MS - OFFICE

WHAT IS MS OFFICE
What is M.S(Microsoft)
• Microsoft is a company/ corporation in
USA.
• Bill Gates Is the owner of Microsoft
Company.
 WHAT IS MS OFFICE
What is M.S Office
• M.S OFFICE is introduced by Microsoft in 1990 for
windows.
• M.S OFFICE is also called application suit or package
because it is the combination of multiple application.
For example -
I. M.S word
II. M.S excel
III. M.S power point
IV. M.S access
V. M.S outlook.
WHAT IS MS OFFICE
 WHAT IS MS OFFICE
What is Office live
• Microsoft Office Live is a discontinued web-based
service providing document sharing and website
creation tools for consumers and small businesses.
• Office Live consisted of two services, Office
Live Workspace, which was superseded by
OneDrive, and Office Live Small Business, which
was superseded by Office 365.
ABOUT M.S WORD
 WHAT IS M.S WORD
• Microsoft Word is word processing document which
allow users to creating, editing, and formatting the
text of the document.
• It is developed by Microsoft and is part of Microsoft
Office Suite.
• It enables you to create, edit and save professional
documents like letters and reports.
• DOC and DOCX is the file extension of M.S word.
• WordStar is the earliest version of M.S word.
WHAT IS M.S WORD
WHAT IS M.S WORD
 WHAT IS M.S WORD
How to start M.S word
1. STARTING MS WORD:- Two ways of starting
MSWORD:- Double click on Microsoft word icon
on the desk top.
2. Click on start ->programs->MS office -> M.S word.
3. By using WINWORD command.
WHAT IS M.S WORD
WHAT IS M.S WORD
HOW TO USE FILE,EDIT
AND VIEW MENU
 WHAT IS MENU BAR
A menu bar is a graphical control element which contains
drop-down menus. There are total 9 menu like File, Edit,
View, Insert, Format, Tools, Table, Window, Help.
 WHAT IS MENU BAR
File Menu
• New – Open new file
• Open – Open file .
• Save – Save documents
• Save as – Save file with different name,
location and file type.
• Print – Print the documents.
• Print preview -
• Page setup – We can set here page
orientation and page margins
• Exit - exit from application.
 WHAT IS MENU BAR
Page Orientation
• There are two types of page orientation.
1. Portrait – Lengthwise page is called Portrait.
2. Landscape – Widthwise page is called Landscape.
Page margins - Go to Layout > Margins,
select Margins, and then select Custom Margins. In the
Top, Bottom, Left, and Right boxes, set the margins that
you want, and then select Default.
WHAT IS MENU BAR
 WHAT IS MENU BAR
Edit menu
 WHAT IS MENU BAR
Edit menu
Paste Special – We can change the format by help
of paste special like font, colors and etc.
Office clipboard – It is temporary space where you
can copy multiple times paste them from one
document to another documents. It can hold the
data for 24 times.
 WHAT IS MENU BAR
View Menu
 WHAT IS MENU BAR
View Menu
Normal View – For normal view
Web layout – For Web layout
Print Layout – Like print preview
Toolbar – To display for all toolbar like menu bar,
standard toolbar, rular bar etc.
Header and footer – To insert header and footer
Zoom – for zoom by default 100 %.
Full screen -
 HOW TO USE
INSERT,FORMAT AND
TOOLS MENU
 WHAT IS INSERT,FORMAT AND TOOLS MENU

Insert Menu
 WHAT IS INSERT,FORMAT AND TOOLS MENU

How to use symbols

 WHAT IS INSERT,FORMAT AND TOOLS MENU

How to insert picture

 WHAT IS INSERT,FORMAT AND TOOLS MENU

Bookmarks - bookmark in MS Word is a specific word,

section, or location in your Word document that you
want to name and identify for future reference.
Hyperlink – Hyperlink is used to move from one page
to another page.
 WHAT IS INSERT,FORMAT AND TOOLS MENU

Footnote and Endnote -

• Footnotes are found at the bottom of a page (i.e. in
the footer).
• Endnotes are located at the end of a complete
document.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu - It helps us to format documents in various ways
to achieve the desired effects. The following options are available
on the format menu.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu
How to use Font – By the help of font command we can
change the Font type, Font size, Font styles and Effects.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu
Paragraph – There are four types of alignment in
paragraph.
1. Left alignment
2. Right alignment
3. Center alignment
4. Justify alignment.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu
Bullets and numbers -
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu
Change case – There are many types of change
case.
1. Sentence case – First letter capital of the
sentence.
2. Upper case – ALL CAPITAL LETTER.
3. Lower case – all small letter.
4. Title case – First Letter Capital Of The Word
5. Toggle case – First letter small for word
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Format Menu
• Drop cape - A drop cap (dropped capital) is a large
capital letter used as a decorative element at the
beginning of a paragraph or section.
• The size of a drop cap is usually three lines.
• Maximum line 10
 WHAT IS INSERT,FORMAT AND TOOLS MENU
How to use Superscript and Subscript
 WHAT IS INSERT,FORMAT AND TOOLS MENU

Watermark - A watermark is a faded background image that

displays behind the text in a document. You can use them to
indicate a document's state (confidential, draft, etc.), add a subtle
company logo, or even for a bit of artistic flair.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Tools Menu
 WHAT IS INSERT,FORMAT AND TOOLS MENU

How to use Spelling check and Grammar

• To start a check of the spelling and grammar in your file
just press F7 or follow these steps:
• Click Spelling or Spelling & Grammar.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Use of Thesaurus
• A thesaurus is a software tool included with
some word processors that provides synonyms for
selected words on command.
• Pressing the shortcut key Shift+F7.
 WHAT IS INSERT,FORMAT AND TOOLS MENU

Letter and mail merge

• Mail merge is used to create multiple
documents at once. These documents have
identical layout, formatting, text, and graphics.
Only specific sections of each document varies
and is personalized.
• The documents Word can create with mail
merge include bulk labels, letters, envelopes,
and emails.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
What is Macro -
• In Word, you can automate frequently used tasks
by creating and running macros.
• A macro is a series of commands and instructions
that you group together as a single command to
accomplish a task automatically.
 WHAT IS INSERT,FORMAT AND TOOLS MENU
Protect Document -
• We can protect document by using password.
M.S WORD 2007
WHAT IS M.S WORD 2007
 WHAT IS M.S WORD 2007

• Microsoft Office Button is located on

the top left corner of the window.
• It is a new user interface feature that
replaced the traditional "File" menu.
 WHAT IS M.S WORD 2007

Title Bar

It displays the title of the currently open document

or application.
 WHAT IS M.S WORD 2007
Ribbon and Tabs
• The Ribbon is a user interface element which was
introduced by Microsoft in Microsoft Office 2007.
• It comprises seven tabs; Home, Insert, Page
layout, References, Mailing, Review and View.
Each tab has specific groups of related
commands.
WHAT IS M.S WORD 2007
WHAT IS M.S WORD 2007
WHAT IS M.S WORD 2007
WHAT IS M.S WORD 2007
WHAT IS M.S WORD 2007
 WHAT IS M.S WORD 2007
How to Correct Errors in M.S Word –
You can check spelling and grammar error with help of
Review Tab.
Click on Review Tab
Click on proofing group
You can use short cut key F7
SHORT CUT KESY FOR
M.S WORD
 SHORTCUT KEYS FOR WORD
• Ctrl + A -- Select all contents of the page.
• Ctrl + B -- Bold highlighted selection.
• Ctrl + C -- Copy selected text.
• Ctrl + D – Open the font box
• Ctrl + E – Center Alignment
• Ctrl + F -- Open find box.
• Ctrl + G – Go to.
• Ctrl + H -- Replace options.
• Ctrl + I -- Italicize highlighted selection.
• Ctrl + J -- Justify paragraph alignment.
• Ctrl + K -- Insert link.
 SHORTCUT KEYS FOR WORD
• Ctrl + L -- Align selected text or line to the left.
• Ctrl + M -- Indent the paragraph.
• Ctrl + N -- Open new/blank document.
• Ctrl + O -- Open options.
• Ctrl + P -- Open the print window
• Ctrl + R -- Align selected text or line to the right.
• Ctrl + S – Save the documents
• Ctrl + X -- Cut selected text.
• Ctrl + U -- Underline highlighted selection.
• Ctrl + V -- Paste.
• Ctrl + Y -- Redo the last action performed.
• Ctrl + Z -- Undo last action.
 SHORTCUT KEYS FOR WORD
• Ctrl + Shift + F -- Change the font.
• Ctrl + Shift + > -- Increase selected font +1.
• Ctrl + ] -- Increase selected font +1.
• Ctrl + [ -- Decrease selected font -1.
• Ctrl + Shift + * -- View or hide non printing
characters.
• Ctrl + (Left arrow) -- Move one word to the left.
• Ctrl + (Right arrow) -- Move one word to the right.
• Ctrl + (Up arrow) -- Move to the beginning of the
line or paragraph.
• Ctrl + (Down arrow) -- Move to the end of the
paragraph.
• Ctrl + Del -- Delete word to the right of the cursor.
 SHORTCUT KEYS FOR WORD
• Ctrl + Backspace -- Delete word to the left of the
cursor.
• Ctrl + End -- Move cursor to end of the
document.
• Ctrl + Home -- Move cursor to the beginning of
the document.
• Ctrl + Space -- Reset highlighted text to default
font.
• Ctrl + 1 -- Single-space lines.
• Ctrl + 2 -- Double-space lines.
• Ctrl + 5 -- 1.5-line spacing.
• Ctrl + Alt + 1 Change text to heading 1.
• Ctrl + Alt + 2 Change text to heading 2.
• Ctrl + Alt + 3 Change text to heading 3.
 SHORTCUT KEYS FOR WORD
• F1 -- Open help.
• Shift + F3 -- Change case of selected text.
• Shift + Insert -- Paste.
• F4 -- Repeat the last action performed (Word
2000+).
• F7 -- Spell check selected text and/or document.
• Shift + F7 -- Activate the thesaurus.
• F12 -- Save as.
• Ctrl + S -- Save.
• Shift + F12 -- Save.
• Alt + Shift + D -- Insert the current date.
• Alt + Shift + T -- Insert the current time.
• Ctrl + W -- Close document.
Thank You