PROJECT

TITLE: ACQUISITION OF INFORMATION MATERIALS A COMPARATIVE

STUDY OF CHEBIGEN SECONDARY SCHOOL.

NAME: SHEILA CHEPWOGEN

INDEX NUMBER: 5830010121

COURSE CODE: 1913

PAPER CODE: 207

CENTRE CODE: 583102

CENTRE: SOT TECHNICAL TRAINING INSTITUTE

PRESENTED TO: THE KENYA NATIONAL EXAMINATION COUNCIL (KNEC) IN

PARTIAL FULFILMENT FOR THE AWARD OF CERTIFICATE IN LIBRARY

SCIENCE

SUPERVISOR: MRS.SIGEI GLADYS

SERIES : NOVEMBER 2022

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DECLARATION
I declare that this is my original work undertaken after carrying out a research study.

This project has been submitted in the basis of my carrier.

Presenter

Name…………………………………………………………..………………………………
date…………………………….

Signature …………………..

This project is presented for examination with the approval of SOT TECHNICAL TRAINING
INSTITUTE

Supervisor

Name………………………………………………………………………..…………………
date…………………………….

Signature……………………………………………………….

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DEDICATION
This project is dedicated to my dear parents for their continuous financial support for me to reach
this part of completion.

Special dedication also goes to my dearest friends for their humble support not to forget all the
Sot Technical fraternity. May almighty God bless their future and the work of their hands?

Also I dedicate this project to my neighbor for assisting me financially and the church for
praying for me in all the challenges that I encountered during the time I was going on in my
research.

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ACKNOLEDGEMENT
I would like to give thanks to the heavenly father for enabling me to come up with a good and
special project like this, though there were many challenges I encountered in writing this project,
am happy because I managed to accomplished it successfully.

I do also wish to acknowledge my supervisor Mrs.Sigei for the guidance that he gave me by
ensuring that all my work concerning this project is right and confirmed to KNEC requirements.

I do acknowledge my lovely parents Mr. $ Mrs. Jostone Mosonik for their financial support they
gave me in writing this project.

Financially, my acknowledgement goes also to all students and teachers who encouraged me
during the entire work of my project.

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ABSTRACT
The study determines whether documentary materials have sufficient value to warrant
acquisition of records by an information center.

The aim of the study is to maintain the organization in effectiveness of acquisition of information
materials in information center. Other objectives are to identify types of materials available, to
find out the profession concerned with achieving economy efficiency in creation of materials and
maintenance of records that involved in acquisition of materials. Also to find out the fund used
methods of acquisition and procedures problems and the possible suggested solution. The study
deals with the introduction background information and the information center terms for those
qualities and characteristics of permanently valuable records that make the records in their
original physicals form of library acceptable forms of the records acquired. The study focuses on
the methodology that was used in carrying out the research. This includes data collection
methods such as interview, observation, sampling and questionnaires. The process of organizing
documentary materials in accordance with the library principles. Kamureito high school library
has a policy established concerning subject areas, periods and formats of materials to seek for
donation or purchases and the artificial accumulation of materials devoted to a single institution
or type of document acquired from a variety of sources, helps in building institution holdings of
historical materials through acquisition activities.

Lastly, its present s on the major conclusions, finding and recommendation, it is also decline on
the data presentation, interpretation and analysis of records on document in the information
centre.

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Contents
DECLARATION..............................................................................................................................................2
DEDICATION................................................................................................................................................3
ACKNOLEDGEMENT.....................................................................................................................................4
ABSTRACT....................................................................................................................................................5
CHAPTER ONE..........................................................................................................................................8
INTRODUCTION.......................................................................................................................................8
1.1 BACKGROUND INFORMATION OF KAMUREITO HIGH SCHOOL LIBRARY......................................8
1.2 STATEMENT OF THE PROBLEM..........................................................................................................9
1.3 OBJECTIVES........................................................................................................................................9
1.4 RESEARCH QUESTIONS....................................................................................................................10
1.7 Scope of the study...........................................................................................................................10
1.8 DEFINITION OF TECHNICAL TERMS..................................................................................................11
CHAPTER TWO.......................................................................................................................................11
LITERATURE REVIEW..............................................................................................................................11
2.2 Theoretical frameworks...................................................................................................................13
2.3 Empirical Review..............................................................................................................................13
2.4 Conceptual frameworks...................................................................................................................14
2.5 Policy governing the acquisition of information services.................................................................14
CHAPTER THREE.....................................................................................................................................15
3.0 RESEARCH METHODOLOGY.............................................................................................................15
3.1 INTRODUCTION...............................................................................................................................15
3.2 LOCATION OF THE STUDY................................................................................................................15
3.3 POPULATION OF THE STUDY............................................................................................................15
3.4 SAMPLE............................................................................................................................................16
3.4.1 SIMPLE RANDOM METHOD..........................................................................................................16
3.4.2 STRATIFIED SAMPLING METHOD..................................................................................................16
3.4.2 Systematic sampling.....................................................................................................................16
3.5 Data collection tool..........................................................................................................................16
3.8 DATA ANALYSIS PROCEDURE...........................................................................................................19
3.9 ETHICAL CONSIDERATION................................................................................................................20
CHAPTER FOUR.....................................................................................................................................20
4.0 DATA PRESENTATION, ANALYSIS AND INTERPRETATION................................................................20

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 4.1 INTRODUCTION...............................................................................................................................20
4.3 POLICY GOVERNING STAFF INVOLVED IN ACQUISITIONOF INFORMATION MATERIALS..................22
4.4 STAFF INVOLVED IN ACQUISITION SECTIO.......................................................................................24
CHAPTER FIVE.......................................................................................................................................26
MAJOR FINDINGS, CONCLUTIONS AND RECOMMENDATION................................................................26
5.1 INTRODUCTION...............................................................................................................................26
5.2 MAJOR FINDINGS.............................................................................................................................26
5.3 SUGGESTED SOLUTIONS..................................................................................................................26
5.3 CONLUSION.....................................................................................................................................27
5.4 RECOMMENTATION.........................................................................................................................28
5.5REFRENCE.........................................................................................................................................29

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 CHAPTER ONE

INTRODUCTION
Acquisition process of information materials into school library add to their holding collection
by accepting information materials this is by donation from well-wishers, purchase, loaning, and
exchange from other institutions. Acquisition is done after certain steps are followed, these are
selection process involving decision between staffs members and the librarian on which the
materials to acquire to the stock of which the quality are related to information user, needs of
students, another one is ordering, this is by communicating the commitment to the suppliers and
the last is receiving this is information materials that you have acquired are delivered to the
library.

1.1 BACKGROUND INFORMATION OF KAMUREITO HIGH SCHOOL LIBRARY.

Kamureito school library was discussed in the year 2000, by Kamureito secondary school
libraries association, who interested with school administration. They realize that the students are
interested in reading and learning but they are unable to access the information materials they
talks with the administration about the problems and decide to build the school library on the
school plot.They solicited with the government in funding the school for development of school
library in the year 2000; the library was officially opened to students in the year 2001. The
library was well stock with over 5000 voluminous reading materials .Md Sheila Rono was
employed as first librarian is Mr. Paul Barkak. The association who after working and interacting
with the local people of KAMUREITO area they found out that they desire to read, but they lack
access to information resources, it was after this conclusion that School library association is
liaisons with School library service board of directors that they found KAMUREITO school
library in 2002 when the library was officially open for use.. Information materials were few and
no personnel to man the information centre. A committee was formed to assist in soliciting for
funds and donations from well-wishers for the library project. To liaise with the local authority
for identification and allocation of library plot within the area. The library committee was to act
as a link between the Library association, the School library service board and the local school
and this ways it assist in marketing the idea of establishment of school library to the local people
to facilitate the setting up of the library. After the committee has solicited, enough funds and the
sites identified for the setting up of library, construction started immediately. Constructions work

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ended in December 2001 and the library association in conjunction with Schoollibrary services
board donated information materials to be used.

The library after being stocked with information materials and volunteers had been hired; opens
its doors to the first lot of users in January 2002. The library started with only twosections that
was the reading section circulation desk, but so far, other sections had been established such as
children section, reference, periodical section, technical section etc. Major developments in the
library have yet been realized if the library associations in conjunction with the School library
service Board continue to support the project. Currently the library has more than two staff
members and more are expected to be hired in order to reduce workload.

1.2 STATEMENT OF THE PROBLEM

For any information center to be effective and efficient being the acquisition at information
materials to its users. It must be spacious enough to cater for all the staff working users and
information materials stored by the center. The center should also have trained and qualified
personnel. It should also be automated and security tight in order to ensure that the information
materials and government should allocate adequate funds that will be used in meeting any
expenses in the library.

Contrary to the above Kamureito school library is:-

Understaffed
Inadequate staff and untrained staff
Lack of enough space
Poor reading culture
Inadequate funds

Store retrospective literature Book loss through theft and mutilation

After carrying out a thorough research, I justify that the above-mentioned problems exist in the
information center in question’s come to know of the above after interviewing the users and the
staff.

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1.3 OBJECTIVES
Since Kamureito, school library is an integral branch of national library and information
materials network; its main objectives are as follows:

a) To find out methods of acquisition

b) To investigate factors to consider during acquisition
c) To identify the reasons for acquisition
d) To find out the sources of funds for acquisition
e) To find out the focus sources of funds for acquisition
f) To find out the solutions to the problem during acquisition

1.4 RESEARCH QUESTIONS.

1. What are the policies governing the acquisition of information materials in the school base
libraries.

3. What types of information services are offered by school library?

4. Which methods do you use in acquisition of information materials?

1.7 Scope of the study

The scope of the study was to find out the effectiveness of the school-based library in the
acquisition of information materials in Kenya and it was only confined to Kamureito school
library. During the research, the researcher encountered many problems. Limitation of
classification

a) Lack of funds to type more questionnaires for both the library staff and the users. In addition,
this hinders mobility since the distance of the information centre in question from the college
is far.
b) Time. The time that was allocated for the study was less and this forced the researcher to
forego some of the lectures in order to meet the dateline and this made him to lose a lot of
materials from the lecturers/
c) Lack of information materials. The researcher faced many problems when it comes to the
literature review since there were no published information materials on the subject under
study. This is because very little has been done on publishing information materials on
school-based libraries.
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d) Lack of cooperation from the users. The clients of Kamureito school library viewed the
researcher with suspicion such that no vital information could be got from them since they
declined my request for interview and they did not answer the questionnaires.
i. Books
ii. Newspapers
iii. Cartographic materials such as maps, atlases and charts.

1.8 DEFINITION OF TECHNICAL TERMS

 Acquisition services
It is a process of locating and acquisition of information. Items selected or
identified as appropriate for collection.
 Library It is an organized collection and literally other items that are
organized in one particular place for consultation.
 Policy
Refers to the designed instruction laid by an organization.
 Personnel
A person responsible for a certain work.

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 CHAPTER TWO

LITERATURE REVIEW
2.1 Introduction

The literature on acquisition, access and management of library collection continues to grow.
Most of the discussions revolve around access verses acquisition and other related to electronic
collection management.

According to Paul and Holley (2007) explore the relationships between African studies program
and the acquisition of African imprints in four selected American academic libraries. A review of
local literature reveals the situation after the creation of KAMUREITO school library in 2000,
when library suffered from a lack of human and material resources including collections. The
slow rate of book production in the country has also created a problem in acquiring quality books
at a competitive price.

According (Carr 2008) the library mission statement guides the library in acquisition and the
selection in the development of the library collection and the allocation of funds. The objectives
of the school library is to satisfy the need s of then students by providing the informative
materials to support the aim of the institution through acquisition and organization of the
information materials required by users. According to(Harava 2005)outlines the tasks of libraries
in all over the world stillacquire, maintainand provide access to the relevant information
materials.This can be achieved through adequate acquisitionand collectiondevelopment of
information materials can be described as a way of building and improving upon a library
information resources According to (Lam 2004) It stated that the major benefit of good library
collection is that it helps the library to review the strength of acquiring information materials in
the collection development in the library. According to the Ranganathan’s 5 th law states, that
library is a growing organism. According to Kurshid 2000 thisindicates that productions and
problem of library purchases include mutual relationship between the book industry and the
library. The local market cannot supply 25% of the needs of the libraries and acquiring foreign
materials is difficult. Library association addresses the issue of insufficient collection in most
ofthe public schoollibraries and suggests ways of improving cooperation. People found that a
fraction of professional, scientific and advanced knowledge is produced in the public libraries

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establishing that acquisition on of materials is largely based on imports (either directly or
through local book dealers)

Acquisition through this method is almost totally directed and controlled by the availability of
the materials in the market leaving only a limited choice for systematic collection building. An
import through local book dealers, favored by special libraries/ this has proven beneficial in
many respects for public libraries has also gradually been given up. The reasons include:
uncertain input policy, import restrictions and trade embargoes against some, the fluctuating rate
of the Kenya Shillings, handles in custom clearance and above all the departure of acquisition
experts to position in Kenya. Libraries under this system concentrated on what is available at
books store in the country at present, this is the most popular channel of book procurement in
Kenya including large public and university libraries are purchase from local bookstores.

In this chapter on book production in Kenya and problems of library purchases, it includes that
better mutual relationships between the book industry and libraries are crucial for both of them.
In 2006 a prominent bookseller and importer, discusses the problems of supplying books to the
libraries. The focus of discussion in literature remains on the insufficient size of collection in the
public libraries and problems of acquisition.

The present study aims to probe into the issues associated with book acquisitions in public
libraries and attempts to find out whether the emergence of a digital paradigm has brought any
improvements. Various literature consulted on the role of school based libraries in the acquisition
of information materials in Kenya will be discussed. it also discusses the findings of other
authors and researchers pertaining to the role that school based libraries will play in the
acquisition of information materials.

2.2 Theoretical frameworks

Several framework are already been develop for implementation of library systems presented in
the following paragraphs.this goals are;

1. Knowledge transparence
2. Knowledge in acquisition and dissemination, which related to distribution.
3. Development knowledge based on the creation of materials by the creating agencies.
4. Knowledge efficiency, which focuses on the selection of the materials, acquired.

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2.3 Empirical Review
According to the book library science education by S .K Kapoor in the year 2010 state that the
radical change however is not related to technology but to policies ‘Smith and Johnson suggested
that libraries reverse the approach that they have followed throughout he print era rather than
buying as much as they possibly can respond to any present or potential need. They should
acquired the heavily and regularlyused materials for processing and retention (1993) page 392
they suggestedthat nothing should be purchase based on long terms planning.

2.4 Conceptual frameworks

The study shows the progress to concept that represents and identified the problems of
acquisition of information materials. Providing coherence for research conceptual framework
clarified and explains the methodology decision, which includes the following;

i. Provide a scheme of selecting and prioritizing variables that are interested to the
researcher.
ii. Enable reader to clear what the researcher seeks to accomplished and how it will
accomplished.
iii. It demonstrates coherent between the empirical observation and conceptual conclusion.

2.5 Policy governing the acquisition of information services.

Evans defines a policy as “a general statement or understanding used to guide and channel the
thinking of subordinates in decision making”

i. While Patricia in her book guidelines on preservation and conservation of achieve

materials defines policy as “a formal statement which embodies the aims and objectives
of an organization usually over a specified period of five, ten or more years.
ii. Sharkanyky in his article stated that “a library policy is said to purvey knowledge and
skills relative to customers choice and job qualification stop provide cultural enrichment
and through all to help to eliminate poverty”

Since Kamureito School library service board with their support and participation of school
established school library. It has adopted the School library services. Policy of offering which
stated “we immediate and long range change information, attitudes and values of the clients plus
those who clients reach with the ideas acquired in the library” as Sharkansky wrote.

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 CHAPTER THREE

3.0 RESEARCH METHODOLOGY

3.1 INTRODUCTION
Methodology is the study of the methods used for acquiring in a particular field of the studying
this chapter, the researcher will discuss the various methods that was used in collecting data
when undertaking the research.

The researcher will also discuss the location of the study population and the procedures for data
analysis. The study used estimated method approach, which includes observation of collection
development procedure, unstructured interview with the library staff and acquisition records
examination. The researcher conducted and in-depth study of the acquisition records of library
using book ordering list and the accession register, which contains information on book order
and supplies over the period under examination and accession materials for the study.

3.2 LOCATION OF THE STUDY

The school based library that I used as a case study is in rift valley province, Bomet county and
in a small town which is a divisional headquarters of Bomet division known as Kamureito this
library is situated at the outskirts of Bomet town and it is bordering Kamureito youth polytechnic
to the east and the town itself to the north Kamureito school library is easily accessible since it is
1.25km away from the main tarmac road flying Kerichotown on the way to Bomet.

3.3 POPULATION OF THE STUDY

Can be defined as the total number of people under study. The population that assisted the
research to targeted group is-

-the library staff

-the students
-the general public

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The information center has 25 staffs who are supposed to provide information services to 220
and 450 students and the public respectively. Due to financial constraints and time, it was not
possible to study the whole population hence a sample was taken as a representation.

3.4 SAMPLE
This is a process whereby a small portion of a large population is selected and studied to
represent the whole population.

3.4.1 SIMPLE RANDOM METHOD

In this technique, the researcher selected randomly 184 people in the whole population, which
was to be studied instead of studying the whole population of Kamureito school library. This
method according to the researcher was reliable, quick and easy since it was possible to obtain
information within a short time.

3.4.2 STRATIFIED SAMPLING METHOD

The researcher will divide the population into group so that an individual will be in one stratum;
in this case the researcher divide the population of Kamureito school library into three strata that
is:-

TABLE SELECTED GROUP

Students 40 10
staffs 10 2
Teachers 15 5

3.4.2 Systematic sampling

Systematic sampling is probability-sampling method in which a random sample from a larger
population is selected.

3.5 Data collection tool

The researcher used various instrument to aid for getting adequate data to meet the objectives of
the study. The instruments that was employed or used were-

3.5.1 QUESTIONNAIRE

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The researcher formulate some questions according to the subject under study and distributed
them to the respondents, he did so in order to get accurate information. From this data collection
technique, the researcher was able to get information on:-

a. Position held by the respondent in the library.

b. Policies governing acquisition of information services in the school based libraries

c. Types of information services offered.

d. Resources available for the acquisition of information materials.

e. Benefits that the school get with the establishment of school libraries.

g. Problems encountered in acquisition of infrastructure materials by school libraries.

h. Possible solutions of the problems encountered.

The researcher gave questionnaires to one hundred and eighty four people that were selected to
represent the whole population. All the information avail will be treated with entrust
confidentially and more so it will be of mutual gain or benefit to the researcher and organization,
the questionnaire that was prepared consisted of seven (7) questions, please tick and fill the blank
space appropriately.

Advantages of questionnaires

i. Different in understanding and interpretation

ii. Questionnaires are also practical way to gather data.
iii. Questionnaire offer a good way to get results

Disadvantages

i. There is likely of dishonest answer can be issued to the research

ii. Some questions are difficult to analyze
iii. Respondent may have a hidden agenda.
iv. When using questionnaire there is chances.

3.5.2 INTERVIEWS

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This was carried out among the library staffs and its aim was to obtain relevant information on
the subject under study. The researcher saw a need to use the interview so that he could elaborate
on some questions in the questionnaire that the respondent could not understand hence more
interviews was a success since the respondents contributed a lot of information about the subject
under study This method proved to be effective as the researcher was able to gather the following
information.

a) Historical background of the information center (Kamureito school library) under study.

b) Aims and objectives of the center

c) Functions of the center

d) Services offered by information center

e) The no of staffs and clients of the center

f) Stock holding of the library.

g) Founders of the library

h) Future plans for expansion of the library.

Advantages

i. Any misunderstandings and mistakes can be rectified easily in an interview.

ii. Relations between the interviewer and interviewee can be devolved through an
interview,.
iii. Interview can help to collect fresh, new and primary information.
iv. Interview can help to save time to select the best information.

Disadvantages.

i. Much attention is required for good interview.

ii. Time consuming is of the major limitation in interview process.
iii. Interview may disappoint while she or he face the interviews questions.

3.5.3 OBSERVATION

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The researcher used observation methods it is one of the effective methods of gathering
information. The researcher position himself in such a way that the staffs and users could not
notice him so that he could observe the staffs as they retrieve the information materials to the
users and disseminating the necessary information services to the library clients.

The researcher also get a chance to observe the users as they retrieve and make use of
information materials and as they come to inquire a given information from the library staff. It is
through this method of data collection that the researcher concludes that the clients of
KAMUREITO school library make little use of information materials because they do not know
how to use the various retrieval tools that are in the library such as:

The card catalogue, indexes and abstract to locate and retrieve a given information materials in
the shelves. The researchers also concluded through this method that the staff at Kamureito
school library was headquarters since one staff had to do many tasks such as shelving of
information materials, answering various questions from library users among other tasks.

The researcher found out that this method to be economical in terms of staff. It is through this
method that the researcher is able to observe the following:

i. Types of acquisition materials in the center

ii. How the staff are responding to users on how to consult on certain information materials
iii. How the materials is arranged.

Advantages

1. No biasness as nobody re-organized the research during observation

2. Data collected is accurate and reliable
3. It is cheap in terms of cost used.

Disadvantages

i. Lack validity due to the how then affect when participant know they are being
watched, they may act differently.
ii. Lack of clarity
iii. Lack of competent of the observer.

-bar graphs, diagrams and through presentation and interpretation of data.

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Research participants; develop trust with them, promote integrity of research, guard against
misconduct and impropriety that might reflect on the researcher.

CHAPTER FOUR

4.0 DATA PRESENTATION, ANALYSIS AND INTERPRETATION

4.1 INTRODUCTION
It entails on the analysis and interprets the research findings in relation with the objectives and
research question of the study. It clarifies on the policy governing acquisition of materials used,
methods and procedures used, funds available at the information center, problems encountered
by the center and the possible solutions.

4.2 sources of funds used in acquisition

It is defined as money available in the information for spending in the form of cash, liquid
security etc.
Financial resources are used to carry out the main operations of the information center.
A good financial resources management is key to achieve the goals of the organization.
Situations in which the shortage of funds can compromise the short-term operation must be
avoided. For example if it does not have enough funds to buy information materials, an access
of financial resources can lead to a high opportunity cost.
Most of the financial resources are external sources for example bank loans and issue of
corporate bonds. Several organization models for delivering extension services to the public,
there are a number of ways to finance those services and keep track of the money. Sound
financial management may be fundamental to success. Poor financial management on the other
hand often accompanies and contributes to failure. The major financial concerns of the extension
organization can be described rather simply:

Extension organizations have too few financial resources given the nature and the size of the
mission. Staff members do not know and apparently cannot find out how many resources are
available for use in dealing with a particular problem or program activity.

Money may be committed almost totally to salaries leaving little to cover operation cost. People
who are not in a position to know best how the money should be spent make financial allocation
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decisions. Little as I know about whether work is being carried out efficiently or what has been
the impact of organization programmed. Financial resources are wasted resources are
misappropriate.

The extension organization are already been mentioned earlier are supported financially from
variety of sources. Publically founded organization receives support from:

-public appropriations
-contracts with other agencies, donors or both.
-loans
-gift.

4.3 POLICY GOVERNING STAFF INVOLVED IN ACQUISITIONOF INFORMATION

MATERIALS
Policy can be defined as a statement of intent plays every important role in acquisition of
information materials. It ensures that all members using the library are registered and guidance
for all involved in the center.

The policy governing the information materials by ensuring that there is enough security thus
making sure that there is adequate control and preservation of information materials.

The staff policy considered the materials acquisition as follow:

1. Materials concerning controversial issues or those issues which have been presented in many
hues and from many perspectives, will be collected to represent the variety of opinion as
completely as possible.

2. Work of ideological, religious or politically oriented nature will not automatically be

excluded.

3. Those library specialists involved in materials acquisition will not select books based on
personal preference or beliefs but is accordance with the policy outlined.

4. The above considerations also apply to materials donated to the library.

The library materials selected according to the above criteria do not necessary reflects the
opinions or views of the MRC or the MRC staffs.

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Other policy that governs the staffs includes:

i. They should acquire materials as quickly as possible.

ii. They should maintain a high level of accuracy in all work procedures
iii. They should keep work processes simple to achieve the lowest possible unit cost
iv. They should develop close, friendly working relationships with other library units and
with vendors’.

The pie chart below shows policy governing the acquisition department in the library.

LIBRARY POLICY

YES
30% NO
NOT SURE
55%

15%

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The pie chart below shows the policy governing the acquisition department of registry

REGISTRY POLICY

Aware
Not aware

The 1stqrt – Aware\

The 2ndqrt- Not aware

According to the pie chart above most of the respondent has no idea on whether the policy is
assisting or not.

4.4 STAFF INVOLVED IN ACQUISITION SECTIO

According to the research findings the following involved in acquisition in library and registry of
information of information materials.

I) Registrar
II) Senior librarian
III) Assistant librarian

Other staffs involve in the drivers who does the transportation of information materials to and
from the creating agency.

I) Archivist
II) Assistant archivist

23
 III) Museum curators

Staffs are persons responsible for the running and maintenances of the information center. They
are required to provide efficient and appropriate service in the library and registry center to the
users. The role of the registrar is to keep records and easy retrieval by the user in the registry
centre. The function of the librarian is almost the same as that of registrar but they control and
maintain the movement of librarian materials such as text broke in the library. the librarian also
charges overdue cost to overstaying with a book but the register does not since nothing or no
document is allowed out of the registry information materials on the registry are not loaned.

The table below shows the number of qualified staff in the library and registry.

R e s p o n s e No of respondents Percentage %
G r a d u a t e 1 3 3 . 3 3
D i p l o m a t s 1 3 3 . 3 3
Course trained 1 3 3 . 3 3

The bar graph below showing the number of qualified staff in the library and registry.

24
35

30

25

20

No.of respondents
Percentage(%)
15

10

0
Graduate Diploma Course trained

25
 CHAPTER FIVE

MAJOR FINDINGS, CONCLUTIONS AND RECOMMENDATION

5.1 INTRODUCTION
This chapter gives an account of the factors that shown the role of the school based libraries in
the acquisition of information materials. It will also highlight the challenges facing libraries. The
aims of this chapter are to summarize the project findings and recommend same strategies for
improvement of the materials and services in the school based libraries in Kenya.

5.2 MAJOR FINDINGS

According to the researcher, Kamureito school library, indeed has a policy that govern the
acquisition of information services to its client, since Kamureito school library was established
by the SCHOOL LIBRARY SERVICE BOAD with the support and participation of local school
in a cost sharing basis in conjunction with the American peace corps in this case it has adopted a
School Library Service Policy which state that, library “Offers reaching to all.”

This policy is more or less the same as what is in the logo which state that “Reading is
knowledge.” This policy conformed with what is written in the signpost erected on the function
to the library. The library learns mainly on government grants and donations from well-wishers
in order to acquire information resources, in this case there for it is difficult to acquire current
information. Although Kamureito school library has a diverse variety of information materials
such as book, periodicals and other print sources of information materials, most of them are
retrospective.

Qualified personnel are to carry out activities of classification to avoid poor classification and
arrangement of information materials, which makes them quite expensive for them.

5.3 SUGGESTED SOLUTIONS

The following are suggested solutions by the researcher:

1. Information should consider funds as a vital factor for effective information

services.
2. Policy should be designed. This is to ensure that rules and regulations are
followed accordingly.

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 3. Enough space and storage facilities like shelves, cabinets should be provided
to safeguard the available materials in the centre.
4. The classification system should be expanded to accommodate new subject in
its field in case it is revised.

5.3 CONLUSION
The researcher found the following conclusion after his research study work:
i. Proper housekeeping to maintain or preserve the library and registry
materials from damage.
ii. There must be far forward in order to provide enough space for the
expansion of information centre.
iii. More retrieval tools, finding aids to be put in place for students to
retrieve information easily E.g., calendars, shelve list.
iv. The institutions staff should purchase security device for security
purpose at the exit of library and entrance.
v. Lack of qualified personnel also leads to poor acquisition and
acquisition of information materials.
This study also examines the use of school-based library and what information services are
available to the rural dwellers in local areas of Kamureito.
The study found out that at present the rural communities have been in the area of much
population complete neglect in terms of information acquisition leading to information
depreciation. At present, the school dwellers get much of their information from mass media
such as, radio and television, they also rely on heavily on their mobile phones. However, much
of the information gotten from these sources was unsolicited and so cannot meet most of the
information needs of the school dwellers.
Moreover, it is evident that the effective acquisition and acquisition of school based library and
information service in Kenyans rural communities has the potential of providing the peoples
information needs promptly in the proper language and format.

5.4 RECOMMENTATION
After the study, the so it is important to give his own views which can be found helpful by
information centre.

Enough funds should be provided for the purchase of facilities and equipments it can also be
used in maintenance and repaired of information materials.

All the information materials should be given an equal treatment; this is to avoid the cases of
biasness in other materials.

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One of the other surest ways of raising the standard of living in the rural areas in acquisition and
acquisition of useful and reliable information through school based library services. Once the
school dwellers are well informed, they will take advantage of scientific and technological
breakthrough in improving their standard of living.

Based on conclusion drawn above, the following recommendations are made:

As a matter of necessity and urgency, school based libraries should be established in every major
village of the local government to ensure adequate acquisition of information, which will leads to
create access to information, by the rural dwellers. When established, school based libraries
should provide services that will meet the information needs and yearnings of the rural dwellers.
Such services include translation service, adult literacy, workshop for caregivers and staff, social
cultural service, acquisition of specific information etc. Radio and television programmed for
rural dwellers should be broadcast in local language to ensure effective information
disseminations. Local information providers such as librarians, local health workers should
always ensure that the information is disseminated to rural dwellers in the proper and appropriate
format. The information materials and messages from change researcher, and so on could be
captured by the school-based library and made available to the end users in a local language on a
regular basis.

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5.5REFRENCE
Chakrabarth, Band P. Manapatra, library and information science 1997.

Dansmuz K. presentation of data collection tools 1992.

Melvic Dewey library classification hand book, 1980.

OchollaD.issues on libraries and information studies 1993.

Sally and Michael ;( 2000) Oxford Advanced learners Dictionary.

Kega, 5.0 et-al guidelines for the information of research proposals, Nairobi Oxford University
1989 page 27.

Liner M. library survey and introductions to use planning procedure and presentation London
Clive Bignley 1967 page 11.

Vanief (four) 4 resource sharing in libraries in the developing countries New York Publitheyd in
1977 page 13.

Kumar A. book in library administration and management1978 page 372.

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