HOW-

TO

YourExcel
for
mul
ascheatsheet
:15t
ipsf
orcal
cul
ati
onsandcommont
asks

Manyofusf ell
inlovewi t
hExcelaswedelvedintoit
sdeepandsophi
sti
catedf
ormul
afeatur
es.
Becausetherearemultipl
eway stogetr
esult
s,youcandecidewhi
chmethodworksbestf
or
you.Forexample,ther
ear esev
eralwaystoenterfor
mulasandcal
cul
atenumbersi
nExcel
.

Fi
veway
stoent
erf
ormul
as

1.Manual
l
yent
erExcel
for
mul
as:

LongLi
sts:
=SUM(
B4:
B13)

Shor tLi
sts:
=SUM(B4,B5,
B6,B7);=SUM(B4+B5+B6+B7).Or,pl
aceyourcur
sorinthefi
rstempty
cellatthebott
om ofyourl
ist(oranycel
l,
reall
y)andpr
esst hepl
ussign,t
hencli
ckB4; pr
essthe
plussignagainandcli
ckB5; andsoontot heend;t
henpressEnter
.Exceladds/
total
sthisl
i
st
youj ust“
point
edto:
”=+B4+B5+B6+B7.

2.Cl
i
ckt
heI
nser
tFunct
ionbut
ton

UsetheI
nser
tFunct
ionbut
tonundert
heFor
mul
ast
abt
osel
ectaf
unct
ionf
rom Excel
’
smenu
l
ist
:

=COUNT(
B4:
B13)Count
sthenumber
sinar
ange(
ignor
esbl
ank/
empt
ycel
l
s).

=COUNTA(
B3:
B13)Count
sal
lchar
act
ersi
nar
ange(
alsoi
gnor
esbl
ank/
empt
ycel
l
s).

3.Sel
ectaf
unct
ionf
rom agr
oup(
For
mul
ast
ab)

Narr
owyoursear
chabi
tandchooseaf
ormul
asubsetf
orFi
nanci
al,
Logi
cal
,orDat
e/Ti
me,
for
exampl
e.

=TODAY(
)Inser
tst
oday
’sdat
e.

4.TheRecent
lyUsedbut
ton

Cli
cktheRecent
lyUsedbutt
ontoshowf unct
ionsyou'
veusedr
ecent
ly.I
t'
sawel
comet
imesav
er,
especi
all
ywhenwrestl
ingwit
hanextr
a-hair
yspreadsheet
.
=AVERAGE(
B4:
B13)addst
hel
i
st,
div
idesbyt
henumberofv
alues,
thenpr
ovi
dest
heav
erage.

5.Aut
ofunct
ionsundert
heAut
oSum but
ton

Autofunct
ionsaremyedi
tor'
spersonalfav
ori
te,
becausethey
'r
esofast
.Sel
ectacel
lrangeand
afuncti
on,andyourr
esul
tappear
swi thnomussorfuss.Hereareaf
ewexamples:

=MAX(
B4:
B13)r
etur
nst
hehi
ghestv
aluei
nthel
i
st.

=MI
N(B4:
B13)r
etur
nst
hel
owestv
aluei
nthel
i
st.

Uset
heAut
oSum but
tont
ocal
cul
atebasi
cfor
mul
assuchasSUM,
AVERAGE,
COUNT,
etc.

Note:
Ifyourcursori
spositi
onedintheemptycelljustbelowyourr
angeofnumbers,
Excel
det
erminesthatthi
sistherangeyouwanttocalculateandautomatical
l
yhi
ghl
ight
stherange,
or
ent
erstherangecelladdr
essesinthecor
respondingdialogboxes.

Bonusti
p:Wit
hbasi
cfor
mulas,theAut
oSum but
toni
sthetopchoi
ce.It
’sf
astertocl
i
ck
AutoSum>SUM (
not
icet
hatExcelhi
ghl
i
ghtst
herangefory
ou)andpressEnter.

Anotherbonusti
p:Thequickestwaytoadd/total
alistofnumbersistoposi
ti
onyourcursorat
thebott
om oftheli
standpressAlt+=(presstheAltkeyandhold,pr
esstheequalsi
gn,r
elease
bothkeys),
thenpressEnt
er.Excelhi
ghl
ightstherangeandtot
alsthecolumn.

Fi
vehandyf
ormul
asf
orcommont
asks

Thefi
veformulasbel
owmayhav esomewhati
nscr
utabl
enames,
butt
hei
rfunct
ionssav
eti
me
anddataentr
yonadailybasi
s.

Note:
Somef ormul asrequir
eyoutoinputthesi nglecel
lorrangeaddr essofthev al
uesort ext
youwantcalculat
ed.WhenExcel displ
ayst hev ar
iouscell
/r
angedi al
ogboxes, youcanei t
her
manuall
yenterthecell/r
angeaddress,orcursorandpoi nttoit
.Pointi
ngmeansy ouclickthe
f
iel
dboxf i
rst,
thencl i
ckthecorr
espondingcel loveri
nthewor ksheet.Repeatthisprocessf or
f
ormulasthatcalculat
ear angeofcell
s(e.g.,beginni
ngdate,endingdat e,
etc.
)

1.=DAYS

Thi
sisahandyf or
mul
atocal
cul
atet
henumberofday
sbet weent
wodat
es(
sot
her
e’sno
worr
iesabouthowmanydaysar
eineachmont
hoftherange).

Exampl
e:EndDat
eOct
ober12,
2015mi
nusSt
artDat
eMar
ch31,
2015=195day
s
For
mul
a:=DAYS(
A30,
A29)

2.=NETWORKDAYS

Thissi
mil
arformul
acalcul
atesthenumberofwor
kdays(i
.e.,
afiv
e-daywor
kweek)wit
hina
speci
fi
edti
mef r
ame.I
talsoincl
udesanopti
ontosubt
racttheholi
daysf
rom t
hetot
al,
butthi
s
mustbeenteredasarangeofdates.

Exampl
e:St
artDat
eMar
ch31,
2015mi
nusEndDat
eOct
ober12,
2015=140day
s

For
mul
a:=NETWORKDAYS(
A33,
A34)

3.=TRI
M

TRIMi sali
fesav
erifyou’
realwaysimporti
ngorpast i
ngtexti
ntoExcel (
suchasfr
om a
database,
website,wordprocessi
ngsoftware,orot
hertext-
basedprogram).Sooften,
the
i
mpor tedt
extisfil
l
edwi t
hextraspacesscatteredt
hroughouttheli
st.TRIMremovestheext
ra
spacesinseconds.Inthi
scase, j
ustent
ertheformulaonce,thencopyitdowntotheendofthe
l
ist
.

Exampl
e:=TRI
M pl
ust
hecel
laddr
essi
nsi
depar
ent
hesi
s.

For
mul
a:=TRI
M(A39)

Excel
for
mul
as

4.=CONCATENATE

Thisisanot herkeeperi
fy ouimportalotofdat
ai nt
oExcel.Thisfor
mulajoins(ormerges)the
contentsoft woormor efields/
cel
l
si nt
oone.Forexampl e:I
ndatabases;dates,t
imes,phone
number s,andot hermul
tipledatar
ecordsareoftenent
eredi nseparat
efi
elds,whichisareal
i
nconv enience.Toaddspacesbet weenwor dsorpunctuati
onbet weenfi
elds,j
ustsurr
oundt hi
s
datawi t
hquot ationmarks.
Example:=CONCATENATEplus(
month,
”space”
,day
,”commaspace”
,year
)wheremonth,
day
,
andyeararecel
laddr
essesandt
hei
nfoinsi
dethequot at
ionmar
ksi
sact ual
l
yaspaceanda
comma.

For
mul
a:Fordat
esent
er:
=CONCATENATE(
E33,
”“,
F33,
”,“
,G33)

For
mul
a:Forphonenumber
sent
er:
=CONCATENATE(
E37,
”-
“,
F37,
”-
“,
G37)

5.=DATEVALUE

DATEVALUEconv ertstheabov ef
ormulaintoanExcel date,whi
chi
snecessaryifyouplanto
usethi
sdateforcalcul
ations.Thi
sonei seasy:SelectDATEVALUEf rom t
hef ormulali
st.Cl
ick
theDate_
Textfi
eldinthedi al
ogbox,cl
ickthecorrespondi ngcel
lonthespreadsheet,
thenclick
OK,andcopydown.Ther esult
sareExcelseri
alnumber s,soyoumustchooseFor mat>Format
Cell
s>Number>Date,andt hensel
ectaformatfrom t helist.

For
mul
a:=DATEVALUE(
H33)

Thr
eemor
efor
mul
ati
ps

Asy
ouwor
kwi
thf
ormul
asmor
e,keept
hesebonust
ipsi
nmi
ndt
oav
oidconf
usi
on:

Tip1: Youdon’tneedanotherfor
mulatoconvertformul
astotextornumbers.Justcopythe
rangeoff or
mul asandthenpasteasSpeci
al>Values.Whybot
hertoconv er
ttheformulasto
values?Becausey oucan’tmoveormanipul
atethedataunti
li
t’sconver
ted.Thosecell
smay
l
ookl ikephonenumber s,butt
hey’
react
uall
yformulas,whi
chcannotbeeditedasnumber sor
text.

Ti
p2:IfyouuseCopyandPaste>Speci
al>Val
uesfordat
es,
ther
esul
twil
lbetextandcannot
beconvert
edtoareal
date.Dat
esr
equir
etheDATEVALUEfor
mulatof
uncti
onasactualdates.
Tip3:Formulasareal
waysdispl
ayedi nupper
case;howev
er,
ifyout
ypet
hem i
nlowercase,
Excelconver
tsthem t
ouppercase.Alsonoti
cether
earenospacesi
nfor
mulas.I
fyourformul
a
fai
ls,
checkforspacesandremov ethem.

Composedby:

cOmPuTeRcLi
NiCk,

pUdUcHeRr
y.

9894672065,
9500990035

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ercl
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edi
ff
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l
.com

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ercl
i
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