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GENERAL HEADQUARTERS
ARMED FORCES OF THE PHILIPPINES
OFFICE OF THE CHIEF OF STAFF
Camp General Emilio Aguinaldo, Quezon City

SUBJECT: Promulgation

TO: All Concerned

1. The AFP Regulations and Policy Review and Review System (RPRRS)
Manual was prepared and formulated by the RPRRS Project Management Team
under the supervision of the Office of the Deputy Chief of Staff for Personnel, J1 as
the Program Manager of the Improvement of Personnel Management System (IPMS)
of the Philippine Defense Reform Program of the Department of National Defense.

2. This AFP RRPRS Manual is a ready reference that aims to provide a

stronger and rational policy formulation in the AFP by providing uniform guidelines or
procedures on the preparation of AFP policies such as Regulations, Circulars, SOPs,
Letter Directives and other related policies that conform and are responsive to the
requirements and changing needs of the military service.

3. Therefore, all AFP policy-makers namely Commanders at the General

Headquarters and of the Major Services, the Chiefs of Joint/Personal/Special Staff
and Technical Administrative Services, or any personnel having primary interest or
responsibility in the particular policy are required to be guided by the standards cited
in this manual.

4. This Manual is hereby promulgated for the information and guidance of

all concerned effective this date.

EMMANUEL T BAUTISTA
General, AFP

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REPUBLIC OF THE PHILIPPINES

GENERAL HEADQUARTERS ARMED FORCES OF THE PHILIPPINES
OFFICE OF THE DEPUTY CHIEF OF STAFF FOR PERSONNEL J1
Camp General Emilio Aguinaldo, Quezon City

PREFACE

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PURPOSE

This manual contains information, processes and procedures necessary

to implement the policies stipulated in AFPR G 100-013, dated 11 January 2013,

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Subject: AFP Regulations General Provisions, hence, establishing an efficient system

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of formulating/developing, reviewing and revising regulations and related policies in
the AFP. Thus, this manual ensures the uniformity and standardization of writing AFP
Regulations and related policies.
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SCOPE
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The AFP Regulations and Policy Review and Review System (RPRRS) Manual
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provides comprehensive information on the formulation, development, coordination,

process, recommendation for approval and publication of AFP Regulations and related
policies. Likewise, it contains basic information such as the different types of AFP
policies/publications; the established common practices; formats; and terminologies
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pertaining to formulation and revision of AFP policies; and guidelines on writing AFP
Regulations, Circulars, SOPs and Letter Directives.
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APPLICATION
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With the intent and contents of this Manual, it shall serve as the basic reference
to all officers, enlisted personnel and civilian personnel whose works are very much
related to policy-making. The contents of this Manual takes precedence when conflicts,
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ambiguities, or misunderstandings arise in relation to other publications or references

on formulating/developing and revising AFP Regulations and related policies unless
the proponent of this Manual has provided more updated and specific guidance to the
contrary.

PHILIP L CACAYAN
Rear Admiral, AFP
DCS for Personnel, J1

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REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF NATIONAL DEFENSE
GENERAL HEADQUARTERS ARMED FORCES OF THE PHILIPPINES
OFFICE OF THE DEPUTY CHIEF OF STAFF FOR PERSONNEL J1
IMPROVEMENT OF PERSONNEL MANAGEMENT SYSTEM (IPMS)
Camp General Emilio Aguinaldo, Quezon City

ACKNOWLEDGEMENT

The development of the AFP Regulations Manual as an implementing Manual

for the provisions of the AFPR G 100-013 dtd 11 January 2013 is the product of

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collective effort and experience of personnel of the AFP who are involved in the
actual processing of AFP regulations and publications. This is an end product of the
Department of National Defense, the Office of the Defense Reform, and the Armed
Forces of the Philippines put together by the Program Management Committee on

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Improvement of Personnel Management System (IPMS) and the Project Management

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Team on Regulations and Policy Review and Revision System (RPRRS) Team under
the Deputy Chief of Staff for Personnel, J1.

Special thanks to the Project Manager of the RPRRS, LTC Vilorna I Cabral
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PAF and the RPRRS Project Management Team composed of LTC Shiela Grace E
Vicente PAF, LTC Gerardo B Gramata PAF, MAJ Siegfried Felipe F Awichen PA, CPT
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Emmauel F Latay PA, LT Marinette R Domingo PN, Cpt Girlie C Nabunat JAGS, SSg
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Michael Ayalde PAF, TSg Romel M Baga PA, Ms Odessa Ria A Olpindo CE, Ms Mirene
G Vargas CE, Ms Maria Shirley Bautista CE.

Special thanks also goes to BGEN Ronald N Albano AFP, the Adjutant General,
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AFP who is also the Chairperson of the AFP Regulations Board for his continuous
guidance in the crafting of the manual. Gratitude is also extended to CAPT Opiniano
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Jayme PN (GSC) and COL Johny D Bergado PA (GSC) for their untiring advices
throughout the drafting of the AFPRG Manual. Special acknowledgement also goes
to the former Project Managers for the RPRRS COL Ruy D Fabros PA (MNSA) (Ret),
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COL Fred B Santos PA (GSC) (Ret); and most specially to the current IPMS Project
Director, Rear Admiral Philip L Cacayan, AFP and his staff for their unwavering support.
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RPRRS-IPMS

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EXECUTIVE SUMMARY

The AFPR G 100-013 dtd 11 Jan 2013, Subj: AFP Regulations General
Provisions is the main policy on the formulation/development and revision of AFP
Regulations and related policies and this Manual contains information to implement
said policy. Hence, these two (2) references provide a stronger doctrinal review and
revision policy system in the AFP. The AFP Regulations and Policy Review and Review
System (RPRRS) Manual prescribes basic information, policies, process owners,
processes and procedures in the formulation, development, coordination, deliberation,
recommendation for approval, approval, and publication of AFP Regulations and
related policies, which shall be applied by policy-makers of the AFP.

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This Manual has six (6) chapters:

Chapter 1 Introduction provides the overview of the Philippine Defense

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Reform (PDR) Program, the Improvement of Personnel Management System (IPMS)

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program as one of its key functional areas and the Regulation and Policy Review and
Revision System as one of its projects. It also provides the legal bases and general
information for the establishment of a policy system in the AFP.
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Chapter 2 The AFP Regulations and Other Publications enumerates the
different types of policies and publications formulated and published in the AFP, which
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govern every decision or action of offices/units and personnel of the AFP. This Chapter
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further provides the nature, term, uses, approving authority as well as the restrictions
of these AFP policies and other publications.

Chapter 3 Process Owners identifies the various process owners or

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stakeholders in the process of formulating/developing as well as revising existing AFP

Regulations and related policies. Thus, this Chapter provides the responsibilities of
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each process owner in the formulation/development and revision processes.

Chapter 4 Processing of AFP Regulations and Other Publications discusses

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the elements and mechanisms involved in the process of formulating/developing

an AFP policy or revision of an existing policy up to its publication. In addition, this
Chapter provided the rationale for the initiation or revision of a certain policy, the levels
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of initiation and other provisions on presenting a proposed policy or proposed revision

of a certain policy, recommending, and gaining approval of the proposed policy.

Chapter 5 Format provides guidelines in writing a well-written policy or
publication. It discusses the different parts of the publication that are required to be
included in the policy and those parts of the publication that are suited in a particular
type of publication. Furthermore, this Chapter provides samples formats of the different
types of AFP policies and publications.

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Chapter 6 Numbering System explains how an AFP Regulation and other related TABLE OF CONTENTS
policies are numbered in a given calendar year. Specifically, it discusses the system of
numbering and identifying AFP Regulations and its changes as well as its three-digit
number which is relevant to identifying activity and application of said regulation. Letter of Promulgation i
Preface iii
Annexes contain the glossary (definition of terms, abbreviations, and acronyms); Acknowledgment v
record of changes, recommendation for changes, references used in the preparation Executive Summary vii
of this Manual, and the list of tables and figures illustrated in the Manual. Table of Contents ix

Section Title Page

CHAPTER 1 INTRODUCTION

1-1 Background 1-1

1-2 Legal Bases 1-2
1-3 General 1-3

CHAPTER 2 THE AFP REGULATIONS AND

OTHER PUBLICATIONS

2-1 Choosing the Type of Publication 2-1

2-2 AFP Regulations 2-1
2-3 Circulars 2-2
2-4 Standard Operating Procedure 2-2
2-5 Letter Directives 2-3
2-6 Service Regulations 2-3
2-7 Bulletin 2-3
2-8 Supply Bulletin 2-3
2-9 Technical Manual 2-4
2-10 General Orders 2-4
2-11 Special Orders 2-5
2-12 Letter Orders 2-5
2-13 Court-Martial Orders 2-5
2-14 Table of Organization and Equipment and Facilities 2-6
2-15 Table of Distribution 2-6
2-16 Table of Allowance 2-6
2-17 Training Directives 2-7
2-18 Memorandum 2-7
2-19 Field Manual 2-7
2-20 Technical Manuals 2-8
2-21 Pamphlets 2-8
CHAPTER 3 PROCESS OWNERS

3-1 Secretary of National Defense (SND) 3-1

3-2 Chief of Staff, AFP (CSAFP) 3-1
3-3 The Deputy Chief of Staff, AFP (TDCS, AFP) 3-1
3-4 Office of Primary Interest (OPI) 3-1
3-5 Office of Primary Responsibility (OPR) 3-3
3-6 AFP Regulations Board (AFPRB) 3-3
3-7 The Adjutant General, AFP (TAG, AFP) 3-5

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3-8 The AFP Regulations Division, OTAG (AFPRD, 3-5 CHAPTER 1

OTAG) INTRODUCTION
CHAPTER 4 PROCESSING OF AFP
REGULATIONS AND OTHER Section 1-1 Background
PUBLICATIONS
The Philippine Defense Reform (PDR) Program was established in 2003 by
4-1 Initiation 4-1 the Department of National Defense in order to launch pertinent reforms in its key
4-2 Level of Initiation 4-1 operations and functional areas that will help perform its duties and missions while
4-3 Process of Formulation/Development of AFP 4-3
transforming gradually at the same time. The PDR program had a 10-point agenda or
Publication
4-4 Processing an AFP Publication 4-3 key programs and each program is directed by a Program Management Committee
4-5 Other Provisions 4-7 headed by a Program Sponsor and a Program Manager with relative Project Teams
led by Project Manager.
CHAPTER 5 FORMAT
One of the key functional areas where reform initiative was identified is the
5-1 Writing the Publication 5-1 whole component of the AFP Personnel Management System. Under this system is
5-2 Parts of a Publication 5-3
the Improvement of Personnel Management System (IPMS) program. Thus, one of its
5-3 Other Parts of a Publication 5-11
5-4 Format 5-12 inherent projects is the Regulations and Policy Review and Revision System (RPRRS).

CHAPTER 6 NUMBERING SYSTEM The RPRRS objective is to have a Regulation and Policy Review and Revision
System which conforms to existing laws and be responsive to the needs of the AFP.
6-1 Publication Identifier 6-1 With this premise, the RPRRS intent is to provide a stronger doctrinal policy system in
6-2 System of Numbering and Identifying AFP 6-1 the AFP. It primarily aims to establish an efficient system that will ease the formulation
Regulations and revision of AFP Regulations, Circulars, Standard Operating Procedures (SOPs),
ANNEXES Letter Directives and related policies. To achieve this goal, the RPRRS project shall
specifically:
A Glossary A-1
B Record of Changes B-1 • Redesign the present procedure and other parameters in formulating policies
C Recommendation for Changes C-1 under the AFPR General (AFPR G) 100-012 dated 1 April 1986, Subject: AFP
D References D-1 Regulations General Provisions
E List of Tables E-1 • Provide an implementing manual for the revision of the AFP regulations, and
F List of Figures F-1
• Streamline the existing procedures in the review, revision and formulation of
policies and regulations to make them more responsive to the needs of the
time.

The effectiveness of the RPRRS project will be measured based on the

increased number of Regulations, Circulars, SOPs and other related AFP publications
deliberated, approved and published; improved percentage of the approved policies
by at least 50%; reduced processing time of deliberated policy recommended for
approval of the higher authorities; and the increased involvement of AFP personnel in
the policy formulation.

In this regard, this manual will provide you with the basic understanding on the
different AFP Regulations and related policies, the processes involved in its formulation,
review and revision, as well as knowing the basic elements and procedures required.

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Section 1-2 Legal Bases
1. The 1987 Philippine Constitution - Under the provisions of Section 17 and
18, Article VII (Executive Department) of the 1987 Constitution, the President shall
have control of all the executive departments, bureaus and offices. The President
shall ensure that the laws be faithfully executed and he/she shall be the Commander-
in-Chief of all Armed Forces of the Philippines. Under Book III, Title I of the Revised
Administrative Code of 1987, on powers of the President, Chapter 2, (Ordinance
Power) the President promulgates Executive Orders (EO), Administrative Orders (AO),
Proclamations, Memorandum Circulars and General (GO) or Special Orders (SO).
On the one hand, Section 16, Subtitle II, Chapter I of Revised Administrative
Code of 1987, on Department of National Defense (DND), mentioned that the General
Military Council shall advise and assist the Secretary in the formulation of military
policies and shall consider and report on such other matters as the Secretary may
direct.
The President who is the Commander-in-Chief of the Armed Forces, is vested
with a general and exclusive authority in the execution of laws, to make and publish
proper regulations for the administration of the Armed Forces without legislative
authority, in the same way as he/she may give the orders as Commander-in-Chief,
within their scope, therefore, administrative regulations so made and published have
the force and effect of law to the Armed Forces and to those whom they concern and
are binding and conclusive. Their legal force and effect is subordinate to statutes.
Furthermore, their regulations must not conflict with existing laws, should be uniform,
confined to their subject and equitable.
The Command is exercised by the Commander-in-Chief through the Chief of
Staff, AFP (CSAFP). Section 42 of the Administrative Code, states that the Chief of
Staff, AFP under the authority and direction of the President and Secretary of National
Defense shall be responsible for the development and execution of the national defense
programs and armed forces mission and prescribe in accordance with policies of the
SND. While Section 14, Chapter 7 states that the General Headquarters (GHQ) shall
formulate policies and guidelines on the organization of the Major Services and other
elements of military establishments. Armed Forces of the Philippines Regulations
are, therefore, published in the name of the Chief of Staff, by order of the Secretary
of National Defense. They are authenticated as representing the acts, directions and
orders of the Secretary of National Defense, by The Adjutant General.
2. Republic Act Nr 7898 also known as an Act Providing for the Modernization
of the Armed Forces of the Philippines and For Other Purposes. It provides a
comprehensive framework for the transformation of the AFP into a level of modernization
to effectively perform its constitutional mandate.
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3. AFP Regulations General 100-013 dtd 11 Jan 2013, Subject: AFP
Regulations – General Provisions - This AFP Regulation prescribes the policies
and procedures in the formulation/development, processing and publication of AFP
Regulations and related policies. It applies to the Regulations, Circulars, SOPs and
Letter Directives, and related policies used in the AFP. Thus, this AFP Regulation
revises the existing Regulation and Policy Review and Revision System by establishing
an efficient system that will ease the formulation and revision of AFP Regulations,
Circulars, SOPs and related policies.
Section 1-3 General
Prior to the crafting of a good policy proposal it is important to appreciate first
the processes involved from its formulation to its approval as well as the procedures
for its subsequent review and revision. Most policies incur a long and complex option
setting and decision-making but basically must always start somewhere. One should
take note that learning how to formulate policy and understanding its processes is
learning how decisions are made. Understanding the process may be difficult at first.
As in any processes, there are tools and techniques that are required to do the job
correctly. AFP regulations and policies are utilized in a very large administrative and
operating environment. AFP policies are not absolute even upon its formulation and
approval with certain revisions being done to actually serve its purpose. As stated, it is
a complex, dynamic and interactive process. As AFP moves beyond the 21st century,
it encounters new concepts of national security issues and threats. Its policies must
adapt to an increasingly uncertain and unpredictable defense and security environment
taking into consideration that its policies should be relevant.
Therefore, this manual contains the process and procedures necessary to
implement the policies stipulated in AFPR G 100-013, dated 11 January 2013, Subject:
AFP Regulations – General Provisions. It provides comprehensive information
on formulating/developing, coordinating, deliberating, processing, recommending
approval by higher authorities, gaining approval for, and publishing AFP regulations
and related policies.
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CHAPTER 2
THE AFP REGULATIONS AND OTHER PUBLICATIONS

Section 2-1 Choosing the Type of Publication

When developing administrative regulations or communications and other

closely related materials one has to immediately determine the most appropriate type
of publication to issue based on the intended purpose or use. When deciding the
appropriate publication to be made, following should further be considered:

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a. The intention of the publication. Is it to be guidelines, directive,
information, instructions, reminders, orders or just for reference?

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b. The duration/term or life span of the publication. Is it to be permanent or

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temporary?

c. The target audience. Who will be reading and using the said publication?
Who will be affected by the publication?
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d. The level of approval of the said publication. Will it entail a higher level
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approval or an approval of the Commander within the Unit/Office?

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Section 2-2 AFP Regulations (AFPR)

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Type of publication: AFP Regulations

Uses: The AFPR is the primary administrative policy of the AFP used for giving
policies and/or guidelines of AFP missions, responsibilities and establishing procedures
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to guarantee standard adherence to the policies.

Term: Permanent in nature; has a life span of 10 years unless otherwise rescinded
by proper authority.
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Audience: AFP-wide
Approving Authority: Secretary of National Defense
Restrictions: Effective until superseded or rescinded.
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Others: AFPR has the force and effect of law in the AFP. It shall require
republication/amendment/change/rescission when there is material change in policy
or by an operation of a new law directly affecting such publications. An AFPR is also
subject to republication on following situations:

a. When an AFPR has been amended/changed for at least nine (9) times.
b. If there are less than nine (9) amendments but the changes are
susceptible to misinterpretation
c. The AFPR is still relevant and is about to expire or has expired.

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Section 2-3 Circulars
Type of publication: Circulars
Uses: Circulars are used to give instructions which are directive in nature, more
or less general, in application but temporary in duration. It contains administrative
instructions of more permanent nature.
Term: Minimum of two (2) years to five (5) years maximum unless sooner
rescinded by proper authority or upgraded into an AFP Regulation; semi-permanent in
nature.
Audience: AFP-wide or Major Service-wide.
Approving Authority: Secretary of National Defense for GHQ Circulars and
Commanders of the Major Services for Major Service Circulars.
Restrictions: May not be used to change the information in an AFP Regulation.
Others: Circulars shall require republication/amendment/change/ rescission when
there is material change in policy or by an operation of a new law directly affecting
such publications.
Circulars undergo a period of service test pending their incorporation in AFP
Regulations and are marked “prospective AFPR” whenever applicable. They shall
be considered for incorporation after they have undergone a period of service test
of not less than two (2) years but not more than five (5) years. In exceptional cases,
however, such as the promulgation of new law, statute or similar issuance which
requires immediate or outright incorporation in AFP Regulations, initiating agencies
may recommend their incorporation in AFP Regulations without having to pass through
the normal period of service test herein specified.
Section 2-4 Standard Operating Procedures (SOP)
Type of publication: Standard Operating Procedures
Uses: SOP is intended to set down regular procedure to be followed in the
absence of instructions to the contrary. SOP contains a set of instructions giving the
procedures to be followed in the performance of features of operations both tactical
and administrative which the commander desires to make routine.
Term: Two (2) years unless sooner rescinded; temporary in nature.
Audience: AFP-wide, Major Service-wide.
Approving Authority: Chief of Staff, AFP; Commanders of the Major Services for
different Services; and, Chief of the different Technical and Administrative Services.
Restrictions: May not be used to change the provisions in AFP Regulation and
Circulars, and not used to published long-term procedures to direct continuing practices
or actions.
Others: The information contained is expected to be incorporated into the next
revision, to a Circular at which time the SOP will be rescinded.
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Section 2-5 Letter Directives (Ltr Dir)
Type of publication: Letter Directives
Uses: Letter Directive is used to give instructions, advice or information to
subordinate unit. It is used when a general order, circular or regulation is inappropriate.
Term: Two (2) years unless sooner rescinded or superseded
Audience: Subordinate headquarters of issuing unit
Approving Authority: Chief of Staff, AFP, Major Service Commanders and Head
of Office/Unit
Restrictions: May not be used to change information in AFP Regulation, Circular,
and SOP.
Others: Effective until superseded or rescinded.
Section 2-6 Service Regulations (SR)
Type of publication: Service Regulations
Uses: Service Regulations are intended for the implementation of the broad
provisions of corresponding existing Armed Forces of the Philippines Regulations.
These regulations are numbered in the same manner as AFP Regulations.
Term: Permanent in nature.
Audience: Respective Major, Technical and Administrative Services.
Approving Authority: Respective Service Commanders.
Restrictions: May not be used to change the information in AFP Regulations.
Others: Effective until superseded or rescinded.
Section 2-7 Bulletin
Type of publication: Bulletin
Uses: Bulletin is used to give general information or advisory of matters that are
general or relatively permanent in nature like Executive Orders, Proclamation of the
President and public laws
Term: Permanent
Audience: AFP-Wide
Approving Authority: Chief of Staff, AFP
Restrictions: Published by The Adjutant General, AFP.
Others: Effective until superseded or rescinded.
Section 2-8 Supply Bulletin (SB)
Type of publication: Supply Bulletin
Uses: Supply bulletin is used to disseminate instructions and information on the
more technical aspects of supply matters such as purchase notice agreements and
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compilation of logistical data.
Term: Semi- Permanent in nature.
Audience: AFP Office/Unit concerned
Approving Authority: CSAFP thru Office of the DCS for Logistics,J4.
Restrictions: Does not include administrative supply instruction
Others: Effective until revised or rescinded.
Section 2-9 Technical Bulletins (TB)
Type of publication: Technical Bulletin
Uses: Technical Bulletin is used to promulgate technical information pertaining to
weapons and equipment procured and issued by the preparing service, or pertaining
to professional techniques over which the preparing service has exclusive jurisdiction.
It may also be used to promulgate information on equipment not appropriate in
Technical Manuals without contravening contents of manuals.
Term: Permanent
Audience: End-user
Approving Authority: Unit Commander since specifications of equipment for
procurement is being approved by the unit commander
Restrictions: Does not include administrative material and those pertaining to
tactical operations.
Others: Contents of Technical bulletins may, however, be incorporated in Technical
Manuals.
Section 2-10 General Orders (GO)
Type of publication: General Order
Uses: General Order is intended to give permanent instructions that apply to all
members of a command.
Term: Permanent or semi-permanent in duration
Audience: Individual or unit/office concerned
Approving Authority: Approval of military personnel administration matters are
stipulated in DND Cir Nr 03-A dated 14 September 2000, Subject: Codified Approving
and Signing Authority Military Personnel Administration Matters.
Restrictions: Contain personnel actions such as designation, appointment,
commission, retirement, separation, awards, promotion, security of tenure, longevity
pay, creation of task forces, classification of training units, affiliation, declaration of
Line of Duty (LOD) status, change of rank and branch of service, change of family
name and civil status, deactivation/activation of unit, Armed Forces of the Philippines
Occupational Specialty (AFPOS) proficiency designation, dropping and closure of
complaint, grant of Executive Clemency, incorporation into the Reserve Force, Drop
from the rolls, Certificate of Disability Discharge (CDD), inclusion in the eligibility list.
Others: They are not readily susceptible for incorporation into other publications.
They are numbered in sequence for each fiscal year.
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Section 2-11 Special Orders (SO)
Type of publication: Special Order
Uses: Special Order is used to promulgate directives affecting status of individuals,
such as appointment, detail, assignments, transfer, promotion, demotion, and relief
from active duty, separation, leave of absence and furlough, appointment of boards,
court-martial and courts of inquiry.
Term: Permanent or semi-permanent in nature
Audience: Individual to whom the order was addressed to.
Approving Authority: Approval of military personnel administration matters are
stipulated in DND Cir Nr 03-A dtd 14 September 2000, Subject: Codified Approving
and Signing Authority Military Personnel Administration Matters.
Restrictions: Contains information such as Leave (Ordinary, mandatory, leave
spent abroad), confirmation of CDD, Pay and allowances, Relief, Commutation of
Leave/loyalty/increment/retirement/resignation/separation/renewal of appointment/
travel of Civilian Employees (CEs), special duty, tour of active duty, reversion to inactive
status, designation as Special Disbursing Officer (SDO), extension of appointment
as Probationary Second Lieutenant (P2LT), ERD, demotion, discharge, correction/
amendment of name, branch of service and serial number of EPs.
Others: A number is assigned to the Special Order in a sequence starting at
number one (1) for each calendar year series. One (1) SO number will be allocated in
every one (1) page back-to-back bond paper regardless of the number of paragraphs.
Section 2-12 Letter Orders (LO)
Type of publication: Letter Order
Uses: Letter Order is a military order intended to give instruction in the form of a
letter to the person/s concerned through proper channels.
Term: Permanent and semi-permanent in nature.
Audience: Individual or persons to whom the letter is addressed
Approving Authority: Head or Chief of Office or Unit
Restrictions: Contains travel orders, schooling abroad/TESDA, detail to project
teams/board/committee/TWG/ODAFAs, events/activities, study using government
time, attendance to seminar/workshop, assignment or detached service (DS) to a
specific office/unit
Others: Used for reference purposes, and numbered in chronological order.
Section 2-13 Court-Martial Orders
Type of publication: Court-Martial Orders
Uses:
a. General Court Martial Order (GCMO) is used to announce the result of trials by
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general courts martial, and the results of statutory review, pursuant to paragraph 8d,
Chapter XVIII, Manual for Court-Martial, dtd 15 February 1946.
b. Special Court-Martial Orders (SCMO) is used to announce the result of trials by
special courts martial, and the results of statutory review, pursuant to paragraph 8d,
Chapter XVIII, Manual for Court-Martial, dtd 15 February 1946.
Term: Permanent in nature
Audience: Individual concerned or affected by said trial result.
Approving Authority: General Court Martial (GCM) and Special Court Martial
(SCM) and as approved by the CSAFP.
Restrictions: Classified as CONFIDENTIAL document.
Others: They are numbered properly in series.
Section 2-14 Table of Organization (T/O&E)
Type of publication: Table of Organization and Equipment
Uses: Table of Organization and Equipment is used to prescribe the organic
structure and equipment of military units, the strength and functions of which are not
subject to frequent change. Tables show, for information, the authorized allowance
of weapons, transportation and principal items of equipment. In addition to tables of
general application, special tables of organization are prescribed for units operating
under special conditions.
Term: Semi-permanent in nature
Audience: Office/Unit concerned
Approving Authority: SND upon the recommendation of CSAFP.
Restrictions: Effective until revised and as long as the unit/office exists.
Others: Subject to the provisions of AFPR G350-011 dated 27 November 2006,
with Subject: Organization and Equipment Authorization Tables
Section 2-15 Table of Distribution (T/D)
Type of publication: Table of Distribution
Uses: Table of Distribution is used to prescribe the distribution of personnel and
grades for training and school units not organized as technical organization.
Term: Semi-permanent in nature
Audience: Office/Unit concerned
Approving Authority: SND upon the recommendation of CSAFP.
Restrictions: Effective until revised and as long as the unit/office exists.
Others: Subject to the provisions of AFPR G350-011 dated 27 November 2006,
with Subject: Organization and Equipment Authorization Tables
Section 2-16 Table of Allowance (T/A)
Type of publication: Table of Allowance
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Uses: Table of Allowance is used to show the allowances of equipment authorized
for posts, camps, bases and stations, general and special service schools, and training
centers. Equipment included in tables of allowances is not included in the Table of
Equipment. Items included in Tables of Allowances are not ordinarily taken with a unit
into the field or on change of station.
Term: Semi-permanent in nature
Audience: Office/Unit concerned
Approving Authority: SND upon the recommendation of CSAFP.
Restrictions: Effective until revised and as long as the unit/office exists.
Others: Subject to the provisions of AFPR G350-011 dated 27 November 2006,
with Subject: Organization and Equipment Authorization Tables
Section 2-17 Training Directives
Type of publication: Training Directives (TD)
Uses: Training Directives are used to prescribe courses for individuals and/or
unit training for AFP personnel and units, specifying therein time, scope and frequency
of opening courses.
Term: Temporary in Nature
Audience: Units concerned
Approving Authority: Unified/Specified Command Commanders, Division
Commanders and their equivalents in the different Major Services and Higher
Commanders.
Restrictions: Effective until termination of Training
Others: They are numbered in sequence for each calendar year.
Section 2-18 Memorandum
Type of publication: Memorandum
Uses: Used for inter-office communications dealing with official matters. These
may serve as reminders or as records of events or observations.
Term: Temporary in nature.
Audience: Inter-office personnel
Approving Authority: Chief or Head of Office or Unit
Restrictions: It may be given an earlier date of expiration or may be extended
on case to case basis. May not be used to change a provision in the AFP Regulation,
Circular or SOP.
Others: Limited distribution because it applies to a certain unit or office.
Section 2-19 Field Manuals (FM)
Type of publication: Field Manuals
Uses: Field Manuals are used for general elementary information and instructions
for the training of military personnel, and for the operation and instruction and
information and as reference materials relative to military training and operations.
Term: Permanent in nature unless revised or rescinded
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Audience: AFP Office/Unit concerned

Approving Authority: Respective Major Services
Restrictions: Exclusive to those identified specialized training, operations and CHAPTER 3
materials and equipment for maintenance. PROCESS OWNERS
Others: Used for reference purposes
This Chapter identifies the process owner or those involved in the
Section 2-20 Technical Manuals (TM) conceptualization to the final approval and subsequent publication of a proposed
regulation or AFP publications. Further included are responsibilities of identified
Type of publication: Technical Manuals process owners.
Uses: Technical Manuals are used for information and instructions for the
specialized training of military personnel and for the operation and maintenance of Policy making and/or updating of existing policies shall be treated with equal if
material and equipment; description of material and instructions for the operations, not greater concern with other equally significant duties.
handling maintenance and repair thereof; and information and instructions on technical
procedures, exclusive of those that are administrative in nature.
Term: Permanent in nature unless revised or rescinded Section 3-1 Secretary of National Defense (SND)
Audience: AFP Office/Unit concerned
Approving Authority: Respective Major Services Commanders and Technical The Secretary of National Defense is the final approving authority of AFP
and Administrative Service Chiefs Regulations and AFP Circulars. AFP Regulations and AFP Circulars are published in
Restrictions: Exclusive to those identified specialized training, operations and the name of the Chief of Staff.
materials and equipment for maintenance.
Others: Used for reference purposes
Section 3-2 Chief of Staff, Armed Forces of the Philippines (CSAFP)

Section 2-21 Pamphlets (Pam) The Chief of Staff, AFP is the approving authority of major AFP policies such as
AFP Regulations, Circulars, SOPs, and Letter Directives. Likewise, the Chief of Staff,
Type of publication: Pamphlets AFP is the recommending authority of proposed AFP Regulations and Circulars to the
Uses: Pamphlets are used to disseminate information or guidance in support SND for final approval.
of AFP missions. It may be used to explain policies, procedures and responsibilities
stipulated in AFP Regulation, Circular, SOP. It may contain certain information that is
related to AFP for reference purposes. Section 3-3 The Deputy Chief of Staff AFP (TDCSAFP)
Term: Permanent in nature unless revised or rescinded.
Audience: AFP Personnel The Deputy Chief of Staff, AFP will serve as the drafter of the Summary Disposition
Approving Authority: Head of Office/Unit Form (SDF) for CSAFP and the letter for SND endorsing the AFP Regulations
Restrictions: Effective until rescinded. Board (AFPRB) approved proposed revision of, or endorsing the proposed new AFP
Others: Do not have a particular format. Regulations and Circulars. He is also drafter of the SDF addressed to CSAFP for
the approval of the proposed revision or proposed new SOPs and Letter Directives.
TDCSAFP will be the one to directly recommend the action, not the initiating Staff.

Section 3-4 Office of Primary Interest (OPI)

The OPI being the authority to determine the need to formulate a certain
regulation or policy, shall be primarily responsible in ensuring its applicability and
validity.

The OPIs are the proponent for a proposed change on an existing regulation or

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AFP regulations or the proponent for a totally new publication. The OPIs are composed
of the members of the Major Services, Joint Staff, Special Staff and Technical Staff.
The Chiefs of the different Major Services formulate as required or as deemed
necessary implementing policies or any regulations/rules/guidelines from Higher
Headquarters, with due considerations of their Service’s peculiarities. Respective
Major Services Regulations Board should be created similar to the AFP Regulations
Board as was discussed in this Manual.
Chiefs of concerned Staff at General Headquarters (GHQ) and Major Service
counterparts having joint or special interest on the subject matter shall extend
maximum support by providing their expertise and supplying the information and
recommendations in initiating the necessary changes and/or revision of a particular
AFP Regulations or Circular.
The responsibilities of the proponent are the following:
a. Designate personnel under a particular division/section to initiate the
study of existing policies/regulations as soon as it is found to be non-compliant to the
current needs of the organization or has exceeded validity period.
b. Ensures the currency of a policy/regulation within its area of interest and
to declare its non-applicability and thereafter recommend for its archiving to form part
of AFP historical records.
c. Ensures the compliance of a policy/regulation to existing laws.
d. Initiates the preparation, and request for the approval prior to the
publication, adoption, amendment, rescission or renewal/republication of AFP
Regulations and other AFP publication on matters in which their respective offices
have primary interest or responsibility.
e. Drafts proposals taking into consideration current AFP policies/concepts/
procedures and existing situations affecting the proposed regulation or AFP publication
under consideration. Rationale should be indicated when proposal is endorsed to the
AFPRB.
f. Ensures that the proposal follows the prescribed format indicated in this
manual.
g. Initiates creation of a technical working group composed of representatives
from other units/offices that have interest on, or are primary stakeholders of the proposal.
A seminar workshop could be conducted in order to exhaust all possible means in
gathering and consolidating information to come up with a more comprehensive
proposal.
h. If OPI is at GHQ level, it should coordinate with its counterparts in the
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Major Services for the contents of the proposal prior to endorsement to the AFPRB.
i. If the OPI is not a member of the Joint/Special/Technical Staff or from
Major Services, his/her proposal should be coursed through a Joint/Special/Technical
Staff under whose functional area the subject matter falls on the staff that has functional
supervision over that unit, for further endorsement to the AFPRB.
j. Members of the Technical and Administrative Services TAS, although a
separate service should course all its proposals through the ODCS for Personnel, J1
who has functional supervision over the TAS.
k. Submits to the AFPRB Secretariat proposals and pertinent references
prior to the AFPRB deliberation.
l. If the proposal is recommending changes to an existing publication,
prepares the presentation for the proposal (in a matrix form as presented in Chapter 4
of this Manual) indicating the original provision of the publication to be amended and
the proposed amendment.
m. Makes appropriate changes required after the AFPRB deliberation and
immediately submit same to the secretariat.
Section 3-5 Office of Primary Responsibility (OPR)
The OPR refers to the office(s)/unit(s) that have concerns/responsibilities on/
or functional supervision to the proposal/proposed revision of a certain regulation or
related policies. Likewise, the OPR is usually the office/unit that concurs in the SDF
of the proposal prior to its approval by higher authorities. For example, the proposed
policies which have legal implications are usually forwarded to the Office of The Judge
Advocate General (OTJAG). While those proposed policies which have budgetary
implications shall pass through the AFP Management and Fiscal Office (MFO) or AFP
Resource Management Office (RMO).
Section 3-6 AFP Regulations Board (AFPRB)
1. Composition. The AFPRB shall be composed of 16 regular members as
follows:
Table 3-1 Composition of the AFP Regulations Board
Chairman: The Adjutant General, AFP
Vice-Chairman: Rotation among most senior Major Service Adjutant.
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Members Executive Officer, Office of the Deputy Chief of Staff for
Personnel, J1
Executive Officer, Office of the Deputy Chief of Staff
Intelligence, J2
Members: Executive Officer, Office of the Deputy Chief of Staff for
Operations, J3
Executive Officer, Office of the Deputy Chief of Staff for
Logistics, J4
Executive Officer, Office of the Deputy Chief of Staff for
Plans, J5
Executive Officer, Office of the Deputy Chief of Staff for
Communications, Electronics and Information System, J6
Executive Officer, Office of the Deputy Chief of Staff for
Civil Military Operations, J7
Executive Officer, Office of the Deputy Chief of Staff for
Education and Training, J8
Executive Officer, Office of the Deputy Chief of Staff for
Reservists and Reserve Affairs, J9
Executive Officer, Office of The Judge Advocate General,
OTJAG
Army Adjutant
Air Force Adjutant
Naval Adjutant
AFP Sergeant Major
Member/ Chief, AFP Regulations Division
Recorder
2. Functions. The AFP Regulations Board, which functions under The Adjutant
General (TAG), AFP is responsible in deliberating the proposed AFP regulations
and other publications and endorses the same to higher headquarters for approval.
Specifically, following are the functions of the Board:
a. Reviews and studies existing AFP Regulations, Circulars and other
related policies and recommends updating and/or revision in order to conform to the
requirements and needs of the military service in accordance with existing laws.
b. Determines the proper subject for AFP Regulations as well as classifies
and assigns numbers of the same.
c. Reviews and studies existing circulars with the end in view of converting
them into AFPR.
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d. Deliberates the proposal either for consideration or non-consideration.
3. Schedule of Meetings. The AFP Regulations Board meets bi-monthly or as
the Chairman may deem necessary.
4. Quorum Call/Attendance
In case the Chairperson or Vice Chairperson is not available; whoever is the
most senior among the members present will act as the Chairperson during the
deliberation.
Quorum refers to the fixed minimum percentage or number of members who
must be present before the members can conduct procedures. Since there are 16
regular members of the Board, the quorum is set to 50 percent plus one or equivalent
to nine (9) attendees.
All regular members are voting members for the purpose of deciding on the
disposition of proposals.
In the absence of the regular member, a representative sitting in behalf of
the principal shall be counted in determination of quorum, provided that the principal
member will give the said representative same authority to vote or to commit during
the deliberation. In such instance, the name of the principal member will be the one
indicated in the minutes of the conference and in the Board Resolution.
Section 3-7 The Adjutant General, AFP (TAG, AFP)
The Adjutant General (TAG) is responsible for the publication, recording,
and dissemination of AFP Regulations and other AFP publications, including the
maintenance of an up-to-date index to AFP Publications that serves as ready reference
for all offices and units of the AFP. .
Section 3-8 The AFP Regulations Division (AFPRD)
The AFP Regulations Division (AFPRD) under the Office of the Adjutant General
provides the administrative requirements of the AFP Regulations Board through the
Secretary and the Secretariat coming from the AFPRD.
1. The Secretary. The Chief of the AFP Regulations Division acts as the Member/
Secretary to the AFP Regulations Board. The Secretary assists the Chairperson and
Members by providing reference materials which are necessary for the deliberation of
the proposed regulations or publication and records the proceedings of the AFPRB.
He/She shall be assisted by the Secretariat.
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2. The AFPRB Secretariat. The Secretariat is headed by the next most senior
military personnel after the Chief of the AFP Regulations Division and is composed of
other personnel of the AFPRD. They assist the AFPRD Secretary in all the proceeding
of the AFPRB.
3. Responsibilities
a. Identifies existing AFP Regulations, circulars and related publications
that require revision, republication or update, taking into consideration the following:
1) Maximum allowable term or duration of the regulation or other
publication; and
2) Number of changes or amendments made to that particular
regulation or other publication.
i. Monitors the approval of the proposal. Once proposal is approve, the
Secretary will request the Chief, PCRD for its publication and dissemination.
j. Reprocess the proposal in case of disapproval.
k. Acts as the repository of all records pertaining to the AFP Regulations
Board.
l. Orients new members of the AFP Regulation Board by providing
information kit on the AFPRB.
m. Initiates the recommendation for the appropriate recognition/award for
the services rendered by the outgoing member of the AFPRB.

b. Reminds/Notifies/Advises the OPI that a particular regulation or AFP

publication within their functional area requires revision, republication or update.

c. Calendars and reminds/notifies/advises the Chairperson and members

of the AFPRB of the scheduled Board Deliberation.

d. Informs the OPI concerned to present/defend the proposals on

scheduled AFPRB conference. Likewise, inform the OPI about the presentation format
as presented in Chapter 4 of this Manual.

e. Conducts research of reference materials needed by the AFP Regulations

Board.

f. Coordinates for the availability of resource persons or subject matter

experts (SMEs) who could provide relevant information or expert opinion on the
subject proposal which may help the Board in the interpellation of the proposal during
the scheduled deliberation in an AFPRB conference.

g. Prepares the AFP Regulations Board Minutes of Conference and the

Board Resolution (if the proposal is considered by the Board) as attachment to the
recommendation for the approval of the CSAFP.

h. Prepares the final draft of the AFPRB approved “proposed regulation

or AFP publication” and prepares Summary Disposition Form for concurrence of the
concerned Staff (Personnel, Technical, Coordinating Staffs), and signature of TDCS
addressed to CSAFP in case of SOP and Letter Directives. In the case of AFPR and
Circular, a letter shall be prepared for signature of CSAFP recommending approval of
SND.

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Chapter 4
PROCESSING OF AFP REGULATIONS AND OTHER PUBLICATIONS

Section 4-1 Initiation

1. Reasons for the Initiation. Reasons to consider in recommending for an

amendment, revision, rescission or republication of an existing regulation or AFP
publication; and/or for the approval of a new regulation or publication are the following:

a. Term of an AFPR or other AFP publication is about to expire or has

expired;

NK
b. An AFPR has been amended/changed for at least nine (9) times, or when
changes thereto, although less than nine (9) are susceptible to misinterpretation;

A
c. When there is a material change in policy or by operation of a new law

BL
affecting such publications; and/or

d. To address current condition or situation within the AFP not otherwise

LY
covered by any existing AFP regulations or other publications.

2. Amendment, revision, rescission and republication occurs to correct

L

typographical errors, update office symbols, update organizational names and

NA

addresses, and update references. It will give the publication a new publication date,
effective date, and rescission notice.

3. A publication is considered new when it refers to a publication that has never

IO

been published or is otherwise not covered by existing AFP publications.

NT

Section 4-2 Level of Initiation

1. Proposal is Initiated by the Office of Primary Interest

TE

a. To review and study existing regulations and other AFP publications

related to their proposal in coordination with other offices/units/Major services and
IN

other stakeholders that have joint interest on the subject. Further create a Technical
Working Group (TWG) for the said study.

b. To address current condition or situation within the AFP not otherwise

covered by any existing AFP regulations or other publications.

2. Proposal is Initiated by the AFP Regulations Division, OTAG

a. To remind an OPI that a certain regulatory publication along its area of

interest is about to expire or had expired.

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b. To remind an OPI that a certain regulation within their functional area As shown in figure 4-1 above, the processing of an AFP Regulations and any
has been amended/changed for at least nine (9) times. other AFP publications maybe initiated by either the AFP Regulations Board through
a reminder sent to the different OPIs or by the OPIs themselves. Further indicated
4-3 Process of Development/Formulation of AFP Publication in the said process is that a particular publication is not an output solely of the OPI
but is a consolidation of the inputs given by all the prospective stakeholders of that
Figure 4-1 below shows the process involved in the development/formulation publication. The Adjutant General as the Chairperson of the AFPRB endorses the
of an AFP Publication specifically an AFP Regulation, Circular, Standard Operating proposal to identified Chiefs of the OPR prior to endorsement to the TDCSAFP. The
Procedure and a Letter Directive. TDCSAFP signs the SDF transmitting the proposal to the CSAFP. In the case of an
SOP and Letter Directive, the approving authority is the CSAFP. The Circulars and the
AFP Regulations were further endorsed by the CSAFP to SND for final approval.
Process of Development/Formulation of AFP Publications

Approves or disapproves 4-4 Processing an AFP Publication

the proposal then forward
back to CSAFP
An activity timeline is presented to better appreciate the series of movements
1. Approves/Disapproves of a particular publication from one process owner to another. The numbers of days
(SOP/Ltr Dir). indicated in the working days are the ideal numbers of working days a document
2. Approves SDF and signs
letter for SND Recommending
Legend:
Flow of Approved/
should be staying at a particular office.
Approval (AFPR/CIR). Disapproved proposal.
3. Forward back the approved/ Flow of processing.
Function(s) of
disapproved proposal to TAG for respective concern offices.
publication and/or reprocessing.
Table 4-1 Activity Timeline in the Processing of an AFP Publication
Concur and signs SDF
and recommends for OTHER STAKE-
WORKING AFPRB/ JOINT
approval of CSAFP NR ACTIVITY OPI HOLDERS/ TDCSAFP CSAFP SND
DAYS APRD STAFF
OPR
Notifies/reminds
Concurs and forward the OPI that a AFP
In depth study
same to TDCS.
and review of publication  along its
1 Open 1            
proposal as to area of interest requires
concept and republications/revision or
1. Concurs and forward proposal
substance archiving 
to OPR for concurrence.
comments and
2. Directs the publication of
recommendations Conduct study and
approved proposal in case of
are referred back
disapproval direct AFPRD to recommend whether the
to AFPRD for
reprocess the proposal following 2 regulatory publication Open 2            
appropriate
the previous steps/procedures. requires a republication or
action.
an archiving 

Forwards
recommendation to
3 1    3          
the AFPRB for Board
1.Review and study the deliberation
regulation prepare 1.Notifies/reminds the OPI that a certain regulatory publication along its area of
proposal in coordination interest requires republication and/or revision. AFPRB/AFPRD prepares
with other offices and 2.Forward to other offices (J/S) having interest on the subject for further study 4 5 4            
and comments.
for AFPRB Deliberation
major services counter
parts having joint 3.Calendar the proposal for deliberation by AFPRB.
4.Notifies AFPRB for a conference and the OPI to present the draft of the propose 5 AFPRB deliberation: 1 5            
interest on the subject.
revision in the conference.
2.Drafts proposal
indicating
5.Deliberates the proposal either for consideration or non-consideration. 5a. If approved will
6.As a result, redrafts and finalizes the proposal considered by the board prepare a                  
rationale/background cover SDF for concurrence of concerned J-Staff(s), signature of TDCS and approval
proceed to activity 6
for acceptability and of CSAFP in case of SOP and Letter Directives, in case of AFPR and Cir a letter shall
consideration forward be also prepared for signature of CSAFP recommending approval by SND.
5b. If not approved
back to AFPRD. 7.Request C, PCRD to publish the approved proposal.   will go back to activity 3                
8.Reprocess the proposal in case of disapproval. until approval

Figure 4-1 Process of Development/Formulation of AFP Publications

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consulted or involved in the study/policy review. Comments and/or recommendations

of stakeholders should be considered before finalizing the proposal.
WORKING AFPRB/ JOINT OTHER STAKE-
NR ACTIVITY OPI TDCSAFP CSAFP SND
DAYS APRD STAFF HOLDERS/OPR
Preparation of Minutes 3. The OPI forwards the proposal to the AFPRB. The copies of the proposal
and Board Resolution should be reproduced by the OPIs in 18 copies to be distributed to the AFPRB Board
and scheduling of the
6 next conference (Highly 5 6             Members (to include secretariat).
dependent on the
availability of proposals
The proposal should be addressed to the AFPRB as follows:
for deliberation)

Approval of the
7 Minutes of the previous
conference
Signing of the Minutes
of the Conference and
8 the Board Resolution
endorsing the approval of
the proposal
Signing of the SDF
9 and transmittal of the
proposal:
  -          Concurrence of TAG
OPIs concurrence
 -
1   9
(Other than the J-Staff
-          TJAG concurrence (if
with legal issues)
  -          J-Staff Concurrence
  -          Signature of TDCS
  -          Approval of CSAFP
1 7            
To: The Adjutant General
(Attn: Chairperson, AFPRB)
4. Preparation prior to the AFPRB Deliberation. Prior to the scheduled date of
5 8   8        
deliberation of proposal, the AFPRD, OTAG under the instruction of the Chairperson
of the AFPRB undertakes the following:
  9             a. Calendars the OPIs proposal for deliberation by the AFPRB upon
approval of the Chairperson of the AFPRB.
1 9            
          b. Issues conference notice to the members of the AFP Regulations
Board indicating the authority, names of attendees, date and time, venue, agenda for
1       9       presentation. Names of attendees should include the names of the regular members
1     9         of the AFPRB, the names of the presenters from the OPIs and the names of the
resource persons. Presenter(s) of the subject must be the one who was involved in the
1         9    
formulation of the policy.
1           9  

10
Communication Returned
1 10             c. Forwards to the members of the Board reference folders containing the
to AFPRB/AFPRD
draft of the OPIs proposal together with other related references.
10.a. Ltr Directive and
SOP will be forwarded to
 
PCRD, OTAG publication
10a             d. Notifies the OPI concerned to present/defend their proposal on the
of PCRD, OTAG scheduled date.
10.b AFPR and Circular
  will be forwarded to SND   10b            
for approval
e. Coordinates for the availability during the AFPRB deliberation resource
persons for the scheduled proposals.
11 SND Approval Open             11

5. AFP Regulations Board Deliberation. Following are the procedures observed

1. AFPRD/AFPRB notifies an OPI that a certain regulatory publication under their
during the conduct of the AFP Regulations Board deliberation:
functional area requires republication and/or revision.

a. Activity starts with the arrival of the Board members, the presenters
2. The Office of the Primary Interest will conduct study as reference to the required
and the resource persons/SMEs. The Chairperson and/or Presiding Officer calls
action on the regulatory publication.
the meeting to order and gives general guidelines in the deliberation proper and/or
apprises the members on the status of issues related to the AFPRB after the opening
a. For easier coordination, a Chairperson/Team Leader/Project Manager
prayer.
should be identified as the main proponent of the study group. Responsibilities of an
OPI as stated in Chapter 3 of this Manual should also be adhered to as applicable.
b. The Secretary makes a roll call to determine the quorum and reports to

the Chairperson.
b. The proponent should ensure that all stakeholders of the study are properly

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c. Once a quorum is established, the Board members review the minutes
of the previous meeting and recommend approval after incorporating necessary
corrections. The Chairperson will then announce its approval and will be prepared for
the signature of the Board members.
d. The Secretary will call on the presenter. The OPI is required to finish
his/her presentation first before the Board proceeds to discuss/interpolate the salient
or significant changes in the existing AFP policy or the highlights of the proposed new
AFP policy.
e. The OPI will take note of the comments made by the members of the
Board, and make adjustments/amendments/revisions on the draft proposal as required
by the Board.
f. The members of the AFPRB will then vote for either the approval of
the proposal or the re-presentation of the proposal after incorporation of the needed
comments or when the proposal needs further study or research.
g. If approved, the OPI will be required to submit to the secretariat the final
version of the proposal.
h. If for re-presentation or another reading by the Board, the OPI will be
required to submit to the Secretariat the corrected proposal and waits for the next
scheduled AFPRB Conference for another presentation.
i. The Chairperson gives final guidance and adjourns the meeting.
6. Preparation of Minutes and Board Resolution.
a. If approved, the Secretariat prepares the Minutes of the Conference
indicating the approval of the proposal and the Board Resolution on the proposal for
signature of all the Board members; and
b. Further, the secretariat will prepare a cover SDF for concurrence of
concerned Staff; signature of TDCS; and approval of CSAFP in case of proposal/
proposed revision of SOP and Letter Directive. In case of proposal/proposed revision
of AFPR and Circular, a letter should be prepared and attached for signature of the
CSAFP recommending approval by SND.
7. Approval of the Minutes. Approval of the Minutes recommending the AFPRB-
approved regulatory publication will be on the next scheduled conference. While a
bi-monthly schedule was established, the next conference is highly dependent on
whether there are items to be deliberated on the next conference.
8. Signing of the Minutes of the Conference and Board Deliberation. The
Secretariat will finalize the minutes of the conference and the Board Resolution and
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will have it signed by the AFPRBs members consisting of the different J-Staff and the
Major Services Adjutants.
9. Signing of the SDF and transmittal of the proposal. The SDF will be coursed
through appropriate signatories with attached pertinent documents to include signed
Board Resolutions, final proposal and other pertinent documents.
10. The proposal once approved by the CSAFP, will be returned to the AFPRD:
a. If Letter Directive and SOP, the proposal will be forwarded to the PCRD,
OTAG for publication and dissemination; or
b. If AFPR and Circular, the proposal will be forwarded to the SND for
approval.
11. Awaits for the SND approval.
Section 4-5 Other Provisions
1. All decisions and/or positions of the AFP Regulations Board and Major Services’
Regulations Boards shall be translated into Board Resolution or the prescribed Board
Format (not Minutes of the Board Meeting only) whenever recommending approval of,
or requesting endorsement of their actions to higher authorities by the Chief of Staff
AFP, Vice Chief of Staff, AFP and The Deputy Chief of Staff, AFP.
2. Communications requesting for the revisions of Circulars, and Regulation
which involve legal matters should have the concurrence/legal comment of TJAG
prior the approval of the CSAFP. Likewise, communications which involve legal matter
shall pass through TJAG to ensure completeness and proper interpretation of all legal
issues.
3. If the Concurring Staff has a conflicting comment on the DF, said DF should
be returned to the Originating Staff for consideration/inclusion of the comment and
restudy the recommendation.
4. As much as possible, a DF for the information and/or approval/signature of the
CSAFP should be limited to one (1) page only.
5. Date on the DF addressed to CSAFP that bears the TDCSAFP’s name as
the originator shall be left blank. The date will be stamped by OTDCSAFP
personnel after signature of TDCSAFP. Only those DFs that were already signed by
the staff as the originator shall be dated appropriately.
6. Remove other attachments internal to the Office.
7. All correspondence (civilian or military letters) with the CSAFP and TDCSAFP
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as signatories shall be in “inverted pyramid style” or “bottomline upfront.” The concern, CHAPTER 5
recommendation or action shall be stated first before giving any background on the FORMAT
matter.
Section 5-1 Writing the Publication
8. Format of the SDF and the Letter to SND will be as prescribed in the AFP
Military Correspondence Handbook, S-2009. 1. Preparing well-written publications

9. When proposing revision to AFP regulations, circulars, directives, and the like, A well-written publication has all of its required parts, fully meets the prescribed
the format particularly for the power point presentation shall be as follows: (for each format standards, and complies with the basic principles of good writing. Good writing
item) includes: writing the publication in active voice and being grammatically correct. Other
elements of good writing include the following:
Table 4-2 Presentation of Proposed Revision
a. Use simple words and phrases instead of unnecessarily complicated
Proposed Revision (with and wordy ones.
Existing Provision amendments highlighted or Justification b. Use reader-oriented writing. Write for your customers.
underscored) c. Identify your audience.
Indicate specific source d. Write to one person, not a group.
State specific proposal State the rationale e. Make your paragraph titles informative.
and state the provision.
f. Use lists, tables, and figures as frequently as possible. They are usually
For clarification purposes, the prescribed format should be applied on the easier to understand than lengthy narratives.
SDF and the letter to the final approving authority for convenient reading and easy
comprehension. It should not be placed in the enclosure. 2. Official publications must be concise, clear, factually accurate, and pertinent.
Make the style of a publication appropriate for the user and for the purpose intended.

3. Most administrative publications apply to both men and women in the AFP. To
write in neutral language, use sexually neutral terms rather than sexually specific ones.
Do not specify gender unless it is necessary. When the publication applies to both men
and women, avoid using terms or phrases that apply to only one gender.

4. Using abbreviations and acronyms

a. Type. The types most commonly used in publications are acronyms and
brevity codes. An acronym is an abbreviation formed from the letters or syllables of a
group of words and is pronounced as a word. For example, AWOL is for absent without
leave.

b. Use. Guidelines for using abbreviations are as follows:

1. An abbreviation may be used in publications regardless of whether

it is listed in an authorized dictionary of military abbreviations.

2. Limit the use of abbreviations. Excessive use of abbreviations
impairs the readability of a publication. Use the abbreviation only if the term is used
throughout the publication and the user must know its meaning.

3. In narrative, shortened forms of words should not be used. For

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example, do not use thru, ASAP, or dtd in a narrative—spell out through, as soon as
possible, and dated.
4. The first time an abbreviation or acronym is used in text, define it.
Spell out the term and follow it with the abbreviation in parentheses.
5. Using Parenthetical Comments. A parenthetical comment is
text enclosed within parentheses and inserted into a sentence. It offers additional
information related to the subject of the sentence. Parenthetical comments are often
introduced with such terms like “example”, “including” and “such as.” Spell out the
introductory phrases instead of using the abbreviations “e.g” or “i.e”
6. Using Textual Note.
A textual note is an explanatory comment inserted in the text.
Textual notes are to be used sparingly and kept brief. Keep the use of notes in the text
to a minimum. Include all information in the basic text when possible. Insert a textual
note at the end of the paragraph that it applies to. Put it immediately below the last
line, introducing it with the word Note typed flush with the left margin.
7. Policies and procedures should be written as a separate
paragraph. Their differences will be explained in Section 5-2.
8. Use of “…and in conjunction…” This phrase is considered
redundant since “and” and “in conjunction” taken separately both indicate connection,
combination, or jointness. Use “and” or “in conjunction” independently, not together.
Example:
Correct:
“… in relation to said Republic Act and Section 40 of the National Defense Act
as amended, effective upon approval.”
Or
“in relation to said Republic Act, in conjunction with Section 40 of the National
Defense act as amended, effective upon approval.”
Wrong:
“in relation to said Republic Act, and in conjunction with 40 of the National
Defense act as amended, effective upon approval.”
9. Use of Very long sentences and paragraphs. Very long
sentences and paragraphs create confusion in the reader of the thought of that
particular sentence. Studies into readability have shown that the longer and more
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complex a sentence becomes, the more difficult it is for the reader to understand it. In
the case of paragraphs, the traditional rule is: one theme or topic per paragraph. As
suggested by experts, a single sentence should contain not more than 21 words and
a single paragraph should not exceed four sentences.
10. Numbers in Text. Figures are not used in text to start a sentence.
Words are preferred. Numbers 10 and above are written in figures when they appear
in text.
Section 5-2 Parts of a Publication
1. Heading. The heading includes the following:
a. Issuing Headquarters. The issuing headquarters for GHQ AFP issued
publications like Circulars and SOPs is “GENERAL HEADQUARTERS ARMED
FORCES OF THE PHILIPPINES.”
For an AFP Regulation, the issuing headquarters is “REPUBLIC
OF THE PHILIPPINES, DEPARTMENT OF NATIONAL DEFENSE, GENERAL
HEADQUARTERS ARMED FORCES OF THE PHILIPPINES.”
For other services, the issuing headquarters will be their respective
Major Services.
b. Address of Issuing Headquarters. Should indicate the location of the
issuing headquarters where the publication is made.
c. Date of Issue or Publication Date. All official publications must have a
date of issue. A date of issue is the date that a publication is authenticated and made
available to users. The date of issue changes whenever the content of the publication
is revised. Date of issue is assigned by the Office of the Adjutant General.
Date of issue is written in a military format indicating day/month/year
with no abbreviations.
d. Publication Title. Indicates the type of publication like AFPR G, Circular,
Special Orders and others.
e. Publication Number. This indicates the numbering system to identify
the AFP publication as indicated in Chapter 6 of this Manual. Each publication is
assigned a publication number for identification. Most public-ations are assigned a
basic (series) number and one or more sub-numbers; however, some publications are
numbered consecutively.
f. Title. The title given to the publication clearly and briefly describes
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the subject or content of the publication. Following are the guidance for selecting an
appropriate title:
1) Choose titles that are short, descriptive, fully explicit, and unique.
Avoid long, wordy titles and titles that are too general or vague.
2) Use titles that will be familiar to your target audience and phrase
that they would look on the online search.
3) Avoid repeating the titles of main divisions or the titles of
subdivisions within a division.
4) Form titles or figures and table numbers should not be cited in the
titles of divisions. If a paragraph introduces a figure or table, cite the number of the
table in the text of the paragraph rather than in the title.
5) Abbreviations should be avoided in the titles of divisions. If
abbreviations are used in the titles, it should be explained there. It should also be used
in the succeeding Include both the abbreviation and the meaning in the title as shown
in the example:
Chapter 8
Standard Operating Procedure (SOP)
g. Table of Contents. This indicates the divisions of a publication such as
sections, paragraphs, and chapters. Divisions are listed in the order that they appear
in the publication. The sub-paragraphs, preface and the foreword need not be listed.
2. Body. The body is the main part of a publication and is located after the
heading. It consists of the parts, chapters, sections and paragraphs that are used to
explain the policies and procedures in the publication. The body includes the following:
a. References. The reference refers to required and related publications,
prescribed forms and reference forms cited in the policy. It further includes the statutory
basis or the authority in writing the AFP publication. It tells the user or reader where
to find the information. All the information the user needs to understand in order to
comply with the publication should be included within it.
Other considerations in writing references are as follows:
1) All references cited, must be current and available. Cite specific
publications and specific parts of publications. Do not use vague references such
as “current directives,” “TDCS instructions,” “existing regulations,” and “pertinent
publications.” Cite the specific part of the publication where the information can be
found. For example, if the information is in a specific paragraph, cite only that paragraph
number. If the user is to read a whole section or chapter, cite the section or chapter
number.
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2) Cite a whole publication only if the user is to read all of it or if there
are too many specific parts to list. However, the publication being written should stand
alone and be as complete as possible without excessive duplication of material.
3) Do not cite temporary publications in permanent ones. Once the
temporary publication expires, it is unavailable to the user and references to it are
useless.
4) Avoid citing publications (especially as required references)
that have a higher security classification than that of the publication they are being
referenced in. Some users may not have access to the cited publication.
5) References should be arranged based on their order of precedence
followed by the date of publication.
Examples of writing references are as follow:
1986 Philippine Constitution
Republic Act 7898 or An Act Providing for the Modernization of
the Armed Forces of the Philippines and For Other Purposes
AFPR G 100-012 dated 1 April 1986, Subject: Armed Forces of
the Philippines Regulations General Provisions
b. Purpose Paragraph.
1) It is an introduction, stating the general purpose or intention of the
publication. It describes the entire publication. The purpose may be stated by function
and objective.
a) Function. A statement describing the function of a
publication explains how the subject of the publication is treated. For example, a
regulation, prescribes policies and responsibilities for a subject. An informational
publication, like an SOP, explains a subject or explains the procedures needed to
implement the policy on a subject.
b) Objective. A statement describing the objective of a
publication explains what is to be achieved by issuing the publication. If the publication
is intended to achieve some result beyond explaining a subject or prescribing policy on
a subject, that result is the objective of the publication.
2) Other guidelines for writing purpose paragraph are as follows:
a) Functions and objectives are to be stated in one brief
paragraph, without sub-paragraph.
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b) The purpose paragraph describes the entire publication.
Write only one purpose paragraph for the publication, not one for each division.
c) Shown below is an example of purpose paragraph, in
order, statements of function and objective:
This regulation sets policies and procedures for preparing and
managing medical records. It reforms current recordkeeping practices
by setting a standard for preparing and managing records.
c. Scope. A statement describing the scope of a publication explains the
extent to which the subject is covered or how far a publication applies to a given
subject. For example, some publications may describe an entire program; others may
describe only part of a program. Avoid confusing scope with applicability; scope is the
extent of the subject, not the extent of the audience. Sample statement is as follows:
This SOP covers procedures and guidelines in the processing
of disability separation of military patients and shall apply only to military
patients confined at the AFP Medical Center.
The applicability statement on the other hand identifies to whom the
publication applies by identifying the individual users and organizations the publication
applies to.
d. Definition of Terms. This paragraph lists all the terms used in the policy
and given brief definitions in order to understand the context of the policy. Also, it
refers the reader to the glossary.
e. Policy Paragraph. This is the main content of a regulation or any related
policy. Policies are general courses of action to be taken. Generally, it explains a policy
fully before expanding on the implementing procedures in the Procedure Paragraph.
There is no unique organization, wording, or format for policies. Further, policies are
statements of what to do.
For example, policy on disability separation may include an explanation on
what a disability separation is, who may qualify for a disability separation, the unit that
may do it, the requirements to qualify for disability separation, and the forms to use.
f. Procedures Paragraph. It refers to a particular way or ways of
accomplishing something, a series of steps followed in a definite order, a series of
instructions, protocol, an established way of doing things. Procedures carry out policy
and explain how a program operates. There is no unique organization, wording, or
format for procedures.
There are three (3) types of procedures: procedures for carrying out a specific
action, instructions for preparing a form, and instructions for preparing a report. Long
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or detailed procedures that tend to disrupt the logical flow of ideas from topic to topic
maybe converted to tables or figures and placed in the appendix. If procedures
are converted or put into an appendix, reference the table, figure, or appendix in the
narrative where the action or form is prescribed. For example, “Figure 1-2 prescribes
the procedure in the approval of an AFP regulation.”
“Procedures” is statements of how to do it. Procedures may include step-by-
step instruction on how to become eligible for commissionship in the AFP.
g. Rescission Paragraph. To rescind on the other hand, means to do
away with or cancel. A publication, part of a publication, form, or report is rescinded
when it has served the purpose for which it was issued or when the material becomes
obsolete. In this paragraph, check the list of rescissions against the publication files
and remove those that rescinded. These rescinded publications should be archived
unless they are required for further reference.
h. Effectivity Paragraph. In this paragraph, the effective date is stated and
refers to the date that users must start following the policies, procedures, or guidance
in the publication. The effective date changes whenever the content of the publication
is revised and the date of issue changes. Usually, all AFP regulations and related
policy states in this paragraph the statement: “This publication shall take effect upon
publication.”
3. Authentication Block. All publications must be authenticated. Authentication
constitutes clearance for the publications content for dissemination and signifies that
appropriate coordination has been accomplished. The authentication is the signature
block signed in behalf of the approving authority with the use of a command line.
For the AFP/Major Services publications, the authentication officer is The Adjutant
General/counterpart Major Services Adjutants.
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a. An example of authentication block for an AFPRG and Circular is as c. An example of authentication block for a Circular and SOP for the Major
follows: Services is as follows:

BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE: BY COMMAND OF LIEUTENANT GENERAL “NAME OF CG”:

OFFICIAL: EMMANUEL T BAUTISTA OFFICIAL: “Complete name of Chief of Air Staff”

General, AFP Brigadier General, AFP
Chief of Staff Chief of Staff

(Sgd) (Sgd)
RONALD N ALBANO “Complete name of Air Adjutant”
Brigadier General, AFP Colonel, PAF (GSC)
The Adjutant General Air Force Adjutant

Figure 5-3. Sample Authentication for PAF Circular and SOP

Figure 5-1. Sample Authentication for AFPR G and Circular

4. Rear Part

b. An example of an authentication block for an SOP a. Distribution. The Adjutant General, AFP and Major Services Adjutants
centrally control the distribution and storage of AFP publications. The distribution of
AFP publications will be as follows:
BY COMMAND OF GENERAL BAUTISTA:
Table 5-1 Classes of Distribution

(Sgd) Class of
RONALD N ALBANO Applicability
Distribution
Brigadier General, AFP
The Adjutant General Publications intended for general information which will be
distributed down to the company and separate unit level. It
“A”
includes AFPR, Circulars, General Orders, Bulletins, SOPs,
Station Lists, and Memoranda.
Figure 5-2. Sample Authentication for an SOP “B” Special Orders

“C” Letter Orders

Military Commission Orders, General Court Martial Orders and

“D”
Special Court Martial Orders
Publications grouped under this distribution are Table of
“E” Organization and Equipment, Table of Distribution and Table of
Allowances.

“F” Training Directives and Training Memorandums

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“G” Expenditure or Fiscal Directives
“H” General Staff Circulars
Seniority and Lineal Roster of Regular Officers, Seniority and
“I”
Lineal Roster of Reserve Officers, if any.
“J” Operation Orders and Letter of Instructions.
It is written as follows:
DISTRIBUTION:
“A”
b. Glossary. The glossary lists and explains the abbreviations, acronyms,
selected terms, and definitions as used in this manual. Glossary is further sub-divided
into sections indicating if what is listed consists of abbreviation and acronyms; followed
by the terms and definitions.
c. Enclosures. These include material supplied as attachments which are
complete in themselves. They are listed serially by Arabic numerals. Enclosures may
have their own annexes and appendixes. They are written as follows:
Enclosures:
1 - Schedule of rates and charges patients
2 - Authority for Hospitalization
d. Annexes. These are supplementary documents used to provide
supplementary detail to their parent document or used to amplify information. They list
detail in the main document that would otherwise interrupt the flow of the document,
or make it unnecessarily long. Annexes have their own subject heading. Titles in the
list appear on the next line immediately below the list title and are presented exactly
as they appear in the supplementary documents. Annexes are listed alphabetically.
They are written as follows:
Annexes:
A - Glossary
B - Definition of Terms
e. Appendices. These are supplementary documents that amplify annexes
in the same way that annexes amplify main documents. They are numbered serially in
Arabic numerals in the order in which they are referred to in the parent annex. In the
manuscript, they are referred to appendix 1 to annex A.
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Section 5-3 Other Parts of the Publications
1. Foreword. A foreword serves as an optional opening comment that leads the
reader into a publication. It introduces the publication or its subject. The action officer
or the endorsing official may write the foreword.
2. Preface. A preface provides an optional opening comment by the author that
pertains to the text as a whole or a specific part.
3. Responsibilities Paragraph. This paragraph identifies the individuals (duty
titles or position) who must carry out the policies and procedures prescribed by the
publication and specify the functions each person must perform. Following are the
guidelines in writing this paragraph:
a. Identify the individuals and list their specific primary functions. Avoid
explaining in detail what the functions are and how to do them.
b. Identify individuals (duty titles or position), not organizations. If
responsibilities are to be assigned to the entire organization rather than a specific
person within it, write the name of the Head of the organization. It is understood
that the head of the organization will be responsible for the performance of function
through subordinates.
4. Security Classification. Classified publications must have security
classification markings. Said classification must be marked on the top and bottom pages
of all the pages of the publication. Categorization and use of security classification is
as indicated in the Military Correspondence Handbook, S-2009 as published by The
Adjutant General Service AFP.
5. Page Number. For an AFPRG, Circular, SOP and other AFP publications,
page number is indicated in the bottom center part of the publication stating the page
number of total pages published as shown, “Page 1 of 10 pages.” Pagination usually
starts at the first page of the publication.
For other publications like pamphlets, the pagination will be in continuous
numbering.
6. Tables. Tables, which are systematic listings of information in columns and
rows, can explain or clarify material, or they can replace and simplify complicated
narrative. Tables, like figures, are used to explain or clarify material or to replace
complex narratives with a simpler and more easily understood explanation. When
using tables, make them as simple as possible so that they are easy to understand
and use.
7. Figures. A figure, like a table, can be used to explain or clarify material or
replace complex narratives with a simpler and more easily understood explanation. A
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figure is an illustration—any map, drawing, graphic aid (for example, a graph, flowchart,
or filled-in form) or other pictorial device—put into a publication.
8. Corrected Copies. When necessary, “CORRECTED COPY DESTROY ALL
OTHERS” is typed on the order. The number and the date must be the same as those of
the original orders unless it is the number and date that are being corrected. All orders
are corrected in this manner except Orders and Special Orders, which are corrected
by an amendatory paragraph in a succeeding order. The words “CORRECTED COPY
DESTROY ALL OTHERS” is typed in capital letters beginning on the left margin and
placed between the last line of the letterhead and the office symbol/orders designation.
3. Page Layout
a. Size of paper: A4 (8.27” x 11.69”)
b. Margins
Top - ¾ inch or .75 inch from the top edge of the paper
Top for the second and succeeding pages - 1 ¼ inch or 1.25 inch
Left - 1 ¼ inch or 1.25 inch from the edge of the paper
Right - ¾ inch or .75 inch from the edge of the paper
Bottom – 1 ¼ inch or 1.25 inch from the bottom

9. Identification of Writers. The bold initials of the writer followed by the initials 4. Continuation page. Succeeding pages of a publication should indicate in
of the typist are placed at the right margin on the same line as the reference number the upper left side the underlined descriptive title of the AFP Regulations and related
of the publication. The telephone number of the writer may be added. policies. Example for the succeeding page: “AFPR G 100-013, GHQ AFP dtd 11
January 2013”.
Section 5-4 Format
5. Sample Documents for the different types of publication.
1. Required parts of a publication. For purposes of uniformity, the prescribed
format of Circulars, SOPs and Directives shall contain the following provisions: Presented are samples of the different types of publication.

a. Reference
b. Purpose
c. Scope
d. Definition of Terms
e. Policies
f. Procedures
g. Rescission
h. Effectivity

2. Numbering Style of Manuscripts. For purposes of uniformity, the manuscript

or texts should adopt the following Numbering Style.

1. Start with 1 then period.

2. …
3. …, then

a. Start with a then period

b. …
c. … then,

1) Start with 1 then close parenthesis

2) ….
3)… and then,

a) Start with a then close parenthesis

b) …
c) … and so on
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Parts of a Publication Figure 5-5 Format of Circular
Parts of a Publication Figure 5-4 Format of AFPRG
Justify the last character to the
right margin Top margin 0.75 inches
Top margin 0.75 inches
Issuing Headquarters REPUBLIC OF THE PHILIPPINES
AFP REGULATIONS DEPARTMENT OF NATIONAL DEFENSE
Publication Title/Publication Nr GENERAL HEADQUARTERS ARMED FORCES OF THE PHILIPPINES
G 421-214 AFPR G 421-214
Press Enter2x Address of Issuing Headquarters Camp General Emilio Aguinaldo, Quezon City
Publisher line
Issuing Headquarters DEPARTMENT OF NATIONAL DEFENSE
Date VIC/mca/oro/6751 11 February 2013
GENERAL HEADQUARTERS
ARMED FORCES OF THE PHILIPPINES Press Enter2x
Publication Title/Publication Nr CIRCULAR
Address of Issuing Headquarters Camp General Emilio Aguinaldo NUMBER 02 Justify the last character to the
Quezon City Press Enter2x right margin
Date Title or Subject GRANTING OF NON-MONETARY BENEFITS/PRIVILEGES TO AN
24 April 2013
Press Enter2x AWARDEE OF THE DISTINGUISHED CONDUCT STAR (DCS) MEDAL
Title or Subject DISPOSAL OF EXPLOSIVES AND AMMUNITION
1. PURPOSE: This Circular prescribes the policies governing the grant of
Press Enter2x
Left non-monetary benefits/privileges to an awardee of the Distinguished Conduct Star (DCS)
TABLE OF CONTENTS Press medal.
margin
Press Enter2x Left Tab 1x
1.25
Paragraph margin 2. GENERAL: This Distinguished Conduct Star medal is the second
inches
Purpose - - - - - - 1 1.25 highest award that may be granted to a Filipino soldier in recognition of his/her
Definition of Terms - - - - - 2 conspicuous act of gallantry above and beyond the call of duty and in total disregard of
inches
Policy - - - - - - 3 his/her personal safety. An awardee of this medal deserves due recognition from a grateful
government and people.
Procedures - - - - - - 4
Responsibility - - - - - - 5 3. DEFINITION OF TERMS: Right margin0.75 inches
Separability Clause - - - - - 6
Rescission - - - - - - 7 a. Beneficiary or dependent – the surviving spouse, unmarried
Press Enter 2x children (legitimate, adopted or acknowledged), or in default thereof, the surviving parent
Body
1. 1. PURPOSE: Right or parents, or unmarried brothers or sisters.
margin A4
2. 2. DEFINITION OF TERMS: b. Grantees – the awardees and heirs/beneficiaries who are
0.75 bond recipients of the education benefit.
inches paper
3. 3. POLICY:
11.69 4. ENTITLEMENTS:
4. 4. PROCEDURES: inches
Press An awardee and his/her beneficiaries shall be entitled to the following
Tab 2x 5. 5. RESPONSIBILITY: benefits and privileges:
6.
7. 6. SEPARABILITY CLAUSE: a. Priority in the AFP Scholarship Program for dependents.

7. RESCISSION: AFPR G 421-213 dtd 31 October 2001, this Headquarters b. Priority in AFP job placements for dependents provided that
is hereby rescinded. said DCS awardees’ dependents satisfy all requirements/qualifications.
Press Enter 2x A4
BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE: c. Priority in the grant of an AFP quarters or housing unit under
Body bond
AFP Housing Programs.
paper
Press Enter 5x d. Priority in deployment abroad upon satisfaction of all 8.27
requirements. inches
Authentication Block
OFFICIAL: EMMANUEL T BAUTISTA
General, AFP e. Priority in capacity development projects/training for AFP
Chief of Staff livelihood programs.
Press Enter 5x
5. RESPONSIBILITIES:
RONALD N ALBANO
Colonel PA (MNSA) The following officers/staffs shall prescribe the necessary procedures
1 Bar Space and requirements for the proper implementation of this circular in accordance with their
Rear part The Adjutant General
Press Enter 2x respective responsibilities as indicated hereunder.
Inclosure – Ammunition Condition Report (ACR) Form
Press Enter 2x a. TAG
DISTRIBUTION: Center Line
Note: a) A4 bond paper “A” Note: a) A4 bond paper 1) In coordination with OJ1, provides assistance to
b) Font – arial size 12 b) Font – arial size 12 an awardee, his widow/her widower and/or dependents for employment/livelihood program
in the AFP subject to existing regulations and available vacancies/opportunities.
Bottom margin1.25 inches
2) In coordination with OJ1 or OJ8, provides
assistance in progressive deployment or schooling abroad as appropriate.

3) Process requests for other benefits/privileges

A4 bond paper (8.27 inches)
authorized in this Circular and refer pertinent documents to cognizant offices/staff of the
AFP or other government or private agencies or instrumentalities as appropriate.
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Parts of a Publication Figure 5-6 Format of Standard Operating Procedure

Top margin 0.75 inches

4) Monitor the progress of all requests for benefits
under this Circular. Issuing Headquarters GENERAL HEADQUARTERS
ARMED FORCES OF THE PHILIPPINES
b. AFP Educational Benefits System Board of Trustees Address of Issuing Headquarters Camp General Emilio Aguinaldo, Quezon City
Publisher’s Line
1) Act on the application of the awardee and his/her Date VIC/mca/oro/6751 06 June 2008
beneficiaries/dependents for educational benefits.
Publication Title/Publication Nr STANDARD OPERATING PROCEDURE
Body 2) Maintain active coordination and liaison with other NUMBER 09 Justify the last character to the
education officials both in public and private sectors as may be required. Press Enter2x right margin
Title or Subject GUIDELINES IN THE SELECTION AND TERMINATION OF OFFICERS TO BE
c. The Chief, AFP Real State Office (AFPREO) ASSIGNED, TRANSFERRED AND DETAILED TO PROVOST MARSHAL
OFFICES/UNITS
1) Provide assistance to an awardee for availment of
AFP quarters or request for AFP Off-Base Housing unit as available. 1. REFERENCES: Right margin0.75 inches

2) Maintain liaison with the Bureau of Lands and a. Commonwealth Act Nr 1, as amended.
other cognizant government agencies as may be necessary.
Press
Press b. republic Act Nr 291 also known as An Act to Provide for the
Tab 1x
Tab 2x Procurement, Promotion and Elimination of Regular Officer of the ASFP and for Other
5. EFFECTIVITY: This Circular takes effect upon publication. Purposes.
Press Enter 2x
BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE: 2. PURPOSE: To professionalize the Provost marshal by adopting the
following measures:
Left
Press Enter 5x
margin a. Prescription of minimum qualifications for officers who may
1.25 be assigned, transferred and/or detailed with the Provost Marshal Offices/Units.
Authentication Block OFFICIAL: EMMANUEL T BAUTISTA A4 inches
General, AFP bond b. Provisions for termination and/or disqualification from further
Press Enter 5x Chief of Staff
paper assignment or detail with PM offices/units.
8.27
ROLANDO G JUNGCO inches c. Establishment of PM Eligibility List to simplify selection
Brigadier General, AFP procedures for officers who shall fill key positions in the PM offices/units.
The Adjutant General
1 Bar Space 3. DEFINITION OF TERMS:
Rear part Press Enter 2x
DISTRIBUTION:
“A” a. AFP Occupational Specialty (AFPOS) – refers to particular
Center Line profession, special skill or special quality of officers in the AFP, which are based on their
specialized knowledge through long and intensive education and training preparation.

b. Assignment – pertains to designation, task/duty attachment A4

of an officer/EP in an office/unit. bond
paper
Body c. Transfer – refers to the change in 8.27
designation/assignment/duty of officer or EP in an office/unit.
inches
d. Detail – Temporary duty/designation of an officer with a unit
for the purpose of performing certain functions for a limited period. The original unit/office
Bottom margin1.25 inches
of assignment shall retain administrative control over the officer/EP.

A4 bond paper 8.27 inches 4. POLICIES:

a. QUALIFICATIONS: As a general guideline and in

consideration of the nature of Provost Marshal functions, precedence for assignment of
officers with Provost Marshal should be given to:

1) For Chiefs of PM Units/Offices

a) GSC graduate (if field grade officer)

Note: a) A4 bond paper b) Officers with at least 12 units post-
b) Font – arial size 12 graduated= studies especially in the field of management and public administration.
c) Graduates of LLB Degree or
Criminology
d) Graduates of local/foreign PM Courses
e) Five (5) years continuous reputable
active commissioned service or two years successful tour of duty in any other investigative
agency;

2) For Ex-O/Br Chiefs or other Officers – the

following are the prescribed minimum qualifications of officers for assignment with or
transfer to PM.

A4 bond paper 8.27 inches

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a) Must be at least CPT/equivalent to PN before appropriate orders shall be issued.

and graduate of advance course;
b) Graduate of basic Provost 6. MISCELLANEOUS PROVISIONS – Nothing herein shall be construed
Marshal/Military Police Criminal Investigation and Intelligence Course. as authorizing transfer or change in the basic branch of service. The detail of officers
c) Successfully commanded a separate belonging to the various Special, Administrative and Technical Services to augment the
unit, at least the size of a company or its equivalent in the Air Force and Navy, not less Body OPM in the performance of certain mission does not qualify them for a change of branch of
than one (1) year and relief there from was not for any derogatory reasons: service.
d) Has AFP Occupational Specialty/(ties)
that may accomplish PM functions. 7. RESCISSION – All other policies and directive in conflict herewith are
hereby rescinded.
3) All other personnel to be assigned with OPM must Press
have at least one of the qualifications stated and must at least be qualified for security 8. EFFECTIVITY – This SOP shall take effect effective 31 May 2008.
clearance of SECRET Tab 2x
BY COMMAND OF LIEUTENANT GENERAL YANO:
b. GROUNDS FOR DISQUALIFICATION – The following are
the basis for automatic disqualification of any officer to be assigned with OPM: A4
Press Enter 5x bond
Authentication Block
1) Determent from promotion; paper
2) Previous conviction and/or pending case before a ANTONIO L BAUTISTA 8.27
court-martial, Efficiency and Separation Board, or any investigative board, for offenses Colonel, PAF (GSC) inches
involving moral turpitude. The Adjutant General
3) Revision for cause on a previous tour of duty, for
Rear part Press Enter 2x
reserve officers. 1 Bar Space
DISTRIBUTION:
4) Previous denial of application for bond or security
“A”
clearance. Center Line

c. A Provost Marshal Eligibility List shall be established as an

aid in the selection of personnel for prospective assignmentto higher or key positions in the
OPM. The primary criteria for inclusion are proven aptitudes and capabilities for OPM
functions. For inclusion to the list, the following requirements must be satisfied:

1) At least one(1) year of successful tour of duty with

PM offices.
Body 2) Must meet the minimum requirements for future
assignment with PM as provided for in para 4a above. Bottom margin1.25 inches
3) Must be initially screened and recommended by
Major Service Commanders and the Commanders of AFPWSSUs and Area Commands,
subject to the approval of the Chief of Staff, AFP. A4 bond paper 8.27 inches
4) Official inclusion in the list shall be covered by
appropriate GHQ orders.

b. d. TPMG,A Board AFPof officers

or withMajor
TPMG, AFP as Chairman and Major
Services/Area
Service Provost Marshals
Commands/AFPWSSUs as members
Provost Marshal shall
shall screen meet regularly
candidates by: to review and update the
status/rankings of all active duty officers formerly and presently assigned with PM. All other
qualified officers who want1) to be Conducting
included in record checklist
the official in can
their apply
own files and to the Chief
in writing
with
ofthe Provost
Staff, AFP Marshal Division,
through AFP;
the normal channel of communication. Updated list submitted by
TPMG, AFP should be published annually by TAG, AFP for the benefit of all concerned.
2) Verifying if officers being considered for
assignment possess skills or specialties needed by the OPM; and
e. 3) Officers in the candidates
Interviewing list shall be
fordeemed automatically
assignment or detail disqualified
for inclusion
before appropriateupon
ordersseparation from the service and conviction by a competent court for
shall be issued.
offenses bordering on moral turpitude. In case of derogatory reports which cast some
MISCELLANEOUS
doubts6.on the integrity PROVISIONS
of any member, a board – Nothing herein shallcomposed
of investigation be construed
of OPM officers
asshall
authorizing transfer
be created to or change inthe
determine thesuitability
basic branch
for of service.
further The detail
inclusion of officers
of officers concerned in the
A4 bond paper 8.27 inches
belonging to the various Special, Administrative and Technical Services to augment the
Body
list. Accordingly, removal from the list shall be subject to publication of appropriate GHQ
OPM in the performance of certain mission does not qualify them for a change of branch of
order
service.

7. 5. PROCEDURES:
RESCISSION – All other policies and directive in conflict herewith are
hereby rescinded.
Press a. Upon determination of prospective officers to fill up
Tab 2x
8.
vacancies in orEFFECTIVITY
to augment –the
This SOP shall take effect effective 31 May 2008.
OPM, their names shall be referred for approval to the
Chief of Staff, AFP (Attn: TPMG,
BY COMMAND AFP) in theGENERAL
OF LIEUTENANT case of the Area Commands, AFPWSSUs
YANO:
and Major Service Provost Marshals, while to Commanders of Major Services concerned
A4
(Attn: Major Service Provost marshal) in the case of their respective lower subordinate unit
Press Enter 5x bond
Authentication Block provost marshals.
paper
ANTONIO L BAUTISTA 8.27
b. TPMG, AFP or Major Services/Area
Colonel, PAF (GSC) inches
Commands/AFPWSSUs Provost The Marshal shall screen
Adjutant General
candidates by:
Rear part Press Enter 2x
1) 1 Bar Space
Conducting record check in their own files and
DISTRIBUTION:
with“A”the Provost Marshal Division, AFP;
Center Line

2) Verifying if officers being considered for

assignment possess skills or specialties needed by the OPM; and
3) Interviewing candidates for assignment or detail 5-20

Bottom margin1.25 inches

5-18 A4 bond paper 8.27 inches

A4 bond paper 8.27 inches
5-19
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d. Letter Directive
 RESTRICTED RESTRICTED
Parts of a Publication Figure 5-7 Format of Letter Directive
Parts of a Figuere 5-8 Format of Bulletin
Top margin 0.75 inches
Publication
Top margin 0.75 inches
Issuing Headquarters GENERAL HEADQUARTERS Issuing Headquarters GENERAL HEADQUARTERS
ARMED FORCES OF THE PHILIPPINES Address of Issuing ARMED FORCES OF THE PHILIPPINES VIC/mca/oro/6751
Address of Issuing Headquarters Camp General Emilio Aguinaldo, Quezon City Headquarters Camp General Emilio Aguinaldo, Quezon City
Publisher’s Line
Publisher’s Line
Date VIC/mca/oro/6751 28 August 2013
Date AG/PCRD 03 September 2013
Press Enter2x Press Enter 2x
Publication Title/Publication Nr LETTER DIRECTIVE
NUMBER 03 Justify the last character to the Publication Title/ BULLETIN Justify the last character to the
Press Enter2x right margin Publication Nr NUMBER 195
Press Enter 2x right margin
Title or Subject SUBJECT: AFPMBAI Grants for Dependents (GRADE) Program
1. Memorandum from Acting Chief, Records Management Division,
Press Enter 4x Administrative Service Office, DND dated 29 August 2013, with attached machine copy of
Body Department Circular Number 08 dated 27 August 2013 re “STRATEGIC
Addressee TO: Commanders, Major Services Press COMMUNICATION”
Commanders, Unified Commands Right Tab 1x
Press Commanders/Cos, AFPWSSUs margin 2. For info and widest dissemination.
Left Tab 1x (Attn: Ones) 0.75
margin inches BY COMMAND OF GENERAL BAUTISTA:
1.25 Press Enter 5x
inches Press Enter 5x
Press
1. REFERENCE: Command Guidance.
Tab 2x
2. Per above reference, be informed that the Armed Forces and Police OFFICIAL: “Name of current TDCS”
Lieutenant General, AFP A4
Mutual Benefit Association, Inc (AFPMBAI), has launched the Grants for Dependents
(GRADE) Program, a college scholarship program offered to qualified dependents of the Authentication Block Press Enter 5x The Deputy Chief of Staff bond
Body uniformed personnel of the AFP, PNP, BFP, BJMP and PCG. paper
11.69
3. The scholarship is open to children, or in the case of unmarried RONALD N ALBANO inches
members, brothers or sisters of regular and active members of AFPMBAI who died or were Colonel PA (MNSA) 1 Bar Space
discharged due to complete disability. As a minimum requirement, applicants must be 16 The Adjutant General
to 21 years old incoming freshman. Only one child or sibling for unmarried members per Press Enter 2x
family can qualify in the program. Center Line
Rear part DISTRIBUTION:
A4 Left “A”
4. In view thereof, you are hereby directed to inform the beneficiaries of
bond margin
the AFP Personnel who died or were discharged starting 01 December 2011 under the Right
following categories: paper 1.25
8.27 margin
inches
a. Killed-In-Action (KIA) inches 0.75
b. Other Causes of Death in Line of Duty inches
c. CDD due to Combat
d. CDD due to Non-Combat

5. For further details, attached is the application form for interested

applicants. Point of contact is Ms Susan Estallo, Supervisor, Social Services Section at the
corporate Communication and Services Office at Telephone Number (02) 911-8046
Press (telefax) or 911-0451 to 60 local 265.
Tab 2x
6. For strict compliance.
Press Enter 2x
BY COMMAND OF LIEUTENANT GENERAL MAPAGU:

Authentication Block Press Enter 5x

ROLAND G JUNGCO
Brigadier General, AFP
The Adjutant General
Rear part Press Enter 2x
DISTRIBUTION:
“A”
Note: a) A4 bond paper Bottom margin1.25 inches
Note: a) A4 bond paper Center Line 1 Bar Space b) Font – arial size 12
b) Font – arial size
12 A4 bond paper 8.27 inches

5-22
Bottom margin1.25 inches

A4 bond paper 8.27 inches

5-20 5-21
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Parts of a Figure 5-9 Format of General Orders Parts of a Figure 5-10 Format of Special Orders
Publication Publication
Top margin 0.75 inches Top margin 0.75 inches
Issuing Headquarters GENERAL HEADQUARTERS Issuing Headquarters GENERAL HEADQUARTERS
Address of Issuing ARMED FORCES OF THE PHILIPPINES Address of Issuing ARMED FORCES OF THE PHILIPPINES VIC/MCA/ORO/6751
Headquarters Camp General Emilio Aguinaldo, Quezon City Headquarters Camp General Emilio Aguinaldo, Quezon City
Publisher’s Line Publisher’s Line
Date AG/PCRD 28 August 2013 Date AG/PCRD 28 August 2013
Press Enter 2x Press Enter 2x
Publication Title/ GENERAL ORDERS Publication Title/ SPECIAL ORDERS
Justify the last character to the Justify the last character to the
Publication Nr NUMBER 955 Publication Nr NUMBER 476
right margin right margin
Press Enter 2x Press Enter 2x
Sections 1. CAPT RAUL R UBANDO O-9318 PN (GSC) is relieved from GHQ &
CHANGE OF FAMILY NAME Right
HSC a/u with SDU and reassigned to PSG eff 31 Aug 2013. Travel by military or civilian land
AND CIVIL STATUS - - I margin
transportation is authorized. WP. TDN. PCS.
Press CHANGE OF CIVIL STATUS - - II 0.75 Press
Tab 1x LONGEVITY PAY - - - III inches Tab 1x 2. SSg Onofre B Espiritu Jr 799194 PAF is relieved from AFPMC and
Press Enter 2x reassigned to PAF eff 01 Sep 2013. Travel by military or civilian land transportation is
I. Change of Family Name and Civil Status – 1. Family name and civil authorized. WP. TDN. PCS.
status of SECOND LIEUTENANT MIRASOL C BANAGUAS O-16261 PHILIPPINE NAVY
(MARINES) is change from “BANAGUEAS” to “NEBRES” AND from “Single” to “Married”. All 3. Appointment as P2LT in the Dental Service (DS), AFP of fol-named
records of this Officer in the Armed Forces of the Philippines shall be corrected accordingly P2LTs are extended (2nd extension) for another period of six (6) months from 16 sep 2013 to
and SECOND LIEUTENANT GARRY LOIE DA NEBRES O-143241 PHILIPPINE NAVY Left
Left margin 15 Mar 2014. WP
(MARINES) be listed as one of her beneficiaries effective 12 December 2012.
margin 1.25 P2LT AUREL D CARAG DS
1.25 2. Family name and civil status of Private First Class Rosebelle inches P2LT RHEA MAY I REYES DS
inches R Robinion 893409 Philippine Navy (Marines) is changed from “Robinion” to “Paddudan”
and from “Single” to “Married”. All records of this enlistedwoman in the Armed Forces of the A4
4. The discharged from the military service, AFP “under honorable
Philippines shall be corrected accordingly and Private First Class Gilbert B Paddudan bond
Body condition honor” of Ex-Sgt Reynaldo P Javier 637213 PA eff 27 Oct 1986 in para 19, SO Nr
893382 Philippine Navy (Marines) be listed as one of her beneficiaries effective 28 paper
Body 47, this Hqs dtd 05 Nov 1986 is confirmed.
December 2012. 11.69
5. Commutation of leave is granted to Ms Melende S Abella, Regular inches
II. Change of Civil Status – Civil Status of following named Officers and
civilian employee assigned at CEISSAFP for 421 days eff 31 Aug 2013, provided that she is
Enlisted Personnel is changed from “Single” to “Married” effective on dates indicated:
cleared of money and property accountabilities, subject to the usual accounting & auditing
Name Effective Date Press requirements. (Auth: Section 286 of the Revised Administrative Code, series of 1917, as
2LT GARRY LOIE DA NEBRES O-143241 PN(M) 12 December 2012 Tab 2x amended by Executive Order Number 1077, series of 1986 and Section 26, Rule XVI of the
Pfc Gilbert B Paddudan 893382 PN(M) 24 February 2012 Omnibus Rules Implementing Book V of Executive Order Number 292, series of 1987).

A4 BY COMMAND OF GENERAL BAUTISTA:

III. Longevity Pay – 1. Following named Officers are granted number of
bond
Longevity Pay effective on dates indicated pursuant to Republic Act Number 1134:
paper Press Enter 5x
Name Nr of LP Effective Date 11.69
Press LTC CONCEPTION R FABIAN O-126496 MC 4th LP 01 December 2012 inches
Tab 2x MAJ NERIO C ZABALA O-13047 MC 3rd LP 01 December 2013 OFFICIAL: “Name of current TDCS”
Authentication Block Lieutenant General, AFP
The Deputy Chief of Staff Right
BY COMMAND OF GENERAL BAUTISTA: Press Enter 5x
margin
Press Enter 5x 0.75
RONALD N ALBANO inches
Colonel PA (MNSA) 1 Bar Space
OFFICIAL: “Name of current TDCS” The Adjutant General
Authentication Block Lieutenant General, AFP Press Enter 2x Center Line
Press Enter 5x The Deputy Chief of Staff Rear part DISTRIBUTION:
“B”

RONALD N ALBANO Note: Para 11 last para SO 476

Colonel PA (MNSA) 1 Bar Space
The Adjutant General
Press Enter 2x Center Line
Rear part DISTRIBUTION: Note: a) A4 bond paper Bottom margin1.25 inches
“A” b) Font – arial size 12

A4 bond paper 8.27 inches

Note: a) A4 bond paper Bottom margin1.25 inches

b) Font – arial size 12

A4 bond paper 8.27 inches 5-24

5-23
5-22 5-23
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 RESTRICTED RESTRICTED

Parts of a Figure 5-11 Format of Letter Order Parts of a Figure 5-12 Format of General Court Martial
Publication Publication
Top margin 0.75 inches Top margin 0.75 inches
Issuing Headquarters GENERAL HEADQUARTERS Issuing Headquarters
Address of Issuing ARMED FORCES OF THE PHILIPPINES VIC/MCA/ORO/6751 GENERAL HEADQUARTERS
Headquarters Camp General Emilio Aguinaldo, Quezon City Address of Issuing ARMED FORCES OF THE PHILIPPINES VIC/MCA/ORO/6751
Publisher’s Line Headquarters Camp General Emilio Aguinaldo, Quezon City
Date AG/PCRD 28 August 2013 Publisher’s Line
Press Enter 2x Date AG/PCRD 15 July 2012
Publication Title/ LETTER ORDERS Press Enter 2x
Justify the last character to the GENERAL COURT MARTIAL
Publication Nr NUMBER 470
right margin Publication Title/ ORDER NUMBER 02 Justify the last character to the
Press Enter 2x
Title or Subject SUBJECT: Detail Publication Nr right margin
Press Enter 5x
Press Enter 5x
Right Press
Before General Court Martial Nr1 which convened on 17 Nov 2006 at Camp
margin Tab 1x
General Emilio Aguinaldo, Quezon City, heard and tried the case of People of the
Addressee TO: All Concerned
0.75 Philippines versus Office A PN, Tsg B PN(M), SSg C PN(M), D PA.
inches
Press Enter 4x Charge: Violation of the 74th Article of War
(Suffering a Prisoner to Escape through Neglect)
1. Following are detailed to composed the Technical Working Group
(TWG) on the Revision of GHQ, AFP LOI 10-2005 Tanggol-Bayan “DELTA” effective 01 Specification: In that Officer A PN, TSgt B PN(M), did, at the City of Makati, on or
August 2013: Left about 14 December 2005, through neglect suffer Officer B PN(M), a prisoner duly
Left margin committed to his charge, to escape.
margin Position Designation 1.25
1.25 ADCS for Opns, J3 - Chairman inches Pleas to the Charge and its Specification: Pleaded Not Guilty Right
inches Deputy TJAG, AFP - Vice-Chairman
margin
Ex-O, ODCS for RRA, OJ9 - Member Findings: Guilty of the Charge of Violation of AW 74 and its Specification.
Ex-O, ODCS for Opns, OJ3 - Member 0.75
C, PPRMD, OJ9 - Member inches
Press AC of AS for RRA, A9 PAF - Member Sentence: The Court, in a closed door session, and upon secret written ballot, all the
Tab 1x AC of NS for RRA, N9 PN - Member Body members of the court present at the time the vote was taken, unanimously concurring
AC of S for Opns, G3, PA - Member sentenced accused Officer A, Tsg B, and Sgt C of the judgment on Sgt D is hereby
Chief, Plans Policies & Program Div, OJ3 - Secretariat deferred until such time that the accused EP personally appear before this Court. The
Defense Counsel is therefore directed to coordinate with subject EP for his appearance. A4
bond
Body 2. The Technical Working Group (TWG) created pursuant to this order
shall have the following functions and responsibilities: The sentence was adjudged on 07 October 2011. paper
A4
a. Initiate the revision of the GHQ, AFP LOI 10-2005 Tanggol- bond ACTION OF THE REVIEWING AUTHORITY
Bayan “DELTA” based on the CSAFP approved revisions as proposed by the TWG that paper In the foregoing case, the sentence of the court imposing the penalty of six (6)
initiated review on the pertinent laws to clearly define the utilization of the SCAAs. 11.69 months confinement at the AFP custodial facility is hereby approved. Confinement of the
inches Press accused shall be implemented by GHQ & HSC, AFP.
b. Facilitate the issuance of the revised LOI for immediate Tab 1x
Press implementation of the Unified Commands. Date: 15 July 2012
Tab 2x
3. The Technical Working Group (TWG) shall be automatically dissolved BY ORDER OF GENERAL DELLOSA:
after the completion of all the task/activities stated herein. Date

4. For information. Press Enter 5x

Press Enter 2x
BY COMMAND OF LIEUTENANT GENERAL LUGA:
OFFICIAL: GREGORIO E MACAPAGAL
Press Enter 5x Lieutenant General, AFP
Authentication Block The Deputy Chief of Staff
Authentication Block Press Enter 5x
RONALD N ALBANO
Colonel PA (MNSA) ROLANDO G JUNGCO
The Adjutant General Brigadier General, AFP
Press Enter 2x The Adjutant General
Press Enter 2x 1 Bar Space
Rear part DISTRIBUTION:
“C” DISTRIBUTION:
1 Bar Space Rear part “A” Center Line

Center Line Bottom margin1.25 inches

Note: a) A4 bond paper
b) Font – arial size 12
Note: a) A4 bond paper Bottom margin1.25 inches
A4 bond paper
b) Font – arial size 12

A4 bond paper 8.27 inches

5-26

5-24 5-25 5-25

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CHAPTER 6
NUMBERING SYSTEM

Section 6-1 Publication Identifier

1. Single Proponent for Identification. A regulation or other publication can

only have one proponent for easier identification. Others who contributed materials
for the publication should submit their recommendations to the proponent’s review,
approval and incorporation to the publication. Proponent also reviews other references
relative to the publication that is under deliberation.

NK
2. Regulatory Publication Identifier. To identify a Regulatory Publication, an
alpha-numeric publication series are used to categorize said publication for easier
identification:
a. Alphabets to identify Major AFP Units.

A
b. Three-digit base number to identify activity areas and applicability to

BL
personnel.
c. Three-digit sub-base number to identify subject and series number.
d. Alpha-numeric to identify change number when applicable, will be used
LY
to number and identify AFP Regulations.

Section 6-2 System of Numbering and Identifying AFP Regulations

L
NA

1. AFP Units Identification Letter. Table 6-1 presents the different symbols to
be used as a prefix to a particular regulation when identifying the different AFP Units
identification letter and their nature of application.
IO

Table 6-1 Major AFP Units Identification Letter

Symbols Units Application
NT

G- General Regulations common or applicable to all Major Services

A- Army Regulations common or applicable to the Army only
TE

F- Air Force Regulations common or applicable to the Air Force only

N- Navy Regulations common or applicable to the Navy only
IN

Regulations common or applicable to AFP Wide Support

W- AFPWSSUs
and Separate Units only
Regulations common or applicable to Unified or Area
U- UC’s
Commands
Regulations common or applicable to Specified
S-
Commands

In cases where a regulation published applies to two or three major services,

the combination of the appropriate identifying letters of the major services concerned
shall be used as prefix to that particular regulations.

5-26 6-1
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2. Three-Digit Base Number to Identify Activity and Applicability. A three-

digit base number is used to identify the major area of activity, the sub-area of activity Symbols Major Area of Activity Sub-Area of Activity
and the regulations applicability to personnel. AFP Occupational Classification and
6
Structure
a. First-Digit/Major Area of Activity. Table 6-2 presents the symbols or
7 to 8 Open
identification numbers for the different Major Area of Activity.
9 Miscellaneous
Table 6-2 Major Area of Activity 2 - Intelligence
Sub-activity that cannot be properly
Symbols Major Area of Activity 0 identified under any classification
that follows.
General (regulations that cannot be properly classified under 1 Personnel and Administration
0
any of the nine classifications below)
2 Organization
1 Personnel & Administration
3 Operations
2 Intelligence
4 Counter-Intelligence
3 Operations
5 Production
4 Logistics
6 Imagery Intelligence
5 Plans & Programs
7 Technical Intelligence
6 Communications & Electronics
8 Training
7 Civil Military Operations
9 Miscellaneous
8 Training & Education
3 - Operations
9 Reservist & Retiree Affairs
0 Organization
This breakdown is based on the present Joint Staff concept of the AFP whose 1 Training
activities are divided into J1, J2, J3, J4, J5, J6, J7, J8 & J9. 2 Reports
3 Plans
b. Second-Digit/Sub-Area of Activity. Table 6-3 represents the sub-area 4 Standards
of activity in major area of activity, which shall be assigned numbers from 0 to 9. The
5 Authorization Tables
numbering of sub-areas of activity shall be determined so as to avoid confusion in
identifying the particular activity in the different major areas of activities. 6 to 8 Open
9 Miscellaneous
Table 6 - 3 Sub-Area of Activity 4 - Logistics
0 Supply
Symbols Major Area of Activity Sub-Area of Activity 1 Evaluation & Hospitalization
1 - Personnel & 2 Technical Services
Administration 3 Transportation
0 Publication 4 Maintenance and Repair
1 Records and Reports 5 to 8 Open
2 Personnel Management 9 Miscellaneous
3 Military Discipline and Welfare 5 – Plans & Programs
4 Civilian Employee 0 War Plans
Administration and Special Staff 1 Capabilities Development
5
Services
2 International Affairs

6-2 6-3
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Symbols Major Area of Activity Sub-Area of Activity Table 6-4 Major Area of Activity
3 Strategy and Policy
Symbols Applicability to Personnel
4 Operational Analysis
0 All AFP personnel (Military and civilian)
5 Administration
1 Military personnel in general
6 to 8 Open
2 Officers
9 Miscellaneous
6 – Communications& 3 Cadets
Electronics 4 Enlisted Personnel
0 Communications 5 Trainees and Draftees
1 Electronics 6 Civilian Personnel
2 Information System
3 Materiel Management 3. Three-digit Sub-base Number.
7 – Civil Military Operations
a. First Two-Digits/Specific Subject. As shown in Table 6-4, the specific
0
subject of the regulations is assigned any number from 01 to 99.
1 Public Affairs
2 Civil Affairs Table 6-5 Specific Subjects
3 Psychological Operations
4 Research and Special Studies Major Area of
Symbols Sub-Area of Activity Specific Subjects
Activity
5 Plans and Programs
1 - Personnel &
8 – Training and Educations 0 - Publication
Administration
AFPR’s – General
0 Organization 01
provisions
1 General Provisions Service Regulations
02
2 Local Training and Circulars
3 Foreign Training/Travel Other Routine
03
Orders
4 Cadet Training
Field and Technical
5 Senior Officers Training 04
Manuals
6 Scholarship and Grants
Technical Orders
7 to 10 Open 05
and Stock Lists
9 – Reservist & Retiree
Affairs 06 Military Publications
0 Reserve Affairs Administration Naval Personnel
07
1 Reserve Manpower Development Manual
2 Reserve Force Development Ship’s
08
3 Retiree and Public Affairs Organizational Book
Open for other
09 to 50
c. Third-Digit/Applicability – Represents the applicability to personnel i.e., types of publications
all AFP personnel (Military and Civilian), military personnel in general such as officers, Form of Military
51
cadets, enlisted personnel, trainees and draftees and civilian personnel, thus: Correspondence
52 Abbreviations

6-4 6-5
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
53 Signature Report on 20 Yrs
17
Old Registrants
54 to 99 Open
List of Recurring
1 – Records and 18
Reports
Reports 19 Annual Reports
Reports Control
01 20 to 21 Open
Administration
Chaplains Monthly
22
02 Morning Reports Reports
Open for other
23 to 40
03 Daily Sick Reports types of reports
Records
41
04 Strength Returns Administration
42 Personnel Records
Records and
05 Reports of sick and 43 Service Records
wounded
Historical Records
44
06 Report of Burial and Unit Histories

Statistical Health 45 Filing of Records

07
Report Preservation and
46 Disposition of
08 Sanitary Report
Records
Medical Reports,
Notification of
09 Returns and 47
Discharge
Records
Dental Reports, Name, AFSN and
10 Returns and 48 Birth date of Military
Records personnel

Veterinary Reports, 49 Forms

11 Returns and
Veterinary record
Records
50 and reports of Meat
13 Inspection Reports and Dairy Hygiene

Investigation 51 Correspondence
14
Reports
Periodic reports on 52 Personnel Roster
15
activities of units Discharge
Periodic Personnel 53
16 Certificate
Report
Statement of
54
12 Efficiency Reports Charges

6-6 6-7
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Deck and Flying Evaluation
17
55 Engineering logs, Board
Navy Wearing of Aviation
18
Open for other type Badge
56 to 60
of records Qualification for
19
Open – Flying Training
61 to 99
Miscellaneous 20 to 23 Open
2 – Personnel 24 Identification Card
Management
25 to 99 Open
01 Procurement 3 – Military Discipline
Classification and and Welfare
02
Assignment 01 Military Discipline
03 Transfer 02 Command
04 Retirement Prescribed service
03
and Dress Uniform
05 Separation
Salutes, Honors
04
06 Promotions and Ceremonies
Personnel Decorations,
07
Economics Service Medals,
Rank and 05 Ribbons and
09 Awards and
precedence
commendations
10 Detail to duty, Navy
06 Interior Guard Duty
Naval Rates and
11 Military Justice in
Ratings 07
general
Reduction in Rates
12 Prisoners, General
and Ratings 08
Provisions
Qualification and
Arrest and
physical Standards 09
13 Confinement
for Line Officers,
Navy 10 Absence with Leave

Educational 11 Desertion
Qualification for Execution of death
14 12
EM and Naval sentence
Commission
Board of Officers
Flying Status of 13 for Conducting
15
PAF personnel Investigation
Specialist Ratings 14 Courts of Inquiry
16
of Airmen
6-8 6-9
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
15 Litigation Employment of
16 Deceased 29 Philippine National
Red Cross
17 POWs
4 – Civilian Employee
Burials and
18 Disposition of 01 Procurement
Remains 02 Classification
19 Burial Expense 03 Utilization
Claims Under AW 04 Administration
20
166
Relation to Military
05
Accountability for personnel
21
library books
06 to 99 Open
22 Insurance
5 – Administration and
Mutual Benefit Special Staff Services
23
system
AGS – General
01
24 Special Services Provisions
AFP Exchange IGS – General
25 02
facilities Provisions
Rest and JAGS – General
26 03
Recreation Services Provisions
Leaves of Absence Medical Service
27 and Delays and Philippine Air
Furloughs 04
Force – General
Mailing payment Provisions
28 of postage Stamps Medical Corps –
and Telegraphs 05
General Provisions
30 Chaplains Service Dental Corps –
06
31 Bands General Provisions
Veterinary Corps –
Envelope and 07
General Provisions
32 Labels, and Use of
the Mails Medical
Administrative
Quarters and Mess, 08
33 Corps - General
Navy
Provisions
34 to 36 Open
Nurse Corps -
37 Honors to persons 09
General Provisions
38 to 99 Open Women’s Auxiliary
10 Corps - General
Provisions

6-10 6-11
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Physical Standards 29 Inspection – IGS
11
for Commissions 30 Investigation, IGS
Physical Standards Investigation in
12 31
for Flying Collision Cases
Miscellaneous Physical
13 Examination for
Physical Standards 32
Enlistment and
Physical
Reenlistment
14 Classification of
Officers 33 Open
Military Hygiene Physical
15 34 Examination for
and Sanitation
Trainee Registrant
16 Medical Attendance
35 to 99 Open
Hospitals - General
17 6 - AFP Occupational
Provisions
Classification and
Administration of Structure
18
Hospitals
Army Occupational
01
19 Mobile Hospitals Specialty
Navy Occupational
Dispensaries - 02
20 Specialty
General Provisions
Air Force
Prevention
03 Occupational
and Control
21 Specialty
communicable
diseases of Man Medical Corps
04 Occupational
Blood for
Specialty
22 Transfusion and
Other purposes Dental Corps
05 Occupational
23 Dental Attendance Specialty
Mobile Dental Veterinary
24
Laboratories 06 Occupational
Duties and Title of Specialty
25
Veterinarians Nurse Corps
07 Occupational
26 Veterinary Hospitals Specialty
Communicable Medical
27
Diseases of animals Administrative
08
Veterinary Meat Corps Occupational
28 & Dairy Hygiene - Specialty
General Provisions

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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Judge Advocate Intelligence Task
03
General Service Unit (ITU)
09
Occupational 04 to 99 Open
Specialty
3 – Operations
Chaplain Service
10 Occupational Collection
01
Specialty Operations
11 to 99 Open Collection
Operations
7 to 8 – Open 02
Management
(COM)
9 – Miscellaneous Collection
01 - 99 Open Requirements
03
2 - Intelligence Management
(CRM)
0 - Sub-activity that
cannot be properly Human Intelligence
identified under any 04 (HUMINT)
classification that Operations
follows. Intelligence Task
05
1 - Personnel and Allocation
Administration Intelligence Project
06
01 Military Personnel Management

02 Civilian Employees 07 to 99 Open

03 Selected Board 4 - Counter-Intelligence

04 DAFA System FAFA Management

05
and Handbook
UNC Philippine
Representative/ Tactical
05 06
Honor Guard Interrogation
Contingent Document
07
Intelligence Exploitation
06 Eligibility List Arrest, Search and
08
(INTELIST) Seizure Procedures
Intelligence Report 09 Security Surveys
07
Formats 10 Security Inspections
08 to 99 Open 11 to 99 Open
2 – Organization 5 – Production
Joint Intelligence 01 Order of Battle
01
Committee (JIC)
Intelligence
Intelligence Task 02
02 Summary
Group (ITG)
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Intelligence 05 to 99 Open
03
Estimates
8 - Training
Analysis of Area of
04 AFP Intelligence
Operations 01
Schools
Intelligence
Intelligence Officer
05 Evaluation
Advance Course/
Procedures 02
Strategic Intel
06 Area Studies Course (IOAC/SIC)
Intelligence
07 Country Studies
03 Officers Basic
Intelligence Course (IOBC)
08 Preparation of the Enlisted Personnel
Battlefield (IPB) Administrative
Periodic 04 Assistant
Intelligence Intelligence Course
09 (EPAAC)
Assessment
Reports Enlisted Personnel
Tactical 05 Intelligence Course
10 Interrogation (EPIC)
Reports Civilian Personnel
Document 06 Intelligence Course
11 (CPIC)
Exploitation Report
12 Special Studies Intelligence
Research and
6 – Imagery Intelligence 07
Analysis Course
01 Aerial Photography (IRAC)
02 Photo Interpretation Economic
Mapping and 08 Intelligence Course
03 (EIC)
Cartography
04 Satellite Imaging Military Intelligence
09 Collection Course
05 to 99 Open (MICC)
7 – Technical Basic Intelligence
Intelligence 10 Collection Course
01 Signal Intelligence (BICC)
Communication Intelligence
02
Security 11 Photography
03 Electronic Warfare Course (IPC)

Information Micro Computer

04 12 Operations Course
Warfare
(MCOC)

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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
VIP Protective Urban Tradecraft
26
13 Operations Course course (UTC)
(VIPPOC) Case Officer
27
Document Course (COC)
Exploitation and Database
14
Analysis Course 28 Management
(DEAC) Course (DMC)
Intelligence 29 to 99 Open
Records
15 3 - Operations
Management
Course (IRMC 0 - Organization
Tactical Philippine Army,
01
Investigation and General Provisions
16
Interrogation
Philippine Air
Course (TIIC)
02 Force, General
Surveillance Provisions
17
Course (SC)
Philippine Navy,
03
Criminal General Provisions
Investigation and
18 Numbering and
Interrogation
04 Designation of
Course (CIIC)
Units
Agent Acquisition
Regiments/
19 Management
05 Brigades, General
Training (AAMT)
Provisions
Special Project
Battalion, General
20 Management 06
Provisions
Training (SPMT)
Companies,
ASPAC Intel 07
General Provisions
Research and
21 Post, Camp
Strategic Analysis
Training 08 & Stations,
Administration
Basic Intelligence
and Counter- The Commanders,
22 09
Intelligence Navy
Training (BICIT) The Senior Officer
10
Basic Intelligence Present, Navy
23
Training (BIT) The Commanding
11
Intelligence Officer, Navy
24 Security orientation The Executive
Seminar (ISOS) 12
Officer, Navy
Tradecraft Course
25
(TC)
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Ship Organization, 02 Storage – General
13
Navy 03 Security – General
Watch Officer, Distribution –
14 04
Navy General
1 – Training Documentation –
05
Training of Naval General
01
Personnel Disposal of
02 to 99 Open 06 Unserviceable
Equipment
2 – Reports and Orders
Collection and
01 to 99 Open
Disposition of
Surplus, Excess
07
3 – Plans Salvage and
Captured Enemy
Supplies
01 to 99 Open
Classification of
08
Supplies
4 - Standards 09 Medical Supplies
10 Dental Supplies
Flags, Colors, Size Tariffs of
Standards, 11
Clothing
Guidons,
General
01 Streamers, Silver
12 Instructions, Supply
Bands, Tabards
Navy
and Automobile
Plates Sales and Surveys,
13
Navy
5 – Authorization Tables
Accounting of
Organization
14 Supplies and
and Equipment
01 Equipment
Authorization
Tables Accounting of
15 Unserviceable
02 – 99 Open
supplies
6 to 8 - Open
Accounting of
9 – Miscellaneous 01 to 99 – Open 16
Medical Supplies
4 - Logistics Accounting of
0 - Supply 17 Spare Parts of
Equipments
Procurement –
01 Inventory of
General
18 Supplies and
Equipment

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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
19 System Acquisition Nuclear and
38
Product Chemical weapons
20
Management Small Arms
39
Integrated Data Armament
21
System 40 Artillery Armament
Labor Management Air Defense and
22 41
Program Guided Weapons
Fund Support Foreign Materiel
23 42
Program Program
Inter - service Materiel Handling
24 43
Support Program
Table of POL Depot
44
25 Organization and Accreditation
Equipment Materiel Readiness
45
Logistics Policy Program
26
and Doctrines Contract
46
Nuclear and Negotiation
27 Radioactive Labor Standard
Materiel 47
Relation
Traffic 48 Pecuniary Liability
28 Management and
technical Service International
49
Logistics
Troop Support
29 Disposal of
Program
50 Hazardous
Burials, remains, Materials
30
Cemeteries
51 to 99 Open
Test Measurement
31 and Diagnostic 1 - Evaluation &
Equipment Hospitalization

32 Quality Assurance 01 Ambulance Service

Installation and 02 Air Evacuation

33
Facilities Air – Sea
03
Wharfs and Evacuation
34
Terminals 04 Air – Sea Rescue
Ammunition, Small 05 to 99 Open
35
arms 2 – Technical Services
Ammunition,
36
Artillery
Explosives,
37
General
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Quartermaster 17 Photography
and Transportation Training Films &
01 18
Service, General Film Strips
Provisions
19 Real Estate
Corps of
02 Engineers, General Target and Target
20
Provisions Equipment

Ordinance and 21 to 99 Open

03 Chemical Warfare 3 - Transportation
Service Registration of
01
Signal Corps, Motor Vehicles
04
General Provisions Motor Vehicles -
02
Research & Miscellaneous
05 Development, 03 to 99 Open
General Provisions
4. Maintenance and
06 Engineer Troops Repair
07 Fortification Organization,
Supply Function 01 Maintenance &
08 of the Corps of Repair of vehicles
Engineers 02 Aircraft
09 New Construction 03 Avionics Equipment
10 Fields Status and
Water Service & 04 Maintenance of
11
Sewerage Naval Craft
12 Electric Services 05 to08 Open
Ordinance Field 09 Miscellaneous
13 Service in time of 5 – Plans & Programs
peace
0 - War Plans
Signal
14 Communication, Internal Defense
01
General Provisions Formulation
Fixed Signal External Defense
02
Communication Formulation
15
system and
03 Administration
facilities
Operation and 04 Records
Maintenance of
16
AFP Telegraph
Lines 1 – Capabilities
Development

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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
01 Force Structure Supply
02
02 Bases Support Management

03 Weapons System 03 Budget and Fiscal

Admin and 04 Training

04
Records Personnel
05
05 to 99 Open Management

2 – International Affairs Information

06
Dissemination
01 US Affairs
07 to 99 Open
02 Asia Affairs
6 to 9 Open
Australia, Europe &
03 6–
Others
Communications&
Records Electronics
04
Administration
0 - Communications
05 to 99 Open
Strategic
3 – Strategy and Policy 01
Communication
01 Policy Research Operational
02
Strategy Communication
02
Formulation Tactical
03
03 Records Communication
04 Administration 04 to 99 Open
05 Special Studies 1 – Electronics
06 Networking 01 Navigational Aids
07 to 99 Open 02 Signal Intelligence
4 – Operational Fire Control
Analysis 03
System
Simulation and Precision
01
Gaming Measuring
04
Operational Equipment
02 Laboratories
Analysis
Equipment Public Address
03 05
Acquisition System
Admin and 06 to 99 Open
04
Records
2 – Information System
5 – Administration
System
Admin and 01
01 Development
Records
System Design and
02
Analysis
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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
System Allocation and
03
Programming Utilization/Disposal
System 09 of Captured/
04 Confiscated CEIS
Maintenance
Equipment
Computer
05 10 Plans and Policies
Maintenance
Network Standardization
06 and Test and
Development 11
Evaluation of CEIS
Application
07 Equipment
Programming
12 to 99 Open
08 IT Training
7 – Civil Military
09 Open
Operations
3 – Material
0-
Management
1 - Public Affairs
CEIS Logistics
01 and Procurement Public Information
01
Activities (PI)
Allocation of Critical 02 Press Releases
02
CEIS Equipment Media
03
War Reserve Stock Appearances
03
Position Report 04 Press Conferences
Status Report of AFP Information
04 AFP-Wide CEIS 05
campaign
Equipment
06 Symposiums
Development and
05 Production of CEIS Face-face
07
Equipment Dialogues

Table of Equipment Audio-Visual

08
(TOEs), Table of displays
06
Distribution (TDs) Community
and Authorized List 09 Relations
Maintenance and (COMREL)
07 Repair of CEIS Community
10
Equipment assemblies
Disposal of 11 Dialogues
08 Uneconomical Military-initiated
CEIS Equipment 12 community
activities

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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
Production of Word Psychological
13 information 01 Operations (Word
materials PsyOps)
Internet and Production and
14
e-messaging 02 distribution of
15 to 99 Open printed materials

Civil Relations Production and

(CIVREL) presentation of
03 audio, visual
Inter-agency and audio-visual
6-17
coordination products
2 – Civil Affairs Deed Psychological
Civil Relations 04 Operations (Deed
01
(CIVREL) PsyOps)
Inter-agency Counter Propa-
02 05
coordination ganda
Participation in Internet and e-mes-
06
03 cause-oriented saging
initiatives PsyOps Special
07
Participation in Projects
04 socio-cultural 08 to 99 Open
activities
4 – Research and
Participation in Special Studies
05 national/local
historical events 01 CMO Courses

Civic Action Doctrine

06 02
(CIVAC) Development

Engineer Capability Seminars/

07 03
assistance Workshops

Humanitarian As- 04 Special Studies

08
sistance 05 Project Proposals
Environmental Policy Formulation/
09 06
protection Revisions
Medical, dental and 07 Surveys
10
veterinary services 08 to 99 Open
11 to 99 Open 5 – Plans and
3 – Psychological Programs
Operations 01 CMO Units

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Major Area of Major Area of

Symbols Sub-Area of Activity Specific Subjects Symbols Sub-Area of Activity Specific Subjects
Activity Activity
DND-AFP Balik- 3 – Foreign Training/
02
BARIL Project Travel
Seminars/ 01 IMETP
03
Workshops 02 DCP
Program 03 to 99 Open
04
Formulation
4 – Cadet Training
Plans/Programs
05 01 PMA
Implementation
CMO Monitoring 02 PAFFS
06
and Evaluation 03 OCS
07 to 99 Open 04 to 99 Open
8 – Training and 5 – Senior Officers
Educations Training
0 - Organization 01 JCSC
01 Mission, functions 02 CGSC
& Organization of
03 TASCSC
DCS for Education
and Training 04 to 99 Open
02 AFP Education 6 – Scholarship and
and Training Grants
Board 01 Sec 22K, NDA
03 AFP Senior Officer 02 University of Asia
Scholarship/ and the Pacific
Schooling Board
03 MOA with other
04 GHQ and Institutions
AFPWSSUs
04 to 99 Open
Scholarship and
Schooling Board 7 to 10 – Open
05 Officer Candidate 9 – Reservist and
School Admission Retiree Affair
Board 0 – Reserve Affairs
06 to 99 Open Administration
1 – General Provisions Admin & Operation
of Reservist and
01 to 99 Open 01
Retiree Affairs
2 – Local Training Implementing Units
01 Unit Training Reserve
02 Individual Training 02 Enhancement
Activities
03 to 99 Open

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4. Changes
Major Area of
Symbols Sub-Area of Activity Specific Subjects
Activity a. Changes in the regulations shall be represented by letter “C” followed by
03 to 99 Open the number corresponding to the change for example: “C-1” stands for change Nr 1 of
1 – Reserve Manpower a particular regulation.
Development
b. Sheets containing changes to an AFP Regulation shall be inserted
01 Procurement immediately before the regulation to which they pertain or immediately preceding the
Reservist next earlier change to the same regulation.
02
Administration
03 Individual Training 5. Publication of the next series of an AFPR
04 Promotion
a. The publication of the next series of a given AFPR may be made under
05 Morale and Welfare any of the following:
06 to 99 Open
1) When nine (9) or more changes thereto has been introduced and
2 – Reserve Force
Development published.

Organization of 2) When changes thereto, although less than nine, are susceptible
01
reserve Units to misinterpretation and the AFPR together with its changes is not handy, or
02 Unit Training
3) When the AFPR is still in mimeograph form or proof copy printing
03 Test and Evaluation stage.
04 Equipage
b. A regulation is entirely changed when republished in a next series. The
05 Utilization new series shall contain a provision rescinding the old AFPR.
06 Base Development
6. Illustration
07 to 99 Open
3 – Retiree and Public a. AFP Regulations. A complete numbering system for an AFP Regulations
Affairs is written as follows:
Community
01
Oriented Activities
Information 1) AFP Regulations General. Example: AFPR G 111-021 C-1
02
Campaign

Participation in
03
Historical Events

04 to 99 Open

b. Last Digit/Series Number. Represents the series number of the regulation
which is assigned with any number from 1 to 9.

Figure 6-1 Writing a Complete Numbering Scheme

AFPR G111-021 C-1 would be interpreted as follows:

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Third-Digit Applicability to
2 Applicable to Officers
Base Number Personnel
Table 6-6 AFPR G111-021 C-1
First-Digit
Specific Subject of
13 Sub-Base Ship Organization, Navy
Symbols Placement Particular Description Activity
Number
AFPR Type of Publication AFP Regulations Second-Digit
First series of AFPR
Regulation is common 1 Sub-Base Series Number
Major Service published on the subject
G or applicable to all Major Number
Identifying Letter
Services
First-Digit Major Area of Personnel and 3) Example for Major Services. Example: AFPR AN 421 – 071
1
Base Number Activity Administration
Second-Digit Sub-Area of
1 Records and Report Table 6-8 AFPR N421-071
Base Number Activity
Third-Digit Applicability to Applicable to military
1 Symbols Placement Particular Description
Base Number Personnel personnel in general
First-Digit AFPR Type of Publication AFP Regulations
Specific Subject of
02 Sub-Base Morning Report Major Service Applicable to Army and
Activity AN
Number Identifying Letter Navy only
Second-Digit First-Digit Base Major Area of
First series of AFPR 4 Logistics
1 Sub-Base Series Number Number Activity
published on the subject
Number
Second-Digit Sub-Area of
Indicates “Change 1” of the 2 Technical Service
C1 Changes Base Number Activity
AFPR
Third-Digit Applicability to Applicable to military
1
Base Number Personnel personnel in general

2) Examples for Different Major Areas of Activity. Example: First-Digit Sub- Specific Subject of
07 Fortification
AFPR N 302-131 Base Number Activity
Second-Digit
First series of AFPR
1 Sub-Base Series Number
published on the subject
Number
Table 6-7 AFPR N 302-131

b. Circulars. Circulars must be numbered using “Circular” and consecutive
Symbols Placement Particular Description
Arabic numbers within each calendar year, starting with the number 1 for the first order
AFPR Type of Publication AFP Regulations issued in a year. For example: Circular 1

Major Service
N Applicable to Navy only
Identifying Letter c. Standard Operating Procedures. SOP must be numbered using
First-Digit Major Area of “Standard Operating Procedure” and consecutive Arabic numbers within each calendar
3 Operations
Base Number Activity year, starting with the number 1 for the first order issued in a year. For example:
Second-Digit Sub-Area of Standard Operating Procedure Nr 1
0 Organization
Base Number Activity

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d. Changes to Publications. Changes or amendments in AFP publications Parts of a Publication Figure 6-3 Format of an AFPRG with a Change
vary. The following are how changes or amendments illustrated in every publication:
Top margin 0.75 inches
1) AFP Regulation. If there are minute corrections in the AFP
AFP REGULATIONS AFPR G 131-053
Regulation after it was published, the AFP Regulations Division, OTAG shall forward Publication Title/Publication Nr

a DF to PCRD, OTAG informing the latter that there are corrections in the recent G 131-053 C-9
Issuing Headquarters
published AFP Regulation and need to be republished. The PCRD will then incorporate C-9

the corrections in the AFP Regulation and insert the underlined phrase “Corrected DEPARTMENT OF NATIONAL DEFENSE
Address of Issuing Headquarters
Copy Destroy All Others” in the line after the date, to read: GENERAL HEADQUARTERS
Date ARMED FORCES OF THE PHILIPPINES
Camp General Emilio Aguinaldo
Quezon City
Title or Subject _____(Date)_______

Change 9
AFP REGULATIONS AFPR G 421-214
AWARDS AND DECORATIONS
G 421-214
xxx xxx xxx
DEPARTMENT OF NATIONAL DEFENSE
Para 2-3 was changed to read:
GENERAL HEADQUARTERS
ARMED FORCES OF THE PHILIPPINES xxx xxx xxx
Camp General Emilio Aguinaldo
Body 2-3. Awards and Decorations Board. AFP Awards and Decorations Board shall be
Quezon City created and covered with appropriate orders.
24 April 2013
Corrected Copy Destroy All Others a. Composition

Assistant J1 - Chairman
DISPOSAL OF EXPLOSIVES AND AMMUNITION Vice-Chairman, PA Aw & Dec Board - Member
Press Vice-Chairman, PAF Aw & Dec Board - Member
Tab 2x Vice-Chairman, PN Aw & Dec Board - Member
TABLE OF CONTENTS Chief, MWD, OJ1 - Member
Chief, Combat Reearch Div, OJ2 - Member
Chief, Plans/Research Div, OJ3 - Member
Paragraph Chief, Plans and Programs Div, OJ4 - Member
Chief, Research Div, OJ7 - Member
Purpose
- - - - - - 1
Chief, Inspection Div, OTIG - Member
Chief, MDD, OTAG, GHQ, AFP - Member/Recorder

xxx xxx xxx

Figure 6-2 Format of Republished Regulation with Correction Authentication Block

BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE:

OFFICIAL: RICARDO A DAVID JR

Lieutenant Genera, AFP
Chief of Staff
Rear part
JOSE B VIZCARRA
Brigadier General, AFP
The Adjutant General
Note: a) A4 bond paper
DISTRIBUTION
b) Font – arial size 12
―A‖

6-25

6-38 6-39
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2) Circular
Parts of a Publication
Issuing Headquarters
Address of Issuing Headquarters
Date
Publication Title/Publication Nr
c. SOP and Letter Directive – Since the service test period of the SOP
and Letter Directive is two (2) years, amending it with minor changes/amendments will
Figure 6-4 Format of a Circular with Amendment totally revised the existing SOP or Letter Directive and the format will be accorded as
stated in paras 5.c and 5.d of Chapter 5 Section 5-4.
REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF NATIONAL DEFENSE 7. Recommendation for New AFPRG. Any new subject that is desired to be
GENERAL HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES covered by AFP Regulations shall be embodied in a recommendation by the authorized
Camp General Emilio Aguinaldo, Quezon City
responsible Commander concerned and forwarded to the AFP Regulations Board,
______(Date)______ OTAG, GHQ AFP, for consideration.
AG/PCRD
CIRCULAR

Title or Subject
NUMBER ____

AMENDMENT TO CIR NR 5, GHQ AFP DTD 10 JAN 07,

SUBJECT: INTELLIGENCE AS A PRIMARY OCCUPATIONAL SPECIALTY
IN THE ARMED FORCES OF THE PHILIPPINES

Body 1. Paragraph 9 of Cir Nr 5 dtd 10 Jan 07, is amended to read:

9. RESCISSION:

Cir Nr 7, GHQ AFP dtd 16 Sep 02, Subj: Intelligence Eligibility List and all
other policies/regulations in conflict with this Circular are hereby rescinded.

xxx xxx xxx

2. EFFECTIVITY: This Circular takes effect upon publication.

BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE:

Authentication Block

ALEXANDER B YANO
General, AFP
OFFICIAL: Chief of Staff

ANTONIO L BAUTISTA
Brigadier General, AFP
Rear part The Adjutant General

DISTRIBUTION:
―A‖

If the change or amendment is significant and/or too many provisions in the

-If the change or amendment is significant and/or too many provisions
Circular
in need toneed
the Circular be amend, the Circular
to be amend, will be totally
the Circular will berevised. The OPIThe
totally revised. will proposed
OPI a
newproposed
will Circular and the Circular
a new format will
and bethe
accorded as stated
format will in para 5.b
be accorded of Chapter
as stated 5 Section
in para
5-4.of Chapter 5 Section 5-4.
5.b

6-26

6-40 6-41
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ANNEX A
GLOSSARY

Abbreviation and Acronym

AFP - Armed Forces of the Philippines

AFPRB - AFP Regulations Board
AFPRD - AFP Regulations Division, OTAG
AFPR G - AFP Regulation General

NK
AFPOS - AFP Occupational Specialty
AO - Administrative Order

A
CDD - Certificate of Disability Discharge

BL
CG - Commanding General
CSAFP - Chief of Staff, AFP
LY
DND - Department of National Defense
EO - Executive Order
L

FM - Field Manual
NA

GCMO - General Court Martial Order

GHQ - General Headquarters
IO

GO - General Order
NT

IPMS - Improvement of Personnel Management System

LOD - Line of Duty
TE

LO - Letter Order
OPI - Office of Primary Interest
IN

OTAG - Office of The Adjutant General

P2LT - Probationary 2nd Lieutenant
PDR - Philippine Defense Reform
RA - Republic Act
RPRRS - Regulations and Policy Review and Revision System
SB - Supply Bulletin
SCMO - Special Court Martial Order

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SDO - Special Disbursing Officer
SME - Subject Matter Expert
SND - Secretary of National Defense
SO - Special Order
SOP - Standard Operating Procedure
SR - Service Regulation the principal office which will initiate/monitor the flow of drafts of proposals on circulars
TA - Table of Allowance
TAG - The Adjutant General, AFP
TAS - Technical and Administrative Services
TB - Technical Bulletin
TDA - Table of Distribution and Allowance
TD - Training Directive
TDCS - The Deputy Chief of Staff
TM - Technical Manual
TO & E - Table of Office and Equipment
A-2
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Terms and Definitions
AFP Regulations Board – This is the committee that functions under The Adjutant
General, AFP that is responsible in deliberating the proposed AFP Regulations and
endorse the same to higher headquarters for approval.
AFP Regulations Division – A division of the Office of the Adjutant General which is
and regulations.
AFP Regulations - These are the primary administrative regulations for the
administration of the AFP. AFPRs which are issued in the name of the Chief of Staff,
AFP by order of the SND have the effect of subordinate statute/law until rescinded by
proper authority.
Authentication - The authentication is the signature block signed in behalf of the
approving authority with the use of a command line. AFP publications are authenticated
by the signature of the individual responsible for their issuance or by the signature of
the person authorized to sign for him.
Bulletin – Document that contains matters that is general in application and informative
or advisory and relatively permanent in nature; such as Executive Orders, Proclamation
of the President, and public laws.
Circulars – Publications containing instructions which are directive in nature, more or
less general, in application but temporary in duration. Generally, circulars have a life
span of ODCS for Personnel, J1 – Office of the Deputy Chief of Staff for Personnel,
J1. Office primarily responsible on the personnel management of the AFP human
resources; from the procurement process to personnel separation.
Office of Primary Interest - The OPI is the proponent for a proposed change on an
existing regulation or AFP regulations or the proponent for a totally new publication.
OPI is the authority to determine the need for the regulation and is primarily responsible
in ensuring its applicability and validity.
Office of Primary Responsibility - The OPR refers to the office(s)/unit(s) that have
concerns/responsibilities on/or functional supervision to the proposal/proposed
revision of a certain regulation or related policies.
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Resource Persons - A resource person is one who has knowledge, relevant skills, ANNEX B
competence and expertise to give a talk, guidance or first-hand info in a given subject RECORD OF CHANGES
or area. They are often persons who are well versed with the subject matter

Stakeholders – Persons or entities who may have an interest in or who may be Identification of Date Entered By whom entered (Signature,
affected by a particular policy Change Rank, Grade, Name or Rate;
Unit)
Subject Matter Expert –  A person who is an expert in a particular area or topic;  is a
person with special knowledge or skills in a particular area of endeavor

The Adjutant General, AFP – Office responsible for the publication and distribution of
AFP Regulations, including the maintenance of an up-to-date index of the same.

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ANNEX C
RECOMMENDATION FOR CHANGES

Letterhead of Originating Agency

Date

SUBJECT: Recommendation for Changes

NK
A
TO: The Chairman, AFP Regulations board
Office of the Adjutant General

BL
General Headquarters, Armed Forces of the Philippines
Camp General Emilio Aguinaldo, Quezon City
L LY

1. The following recommendations is submitted for the Board’s considerations.

NA

Existing Provision Proposed Revision (with Justification

amendments highlighted or
IO

underscored)
Indicate specific source State specific proposal State the rationale
NT

and state the provision.

(short title; long title;
page; section nr/figure
nr/table nr
TE
IN

Signature of CO

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ANNEX D
REFERENCES

Books

Australian Defence Force Publication. Staff Duties Series. ADFP 102. Defence
Writing Standard. First Edition. 1998

Campbel, William G. Form and Style in Thesis Writing. Third Edition, National
Bookstore

NK
DA PAM 25-40. 29 December 2003

Manuals/Handbooks

A
Military Correspondence Handbook, S-2009 as published by the Adjutant General
Service AFP.

BL AFPM 12-2 Armed Forces of the Philippines Manual, Adjutant General, 1993
LY
DND Publication
L

Department Order Nr 03-A dtd 14 September 2000, Subject: Codified Approving and
NA

Signing Authority on Military Personnel Administrative Matters

IO

AFP Publications

AFP Regulations G100-013 dtd 11 January 2013, Subject: Armed Forces of the
NT

Philippines Regulations General Provisions

Circular Nr 20 GHQ AFP dtd 19 April 1952, Subject: Allowance and Distribution of AFP
Publications
TE

SOP Nr 01, GHQ AFP dtd 19 February 2008, Subject: Process of Development/
Formulation of AFP Regulations and Circulars.
IN

LO Nr 248 dtd 08 May 2013, Subject: Detail

Letter Directive from TAG dtd 02 November 2006, Subject: Updating of Existing
Policies/Regulations

Memorandum from SJS dtd 04 November 2010, Subject: Proposed Revisions of

Circulars and Regulations.

Memorandum from SJS dtd 22 September 2009, Subject: Communication Reminders

Memorandum from SJS dtd 16 July 2007, Subject: SDF with concurring line of C,
GHQ RMO and TJAG.

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Memorandum from SJS dtd 13 October 2006, Subject: Disposition Form ANNEX E
Memorandum from SJS dtd 12 October 2004, Subject: Board Actions LIST OF TABLES

Memorandum from SJS dtd 21 May 2004, Subject; Correspondence with CSAFP,
VCSAFP, & TDCSAFP as Signatories. TABLE LIST OF TABLE PAGE
NUMBER
Memorandum from SJS dtd 19 November 2003, Subject: Disposition Form 4-1 Activity Timeline in the Processing of an AFP 4-3
Memorandum from SJS dtd 11 November 2003, Subject: Observations on Publication
Correspondence with CSAFP, VCSAFP & TDCSAFP as Signatories
4-2 Presentation of Proposed Revision 4-8
Memorandum from SJS dtd 30 October 2003, Subject: Observations on Correspondence
with CSAFP, VCSAFP & TDCSAFP as Signatories 5-1 Classes of Distribution 5-9
Memorandum from SJS dtd 22 March 2002, Subject: Proposed Revisions to AFP
Regulations, Circular, Directives, etc. 6-1 Major AFP Units Identification Letter 6-1

Memo from SJS dtd 04 February 2002, Subject: Proposed Revisions to AFP 6-2 Major Area of Activity 6-2
Regulations, Circulars, Directives, etc.

HPAF Circular Number 01 dtd 24 September 2009, Subject: Philippine Air Force 6-3 Sub-Area of Activity 6-2
Regulations Board
6-4 Major Area of Activity 6-4

8d, Chapter XVIII, Military Court Martial, dtd 15 February 1946. 6-5 Specific Subjects 6-5

6-6 AFPR G111-021 C-1 6-25

6-7 AFPR N 302-131 6-25

6-8 AFPR N421-071 6-26

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ANNEX F
LIST OF FIGURES

FIGURE LIST OF FIGURES PAGE

NUMBER
4-1 Process of Development/Formulation of AFP 4-2
Publications

5-1 Sample Authentication for AFPR G and 5-8

Circular

NK
5-2 Sample Authentication for an SOP 5-8

5-3 Sample Authentication for PAF Circular and 5-9

A
SOP

BL
5-4 Format of AFPRG 5-14

5-5 Sample of Circular 5-15

LY
5-6 Sample of Standard Operating Procedure 5-17
L

5-7 Sample of Letter Directive 5-19

NA

5-8 Sample of Bulletin 5-20

IO

5-9 Sample of General Orders 5-21

NT

5-10 Sample of Special Orders 5-22

5-11 Sample of Letter Order 5-23

TE

5-12 Sample of General Court Martial 5-24

IN

6-1 Writing a Complete Numbering Scheme 6-24

6-2 Format of Republished Regulation with 6-27

Correction

6-3 Format of an AFPRG with Change 6-28

6-4 Format of a Circular with Amendment 6-29

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NK
A
BL
L LY
NA
IO
NT
TE
IN

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