P4: Explain Mail Merge and attach 5 mails

created by mail merge feature.

* Mail merge is a feature within most data processing

applications that enables users to send a similar letter or
document to multiple recipients. It enables connecting a
single form template with a data source that contains
information about the recipient’s name, address and other
predefined and supported data.

* For example, in a form letter, you might include instructions to

insert the name of each recipient in a certain place; the mail
merge would combine this letter with a list of recipients to
produce one letter for each person in the list.

*You can also print a set of mailing labels or envelopes by doing a

mail merge. For labels, for example, you would construct a source
document containing the addresses of the people you wish to print
labels for and a main document that controls where each person's
name, address, city, state, and zip code will go on the label. The
main document would also contain information about how many
labels are on a page, the size of each label, the size of the sheet of
paper the labels are attached to, and the type of printer you will use
to print the labels. Running a mail merge with the two files results in
a set of labels, one for each entry in the source document, with each
label formatted according to the information in the main document.
Most major word processing packages (e.g., Microsoft Word) can
perform a mail merge.