THE CHALLENGES OF MATERIAL MANAGEMENT ON HUOSING

DEVELOPMENT PROJECT OFFICE (IN CASE OF DILLATOWN)

A SENIOR ESSAY PROPOSAL SUBMITTED TO MANGEMENT DEPARTMENT IN

PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR BACHELOR OF ART
(B.A) DEGREE IN MANAGEMENT.

BY:MOHAMMEDSIRAJ KEMAL

ID NO; RSS-4779/19)

ADVISOR: ELSA

DILLA UNIVERSITY

COLLEGE OF BUSINESS AND ECONOMICS

DEPARTMENT OF MANAGEMENT

JANUARY,2023

DILLA ETHIOPIA
 TABLE OF CONTENTS
Contents Pages
TABLE OF CONTENTS....................................................................................................................................i
CHAPTER ONE..............................................................................................................................................1
1 INTRODUCTION........................................................................................................................................1
1.1 Background of the study....................................................................................................................1
1.2 Statement of the problem.................................................................................................................2
1.3. Research question............................................................................................................................3
1.4 Objective of the study........................................................................................................................3
1.4.1 General objective........................................................................................................................3
1.4.2 Specific objectives.......................................................................................................................4
1.5 Significances of the Study................................................................................................................4
1.6. Scope of the Study............................................................................................................................4
1.8 Operational and conceptual definition..............................................................................................5
1.9 Organization of the Paper..................................................................................................................5
CHAPTER TWO.............................................................................................................................................6
REVIEW OF LITERATURE..............................................................................................................................6
2.1 Introduction.......................................................................................................................................6
2.2 Scope of Material Management........................................................................................................7
2.3 Classification of Materials..................................................................................................................8
2.3.1 Stock Control..............................................................................................................................8
2.3.2 Purchasing Sections....................................................................................................................8
2.3.3 Receiving Sections......................................................................................................................9
2.3.4 Store...........................................................................................................................................9
2.3.5 Account.......................................................................................................................................9
2.4 Objective of Material Management...................................................................................................9
2.4.1 primary Material Objectives.....................................................................................................10
2.4.2 Secondary Material Objective...................................................................................................10
2.5 Organization of Material Management...........................................................................................10
2.6. Cost Reduction in Material Management.......................................................................................11
2.6.1 Concept of Cost Reduction.......................................................................................................11

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 2.6.2 Factors Contributing Cost Reduction in Material Management................................................12
2.6. Purchasing of materials..................................................................................................................12
2.6.1. Function of Purchase...............................................................................................................13
2.7. Process of Purchasing Materials.....................................................................................................13
2.8. Storage and Material Handling.......................................................................................................14
2.8.1. Storage.....................................................................................................................................14
2.8.1.2 Function of storages..............................................................................................................15
2.8.2 Material Handling.....................................................................................................................15
2.8.3 Factors affecting the selection of material handling equipment’s............................................15
CHAPTER THREE........................................................................................................................................17
RESEARCH METROLOGY............................................................................................................................17
3.1 Background of the Study Area.........................................................................................................17
3.2 Research Design...............................................................................................................................17
3.2.1 Target population.....................................................................................................................17
3.3 Source of Data.................................................................................................................................17
3.4 Data Collection Instrument............................................................................................................17
3.5 Target Population of the Study........................................................................................................18
3.6 Method of Data Analysis..................................................................................................................18
CHAPTER FOUR..........................................................................................................................................19
4. TIME AND BUDGET BREAKDOWN..........................................................................................................19
4.1. Time Breakdown.............................................................................................................................19
4.2. Budget Breakdown.........................................................................................................................20
REFERENCE................................................................................................................................................21

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iii
 CHAPTER ONE
1 INTRODUCTION

1.1 Background of the study

According to (Anand, 2006) material management were basically the most important functional
affairs for any organization under taking to achieve the best results are so for as profitability
were concerned.

Material management covers a match wider filed and deal with all aspect of material supply and
utilization as well as cost were concerned with the entire range of functions which affect the
follow, conservation, utilization, quality and cost of materials(Anand, 2006).

The materials require serious attention in any work of production. Material means raw materials,
comprehends, subassemblies and finished products and the problem of housing development
project office material are out of stock and due to miss handling ,not softy and handling the store
and inventory control.(Anand, 2006).

It is clear that proper function of housing development project office should be more important
to its survival as an organization with its goals. Its operation must be continuously, sustained at
all times so that its plays economic and social role in the country, and that other organization
which are some who depend on it be running well. Controlling material management advocates
the assessment of all measure activities, which contribute material cost to a single material
management department (Sharma, 2008).

All cost about material will assign to a single head for responsibility. It is also management
activity concerned with the follow of material within and from the organization .It can be as view
as attain cost balance because storage of stock excess of stock with environment characterized by
risk and uncertainty (Sharma, 2008). Dilla town housing development project office for
constructing condominium houses acquired different construction materials like cements and
concrete materials.

1
1.2 Statement of the problem

There were many challenges identified in the previous research works. Some of those challenges
are briefly discussed herein below. The first one is a loss of material due to miss handling of
material. Materials are out of the stock because of failure to identify reordering point precisely
(Anand, 2006). The other one is loss of material or damage and theft of materials.

Taking measures to minimize or eliminate loss of material (damage) and theft of materials and
clearly outlining material management policies and procedures of housing development project
were some of suggested solutions of problems in previous work.
Currently, the utilization of materials in Dilla Police commission office is a problem of
managing materials, transportation, purchasing troubles handling of tools to build the house and
to deliver the residence (Anand, 2006). Not only is this but also there is a problem of
warehousing materials. Because of this they lose their own identity and required advantage. The
material management of Dilla Police commission office differs from the past to now. Purchasing
department illicit materials price based on receipt from the original seller and lack of
responsibility to protect materials and unwillingness to build houses fast to deliver the people.
This situation is suitable for them to cheat government property. Material management objective
be able to deliver what customers wants. When and where they want it and at minimum cost to
the organization success (Tonya land, 1998).But as a matter of fact the survival and continuous
operation depends on the proper handling and materials along with other important resources of
the organization. It has definitely fall to provide its services properly due to the presents of
obsolete ,defective and damage materials has an influence on managing materials in the
store .Some materials were not storing their constant place.

There is a loss of material due to miss handling of material. Materials are out of the stock
because of failure to identify reordering point precisely (Anand, 2006).Material management
housing development office can use bid or question .It should mainly to find out if the office has
an applicable policies and procedures of managing material. And next, if that will the reality, to
investigate if there will be anything wrong with the techniques that leads to violation of the
general practice of material management and also, there are problems related to bid or question
which are the quantity, get of delivery and location where material it to be supplied can done in

2
proper. So, to check whether up dated computerized technology and customer oriented product
will be use in the project office or not.

Therefore, the study will assess the challenges of material management housing development
project office in Dilla town. In order to minimize troubles of materials management and their
warehouse place and building place through leasing attentively.

1.3. Research question

1. What are challenges of material management housing development project office in Dilla
town?

2. What are the possible solutions or the measures that have been taken to minimize or eliminate
damage and theft of materials?
2. What are the material management policies and procedures of housing development project
office?

3. What are the practice of receiving and distribution of materials to those different places of the
project?

4. How can material are supplied from the project suppliers?

1.4 Objective of the study

1.4.1 General objective
The general objective of this study is to assess the challenges of material management in housing
development project office in Dilla town.

3
 1.4.2 Specific objectives
The specific objectives of this study will be:

 To check material management police and procedures of housing development project

office implemented properly or not.

 To identify the measures that would have taken to minimize all eliminated damage and
theft of materials.

 To identify the practice of receiving and distribution of materials to those different place of
the project.

 To identify the methods that they follow to supply materials from different suppliers.

1.5 Significances of the Study

The outcomes of this study will be the following significances,

It is true that Dilla town housing development project contributes a lot for development for ones
countries economy by constructing cost efficient construction sector at large. As it is discussed
earlier, materials management is one of the important activities, which need special attention.

Hence, finding out the problems and making the possible recommendation on the material
management will be become essential to improve the effective and efficient use of resource.

It helps to points the problem of materials management; it will be extend the existing knowledge
and the area of the study. The study will be provide the most appropriate and recent information
on the challenges and prospects of material management housing development project office and
the finding of the study will be used for a future research purpose means that it helps to other to
use it as reference of material for other related studies.

1.6. Scope of the Study

This study will confide to the challenges of material management in Dilla town housing
development project office. Thus, the other similar zones and region housing development
project office will not be considered in this study. Therefore, the researches try to restrict the
challenges of material management system in Dilla town housing development project office.

4
1.8 Operational and conceptual definition
 Operational definition Material management is the process of planning acquiring storing
moving and controlling materials to effectively use facilities, personnel and capital
(Bollat, 2006).
 Material handling is an art and science involving packaging and storing of substances in
form (Dobler, 1996)

 Conceptual definition material management is discipline that describes the way that plan
and control the material due to the way of achievement its goal.
1.9 Organization of the Paper
This research will be organized in to five chapters. The first chapter contains introduction parts;
background of the study, statement of the problem, research question, objective of the study,
significance of the study, scope of the study, limitation of the study, key terminologies and
organization of the study. The second chapter concerned with review of related literature and the
third chapter will be concern with research methodology. The fourth chapter will be deals with
analysis and presentation of the study. Finally the fifth chapter will be deals with conclusion and
recommendation of the study.

5
 CHAPTER TWO

REVIEW OF LITERATURE

2.1 Introduction
Material management is a body of knowledge which helps the material to improve the
productivity of capital by reducing material costs preventing large amount of capitals being
lacked up or long periods and improving the capital turnover ratio. Material manager must drive
it objectives by understanding of local environments at the same time. Taken in to consideration
the human factors their attitude, sense of responsibility and there material make up and approach
to be ideas this factors together with the prevalent methods with good and points must be studied
in depth before anew producer solved It may be convenes the higher management about the
efficiency of sophisticated method but down the line with other who is concerned with the work.
the implementation of material management is take up with an open mind it would be either to
achieve the results sooner or later, which the field of material cost, supply and utilization the
opinion is divide as to what function should be included in material management (Sharma,
2008).Material management is the process of planning, acquiring, storing, moving and
controlling materials to effectively use facilities, personnel and capital (Bollot, 2006).

According to (dovler1996), material management is an idea of integrated management approach

in planning, acquiring, converting, moving and distributing production materials from raw
material status to finished product status. Material management is a coordinating functions
responsible for planning and controlling material follow, its maximize the use of the firm
resources and provide the required level of customer service(Tony Aronold,2008).Material
management covers efficient management of material planning and programming purchasing
inventory control receiving, war housing and store keeping material handling and disposal of
scraps and surplus. Material management is a term to the grouping management function related
to the complete cycle of material follow from the purchase and internal control of production
material to the planning and controlling of work in progress to the war house shaping and
distribution of finished products (Anand, 2008).

6
According to (Sharma, 2008), the term material management has found wider acceptance
carrying all the entire function cost results in large sum of money save or loss. Material
management should be considered as a function of prime importance for our industrial economic.
Material management provides tools and techniques most of which are never simple to reduce
material cost. In addition, to reduce material cost efficient. Material management can also bring:

Reduction of foreign exchange requirements by getting the maximum value out of the available
foreign exchange by reducing the value of import thus contributing subistantly towards
narrowing the foreign exchange gap.

Reduction of cost of finished goods of high quality and maintaining the quality at reduce cost.
Material management is in a decision making with respect to design, procurement, storage,
issues, package and handling and accounting of material to get most out of every amount
invested in material. (Singh, 2008).

According to(Anand, 2008,) material management the administration and control of materials
used by a firm in the in the production process this has two main aspects:

The order and maintain of materials so as to ensure that adequate amount of materials are
available as an item thus enable production to a head without interpretation while at the same
time attempting to minimize stock holding costs.

Material handling is the physical movement of material from place to place their packaging and
their storage as the proceeds through varies production process material handling stocks to
minimize internal transport cost, damage to and wastage materials. Material management is
concerned with maintaining adequate supply of something (raw material, components, operating
supplies/utilities/) to meet anticipated demands economically. The function of material
management is to inshore supply of materials at a write time, write place, in write quantity, of a
write quantity, from write sources and at a write price and material management is concerned
with the management material follow in to, through and out of system (Singh, 2008).

2.2 Scope of Material Management

Material management covers all aspects of material supply and utilization. Its covers the whole
range of functions involved in covering raw materials and Machinery supplies in to finished

7
product. It is concerned with the planning and programming of material and equipment’s market
research for purchase par design value analysis procurement of all material packaging and
packaging material stores control and inventory, Value analysis disposal of scrap surplus and
salvage and operation research for materials (Sharma,2008).Material management is the most
important functional affairs for any organization of undertaking to achieve the best result are so
far as profitability is concerned with material supply utilization as well as costs. It is concerned
with the entire range of function, which a facts the follow conservation utilization quality, and
cost of materials.

2.3 Classification of Materials

According to (William 1993), materials are classifying in to different groups based on similarity
or technical affinity. In an inventory, this can be divided in to capital equipment tools, general
stores and production materials (row materials, finished components). By means of
classifications, each of the broad categories is sub divided in two smaller groups for
convenience. A good system of classification should in the following ways:

2.3.1 Stock Control

To group together stock control cards for material of identified nature. Example, all electrical
items together (Ibid).

To raises par ate purchase requisition for different types of materials.

To compile budgetary figures under various sub handlings by following classification numbers.

2.3.2 Purchasing Sections

To send out separate enquires of different types of materials as steel, electrical items, hard ware
by virtue of their receiving separate purchase requisitions for separates.

To raise separate purchase orders for different groups of materials by virtue separate purchase
requisition.

To group catalogs and price lists separately according to their classification.

8
To divided the work in the purchase section cache group handling certain class or category of
materials.

2.3.3 Receiving Sections

To raise separate (goods inward no to) for different classes of goods on account of there being
separate orders for them.

To roué the material to appropriate store.

2.3.4 Store
To keep different types of goods separately as these are separate classes for different types of
goods.

To post the receipt and issues on the correct bin cards by following the class and code number
given on gin (goods in ward no to) and requisitions.

2.3.5 Account
To post gin (goods in ward no to) requisitions and others on the correct cards. To debit keeping
and issues under correct account heading by linking up classification with account heading. To
work out the value of different inventory i.e. capital equipment, tools, general stories and
production material.

2.4 Objective of Material Management

Material management function is a staff function and it has to support the objectives of the under
taking as a while, they are:

 Maintaining continuity of productivity operation by ensuring a uniform flow of materials.

 Reducing material costs by using systematic inventory control techniques.
 Releasing working capital for productivity purposes by efficient control of inventories.
 Increasing the competitiveness of end products by ensuring right quality at right price in
both national and international markets.
 Saving foreign exchange through economic use of foreign purchase and import
substitutes.
 Establishing good buyers and sellers relation.

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  Ensuring low departmental costs and high efficiency and setting high ethical standards.
 Setting high ethical standards.

By careful financial analysis, it can be shown that a 5% reduction in material costs will result in
increased profits equivalent to a 36% increase in sales. Reduction of materials costs is more
preferable by a manager then achieving in increase in sales. To increase sales lot of efforts is to
be made and as it deals with external environment and uncertainties, it will be easier to tackle the
problems of reducing the material cost (Anand, 2006).

Following are some of objective of materials management, which contribute to the achievement
of same over company objectives. If the contribution is made directly by the material functions,
we can it primary objective. If it is indirect and results from the material department assistance to
another department, we can it secondary objective.

2.4.1 primary Material Objectives

There are at least nine primary objective of material department. These are low price, high
inventory turnover, low cost of acquisition and possession, continuity of cost of supply,
consistency of quality, low pay roll cost, and favorable relation with supplier’s development of
personnel and maintenance of material management records (Anand 2008).

2.4.2 Secondary Material Objective

The secondary objective of material management is not so limited in scope and variety as
primary objective. Since they represent the material department contribution to be the
achievement of the primary objective of some other department they can vary from industry
among the more common ones are economic, moral or buy decision promotion of
standardization, product improvement effective and intra department relation (Anand, 2008).

2.5 Organization of Material Management

The tree structure of the new concept is the past of direct operators, who heads this team does not
involve anew appointment to the board, it could be an existing director having knowledge of this
area of activity being given the responsibility of coordinating the effort of the five man team of
specialist mangers (Anand, 2006).

10
Material manager : the material is responsible for producing complete master schedule of
materials revilements to cover the whole of the production plan(sales forecast) for the whole
twelve months of the financial year or as for ahead on type of business (Ibid).

Stock control manager: the stock control manager receives both schedule and must measure what
tree stock will be available to meet the needs of the schedules. Then passes the requests for on
the material and parts requirements to the purchasing manager defining in detail how much and
at what rate be wants it to be delivered. So that, only the right amount of stock is available at all
times this avoiding over stock in or stock out (Ibid).

Purchasing manager: the purchasing manager has the responsibilities of purchasing everything
required by the stock control managers at the right price and applying on the purchasing
techniques required to achieve objectives (Ibid).

Production Control manager: the production control manager has revisable take of making
certain that this made parts are coming off the production lives on time to ensure complete
synchronization with the bought out parts either way money is necessary tied upon customers are
alienated by late delivers.

Store manager: the store manager is last but, by no means least in importance has the
responsibility for physical control as a stores and ware house as well as accountability at the end
of the financial years .he has a major role to play in integrating with the production control
manager to ensure that his requests are promptly meet to extract items to loaded on to the
production lines as required (Ibid).

2.6. Cost Reduction in Material Management

2.6.1 Concept of Cost Reduction

Cost reduction is our prime concern but, it should be not at the cost of product quality. Other
values likes use exchange value and esteem value of the product must try to continually. Increase
its productivity through cost reeducation and quality improvement.

Direct cost: direct cost of material is an important of elements in the total cost of products It
varies from 50-80%of the total unit cost. In the control of this material cost method engineers,
who deal with direct material can pay significant role.

11
In direct cost: overhead expenses such as indirect labor. Indirect material, administrative and
selling expenses are controlling by budget.

Workers cost and workers overhead: this includes expenses on indirect, indirect material, power
rent repair and depreciation. They are all indirect expenses right from the receipt of order to the
dispatch of finished goods.

Administration overheads-direction control administration of under taking rents and rates of

office, premises and furnishing of any office, lighting salaries of office and start stationary
postage

2.6.2 Factors Contributing Cost Reduction in Material Management

 Use of proper size and types of material.
 Vendor evaluation
 Reduction in lead time as far as possible
 Plan for minimum inventory level to avoid stock outs and maximum inventory level to
control inventory earning cost
 Prove storage to avoid charge and ensure a quick availability when required
 Minimum use of indirect material
 Dispose of non-moving inventory waste to reduce the carrying cost.

2.6. Purchasing of materials

Purchasing is a functional group (i.e. a formal entity on the organizational chart) as well as a
functional activity that is buying goods and service. The purchasing group performs many
activities. It delivers maximum value to the organization (Manczka,et al,2005).The buyers must
find out description, details of the material, needed, send enquiries , obtain question from reliable
suppliers, negotiate the price, and contractual condition of supply , place the order and follow up
with the supplier to ensure the timely delivery of material . Purchasing can be defined as the
process of buying and procuring the material, parts, components ,equipment, spare, parts, tools
and supporting items required by industry or any organization to deliver as a products as per
customers requirement at the competitive rates and good quality (Gopalakrishnan,1990).

12
Another author(Nair,1990), define purchasing as the function of buying machinery, tools,
general suppliers, raw materials etc. required by an organization. The major functions and
responsibilities include:

Purchasing: is an activity which includes; interviewing salesman, negotiating with vendors,

analyzing bids and making adjustment with suppliers and keeping appropriate records.
Procurement is a purchasing activity however with a wider range of supply activities than does
the purchasing concept. Physical distribution management of activities after production
especially Marketing; it is sometimes also called an as the other half of marketing. Logistics
management is a combination of materials handling and production scheduling and control, up to
goods in process inventory, includes both management of materials and physical distribution
(Doler, 1996).

2.6.1. Function of Purchase

As per the objectives of purchasing which, is to purchase right quality of materials, at a right
quantity at the economic price is the responsibilities the function of purchasing department can
be summarized as follow:

 To receive purchase requirement and requisition from various departments

 To select the source of supply
 To decide the purchasing policy and procedures
 To prepare specifications and obtain tenders and quotation of materials
 To purchase the proper quantity at proper time
 To purchase good quality of materials at cheapest rate
 To get delivers at a proper place within the prescribed time
 To check and inspect the material
 To made the prompt payments and co-operate

2.7. Process of Purchasing Materials

The process of purchasing involves various steps to be followed as routing matter by the
purchasing departments.

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 1. Organization of purchase requisitions purchase requisition store documents listing the
requirements materials from the various stores written by the store kipper received by the
purchase department from various production centers and departments.
2. Clearance of purchase budget: this will be done by the purchasing department to check
whether the requesting department has the budget and authority to request the purchase.
3. Request for bid (quotation bid) quotation is invitation of potation suppliers to compute in
supplying the item required.
4. Selection and evaluation of suppliers :the process of selection of supplier involves two
basic aspects:
 Searching for possible sources.
 Short listing out of the identified sources.
5. Follow up and expenditure: follow up is remaining the supplier about the order and
finding out what the suppliers are doing to send the materials.
6. Inspecting receiving and storing: when material are sent by supplier, they will be received
inspected and stored.
7. Payments: when the goods are received in satisfactory condition, the invoices are
checked be for it is approved for the payment.

2.8. Storage and Material Handling

2.8.1. Storage
Storage is the safekeeping of goods in a warehouse or other depository and timely supply of
these goods. It can also defined as a management activity that involves the planning, organizing
and controlling of man, machine, and money towards the execution of the custodial, controlling
and supply of material function for the accomplishment of overall objectives of the
organization(Ballot,2006).

2.8.1.1 Objectives of storage

 Easy access of material with in the short time
 Optimum use of storage space and flexibility of arrangement
 Reduction of deterioration and loss of material
 Minimum use of material handling equipment

14
  Simplification physical counting

2.8.1.2 Function of storages

 To provide an adequate prepare storage and preservation to the various items
 To meet the demands of the consuming departments by prepare issues and account for
handling
 To store materials above safety stock up to maximum capacity
 To arrange and store material systematically
 To keep up to date towards of all incoming and outgoing material to match with the balance
in the stores.

2.8.2 Material Handling

To manufacture any product it is necessary either that materials move from one step at the
manufacturing process to another or that operates move to the materials. It is the movements of
materials and suppliers from the point of operation to another without affecting its value.
Material handling is an art and science involving packaging and storing of substances in any
form (Dobler, 1996)

2.8.3 Factors affecting the selection of material handling equipment’s

The selection of materials handling equipment requires the attaining of proper balance between
the production problem, the capabilities of the equipment available, and the human element
involved. The equipment factors have to be taken in to consideration may well include the
following:

 Adaptability : the load carrying and movement characteristics of the equipment should be fit
the materials handling problems
 Flexibility: where possible the equipment should have flexibility to handle more than one
material refereeing either to class or size.
 Load capacity: equipment selected should have great enough load carrying characteristics to
do the job effectively, yet should not be too larger and result in excessive operating costs.
 Power : enough power should be available to do the job
 Speed rapidly movement of materials within the limits of the production process or plant
satisfy, should be considered

15
 Space requirement the space requirement to install or operate materials handling equipment’s
is an important factors in its selection
 Supervision required as applied to equipment selection, this refers to the degree of
automatically designed in to the equipment
 Ease of maintenance equipment selected should be easily maintained at responsible cost
 Environment: equipment selected must conform to any environment regulations
 Cost: the consideration of the cost the equipment is an obvious factor in its selection.

16
 CHAPTER THREE
RESEARCH METROLOGY

3.1 Background of the Study Area

Dilla is a town and separate zone in southern Ethiopia. The administrative center of the Dilla
zone of the southern nations, nationalities, and peoples region. Dilla housing development office
was established in 1995, E.C. This study area is far from the capital city of Addis Ababa on
351km. Under this office four sub cities are administered.

3.2 Research Design

The formidable problem that follows the task of defining the research problem is the preparation
of the design of the research project popularly known as the research design. A research design is
the arrangement of conditions for collection and analysis of data in a manner that aims to
combine relevant to the research purpose with economic in procedure (Kothari, 2004). In order
reach the objective of this study the researcher will be utilize descriptive methods, in order to
describe the challenges of material management operation of housing development project
office.

3.2.1 Target population

The target groups of the study will workers or employees and managers of Dilla town housing
development project office.

3.3 Source of Data

To conduct and accomplish this study, researcher will be use primary and secondary source of
data, the primary data will be collect from all employees and managers and secondary source
will be collect from published and unpublished documents.

3.4 Data Collection Instrument

The primary data will be collect through questionnaires from the employees and interview from
the manager of the organization and secondary data will be collect from reports, organizational
manual books and other related materials which will available in Dilla town project office.

17
3.5 Target Population of the Study
The target population of this study will all employees of Dilla housing development project
office with total number of 28 respondents therefore the study used a census study, because
information could easily will collect from total population.

3.6 Method of Data Analysis

The collected data will be analyzed through quantitative and qualitative approach. The data will
be organized in to the table form and analyzed in terms of frequency as well as percentage of
respondents.

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 CHAPTER FOUR
4. TIME AND BUDGET BREAKDOWN

4.1. Time Breakdown

S.no Activities Sep Oct Nov Dec Jan Feb Mar Apr May

Problem
1.
Identification
Topic Selection
2.
Proposal Writing
3.
Proposal Summation
4.
Proposal Paper
5.
Defense
Data Collection And
6.
Process

Data Analysis And

7.
Interpretation

Final Report Writing

8.
Paper Presentation
9.

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4.2. Budget Breakdown
s.no description of items unit quantity unit cost in unit total cost
birr
1 secretary Page 35 7 245.00
2 Papers pack 1 180 180.00
3 Pen Piece 1 10 10.00
4 Pencil Piece 1 5 5.00
5 Ruler Piece 1 5 4.00
6 binding cost Piece 2 12 24.00
7 transportation trip 2 trip 100 200.00
sub total 668.00
contingency 10% 66.80
grand total 734.80

20
REFERENCE
 (C.sharma2008), material management and material handling: 7th edition, north
market, naisarak.
 (K.singh, 2008), material management; laxms publication private limited, New Delhi.
 (N.K. nair, 1990), purchasing and material management; 6 th edition, north markets
naisarak.
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