PROCESSING SHEET FOR APPLICATION OF PRIVATE SCHOOLS

FOR GOVERNMENT RECOGNITION

Private Kindergarten, Elementary, Junior High School
Pursuant to DO 88, s. 2010, DO 11, s. 2011, RM 59, s. 2016

Registered Name of School: ___________________________________ SEC DTI

Complete Address of School: __________________________ Email Add:_______________
Name of School Administrator __________________________Contact Nos.______________
Course Application: _____ Pre-Elementary (Kindergarten)
_____ Elementary (Grades 1 to 6)
_____ Junior High School (Grades 7 to 10)
School Year :__________________________Date Submitted to ROV:___________________

DOCUMENTARY REQUIREMENTS

No. Not
Name of Required Documents Available Available Remarks
(√) (x)
1 Indorsement Letter from SDO indicating among
others, the School’s Securities and Exchange
Commission (SEC) registered name and address.
2 Letter of Intent addressed to the Regional Director
signed by the School Head/Administrator tru the
SDS, indicating among others the school’s intention
to apply for Government Recognition (indicating the
course applied (course/grade/level)
3 Notarized Certificate of Authenticity and Veracity of
documents signed by the School Head/Administrator
4 Ocular/Site Inspection and Document Evaluation
Report prepared by the Division Supervisor and/or
SEPS-M&E In-Charge of Private School signed by
the Chief of the School Governance and Operation
Division (SGOD) using the Processing Sheet.
(Accomplished Processing Sheet must be included
in the Documents submitted to be reviewed by the
QAD EPS In-Charge).
5 Copy of the latest permit
6 Copy of Accomplishment Report/Achievements for
the past three (3) school years
7 Copy of the SEC Registration Certificate/DTI
Certificate
8 Copy of Transfer Certificate of Title (TCT) in the
name of the school or incorporator duly signed by
the Municipal/City Assessor Officer or Notarized
Copy of Deed of Donation/Usufruct/Perpetual Use
(maximum of 50 years) – Institutional/Educational
9 Copy of Transfer Certificate of Occupancy
(Institutional/Educational) -for newly built building/s
Note: Clearance from the City/Municipal Engineer
for the safety of the occupants
10 Official Receipt (O.R) for application and inspection
fee (Pre-Elem, Elem. And Junior High School)
11 Inspection Fee and Application Fees Receipt
(P2,020.00 + P2,020.00)
12 All facility requirements were compiled/maintained
(Pls. see separate Processing Sheet on the On-Site
Ocular Inspection Report)
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 Course/Grade Level Official Receipt No. Date of Issuance
a. Kindergarten
b. Elementary
c. Junior High School

Findings/Recommendations:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

Evaluated by: Date of Evaluation: Conforme:

____________________________ _______________ ________________________

(Name and Signature of Evaluator) School Head/Administrator

Noted:

_____________________________
Chief ES

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 approved by the Municipal/City Mayor, indicating
therein the proposed name of the school.
13 Certification from the LGU signed by the
Municipal/City Mayor, as the case may be, where the
LGU shall continue to provide funds for the operation
and maintenance of the merged school.
14 Any document such as but not limited to Deed of
Donation, Deed of sale or Contract of Usufruct for 50
years executed in favor of Deped; Original
Certificate of Title (OCT) or Transfer Certificate of
Title (TCT) in the name of DepEd, reflecting the size
and boundaries of the school site of both schools.

Notes:
a. Please indicate N/A, if not applicable
b. Kindly submit all the lacking documents on or before_______________
c. Documents to be submitted must be two (2) sets, placed in separate folders,
arranged following the sequence above and labelled appropriately.
d. To facilitate evaluation, please do not include other documents not listed above.

Findings/Recommendations:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

Evaluated by: Date of Evaluation:

________________________________ _______________________
QAD EPS (Name and Signature)

Noted by:

_____________________
Chief ES, QAD

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 PROCESSING SHEET FOR APPLICATION FOR SEPARATION OF SCHOOL
ANNEX
Pursuant to DepEd Order No. 40, s. 2014.

Registered Name of School: _________________________________School ID: _______

Complete Address of School:_______________________________________________
Name of School Administrator___________________________Contact No.__________
Course Application:________________________________________________________
School Year:____________________________Date Submitted to ROV:______________

DOCUMENTARY REQUIREMENTS

No. Not
Name of Required Documents Available Available Remarks
(√) (x)
1 Indorsement letter
2 Certification of DepEd School ID prepared by the
Planning Unit.
3 Approval on the establishment of school annex by
DepEd Central/Regional Office.
4 Sangguniang Bayan/Panglungsod Resolution
supporting the separation of the school annex, duly
approved by the Municipal/City Mayor, indicating
therein the proposed name of the school.
5 Request for separation of the school annex
concerned, duly recommended/endorsed by the
School Division Superintendent (SDS) and/ or
stakeholders;
5 Feasibility Study, indicating the following:
a. Justification on the need to separate a school
annex.
b. Proposed Organizational Structure;
c. School Environment (environmental
scanning/situational analysis);
d. Proposed school Development Plan; and
e. Proposed Budget/Budgetary requirement.
6 Inventory of crucial resources to be transferred to the
proposed school to be separated, duly signed by the
mother school’s Property Custodian.
7 Duly notarized MOA regarding the separation of
school annex, drawn up by and between the School
Head of the mother school and Officer In-Charge
(OIC) Teacdher In-Charge (TIC) of the school
annex, indicating among others, the transfer of
crucial resources to the proposed regular school, as
follows;
a. Teaching and non-teaching items pursuant to
the existing DepEd-DBM staffing standards
for schools;
b. Funds for personnel services based on the
actual salaries of the school personnel both
teaching and non-teaching) to be transferred;
c. Funds for Maintenance and Other Operating
Expenses (MOOE);
e .Other funding requirements until such time that
the school’s funding requirement in integrated
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 in the General Appropriation Act (GAA).
8 Justification from the School Head of SDS in case
the required MOA (from item 7 above) cannot be
met.
9 Latest and updated Personnel Services Itemization
and Plantilla of Personnel (PSIPOP) including
proposal for item for Principal I and additional
teachers and support personnel.
10 List of enrollees by grade level, duly signed by the
School Head/Teacher-In-Charge and attested by the
SDS.
11 Justification from the SDS in case item 10 cannot be
met.
12 Any document such as but not limited to Deed of
Donation, Deed of sale or Contract of Usufruct for 50
years executed in favor of Deped; Original
Certificate of Title (OCT) or Transfer Certificate of
Title (TCT) in the name of DepEd, reflecting the size
and boundaries of the school site.
13 Justification from the SDS in case item 12 cannot be
met.

Notes:
a. Please indicate N/A, if not applicable
b. Kindly submit all the lacking documents on or before_______________
c. Documents to be submitted must be two (2) sets, placed in separate folders,
arranged following the sequence above and labelled appropriately.
d. To facilitate evaluation, please do not include other documents not listed above.

Findings/Recommendations:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

Evaluated by: Date of Evaluation:

________________________________ _______________________
QAD EPS (Name and Signature)

Noted by:

______________________
Chief ES, QAD