate of recognition and/or renewal is issued to each student organization upon
compliance with the requirements.
2. The applicant-organization shall be informed of the approval and disapproval of its application
within a week from the date of submission of requirements. No student organization shall be
allowed to function without prior approval of its application.
3. Acceptance or rejection of application shall depend on the existing policies for recognition and/or
renewal and shall be made consistent with the student manual.
4. A disqualified aspiring organization, depending on the reason for disqualification shall not be
allowed to re-apply.
5. Appeal of any nature shall be submitted through the Dean of Student Affairs for resolution.

C. REQUIREMENTS FOR RECOGNITION/RENEWAL

1. Documentary Requirements for Recognition

a. Formal Letter of Application addressed to the President through the DSA;
b. Constitution and By-Laws with clear objectives of the organization
c. Calendar of Activities
d. Organizational Bank Account (Passbook); and
e. Name of faculty adviser/s with letter of acceptance addressed to the Dean of Student Affairs
and Services.
2. Documentary Requirements for Renewal
a. Updated Constitution and By-Laws
b. Updated List of Officers;
c. Updated List of Members;
d. Names of Adviser/s;
e. Calendar of Activities;
f. Annual Report that contains the following:
 Accomplishment Report duly signed by the president and the faculty adviser;
 Audited Financial Report duly signed by the treasurer, president, and the faculty adviser;
(Only for those organizations who collected fees)
g. Certificate of Attendance in Seminars; and
h. Photocopy of Organization’s Minutes and Resolutions.
32
 D. CLASSIFICATION OF ORGANIZATIONS

1. Supreme Student Federated Council. This is the federation of all SSC from the different
campuses and ESU’s of JHCSC System
2. Supreme Student Council. The Supreme Student Council shall be the highest governing and policy-
making student body of the college.

3. Non-academic Organizations. It consist of cultural, civic, religious organizations that promote

leadership, fellowship, social awareness, and initiate activities like publication and issue
advocacy, community service, socio-cultural, sports, and special projects.
2. Academic Organizations. These are the organizations that are aligned to the field of specialization
of the members

E. COMPOSITION AND QUALIFICATIONS OF OFFICERS

1. Composition
a. Supreme Student Council
The Supreme Student Council of JHCSC campuses and external units shall be composed of the
President, Vice President, twelve (12) Senators, that shall be elected at large by the students. The
Governors and Representatives from each school shall be elected by students in their respective
school. Such officers shall be elected for a term of one (1) year. However, they can be re-elected
for two consecutive terms.

2. JHCSC Federated Organization of Recognized Clubs for Excellence (JFORCE).

This is the federation of all recognized clubs in the college. All club presidents are automatically
member of this group.

1. Elected officers of recognized student organizations including College Supreme Student Council
must not hold any major office/position in any other organization (President, Vice-President,
Secretary and Treasurer).
2. Officers must possess the following:
a. A full-time academic load of eighteen (18) units with the exception of graduating students
who may enroll in less than 18 units in their final term or as specified;
b. Must not have been subjected to any disciplinary actions due to violations of school policies
c. Should maintain a cumulative grade point average of 2.00 or any other higher GWA as may
be stipulated in the organization’s constitution and by-laws;
d. Must have acquired a school residency of two (2) semesters prior to the candidacy.

F. DISSOLUTION AND REVOCATION OF STUDENT ORGANIZATIONS

1. Dissolution
a. Failure of the organization to renew its recognition to operate within a prescribed period shall
be considered sufficient ground for cancellation of the name of the organization in the list of
student organizations in the College.
b. Voluntary dissolution of the organization may be done through formal notification of the club
president noted by the adviser to the Office of Student Affairs.
c. Financial and property clearance must be secured from the OSAS.
2. Revocation

33
 a. The Certificate of Recognition of any student organization may be revoked if it has been
found to violate its own constitution and by-laws or failed to comply with the policies of the
College.
b. The Student Disciplinary Board shall conduct an investigation in consultation with the faculty
adviser, officers and members.

G. FACULTY ADVISER

1. The Dean of Student Affairs is the official adviser of the Supreme Student Council.
2. Each organization shall have no more than two (2) faculty advisers to be chosen by the officers
and members for recommendation to the DSA
3. The term of appointment of faculty adviser is for one year and may be renewed.
4. The selection of a faculty adviser shall be based on the following qualifications:
a. He/she must be a full time faculty member of the College. Exceptions may be allowed on a
case to case basis;
b. For academic organizations, he/she must be in the discipline related to the organization;
c. For non-academic organizations, the adviser should be knowledgeable in the particular field in
which the organization is involved; and
d. His/her acceptance of the position shall be done in writing by signing the letter of acceptance.

6. If the faculty adviser withdraws his/her advisor ship, a new adviser shall be recommended by
the organization to the Dean of Student Affairs and Services to serve the remaining term.

H. ORGANIZATIONAL FUNDS

1. Organization may collect membership fee and other fees due from the members to promote the
organization activities and interest.
2. Through a resolution, majority of the officers should approve the fees/dues and contributions.
3. Collection of fees/dues and contributions should not cause unnecessary financial difficulties upon
the members.
4. Money collection should be deposited in the bank with at least three (3) authorized signatures
namely: President, Treasurer, and the Adviser.
5. The bank book of the organization shall be kept by the treasurer
6. Any withdrawals should be known by the members and officers in a resolution.
7. A financial report shall be submitted at the end of every academic year to the Office of Student
Affairs and Services and a copy shall be furnished to the Supreme Student Council for auditing
purposes.

I. ORGANIZATIONAL MEETINGS AND OTHER ACTIVITIES

Students of the College are free and encouraged to participate in co-curricular or extra-curricular
activities and to express their views and sympathies on any public question/issue provided that
their participation shall not excuse them from attending classes and complying other requirements
provided by the College and their participation shall be their own personal responsibility.

34
1. All decisions on any activity are valid only when approved by the faculty adviser and the Dean of
Student Affairs.
2. Student Organization can hold meetings and other activities only when their faculty advisers are
personally present.
3. Permission from the DSA shall be necessary before any student assembly is held.
4. The application of permit shall be filed with the Office of Student Affairs and Services not less
than three (3) working days before the schedule of meetings/assembly.
5. Venue for meeting of the different organizations should be requested from the Dean of the
College occupying the building duly approved by the Dean of Student Affairs and Services.
6. Speakers/lecturers from the outside should have prior approval of the College President.
7. No organization should schedule activities one (1) week before the major examinations.
8. No organization should schedule activities that interfere with the normal functioning of classes,
except with special permission from the President through the Dean of Student Affairs and
Services.

J. FUND RAISING ACTIVITIES

Fund raising activities must be cleared through the Office of Student Affairs and Services. Prior
to the approval, they shall submit the following requirements to the Office of Student Affairs ;
1. Letter request noted by the club adviser
2. Minutes of the meeting
3. Resolution
4. Proceeds of the funds
5. Proposed budget
One week after the activity, complete liquidation report shall be posted in all bulletin boards in
the College, stating the gross collection, total expenses and the income/cash on hand.

K. CAMPUS PUBLICATION

A student publication is a training ground for students to develop their literary and artistic talents
with the use of the written medium. Publications of newspapers, magazines, or journals of the
College shall be governed by the College code and by the rules and regulations approved by the
President and confirmed by the Board of Trustees. A faculty adviser shall provide guidance on
the administrative and editorial work of the student publication.
1. Definition and Coverage. The term publication as used in this Manual refers to its newspapers,
magazines, and other print media written and published by the students in an academic institution
that are authorized, financed, or sponsored by either the College or the student body.
2. General Publication Policies and Guidelines
a. Campus Journalism Act of 1991. All campus publications shall be subject to the provisions of
R.A. 7079, otherwise known as “An Act Providing for the Development and Promotion of the
Campus Journalism and other Purposes”, and the rules and regulations necessary for their
effective implementation as promulgated by CHED or any competent authority.
b. The newspaper for students of the College shall be devoted to the publication of news that are
of general interest to the students, and it shall not be used as medium for promoting personal
or sectoral interests. Utmost support and encouragement must be given to this particular
student activity in the school campus.
c. In this connection, the following rules and guidelines are hereby prescribe:

35
  Under the guidance and tutelage of a school paper-adviser, the student staff shall
publish two issue every school year of an eight-page school newspaper, 18” by 12”
newsprint in the tabloid form, regularly once every semester starting August -
December issue and ending with the January–May issue.
 The selection of the editor-in-chief of the student-staff shall normally be through
competitive written examinations, conducted and supervised by the screening
committee composed of the school faculty members and the school paper-adviser.
Satisfactory grades maybe prescribed as a pre-qualification requirement for
candidates to the chief editorship.
 A school paper-adviser should be definitely assigned to manage and supervise the
work of the student-staff. The time required for advising the student-staff shall be
included in the computation of the instructor’s load.
3. Supervision of Student Publications. All student publications shall be under the general
supervision of the Office of Student Affairs and Services (OSAS), except for the publications of
the Graduate Studies of the different colleges, the general supervision of which shall be their
respective Deans who shall ensure that the editorial staff adheres to all rules and regulations
pertinent thereto.
4. Graduate Publication. For the publication of the Graduate Studies, the Editor shall be selected
from the faculty of the College themselves and recommended by the Deans to the President for
confirmation and designation. The Editor shall have term of two (2) years. He shall constitute an
Editorial Board, which includes both students and faculty. In case of faculty, he/she shall be
designated by the President. Service in the Editorial Staff shall carry no release time, but minimal
incidental expenses and honoraria may be allowed subject to availability of funds from the
Publication Fee, not to exceed five (5) percent of the collection for each semester.
5. Selection Guidelines for Editorial Board
a. Annual Screening. The screening shall be done annually at the end of the academic year in the
first (1st) week of April. It shall be conducted in two (2) phases: Phase 1, the qualifying
written examination which shall comprise sixty (60) percent of the final ranking of applicants,
while Phase 2, the interview process, which will take the remaining forty (40) percent.
b. Competitive Examination and Interview. The competitive examination shall be given using the
following areas:
Editorial Writing 20%
News Writing 15%
Headline Writing/Lay-out 10%
Feature Writing 15%
Interview 40%
c. Qualification of Applicants. To be able to participate in the qualifying examinations, the
applicants must possess the following requirements:
 Must be enrolled in the College carrying not less than twelve (12) units for the current
semester;
 Must have earned at least thirty six (36) units in the College prior to his/her application and
must be willing to maintain a satisfactory performance during his/her term;
 Must not hold any other position in the College (for Editor-in-Chief only);
 Must not be an officer of more than one (1) other major or minor co-curricular and extra-
curricular organizations (for other members of the Editorial Board);
 Must be of good moral character;
 Must have no record of pending case in the Student Disciplinary Board;
 Must not be involved in issues involving moral turpitude; and
36
  Must possess journalistic background and ample knowledge in journalism.
d. Term of Office of the Publication Editorial Board/Staff. The term of office of the Editorial
Board shall be limited to one (1) academic year.
e. Composition of the Editorial Board. The student publication shall have an editorial board that
will be composed of:
 Editor-in-Chief;
 Associate Editor;
 Managing Editor;
 News Editor;
 Feature Editor;
 Photo Journalist;
 Sports Editor; and
 Circulation Manager.
The editorial board, after being instituted, may appoint Lay-out Editor, Encoder, Photo Editor,
Opinion Editor, Cartoonist, and college-based contributors and writers.
f. Functions, Duties, and Responsibilities of the Editorial Board. The functions, duties, and
responsibilities of the Editorial Board shall be established, defined, and limited in the
Publication Handbook duly approved by the President and confirmed by the Board of
Trustees.
g. Selection of the Editorial Board of Examiners. The Editorial Board of Examiners may come
from the faculty of the different colleges who shall be recommended by their respective Deans
on the basis of their journalistic talents, training, and experience. The Board of Examiners
shall prepare and administer the examination for the selection of the different members of the
official student publication Editorial Board.
h. Selection of Publication Adviser. The publication adviser must have mass media experience
shall be selected by the President from a list submitted by the publication staff for that
purpose. The function of the adviser shall be limited to technical guidance.
6. Source and Disbursement of Funds
a. Student publications shall be financed out of such sums as may be allocated out of the
publication fees under miscellaneous fees stipulated in the (RA 10931).
b. A student publication will be published by the student body through an editorial board and
publication staff composed of students selected by fair and competitive examinations. Once
the publication is established, its editorial board shall freely determine its editorial policies
and manage the publication’s funds. (Sec. 4, RA 7079).
c. The Editorial Board for any student publications shall formulate a system of disbursing and
safekeeping of funds, subject to appropriate standard accounting and auditing procedures as
may be formulated.
7. Liability for Publication. The writer or author of any published articles shall be held personally
liable for any violation of existing laws, policies, rules, or regulations governing campus
publications. By the principle of command responsibility, the Editor and the Publisher shall also
be held liable. All reprints must be with the consent of the author and publisher.
8. Propriety of Printing. The Editors shall exercise discretion as to propriety of materials submitted
for publication. When in doubt, they should consult the appropriate authorized agencies for
publications. They shall always uphold the freedom of the press within the bounds of law.
Censorship shall be exercised only on materials, which violate the laws governing publications
and Code of Journalism.

37
9. Press Articles by Students. Any student who publishes an article, or writes a letter to the press and
wants to be identified as a student of the College, shall affix his/her own name, the name of the
college or school in which he is registered together with the word “Student” and shall keep an
authenticated copy of the original script to ensure that the published article or letter had not been
edited or had not been taken liberty at the editor to suit the policy of the publishing media
organization.

L. GUIDELINES ON RELIGIOUS AFFAIRS

1. Any religious activities within the campus, except those, which form part of official programs
sponsored by the College or any of its units, shall be under the sponsorship of an accredited
student organization or a faculty/administrative staff groups. The College encourages ecumenism
on the campus.
2. The interfaith character of the College shall be preserved and respected.
3. Classrooms or any other facility of the College shall not be used by any religious groups without
written permission from the College authorities concerned.
4. Student religious groups shall comply with existing rules and regulations, as well as those that
may be promulgated from time to time by the Office of Student Affairs.

M. GUIDELINES ON THE PRESENTATION OF CULTURAL PROGRAMS /ACTIVITIES

1. Every proposed cultural program/activity shall be in pursuit of the objectives of the College.
2. Every cultural program/activity to be held in the College shall have prior clearance from the
Office of Student Affairs.
3. Any faculty, employee, or student organization that desires to present a cultural program/activity
shall submit the following to the Student Affairs Office: Letter of requests; budget estimates;
source of funding; and copy of the program.
4. The letter of request shall state the title and brief description of the activity, objectives, inclusive
date and time, venue of presentation, and other pertinent information. It must also bear the
signature/s of the requesting party, endorsing/approving head/s of office/s or adviser/s.
5. In the case of fund-raising activity, the project proponents shall remit to the Office of the
JFORCE at least ten percent of the net proceeds.
N. USE OF COLLEGE FACILITIES

1. Only students who belonged to recognized organizations are allowed to use the facilities of the
College.
2. The application for the use of the school facilities such as but not limited to; classrooms, Maceda
Stage, College Gym, Maceda Grounds, Library, and AVR, should include the date, nature, and
purpose of the activity with the recommendation of the organization adviser with the
recommending approval of the in-charge of the facilities and the approval of the Supervising
Administrative Officer.
3. The officers of the student organization concern shall be jointly responsible for any damage of the
college property.

O. INFORMATION BULLETINS AND ANNOUNCEMENTS

1. All campus bulletins and announcements must be:

a. Written in Filipino/English with no indecent vulgar word/s;

38
 b. Printed on a writing material not smaller than the standard bond paper;
c. Approved by the DSA before posting, otherwise authorized persons shall remove them
without prior notice to the organization concerned;
d. Posted on campus bulletin board; and
e. Removed right after the activity to allow other groups to post their bills.
2. Every student is encouraged to read the announcement posted on the bulletin boards for updates
affecting them. Tampering of official announcements or posting of unauthorized notice on the
bulletin board is a serious offense. The offender must be subjected to disciplinary action.

CHAPTER V

39
 STUDENT AFFAIRS AND SERVICES (SAS)

The College shall deliver services and programs in higher education institutions that are concerned
with academic support experiences of students to attain holistic student development. Academic support
services are those that relate to student welfare, student development and those that relate to institutional
programs and services. The contents of this chapter are anchored on the provisions of CHED
Memorandum No. 09, series 2013, otherwise known as the Enhanced Policies and Guidelines on Student
Affairs and Services.

A. STUDENT WELFARE SERVICES

These are basic services and programs needed to ensure and promote the well-being of students.

Article 1. Information and Orientation Services

The College shall conduct regular comprehensive orientation program for new and continuing
students responsive to their needs, including orientation on the dynamics and nature of persons
with disabilities, and relevant laws and policies affecting persons with disabilities.

The attendance of the students to the orientation program is compulsory. It shall be the basis for
the release of student identification card. The Dean of Student Affairs and Services/Student
Affairs In-charge shall spearhead the activity.

The College shall provide organized, updated, and readily available educational, career, and
personal/social materials in different accessible formats.

Article 2. Guidance and Counseling Services

Section 1 Guidance Services

The College shall deliver services using an integrated approach to the development of well-
functioning individuals primarily by helping them to utilize their potentials to the fullest.

Counseling- Gender sensitive individual and group counseling shall be provided by a licensed
counselor. The acceptable ratio of counselor to student population is at least 1:1,000. However,
teacher and peer facilitators have been trained by the College to augment the services of a
licensed counselor.

A counseling room shall be provided to ensure the privacy and confidentiality of counseling
sessions. The records and/or counseling notes are maintained and kept confidential.

Section 2. Appraisal

The Guidance Office shall maintain student’s cumulative records which contain relevant
information about the student through the use of psychological tests and non-psychometric
devices.

Section 3. Follow-up

It shall implement a systematic monitoring to determine the effectiveness of guidance activities,

in general, and placement in particular.

Section 4. Referral

It shall coordinate with multi-disciplinary team of specialists to ensure that special needs of
students are met.

Article 3. Career and Job Placement Services

Section1. The College shall provide assistance to the students for vocational and occupational
fitness and employment through career seminars and job placement services.

40
 Section 2 It shall maintain active networking with school, community, alumni, and other relevant
agencies for career and job placement of students.

Article 4. Economic Enterprise Development

Section1. The College shall establish mechanisms to promote and develop student economic
enterprises to cater to other economic needs of students such as but not limited to student
cooperatives, entrepreneurial, income generating projects, and savings.

Article 5. Student Handbook Development

Section1. The College shall implement mechanisms to develop the student handbook and
updates be made into accessible formats for dissemination, information, and guidance of
students and other stakeholders.

Section 2. The revision of the Student Handbook shall be spearheaded by the Dean Dean of
Student Affairs and Services in consultation with the Federation of Supreme Student
Governments and other stakeholders of the College if necessary.

Section3. Any proposed revision shall be channeled, endorsed, and recommended by proper
school authorities to the Board of Trustees for approval and implementation.

B. STUDENT DEVELOPMENT SERVICES

These are services, programs and activities designed for the exploration, enhancement and
development of the student’s full potential for personal development, leadership, and social
responsibility needed to ensure and promote the well-being of students.

Article 1. Student Activities

Section1. The student activities shall be in accordance with the College Calendar of a specific
academic year.

Section2. The non-academic related student activities shall be consolidated by the Dean of
Student Affairs and Services subject to the approval of the school authorities prior to
implementation. Academic activities shall be prepared by the Dean of the School to be
approved by school authorities.

Section3. No academic and non-academic related activities shall be held without complying the
requirements prescribed by the College and other existing policies, rules and regulations of the
College.

Article 2. Student Organizations and Activities

Section 1 The Colege shall institutionalize a system for the recognition, accreditation,
supervision and monitoring of academic and non-academic student organizations including the
evaluation of their activities.

Section 2 No student organization, whether academic or non-academic, shall be allowed to utilize the
college facilities or seek financial assistance from the college for implementation of programs,
projects and activities without due recognition/accreditation.

Section 3 The student organizations shall be subject to the existing policies, rules and regulations of the
College designed to protect individual and collective freedom, and to preserve the right of
privacy and to support the educational functions of the institution.

Section 4 The student organizations shall inform and coordinate with school authorities in the conduct
of various activities and shall comply the necessary requirements imposed by the College.

Section 5. A Federation of Student Organizations shall be formed by campus which shall be manned by
Dean of Student Affairs and Services/Student Affairs In-charge.
41
Article 3. Leadership Training

Section 1 The College shall design programs and provide opportunities to students to develop and
enhance leadership effectiveness in the personal level and student organizations.

Section 2 It shall ensure that leadership training programs are provided and opportunities for interaction
with counterparts from other institutions and agencies.

Article 4. Supreme Student Council

Section 1 The College shall recognize and authorize the student body to organize and elect student
government officers as the students’ official representative in matters affecting them.

Section 2 The student government officers shall be represented in various meetings, conferences and for
a where the students need to be consulted.

Section 3 It shall ensure transparency in the development/revision of guidelines and procedures for the
student government.

Section 4 The student government shall operate within the framework of RA 9852 and RA 8292. The
fundamental powers and functions of the student government shall be established, defined and
limited by its Constitution and By-laws.

Section 5. A Federation of Student Government shall be created and shall formulate its Constitution and
By-laws.

C. Student Conduct and Discipline

Section 1 The College shall implement institutional policies, rules and regulations governing student
behavior and conduct.

Section 2 There shall be a Student Disciplinary Board in the College which shall convene and initiate
the disciplinary proceedings for cases filed by a student (complainant) against another student
(respondent) or by a faculty/employee (complainant) against a student (respondent). Cases not
covered herein shall be filed before a duly created appropriate committee/ body.

D. Student Publication/Yearbook

Section 1 The College student publication serves to disseminate information that are important to the
interest of the students, and as an avenue of developing journalistic skills and abilities.

Section 2 The publication adviser/s shall be designated by the College President upon the
recommendation of the Dean of Student Affairs and Services and the Campus Administrator
respectively.

Section 3 Only bona fide college students of the College are qualified to apply and take the screening
process (written examination and interview) handled by the publication advisers in consultation
with the Dean of Student Affairs and Services.

Section 4 The editorial staff shall be chosen by the publication advisers based on a competitive written
examination which includes but not limited to editorial writing, news writing, layout and
headline writing, feature writing and editorial writing. The final list of qualified student writers
shall be recommended by the publication adviser/s to the Dean of Student Affairs and Services
duly approved by the Vice President for Academic Affairs.

Section 5 The writer of any published article shall be held personally liable for any violation of existing
laws, policies or regulations governing campus student publication. By the principle of
command responsibility, the editor and the publisher shall also be held liable.

42
Section 6 The Student publication shall be financed out of the collection from the student publication
fees paid by the students to the College.

Section 7 The editorial staff shall receive monthly cash allowance chargeable against the student
publication fund and subject to the availability of funds.

Section 8 The production of annual yearbook shall form part of the graduation requirements. It shall be
handled by the Dean of Student Affairs and Services/Student Affairs In-charge.

E. INSTITUTIONAL STUDENT PROGRAMS AND SERVICES

These are programs, services and activities offered by the College to facilitate the delivery of
essential services to pro-actively respond to the basic health, food, shelter, and safety concerns
of the students including students with special needs and disabilities.

Article 1. Admission Services

Section 1 The College shall institute mechanisms that take care of the processing of students’ entrance
and requirements.

Section 2. The requirements and procedures for admission shall be put in place with
consideration/reasonable accommodation for those applicants and/or persons with disabilities.

Section 3 It shall disseminate and properly inform stakeholders on admission policies and other entrance
requirements and procedure.

Article 2. Student Financial Assistance Programs

Section 2 Dependents of faculty and administrative staff of the College taking undergraduate courses
who are not eligible to avail of free higher education provision shall avail 50% discount of the
total fees to be availed within the prescribed years of the program she/he is enrolled in.

Section 4 The student assistant shall render a maximum of four (4) hours of service daily during school
days and a total of fifty (50) hours per month. They shall be paid pursuant to the existing
policies, rules and regulations approved by the Board of Trustees. However, during midyear
and semestral breaks, they shall be allowed to render a maximum of eight hours per day with
the same rate per hour, provided that they were enrolled in the first semester of the current year
for the semestral break job and enrolled in the second semester for the mid-year job, and
further, they have not graduated from the College.

Section 5 The corps commanders of the Army ROTC Unit and JHCSC Band members shall receive
semestral cash incentive equal to the full amount of tuition fee sourced out from the income of
the College.

Section 6 No student shall enjoy two or more financial assistance programs granted by the government
and from the institution.

Section 7 Application and renewal of scholarships, grants-in-aid and other forms of student financial
assistance including submission of documentary requirements shall be done within the
prescribed period of time. Failure to do so means forfeiture/cancellation of the privilege and the
opportunity to be afforded in a certain semester.

Article 3. Food Services

Section 1 The College shall ensure available, adequate, safe and healthful food within the campus and
immediate vicinity in accordance with the food, safety and sanitation guidelines of the
Department of Health.
43
Section 2 It shall set a criteria for safety and sanitary conditions and food choices of food outlets within
the compound of the institution.

Section 3 It shall coordinate with local government for the safety of food service outside the school
premises and periodically inspect food outlets for sanitation and hygiene.

Article 4. Health Services

Section 1 The College shall provide primary health care services administered by licensed medical,
dental and allied professionals to all students.

Section 2 It shall provide adequate facility for health care and updated health records including
disability records for students with disabilities that are kept and maintained as required by the
Department of Health and other related agencies

Section 3 It shall implement mechanisms to promote healthy lifestyle such as but not limited to healthy
diet, physical activities, and avoidance of smoking and drinking of alcoholic beverages and
substance abuse; and provide healthy environment not only inside the campus but also outside
the school premises.

Section 4 It shall provide policy and environment to enable the practice of healthy lifestyle.

Article 5. Safety and Security Services

Section 1 The College shall ensure safe and secure environment for the members of the academic
community.

Section 2 It shall ensure the safe, accessible (for persons with disabilities) and secure environment,
buildings and facilities compliant to government standards.

Section 3 Licensed and competent security personnel under the supervision of the designated
Coordinator for Safety and Security Services shall ensure the safety and security of students
and their belongings.

Section 4 It shall regularly conduct programs and activities to address disaster risk reduction and
management concerns, earthquake and fire drills involving majority of students, teaching and
non-teaching personnel and persons with disabilities needs in compliance with RA 10121.

Section 5 It shall establish a mechanism for the students to help in crime prevention, safety and security
of the University constituents.

Article 6. Safety and Security Policies

Section 1 Any student deemed undesirable shall be barred from entering the campus under the following
circumstances but not limited to:

1. bringing of alcohol beverages and prohibited substances

2. being under the influence of alcohol and prohibited substances

3. carrying deadly weapons such as firearms, sharp bladed weapons, firecrackers, etc.

Section 2 All vehicles owned by the students shall be subject to inspection by the security personnel
upon entry and exit in the College premises.

Section 3 All students, who have vehicles and wish to gain entry and/or avail of a parking space
privilege shall apply for a motor vehicle pass sticker from Dean of Student Affairs and
Services or Student Affairs In-charge.

44
Section 4 A student- applicant is entitled to one sticker privilege only. However, those applicants with
special concerns may be issued an additional sticker after being evaluated by Dean of Student
Affairs and Services or Student Affairs In-charge.

Section 6 Holders of motor vehicle pass stickers shall follow the guidelines stipulated in the application
form, uphold the rules and regulations of the College, and observe traffic rules.

Section 7 Any violation committed by an MVPS holder shall be dealt with accordingly.

Section 8 Students who wish to enter the school must present their ID cards to the security guards.
Those who fail to present their ID shall be denied entry. ID cards must be worn while on
campus.

Section 9 Body searches for students may be done during special school events and during times when
there is a threat to safety and security. Male and female security guards shall be stationed and
assigned to protect one’s privacy.

Section 10 Inspection of boxes, luggage or any container shall be done upon entry and exit.

Section 11 If a student has no ID card, the security personnel must determine the reasons for failing to
present the document.

11.1. If a student has misplaced his/her ID card, he/she shall secure a temporary exemption pass slip
from the DSAS Office. This slip shall be used by the student in lieu of his/her misplaced ID
card.

11.2. If a student can no longer find his/her ID card, he/she shall execute an affidavit of loss as basis for
replacement.

Section 12 Taking out and returning JHCSC properties

12.1. Any equipment/property owned by the College that will be taken outside the campus must be
recorded by the security guard/s on duty.

12.2. A gate pass duly accomplished and signed by the department head or any authorized issuing
person must be presented to the security guard before such items can be taken outside the
campus.

12.3. Upon the return of the said items back to the College, the gate pass shall again be checked by the
security guard to make sure that the equipment/property brought in by the student matches that
which was/were taken out.

Section 14 Other Policies

14.1. The curfew hour is set one hour after the last period of classes in all campuses. Anyone who needs
to stay beyond the curfew hour must secure a permit from the school authorities a day before
the planned extension.

14.2. During weekends and holidays, any student who wishes to enter the school must present his/her
Campus Entry Request Form and other permits such as Classroom Utilization Form and
Facilities Utilization Form to the Security Guards.

14.3. Overnight Parking on JHCSC Campuses – only JHCSC-owned vehicles are allowed to park
overnight inside any JHCSC campus. However, vehicles owned by JHCSC students may be
allowed to park overnight provided permission is secured from the Chief Security Guard. The
College shall not be held liable for any loss or damage to the vehicle or its contents while on
campus.

Section 15 Safety and Preventive Consciousness for Fire Hazards and Other Untoward Incidents:

45
15.1. For safety purposes, students or whoever is the last user of the room or office facilities during the
day should see to it that lights, air conditioning units, etc. are securely switched off before
leaving the room or office.

15.2. It is not the primary duty of the security guards to switch off electrical appliances and lights. They
shall make sure that all rooms and offices are properly locked.

15.3. An incident report on any violation of the policies will be submitted by the guard on duty to the
Unit Head of the Safety and Security Services, who in turn will make an official written report
to the school authorities.

Section 16. The University reserves the right to deny entry of anyone in the school premises by reason
of refusal to submit to safety and security protocols of the institution.

Article 7. Student Housing and Residential Services

Section 1 The University shall maintain a dormitory which serves students who prefer to stay within the
campus. Its purpose is to provide growth in maturity, spiritual development and security from
immoral exposure. It is managed by a dormitory in-charge who looks after the welfare and
other needs of the resident students.

Section 2 The dormitory shall be governed and operated in accordance with the existing policies, rules
and regulations of the University.

Section 3 Dormitory occupants must present their Dormitory Identification Card/school ID to the
Security Guard at the JRMSU Entrance Gate.

Section 4 All occupants must strictly observe all policies, house rules and regulations. Violations thereof
shall serve as ground for eviction and sanction shall be imposed accordingly.

Section 5 Campuses with no dormitories shall assist students and, in coordination with the local
government, provide list of acceptable boarding houses that are safe, clean, affordable,
accessible to students with disabilities, and conducive to learning.

Article 8. Multi-faith Services

Section 1 The University shall provide an environment conducive to free expression of one’s religious
orientation not contrary to institutional principles, policies, rules and regulations.

Section 2 It shall provide mechanism for the use of facilities.

Article 9. Foreign/International Student Services

The Dean of Student Affairs and Services shall look after the welfare of foreign students enrolled
in the college. Foreign students must comply with all policies, rules and regulations stipulated by
the CHED to be eligible for enrollment. The College reserves the right to dismiss or reject, on its
own grounds any foreign student who seeks enrollment to whom the provisions of this Code shall
apply without distinction.

Section 1 The University shall provide assistance to address the socio-psychocultural, academic and
non-academic needs of foreign students.

Section 2 It shall provide a liaison officer to assist international students with the government agencies
like CHED, Department of Foreign Affairs and Bureau of Immigration.

Section 3 It shall implement the Code of Conduct that will govern foreign/international students while
they are inside the country in compliance with prescribed rules and regulations.

Section 4 It shall consider at all times the safety and security of foreign/international students
46
Article 10. Services for Students with Special Needs and Persons with Disabilities

Section 1 The University shall design programs and activities to provide equal opportunities to persons
with disabilities, indigenous peoples, solo parents, and other learners with special needs.

Section 2 It shall ensure that academic accommodation is made available to these groups of students
with proper consultation and conference with students with disabilities, together with their
instructors/professors, parent/guardian/s, personal assistant/s and other concerned
professionals, whenever necessary.

Article 11. Cultural and Arts Programs

Section 1 The University shall implement activities designed to provide opportunities to develop and
enhance talents, abilities and values for appreciation, promotion and conservation of national
culture and multi-cultural heritage.

Section 2 It shall promote Philippine culture and the arts in coordination with other government
agencies.

Section 3 The program implementation shall be governed by the internal guidelines for institutional
scholars and grantees pursuant to Republic Act No. 10931 which cover the membership and
the grant of incentives/privileges.

Article 12. Sports Development Program

Section 1 The University shall provide opportunities for physical fitness and wellbeing of students.

Section 2 It shall regularly conduct sports programs and activities supporting school athletes and the
whole student population subject to the availability of funds.

Section 3 The program implementation shall be governed by the internal guidelines for institutional
scholars and grantees pursuant to Republic Act No. 10931 which cover the membership and
the grant of incentives/privileges.

Article 13. Social and Community Involvement Programs

Section 1 The University shall provide programs and opportunities designed to develop social
awareness, personal internalization and meaningful contribution to nation building.

Section 2 It shall encourage students to get involved in social and community involvement programs.

Section 3 It shall ensure that the students involved are compliant to the requirements of the existing
policies, rules and regulations for local offcampus activities.

F. OTHER RELATED PROGRAMS AND SERVICES

The Student Affairs and Services Unit shall establish mechanisms to inform the students and
stakeholders regarding other related programs and services.

Article 1. Research Program

Section 1 The University shall encourage the students to get involved in scholarly work by conducting
research in their field of specialization/interest through collaboration with their
instructors/professors as mentors/advisers.

Section 2 It shall allocate funds for the conduct of the research, dissemination and utilization subject to
the procedural requirements of the Council of Research, Development and Extension
(CORDEX) and other existing research policies of the institution.

Article 2 Monitoring and Evaluation

47
 Section 1 The University, through the Student Affairs and Services Unit, shall regularly conduct
monitoring and evaluation on the implementation of student services and submission of reports
to the concerned agencies.

Section 2 It shall disseminate and utilize evaluation results and outputs to improve the delivery of
services.

Article 3 Rewards and Incentives

Section 1 The University shall recognize supporting institutional entities under the student affairs and
services office which properly and excellently deliver and execute the mandated services to the
clients.

Section 2 There shall be an Evaluation and Awards Committee to be created for the purpose. The
committee shall set criteria pursuant to the provisions of CMO No. 09, series 2013. Section 3
Cash incentives shall be awarded as approved by the Board of Regents subject to the
availability of funds.

I. STUDENT CENTER

The center may be utilized by students for group study, meetings, and other similar student activities
on campus.

Policies and Guidelines on the Proper Utilization of the Student Center

1. The Student Center is a smoke free zone.

2. Silence inside the area and vicinity should always be observed
3. Use of facilities and materials are for free by the students however
proper handling must be observed.
4.Health protocols should be observed at all times

Reservation/ Facilities

For SSC and other recognized organizations of the College:

 Overtime use of office facilities is permitted only when a permit to hold Student
organization and other activities related is approved by the Dean of Student Affairs.
 Inform the head of the security personnel about the activities to be done at all times to secure the
area.
 Maintain cleanliness and sanitation at all times.

Posting /Advertising

 Only approved printed materials are permitted to be posted in the walls and must be written in
Filipino or English with no indecent vulgar word(s).
 Removed right after the activity to allow other groups to post their bills.

H. DORMITORY

1. The college shall maintain residence facilities as auxiliary agencies for more adequate student
services such as the dormitory, where accommodations shall be on a “first come, first serve
basis”. First and second year students shall be given priority. The general operation of the
dormitories shall be under the direct supervision of the Dean of Student Affairs.

48
 2. The dormitory shall have a Dormitory Manager/Matron who shall be responsible for the
maintenance of peace, order, and discipline of the resident students and the improvement of
their personal behavior and academic work. He/she shall recommend to the President two or
more assistants. The Dormitory Manager/Matron and his/her staff shall serve under such rules
and regulations as may be prescribed by the College. They shall coordinate with the Dean of
Student Affairs to whom all breach of discipline and misconduct shall be reported.
3. The dormitory manager/matron must be a graduate of a four-year degree course preferably
with guidance and counseling or psychology units or management training along the
qualification specified. In addition she must be at least 35 years old, must not have
administrative/police record and must have a pleasing personality.
4. The Dormitory Manager/Matron shall be responsible for the implementation of the policies,
rules, and regulations governing the management and operation of the dormitory. To be able
to attend to all the needs of the residents, he/she must stay in the dormitory, shall be provided
with room/quarter with relevant facilities, and shall hold office within the dormitory premises.
5. There shall be dormitory staff who shall take charge of the food services and assist the
manager/matron in the discharge of his/her duties. He/She shall have the following
qualifications:
a. Preferably a Home Economics or Nutrition graduate
b. Must be willing to reside in the dormitory
6. The Dormitory may provide food service for the convenience of the students. Students’
payment of the board shall be the source of the food expense and the salary of kitchen
personnel or student assistants. The food service operation shall be under the direct control of
the Dormitory Manager/Matron who shall be under the Dean of Student Affairs.
7. The residence shall have other personnel as may be needed for the physical upkeep, repair,
cleanliness, and custody of the building, rooms, furniture, and other requirement therein. The
financial operation and administrative direction of the residence shall be the responsibility of
the dormitory manager/matron. All budgetary requests for administrative position
appointments and other housekeeping matters shall be submitted to the Finance Department.
8. The Dormitory Manager/Matron, under the supervision of the Dean of Student Affairs, shall
be responsible for the assignment of students to the residence hall and shall see to it that only
students with proper character certification shall be admitted. The Dean of Student Affairs
shall coordinate with the College Health Service Center on matters relating to the health and
welfare of the dormitory residents.
9. The residence hall shall be governed and operated in accordance with the policies, rules, and
regulations promulgated by the College as stipulated in the contract of the Dormitory.

J. FOREIGN STUDENTS

49
 CHAPTER VI

RIGHTS, DUTIES AND RESPONSIBILITIES OF STUDENTS

Rights of Students;

In addition to the fundamental rights guaranteed under the constitution, and subject to the
limitations prescribed by laws and regulations, students of this College shall enjoy the following
rights.
1. The right to receive, primarily through competent instruction, relevant quality education in
line with national goals and an environmental conducive to their full development as persons
with dignity.
2. The right to guidance and counseling services and be assisted of current and adequate
information on work opportunities.
3. The right to be informed of their scholastic standing/performance at least two weeks after the
Midterm and Final Examinations.
4. The right to access to their respective school records, the confidentiality of which the school
shall maintain and preserve.
5. The right to issuance of official certificates, diplomas, transcript of records, grades,
credentials, and other similar documents upon compliance of the requirements set by the
College.
6. The right to publish a student newspaper and similar publications, as well as the right to invite
resource persons during assemblies, symposia and other activities of similar nature after the
approval of the College President.
7. The right to free expression of opinions and suggestions and to effectively channel
communications with concerned authorities or office/s of the College.
8. The rights to form, establish, join and participate in organizations duly recognized by the
College in order to foster intellectual, cultural, spiritual and physical growth and development.
9. The right to be free from involuntary contributions, except those approved by their own
organizations/school subject to the approval of the College.
10. The right to be represented in the formulation and development of policies affecting the
College.
11. The right to receive reasonable protection and security within the College premises.

50
12. The right to know and to be informed of the rules and regulations of the College affecting
them.
13. The right to be dealt with professionally by the authorities of the College.
14. The right to participate in relevant curricular and co-curricular activities duly authorized and
recognized by the College.
15. The right to due process and equal protection of the law.
16. The right to receive medical and dental services as well as first-aid services.
17. The right to exercise ones rights and responsibilities in the knowledge that he is answerable
for any infringement or violation of public welfare and of the rights of others.

Duties and Responsibilities of Students;

The students of JHCSC shall observe the following duties and responsibilities:
1. Endeavor to achieve academic excellence.
2. Attend classes regularly.
3. Participate actively in academic and non-academic activities of the College.
4. Uphold the integrity of the College.
5. Respect the faculty and staff and other personnel of the College.
6. Protect all properties of the College.
7. Promote and maintain the peace and orderliness of the College.
8. Fulfill their responsibilities and be answerable for any infringement or violation committed
against public welfare and the rights of others.
9. Respect the academic freedom of institution of higher learning as embodied in Section 5 (2),
Article XIV of the 1987 Constitution.
10. Observe strictly all provisions of this manual and all the rules and regulations of the College
where he/she belongs;
11. Acquaint himself/herself with the Charter of the State College, RA 7895 and RA 9159.

51
 CHAPTER VII

CODE OF CONDUCT

A.NORMS OF CONDUCT

To ensure an atmosphere conducive to the pursuit of academic excellence and the formation of
responsible and productive Filipino citizens, as well as to maintain the order necessary for the
common good, the College prescribes the following norms:

1. The student’s registration in the College is considered as an expression of willingness to abide by

the rules and regulations set forth in this Student Manual. Every student therefore is committed to
familiarize its content. Ignorance of any provision of the Student Manual does not excuse any
student from being sanctioned for non-compliance.
2. Every student is regarded as an extension and reflection of the College. Hence, whether on or off
the campus, he/she is expected to be a model of the highest norms of behavior befitting a true
scholar, a future professional, and a respectable citizen.
3. He/She is expected to know the philosophy, vision, mission, the meaning of its logo, and the
JHCSC Hymn.
4. He/She shall observe and respect the laws of the land, the standard of organized society, the code
of conduct, and the rules and regulations of the College.
5. No student shall be allowed to stay inside the campus one hour after the last period in the
afternoon/night. They may however, be allowed to stay overnight on campus when there is
special activity provided they secure written permission at least two (2) days before the intended
stay from the Supervising Administrative Officer and/or Dean of Student Affairs or his/her duly
authorized representative.
6. Every student is required to attend all College-sponsored activities.
7. Every student vehicle must be properly registered at the office of the DSA to secure the official
JHCSC vehicle pass. Only registered vehicles with licensed drivers are allowed to enter in the
campus and park at the designated areas. The application for a vehicle pass shall start on the first
week of classes.

8. Every student is required to wear the JHCSC prescribed uniform every day except Wednesday
(washday). During Wednesday, the student is given the liberty to dress up according to his/her
individual taste but he/she is directed to adhere to the convention of proper grooming. A student
who is not wearing the prescribed uniform on the above-schedule is not allowed to enter the
campus or attend classes.
9. PE uniforms shall be worn only during days of the week where PE classes are scheduled.
Students who are wearing PE uniforms in other days without PE schedule shall not be allowed to
enter the campus.
10. Every student shall in word and in deed, observe the usual norms of courtesy and etiquette in all
areas of interpersonal relationships with any member of the College community.
11. Every student is expected to be polite and courteous towards all persons within the College
premises.

52
12. Every student is expected to cooperate in ordinary classroom procedures as well as help in
keeping classrooms and corridors clean, bearing in mind that:
a. a decent, clean, and orderly classroom is conducive to learning;
b. chalkboard and pieces of chalk are for instructional purposes only;
c. feet should be kept off from furniture and walls; and
d. Pieces of equipment are to be handled with great care and properly stored after use.
13. Every student shall refrain from boisterous conduct; unbecoming behavior and actions that tend to
disrupt and disturb the teaching-learning process. He/She should pass through corridors with
minimum noise so as not to disturb on-going classes.
14. The JH Cerilles State College is a drug free, smoke free and alcohol free institution
15. Every student shall refrain from trouble, smoking, drinking any intoxicating liquor/beverages, and
gambling.
16. Students are allowed to use school facilities for their meetings, seminars, conferences, oral
presentations, athletic activities, and the like, provided, they secure permits from the authorities
concerned.
17. Any student who wishes to participate in any activity outside the campus as representative of the
College shall first get a written clearance from the Dean of Student Affairs or his/her duly
authorized representative. Without written authority, the students’ participation shall be unofficial
and shall be dealt with accordingly.
18. Students who plan to invite individuals not connected with the College (e.g. guest lecturers,
speakers, seminar participants, viewers of exhibits) are required to submit visitor’s List,
indicating the names of campus visitors, purpose of their visit, and their expected time of arrival
to the Dean of Student Affairs. This will be forwarded to the security-on-detail for proper
information.
19. Students who intend to go on educational trips, excursions, and the like shall, after complying
CMO No. 63 Series 2017, secure permission from the Dean and the VP for Academic Affairs and
shall present waivers duly signed by their parents or guardians.
20. Lost articles/items must be reported to the DSA office. If a student finds a lost article, he/she has
to turn it over to the DSA office. The owner can claim a found article if he/she presents an I.D.
card and is able to identify the item. Reports on lost and found items will be posted in the DSA
bulletin.
21. Students must refrain from releasing to the press any confidential information related to the
school without prior approval from the VP for Administration upon the recommendation of the
Dean of Student Affairs.
22. Outsiders who urgently need to see a student shall have to log their names at the guardhouse and
proceed to the Dean of Student Affairs who shall issue a call slip to the student concerned.
23. Persons with disability and persons with special needs shall at all times be respected as stipulated
in Republic Act No. 9442.
24. All individuals inside the campus are equal as human beings by virtue of the inherent dignity of
each human person. No one, therefore, should suffer discrimination on the basis of ethnicity,
gender, age, language, sexual orientation, race, color, religion, political, or other opinion,
national, social, or geographical origin, disability, property, birth, or others status as established
by human rights standards.

B. KINDS OF DISCIPLINARY ACTION

53
 The Dean for Student Affairs and Services supervises student behavior and investigates all
reported cases of misbehavior, ascertains the facts and imposes the proper sanction for minor
infractions of the rules of conduct. For more serious cases, due process is provided to ensure
justice and does entail legal counsel for the students concerned. The following sanctions may be
imposed for irresponsible behavior.
1. Reprimand/Warning. This sanction shall be imposed to any student who commits light offenses
for the first time. The Student Dsciplinary Board shall determine the intervention to be complied
by the student. He/she shall submit a certificate of compliance to the chair of the Student
Disciplinary Board.
2. Suspension. This is a penalty in which the school is allowed to deny or deprive an erring student
of attendance in classes for a period not exceeding 20% of the prescribed class days for the term.
3. Dismissal. This is a penalty in which the school is allowed to exclude or drop the name of the
erring student from the school rolls for being undesirable, and transfer credentials shall be
immediately issued. This requires the approval of the Board of Trustees.
4. Expulsion. This is an extreme penalty on an erring student consisting of his/her exclusion from
any public or private school in the Philippines and which requires the approval of Board of
Trustees in concurrence with the Commission on Higher Education. The College shall implement
preventive suspension on an erring student under investigation in a case carrying the penalty of
expulsion. This means that the student will not be allowed to enter the school premises if the
evidence of guilt is strong. Furthermore, preventive suspension is not a punishment or a penalty,
it is a preventive measure, by which the Student Disciplinary Board, after due deliberation and
evaluation of the case filed, strongly believes that the nature of the incident would escalate to a
higher level of tension and the student has the capacity to influence or delay the proceedings and
or some other cause for which the Student Disciplinary Board may deem necessary for the
imposition of such penalty.

C.TYPES OF OFFENSES

A. Major Offenses. The following are considered major offenses:

1. Dishonesty
a. Cheating in any form during an examination, test, or written reports including reaction papers,
case analysis, experiments or assignments required. The act of cheating includes, but is not
limited to, the following:
 Opening of notes, photocopies, books or codes intentionally prepared during examinations
and quizzes.
 Copying or allowing another to copy from one’s examination papers. In the latter case,
both parties are liable.
 Taking pictures of the test paper and sending it to other students through social media
 Having somebody else take an examination or test for one’s self or prepare a required
report or assignment. If both parties are students, both are liable.
 Plagiarism and other forms of academic dishonesty.
1st Offense – automatic grade of 5.00 in the subject he/she cheated
2nd Offense – Dismissal from the institution
b. Forging, falsifying or tampering the academic or official records or documents of any kind; or
intentionally making a false statement of any material fact, or practicing fraud or deception in
connection with anything that pertains to the College.

54
 c. Perjury, defined as testifying falsely in any administrative proceeding, or knowingly making
untruthful statements on documents under oath when such oath is required.
1st Offense. Suspension for 15 school days.
2nd Offense. Dismissal from the College

2. Offenses against School Properties

a. Vandalism or deliberate distraction of property belonging to any member of the JHCSC
community including visitors on campus.
b. Tampering official announcements on bulletin boards, posting of notices or posters in non-
designated areas or removing thereof without proper authorization.
c. Computer security breach: Accessing a College computer or network without authority or beyond
authorized access and consent. Acts that constitute computer security breach include but not
limited to the following:

 Altering information, (e.g. changing password of someone else’s account and changing
data in files beyond one’s authorized access, etc.), damaging or destroying information
(e.g. deleting someone else’s file, etc.).
 Introducing false information.
 Preventing authorized use of information.
 Preventing normal operation of computers or computer networks of the College.
d. Unauthorized collection, solicitation or extraction of money, checks or other instruments as
equivalent of money, which includes but is not limited to, matters pertaining to the College
or organization
1st Offense. Suspension for 15 school days with written apology signed by parents or guardian

2nd Offense. Dismissal from the College

3. Offenses against Person

a. Deliberate disruption of the academic function or a school activity that tends to create disorder,
tumult, breach of peace or serious disturbance not necessarily connected with any academic
function or school activity.
b. Brawls within the College premises or outside the College.
c. Direct assault or inflicting physical injuries on any person inside or outside the College.
d. Disrespect in words or in deed that tend to put the College or any administrator, faculty
member, staff, co-academic personnel, student, and visitor in ridicule or contempt.
d. Threatening another with any act amounting to a crime, or with infliction of any injury or harm
upon his person, honor, or integrity.
e. Any kind of provocation that results in heated verbal or physical confrontation between
students and group of students.
f. Possession or causing the explosion of firecrackers inside the College unless authorized by the
College authorities.
g. Unjust enrichment or stealing of any property belonging to a person whether attempted,
frustrated, or consummated.
1st Offense. Reprimand with written apology signed by the parents/guardians
2nd Offense. Suspension for 15 school days.
3rd Offense. Dismissal from the College

55
 h. Hazing or physical injuries committed as a result of an initiation rite or practice as a pre-
requisite for admission into a membership in a fraternity, sorority, or organization by placing
the recruit neophyte or applicant in some embarrassing or humiliating situations, such as
forcing him/her to do menial, silly, foolish, and similar tasks or activities or otherwise
subjecting him/her to physical or psychological suffering or injury (RA 8049). For this
purpose, the members who were present shall be liable whether they actually participated or
not. The officers of the organizations, society, or group shall also be liable, whether or not
they are present during the hazing incident.
1st Offense. Dismissal from the College
Non-issuance of Certificate of Good Moral
Payment of Actual Damage in case of injury

4. Immorality
a. Sexual activity or scandalous public display of physical intimacy anywhere where they can be
identified as student of JHCSC.
b. Viewing, reading, displaying or distribution of pornographic materials inside the College (unless
with OSAS permit and endorsed by the faculty member concerned as part of a course
requirements)
c. Sexual Harassment
d. Gambling in any form inside the College or outside during classes or school activity.
1st Offense – 15 days suspension
2nd Offense – dismissal from the college
5. Offenses against school policies
c. Carrying or possession of deadly weapon and explosives inside the College premises or outside the
College.
i. Unauthorized bringing in, carrying, possession or use of prohibited or regulated drugs or
chemicals without proper prescription inside College premises or outside the College and any
other violation of the provisions of RA 9165 otherwise known as the Comprehensive
Dangerous Drugs Act of 2002.
j. Unauthorized bringing in, possession or drinking of liquor or alcoholic beverages inside the
College premises or outside the College during an academic function or activity or entering
the College premises or attending academic functions or school activities under the influence
of liquor or alcoholic beverages. A student is considered under the influence of liquor if
he/she is found to have an alcohol intake.
k. Membership in a fraternity or sorority. This also includes membership in any unrecognized
organizations that subscribes or participates in any violent act.
l. Encouraging students to violate the Non-Fraternity Contracts by inviting them to join a
fraternity, sorority, or any organization not recognized by the College.
m. Willful failure to comply with summons or notices issued for purposes of investigation
conducted in connection with discipline-related offenses.
n. Possession or causing the explosion of firecrackers inside the College unless authorized by the
College authorities.
o. Lending one’s ID to another or using someone else’s ID.

56
 p. Habitual disregard or willful violation of established policies, rules, or regulations consisting
in the commission of three (3) minor offenses of the same kind or nature, or five (5) minor
offenses of different kinds or nature.
q. Smoking within the College premise
r. Any act that bring the name of the College into disrepute such as public and malicious
imputation of a crime, or of a vice or defect, real or imaginary, or any act, omission,
condition, status or circumstance, tending to cause dishonor, discredit or contempt to the name
of the College.
s. Such other acts as may be determined by the College authorities

B. Minor Offenses. The following are considered minor offenses:

a. Entering the College campus without a valid identification card (ID).
b. Wearing earrings/nose ring/lip ring/eye lid ring, sporting long hair, tattoo on exposed part of
the body.
c. Making excessive noise or disturbance in corridors, stairways or immediate vicinities during
classes.
d. Failure to wear prescribed school uniform.
e. Disrespect in words or in deed committed against any administrator, faculty member, co-
academic personnel, security guard, maintenance personnel, student and visitor.
f. Violation of policies on the use of lockers.
g. Entering any restricted area within the College without prior permission or authority. A
restricted area is one that is designated as such by the proper authorities and marked with
proper signage.

F. PENALTIES FOR MAJOR OFFENSES

1. Suspension for such time and under such conditions as the SDB may determine
2. Dismissal
3. Expulsion

G. PENALTIES FOR MINOR OFFENSES

1. For the first offense, warning from the DSA with written apology addressed to the offended party
if the act is personal in nature and to refer to the Guidance Counselor, order the restitution or
reparation of the damage or injury sustained, if necessary, or both.
2. In a case of second offense, a written reprimand from the DSA in the presence of parents or
guardian who shall be informed and invited to discuss the discipline record of the student.
3. In case 3rd and succeeding offenses, the student is charged with major offense.

H. OTHER SANCTIONS

1. Payment of Actual Damage

2. Disqualification from holding and seeking any position either by election or appointment
3. Non-issuance of Certificate of Good Moral Character
4. Cancellation of Scholarship
57
 5. Stripping of honors and awards

For imposition of penalties, sanction shall consider the following circumstances:

1. Previous record of the students
2. Inherent gravity of the offenses
3. Position of the aggrieved person

Minor sanctions will be imposed by the DSA but major sanctions will be done by the Student
Disciplinary Board (with the approval of the president and confirmation of BOT) such as:
1. Suspension
2. Dismissal
3. Expulsion

I. PROCEDURE FOR SETTLEMENT OF COMPLAINTS/GRIEVANCES

1. The procedure for the redress and settlement of complaints and grievances in the College shall
conform to due process of law in order to ensure the highest degree of fairness and justice to all
concerned. To the greatest extent, however, all concerned should seek all remedies through
counseling, arbitration, and amicable settlement of conflicts. In every case, the ultimate aim shall
be the restoration of impaired human dignity and, where necessary, restoration of material
damages. Sanctions and punishment shall be meted out sparingly, taking into considerations the
capacity of individual to learn to profit from their mistakes.
2. Any concerned or aggrieved party, whether a student or College personnel, should, as an initial
step, seek advice or consult with an appropriate responsible person, such as a teacher or an
official whose area of responsibility the problem arouse. Problems, which are psychological in
nature, should be referred directly or through a responsible third party to the Guidance and
Counseling Office.
3. As much as possible, problems should be solved in the initial stage of consultation and advice.
4. Complaints shall be in writing and filed with the Student Affairs Office in the case of complaints
of:
a. Students against students;
b. Non-teaching personnel against students; and
c. Faculty members against students.
5. Complaints by a student or a student against a faculty member or a College employee shall be
referred to the Dean for Student Affairs for referral to the proper academic or administrative unit
concerned.
6. Complaints by a teacher or College personnel against a student or student group shall likewise be
referred to the Dean for Student Affairs.
Student Disciplinary Board (SDB)

The Student Disciplinary Board (SDB) is the highest student disciplinary body of the College.
Conflicts involving students that cannot be solved at the DSA level shall be forwarded to the SDB
which shall be composed of a Chairman, and five members. The Chairman will be the Dean of
Student Affairs and the members are the following:

1. Guidance Counselor - Secretary

2. Dean of
3. Registrar
58
 4. Class Adviser
5. SSC President
6. Liaison Officer (If complaints are elevated from the external units)

The Student Disciplinary Board of the Extension Classes shall be chaired by the Academic
Head assigned and the members are the following;
1. Adviser
2. Liaison Officer - secretary
3. SCC President

The SDB is authorized to impose all types of disciplinary administrative sanctions except
those that require expulsion and dismissal from the college in which the case will be recommended
by the SDB and approved by the College President while expulsion shall be subject to the approval
of the President and confirmation by the Board of Trustees.

All proceedings before the Board shall be taken down in writing by the secretary and all
records pertaining to student discipline shall be under the custody of the Dean for Student Affairs.

a. The Student Disciplinary Board (SDB) shall submit to the President through the Dean of Student
Affairs, their findings and recommendations of all cases elevated to them.
b. In all disciplinary proceedings, both complainant/s and respondent/s shall have the right to
counsel of their own choice to present affidavit and counter affidavit to support their respective
claims or defenses. In all proceedings of the SDB, the same shall be summary in nature.
c. However, students shall be entitled to the right of due process in all disciplinary proceedings.
d. Prescriptive period, all cases referred to the Student Disciplinary Board shall be resolved within
two to four weeks.
e. Complaints from the extension classes shall be settled at their level through their local Student
Disciplinary Board headed by the Academic Head assigned.
f. Complaints from the extension classes that cannot be solved at their level shall be elevated to
the nearest organic campus. The Extension Classes Liaison Officer concerned with the
Academic Head assigned shall recommend and submit reports on their initial investigation to the
Chairperson of the SDB. During disciplinary proceedings both parties (complainants and
respondents) with their witnesses are required to be present as the SDB requires. Proceedings
shall be done at the organic campus.
g. The academic or administrative unit to which a complaint is referred shall aim at settling the
case through arbitration and amicable settlement. Where this is not possible, the unit concerned
shall refer the case for proper investigation to the Legal Office, which shall in turn, submits its
corresponding recommendations to the College President.
h. The decision of the College President shall be final and executory, unless appeal to higher
authorities, including the Board of Trustees. The decision of the Board of Trustees shall be
deemed final and executory without prejudice to the provision of Civil Service Law.

59
 CHAPTER VIII
Concluding Actions, Mode of Amendment, Separability, Dissolution of Offices, and Repeal of the
Policies

Article 1. Amendments.
Section1. Any amendment to, or revision of this handbook may be proposed by:
1. Student Body/ Supreme Student Government
2. Dean/Associate Dean of Student Affairs and Services
3. Student Regent/SG Presidents
Section 2 Amendments to this Student Manual may likewise be directly proposed by the student
body.
Section 3 No amendments under this Student Manual shall be authorized within three (3) years
following the approval of this Student Manual. Further, amendments should be made not
more often than once every three years thereafter.

60
 A. Separability Clause. If, for any reason, any part or provision of this manual is declared invalid or
unconstitutional or contrary to laws, rules, and regulations, the remaining parts or provision not
affected thereby shall remain in force and effect.
B. Dissolution of Bodies and Offices. All existing bodies, offices, committees, etc. which are not
herein expressly provided for and recognized are rendered obsolete and inoperable by this
manual, are hereby dissolved. Provided, that past or previous terms served or positions held by
such Deans, Directors, Department Heads, Coordinators, etc. shall be considered in determining
their eligibility for appointment or re-designation to the same or similar position in accordance
with the provisions of this Manual.
C. Repealing Clause. All provisions or existing rules or regulations promulgated thereunder,
contrary to the provisions of this Manual are hereby repealed and/or modified accordingly. This
Manual shall take effect upon the approval of the JHCSC Board of Trustees.

ANNEX 1

1.00 Excellent %age Quartile Final %age Quartile Final %age Quartile Final

1.25 Very Good Equivalent Grade Grade Entry Equivalent Grade Grade Entry Equivalent Grade Grade Entry
1.50 Good

1.75 Passed 100 1.0000 1.00 90 1.7500 1.75 80 2.5828 2.50

2.00 99 1.0625 1.00 89 1.8331 1.75 79 2.6661 2.50

2.25 98 1.1250 1.00 88 1.9164 1.75 78 2.7500 2.75

2.50 97 1.1875 1.00 87 2.0000 2.00 77 2.8327 2.75

Dropped
2.75 96 1.2500 1.25 86 2.0830 2.00 76 2.9160 2.75
Incomplete
3.00 95 1.3333 1.25 85 2.1663 2.00 75 3.0000 3.00
IIncomplete
4.00 94 1.4166 1.25 84 2.2500 2.25 74 3.0826 3.00

5.00 Failed 93 1.5000 1.50 83 2.3329 2.25 73 3.1659 3.00

DR 92 1.5832 1.50 82 2.4162 2.25 Incomplete INC

91 1.6665 1.50 81 2.5000 2.50 Failed 5.00

Grading System

Table 1. Undergraduate Grading System

ANNEX 2

SCHOOL UNIFORM

61
 ANNEX 2

JHCSC HYMN
I.
ON THE CHOSEN TOWNS OF ZAMBO SUR
OUR BELOVED JHCSC STANDS STILL
LIKE BEACON SHINING BRIGHT
OF WISDOM, CULTURE, AND LIGHT.
II.
OUR MENTORS KINDLED US THE FLAME
AS DAY-BY-DAY TO YOU WE CAME
PLOWING THE PATH OF CULTURE AND THE ARTS
SOWING THE SEEDS OF PROSPERITY AS WE MARCH.
CHORUS:
JHCSC ALMA MATER DEAR
THROUGH THE YEARS WE’VE SPENT OUR JOYS AND TEARS
THE LEARNING YEARS OF FISHNETS AND PLOW SHEARS
WE TREAD WITH YOU WITHOUT FEAR.
III.
AS WE SAIL TO STRANGER LANDS
NEVER FAIL TO LOOK BEHIND
WE’LL RISE AGAINST RAGING TIDES
OF LIFE’S UNRELENTING DEMANDS.
IV.
THESE PRAISES WE SING TO YOU
MHESEBA HA TINTULO MO
PAKASLAAN AMI SUNGARAN KA
TULUNGHAAN KO MABUHI KA.

(CHORUS)

62
 ANNEX 3

STUDENT HANDBOOK
Revised 2018
PERSONAL DATA

Name: _________________________________ Course & Year: ____________

Birth Date: _________________________ Civil Status: _________ Sex: ______

Home Address: ___________________________________________________

Campus Address (Name of Boarding House):________________________

Contact Number: __________________________________________________

Name of Father: ___________________________________________________

Name of Mother: __________________________________________________

In case of emergency please notify:

Name: ___________________________________________________________

Address: ___________________________________________________________

Relationship: _______________________________________________________

_________________________________

Student’s Signature over Printed Name

63