DILLA UNIVERSITY,

SCHOOL OF GRADUATE STUDIES

INSTITUTE OF TECHNOLOGY
SCHOOL OF CIVIL AND ENVIRONMENTAL ENGINEERING
Dear participant,

We are currently working on a research on the effects of procurement related factors on road
construction project performance in case of Dilla town, as a partial fulfillment for our BSc study
in Construction Technology and Management at the Dilla University. This research is aimed to
investigate the problems on works contract implementation arise from procurement process and
to recommend improvement on the procurement process in the town.

It is therefore important to identify factors/variables of procurement process towards the project

success criteria i.e. time, cost and quality in road construction projects and rank them in their order
of severity before conducting analysis and subsequent recommendation of the possible solutions
towards minimizing the problem.

To conduct this research successfully, it is mandatory to look into the issues from differe nt
perspectives by involving professionals who have experience in the Ethiopian road constructio n
sector. In this respect, you are the one who can give the correct information; hence, we kindly
request you to respond to the questions.

We would like to confirm you that your response will kept strictly confidential and it will used
exclusively for the purpose of this research. Besides, your quick response is vitally important in
order to finalize the research timely and we would appreciate if you complete and return it within
one week of your receipt of it.

Thank you very much for your time and cooperation, and looking forward to receiving your
response.

Yours faithfully,
 QUESTIONNAIRE
SECTION 1: GENERAL BACKGROUND INFORMATION
The questions below are related to your organization and yourself. Please indicate your response
by ticking (X or √ ) the appropriate box (es), and also filling the blank spaces provided as
appropriate.
1.1.Name of organization: _____________________________________________
1.2. Type of organization:

Employer Contractor Consultant

Other(Please specify) ___________________________
1.3. Years within the organization since establishment:

< 5 years 5 – 10 years > 10 years

1.4.Your work experience in relation to projects administered by ERA

< 5 years 5 – 10 years > 10 years

1.5. Your Name, Title and Contact address:
Name (optional): ___________________________
Job Title: ___________________________
Contact address (optional):_______________________
E-mail: ___________________________
Tel: ___________________________
 SECTION 2: ASSESSMENT OF DEGREE OF IMPACT AND
FREQUENCY OF OCCURRENCE
The following factors in different stages of procurement process towards the project poor
performance and success i.e. delay, cost overrun and poor quality in road construction projects
were identified from review of literature and personal experience. Please think in terms of your
organization’s experience and/or your knowledge about the degree of impact and frequency of
occurrence of the under listed factors on road projects and respond by ticking (X or √ ) in the
column representing your selection.

Frequency of
Degree of Impact
Effects on Occurrence
I/No Factors in Procurement Process Projects
Performance

A Procurement Planning and packaging related Causes

Delay
1 Ineffective Contract packaging Cost Overrun
Quality
Improper scope definition and Delay
2 scheduling of the project by the Cost Overrun
client Quality
Delay
Poor estimation of the project
3 Cost Overrun
time and cost
Quality
Delay
Insufficient funding or not
4 Cost Overrun
securing the funding
Quality
Failure to identify potential Delay
5 bidders and timing of their Cost Overrun
participation Quality
B Procurement Delivery and Choice of the form of contract related Causes
Selection of form of contract is not Delay
6 Cost Overrun
based on the specific project nature
Quality
Selection of form of contract is not Delay
7 Cost Overrun
based on the specific project type
Quality
Using traditional DBB delivery Delay
8
Cost Overrun

3|Page
 Quality
Delay
Not Introducing other innovative
9 Cost Overrun
project delivery system
Quality
Delay
Limited capacity of local contractors
10 Cost Overrun
on innovative delivery methods
Quality
C Tender Document Preparation and tender process related causes
Delay
Providing inadequate information for
11 Cost Overrun
tenderers
Quality
Delay
Failure to adequately address
12 Cost Overrun
enquiries from tenderers
Quality
Delay
Poor preparation of tender document
13 Cost Overrun
documents
Quality
Delay
Terms and conditions in the bidding
14 Cost Overrun
document unacceptable to tenderers
Quality
Delay
Using Post Qualification (Two
15 Cost Overrun
Envelop) system for most of projects
Quality
Delay
Using open bidding for most of large
16 Cost Overrun
projects
Quality
Ambiguities, mistakes and Delay
inconsistent in Tender Document Cost Overrun
17
including Specification, Bill of Quality
Quantity and Drawings
Tender document is not prepared Delay
considering specific nature of Cost Overrun
18 projects especially the special Quality
provision of specifications and
conditions of contracts
D Bid Evaluation and Qualification Criteria related Causes
Offers of the contractor is Delay
19
unnecessarily very low and fail to Cost Overrun

4| Page
 Effects on Degree of Impact Frequency of
Projects Occurrence
Factors in procurement process Performance
I/no
Meet needs

Quality
Delay
Contractor ’s performance
20 Cost Overrun
evaluation method is not proper
Quality
Delay
21 Selecting an unqualified bidder Cost Overrun
Quality
Contractor ’s financial standing Delay
22 and cash flow requirement is not Cost Overrun
properly evaluated Quality
Selection method is limited to Delay
lowest evaluated bid and found Cost Overrun
23
responsive to the qualification Quality
criteria
Delay
Not Evaluating in detail financial
24 Cost Overrun
offered submitted by contractor
Quality
Not giving enough attention in Delay
evaluating contractor’s Cost Overrun
25 Equipment, methodology and Quality
qualifications of contractor’s
technical staff
E Ethical issues in project procurement related causes
Actual or perceived favouritism in Delay
26 providing information and issues Cost Overrun
of influence Quality
Delay
Bribery or corruption in projects
27 Cost Overrun
procurement process
Quality
Delay
28 Conflict of interests on tendering Cost Overrun
Quality
Delay
29 Collusive practice in tendering. Cost Overrun
Quality
5| Page
 Delay
Actual or perceived breach of
30 Cost Overrun
confidentiality
Quality

6| Page