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40 Important Types of Business Communication Questions and Answers With PDF
40 Important Types of Business Communication Questions and Answers With PDF
The 2nd chapter of our business communication learning course is “Types of Business
Communication.”
It will help you quickly learn about different types of business communication, their
advantages and disadvantages, their media, the differences between various types of
communication, and much more.
By reading this post, you can quickly get ready for business communication courses
as well as other competitive exams like vivas, job interviews, and school and college
exams.
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Answer: The different types of business communication are as follows:
Formal communication
Informal communication
Internal Communication
External communication
Mass communication
Promotional communication
Answer: Communication that is done following the formalities of the organization’s pre-
established rules, policies, procedures, etc. is called “formal communication.”
Formal communication gets and keeps the sender and receiver’s attention and
makes them more aware.
Such communication acts as a permanent document and can be used in the future
when the news source needs it.
The interdependence of messages exchanged through formal communication is
high.
Since this communication is done using specific rules and procedures, the
information is authentic and the information is free from distortion.
As long as this communication is done according to the formal structure, the
transfer of information and responsibilities between the superiors and subordinates
is easy and beautiful, the activities can be done well with the external organizations,
and good relations are increased.
Since formal communication has to follow the structure and rules of the
organization, many times the communication process is delayed, which wastes
time.
There is a lack of flexibility as this communication uses pre-defined methods.
Due to the formality of this type of communication, authoritarian behavior is
common, which can sometimes lead to negative reactions.
Due to the formalities involved, such communication often incurs unnecessary
expenses.
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Answer: Informal communication, in which messages or information are exchanged
between two or more people or parties without following any predetermined rules, is
called “informal communication.”
Informal communication can be organized between different parties inside or outside the
organization.
Through informal communication, the right meaning can be given to the message
that was sent and received in a formal way.
When employees talk to each other informally, they can share their personal
thoughts, feelings, likes, and dislikes.
This type of communication has no set rules, so it can spread information quickly.
In this communication, it is possible to exchange information at any speed or with
anyone at any time.
Through this communication, quick results and feedback can be obtained.
Question 08: What are the differences between formal and informal
communication?
Answer: The top five differences between formal and informal communication are as
follows:
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There are well-defined methods of formal communication. On the other hand,
workers talk to each other informally when they commute to work together, play
together, travel together, or eat together.
Informal communication is used as an aid to formal communication. On the other
hand, informal communication is not supportive of formal communication.
Formal communication systems do not contribute significantly to establishing cordial
labor-management relations. On the other hand, informal communication is very
important in establishing cordial industrial relations.
Memorandum
Instruction book
Telephone
Intercom
Interview
Conversation
Report
recommendation
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Training Guide
Answer: Communication between a business organization and any party outside the
organization is called “external communication.”
Business needs always require the organization to connect with various external parties
like buyers, consumers, investors, suppliers, etc.
Answer: Communication with the outside world is important for a business to do well and
achieve its goals.
Question 15: What are the differences between internal and external
communication?
Answer: The five important differences between internal and external communication are
as follows:
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Internal communication is limited to parties within the organization. On the other
hand, external communication includes organizations that are not part of the
organization.
Internal communication can be vertical or parallel. On the other hand, there is no
such distinction in external communication.
The main objective of internal communication is to achieve the organization’s goals
and activities. On the other hand, the goal of communicating with people outside of
the organization is to build and keep good relationships with them.
Internal communication is carried out repeatedly on a daily basis. On the other
hand, external communication occurs only a small number of times.
Answer: In general, the communication that takes place between people working at the
same rank in different departments of an organization is called “horizontal
communication.”
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Although such communication processes are used to increase cooperation, in
practice, it is often seen that non-cooperation occurs between staff and
departments.
Parallel communication often fails due to hierarchical problems. One of the reasons
for this is the lack of good relations between two people of equal status.
Such communication delays decision-making due to procedural complexities.
Sometimes, the flow of information between different levels of an organization’s
structure gets messed up or stuck.
Horizontal communication is important for coordinating tasks, but organizational
structures at different levels and the process of breaking up tasks often make it hard
for people to talk to each other at the same time.
Answer: Communication happening between two or more people having different levels,
ranks, or designations can be defined as “vertical communication.”
News, information, instructions, policies, etc. are sent from the higher level of
management to the lower level, and the lower level sends a reply to the higher level.
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This process facilitates the elimination of misunderstandings between the
concerned parties through dialogue.
In this case, it can be seen that one employee of the organization is exchanging
information or messages with another person without any hindrance.
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Through the grapevine, false and untrue information spreads quickly, which is bad
for the organization.
The information it sends is often not complete, which makes it hard for the person
receiving it to understand.
When information is served through such communication, it sometimes appears to
the recipient to be inaccurate. As a result, the information fails to achieve the target.
Lies and rumors spread through the grapevine so quickly that managers do not
have time or opportunity to take appropriate action after hearing them.
Most of the time, this is how subordinates can tell their bosses their thoughts, ideas,
suggestions, recommendations, complaints, etc.
Answer: In addition to the advantages of upward communication, there are also several
disadvantages.
Disadvantages include:
The main problem with communicating is that the information that subordinates give
to superiors is different and gets to them in different ways.
Subordinate workers always want to be under the watchful eye of their bosses, so
they often make up information to make their bosses happy.
This, while temporarily pleasing the authorities, is detrimental to the organization.
Most of the time, when people send messages or information to the authorities, it is
seen as a complaint. It discourages communication among employees.
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the organization.
Question 34: What are the differences between downward and upward
communication?
Answer: The differences between downward and upward communication are as follows:
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When communication flows from upper levels in the organizational structure to
lower levels, it is called “downward communication.” On the other hand,
communication from subordinates to superiors is called “upward communication.”
Downward communication speed is normal. On the other hand, upward
communication is not normal, totally reversed.
Downward communication is in the form of instructions to subordinates. On the
other hand, upward communication is the submission or complaint of subordinates
to superiors.
Downward communication is much more organized. On the other hand, the number
of upward communication is relatively less.
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Advertising of goods and services aimed at keeping the economy healthy by
maintaining the pace of production and expanding distribution;
To keep the public informed about the movements of the country and abroad;
Creating a healthy social environment by spreading happiness among the people;
Expanding the scope of educational activities;
To build greater social connections by establishing relations between different tribes
or societies of the same country
Answer:
Interpersonal communication:
Intrapersonal communication:
By the end of this post, I hope you have a good understanding of the “Types of Business
Communication” chapter.
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You will understand the “Types of Business Communication” chapter better if you read
these 40 important questions and answers about it on a regular basis.
Don’t forget to leave a comment for us if you have any questions or if you would like to
find out more information.
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