EL-OPS-WI-011 Crate - Packing and Shipping Instruction

Elmac Technologies Limited
Crate - Packing and Shipping Instruction
Section Contents Page Number

1 INTRODUCTION 1
2 LEGISLATION AND DIRECTIVES 1
3 GENERAL DETAILS 2
4 PACKING 2
5 HANDLING 5
6 GENERAL PACKING LIST DETAILS 5
7 MARKINGS 5
8 SHIPPING AND STORAGE 6
9 MISCELLANEOUS 6
1. INTRODUCTION
This document defines the minimum requirements for Packing, Marking, Material Storage
and Handling of materials and equipment to ensure that they arrive at the delivery
destination site in the same condition as they were following Elmac internal checks and any
client third party final inspections where applicable at Elmac manufacturing location.
2. LEGISLATION AND DIRECTIVES
 European Parliament and Directive 94/62/EC for packaging and packaging waste.
 International Import and Export Regulations ISPM 15.
Elmac Technologies Limited (a division of the Greenfield Group) has undergone an

assessment by the Forestry Commission to allow wood packaging material manufactured in
Great Britain to carry the ISPM 15 mark. Copy of this particular certification is available upon
request - Registration Number FC0622.
All crates made in house will include a permanent stamp as detailed below, approx. size
150x70mm. Any crates made off-site will also demonstrate a similar size IPPC stamp with
full tractability.
2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

1 First Issue. D.Greenough 19/02/13
Rev. Description Issued By Date
Description:
Crate - Packing and Shipping
Instruction
Drawn By: D.Greenough Date: 19.02.2013 Elmac Technologies Limited, Greenfield, Holywell,
Checked By: K. Holmberg Date: 19.02.2013 Flintshire, United Kingdom CH8 9DP
Tel: +44 (0) 1352 717 600
The information contained herein is confidential Document No.
Fax: +44 (0) 1352 717 642 and is the property of Elmac Technologies Ltd. Revision
The information is issued on the understanding that EL-OPS-WI-011
E-Mail: sales@elmactechnologies.com no part thereof be disclosed to a third party without 2
Web: http://www.elmactechnologies.com
written consent of Elmac Technologies Ltd. Page 1 of 6
3. GENERAL DETAILS
Elmac Technologies Limited (ETL) will pack all purchase orders separately.
Numbers of crates and actual dimensions will not be generated or confirmed until full
fabrication of equipment is complete.
Where applicable, ETL shall allow for the requirements of both exporting and destination
country rules and regulations and all relevant Inspection Agencies. These requirements are
specifically focussed towards avoidance of deterioration of the goods during shipment and
storage at site following final inspection at Elmac manufacturing location.
ETL will take all appropriate safety measures at all times and will at least achieve the
minimum requirements of appropriate legislation. ETL has internal standards and
procedures in place for achieving these objectives.
ETL will ensure compliance with the relevant packaging regulations which are applicable to
the business.
ETL will minimise packaging weight and volume and use minimum packaging required for
safety, protection and preservation. Packing materials that can be recovered will be used,
where possible.
If the Purchaser believes that there is any conflict with their own proposal for preservation or
packing or that there are any ambiguities or doubts regarding the interpretation or intention
of any part of this procedure, they should immediately communicate this in writing to ETL.
4. PACKING
ETL equipment is coated externally as per customer requirements.
ETL will determine the necessary preparation to guarantee proper protection of goods for
conditions which will be subject to the shipment.
Items of equipment shall be weighed prior to packing and shipping.
Packaging for shipment will be generally as per ETL standards. The forces imposed on
packages during transit and handling, and the environmental conditions encountered during
storage, shall be considered in the design of the equipment and in the selection of packaging
methods.
ETL will ensure that the packaging method selected will adequately protect the equipment
during transit and ensure that components do not move around during transit.

Description:
Instruction
Tel: +44 (0) 1352 717 600
Packages will comply with standard BS 1133 Section 8 crate specification for export packing
and comply with EU directive 94/62/EC, generally as follows:-
a) All crates and all wood products, such as bracing, dunnage, etc. will be built using
softwood timber specially grown in purpose managed renewable plantations all
compliant with the UK wood marking programme and ISPM 15.
b) The shipment of loose, individual components will be avoided unless otherwise

requested. Components shall be boxed to the greatest extent possible. Crates shall
incorporate a waterproof lining running the full circumference of the sides, lapped as
required. A waterproof membrane, of sufficient size, will also be placed under or
between the lids. This overall protection should be adequate for outdoor sheltered
storage at site for up to 12 months and indoor up to 18 months.
c) All wooden crates, wherever practical, shall be sufficiently robust so as to permit

stacking up to 2 (two) high along with other crates of a similar size and weight.
d) Crates will be solid panel construction.
e) Internal bracing shall be incorporated where required to ensure materials inside the
crate(s) will be securely braced to prevent movement.
f) All crates will be waterproofed and fully lined to prevent water damage. As an
additional precaution for long term storage, “Silica Gel” will be inserted within lined
crates (not within the equipment).
g) Packing materials will not include wood fibre, sawdust, straw, shredded paper, or
other organic materials. No straw, hay, shredded paper or similar materials will be
used.
Refer to ‘Typical Solid Wooden Crate Configuration’ as follows for general guidance on solid
crate details used for packing Valves and other associated equipment of a similar nature.
General Notes for ‘Typical Solid Wooden Crate Configuration’
1. All dimensions shown are in mm (unless otherwise stated).

2. Crates are generally manufactured from rough soft wood (RSW).
3. When practically possible, joint ‘a’ and ‘b’ to be staggered by 50 mm.
4. When the overall height of the crate exceeds 1000 mm, additional diagonal bracing
to be incorporated.
5. As a rule the crate contents must not exceed 300.0 Kgs Net Weight.

Description:
Instruction
Tel: +44 (0) 1352 717 600
75
1
2
3
4 Crate
Height
4
Note
a
b
er to
Ref
50
300 Crs.
Maximum
Typical
Battens at 450 Crs.
Maximum Typical
a
b
= = = =
Min Min
Refer to Note 3
Min
Batten Batten
Suggested Nail Practice No.1

5 Suggested Nail Practice No.2
5
Avoid "Break-Out" at Nail Locations Avoid "Break-Out" at Nail Locations
Typical Solid Wooden Crate Configuration
Item Item Description Item Material

1 8.0” x 1.0” Rough Soft Wood (RSW) RSW to ISPM 15 - Heat Treated (HT)
5 Annular Ringed Shank Flat Head Nails Zinc Plated

Description:
Instruction
Tel: +44 (0) 1352 717 600
5. HANDLING
For lifting and transport purposes crates are marked as per contract requirements. As a
minimum, this will include contract/order name, contract/order number, crate number,
shipping weight and dimensions.
For safe handling purposes (where necessary), crates will incorporate suitable lifting points
etc. (center of gravity) which will be appropriately identified.
All units to remain in their transit crates, ideally in a dry indoor facility until required for use.
Upon receipt at the receiving site, crate packages shall be opened by the receiver to
examine for damage and to check quantities, etc.
During the unpacking of the goods according to procedure the user must remove units
without damage to the equipment surface finish. User to ensure all flanges, bolt, nuts and
flange protectors are left in place until installation of the equipment takes place.
6. GENERAL PACKING LIST DETAILS
Packing list will be supplied with each crate and will contain the following information as a
minimum:-
 Customer Purchase Order Number

 Purchase Order Item Number(s)
 Tag Number(s)
 Description of Equipment / Material / Quantity
 Total Number of Packages
 Total Gross and Net Weight (kgs)
 Overall Dimensions of each package
 Delivery documentation included (if any)
Packing list will be placed in a waterproof pouch, securely fastened and clearly visible on the
outside of the package(s).
Packages shall be numbered accordingly.

e.g. Total number of packages. First package mark '1 of 5' second package mark '2 of 5' etc.
7. MARKINGS
International standard markings and symbols shall be used in all cases (e.g. centre of
gravity).

Description:
Instruction
Tel: +44 (0) 1352 717 600
Boxed items shall show the following markings on two adjacent sides of each crate, package
etc.
 PROJECT NAME:
 CRATE NUMBER (X of X)
 PURCHASE ORDER NUMBER:
 PURCHASE ORDER ITEM NUMBER:
 GROSS WEIGHT (kgs):
 NET WEIGHT (kgs):
 DIMENSIONS (m):
 VOLUME (m3):
 COUNTRY OF ORIGIN:
 DESTINATION:
8. SHIPPING AND STORAGE
International standard markings and symbols shall be used in all cases (e.g. centre of
gravity).
ETL will notify Company of the expected shipping date in accordance with the instructions
given in the purchase order.
Appropriate safety precautions shall be taken at all times during handling of materials and
equipment.
All equipment and materials shall be handled in such a way as to avoid damage to the
material surface.
All items shall be lifted by means of suitable slings or strops. Particular care shall be
exercised on coated items to avoid damage to paint finishes. Chains shall not be used for
lifting coated items unless lifting lugs are provided for the purpose and this can be done
without the chains scoring the painted surface.
Goods should be stored under cover and raised off the ground on pallets or wooden beams.
Goods should be physically separated from each other to avoid damage to paint finishes and
threaded or machined surfaces. All valve openings should be capped to prevent ingress of
water or dirt.
9. MISCELLANEOUS
None (unless advised otherwise)

Description:
Instruction
Tel: +44 (0) 1352 717 600

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Elmac Technologies Limited

Crate - Packing and Shipping Instruction

Section Contents Page Number

2. LEGISLATION AND DIRECTIVES

Elmac Technologies Limited (a division of the Greenfield Group) has undergone an

2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

ETL equipment is coated externally as per customer requirements.

Items of equipment shall be weighed prior to packing and shipping.

2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

b) The shipment of loose, individual components will be avoided unless otherwise

c) All wooden crates, wherever practical, shall be sufficiently robust so as to permit

d) Crates will be solid panel construction.

General Notes for ‘Typical Solid Wooden Crate Configuration’

1. All dimensions shown are in mm (unless otherwise stated).

2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

Suggested Nail Practice No.1

Typical Solid Wooden Crate Configuration

Item Item Description Item Material

2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

6. GENERAL PACKING LIST DETAILS

 Customer Purchase Order Number

Packages shall be numbered accordingly.

2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

8. SHIPPING AND STORAGE

None (unless advised otherwise)

2 Change from ETL-00948 to EL-OPS-WI-010 (see doc con) R.Prosser 04/05/16

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