ebida Bid

Bid Response Plan

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Opportunity Analysis
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Bid Planning
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Once you have completed the Opportunity Analysis and Bid Planning
 info@ebida.uk

Bid Response Plan

Enter details in yellow boxes
Name of Tender:

Contracting Authority:

Submmission Close Date

Opportunity Analysis
Confirm the following:
How closely is the tender aligned to our business strategy? 
How well do we match the needs listed? 
Can we meet the requirement? 
What is our win probability? 
Can we complete the proposal on time? 
How familiar are we with the buyer? 
Do we have the experience needed? 
Are there any requirements which we can’t meet? 

Bid Planning
Confirm the following:
Have you identified what resources will you need? 
Do you know who will be needed to support you? 
Do you know all the plan actions are that need to be completed? 
Do you know what work will be delegated? 
Are you clear on the timeline of activity? 
Do you know all your your key milestones? 
Do you know when will you engage with your team?

Once you have completed the Opportunity Analysis and Bid Planning go to
 6/28/2023

Days to Submission

-45105 Days
Dropdown Options
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d Planning go to CHECKLIST tab.

ebida Bid Response Plan Template V1 - Apr 2023

Tender Checklist
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ebida Bid Response Plan Template V1 - Apr 2023

Tender Checklist
Question
Have you completed the Opportunity Assessment?
Have you completed the Bid Planning?
If Yes to C2 got to Stakeholders Tab and add Names
If Yes to C3 Complete the Tasks Tab
Have you provided all the insurances, certificates, etc.
Are all certificates etc within date?
Have you provided the number of annual accounts/Financial Returns as requested?
Have you provided all the business policies & processes as requested?
Have you demonstrated how you meet all the requirements?
Have you priced the goods or services in the format they have been asked for?
Have you shared all the documents that have been requested?
Are all questions, etc answered in the correct format? Right font and format?
Are all responses within the required word count?
Does the first paragraph and summary make an impact?
Is the Executive Summary simple and to the point?
Have you checked if each answer meets the questions requirments excactly?
Have you checked the status of documents in the Response Library
Dropdown
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ebida Bid Response Plan Template V1 - Apr 2023

Stakeholder Map
Add Names Here
Role Name
Stakeholders Team Leads
Team Leads Team Leads
Project Manager
Bid Director

Technical Lead 1

Technical Lead 2
Technical Lead 3
Financial Lead

Financial Lead 2
Financial Lead 3
IT Lead
Other 1
Other 2
Other 3
Other 4
Other 5
Responsibilities

Co-Ordinates the stakeholders and maintains the task list

Bid Sponsor - Overall decision maker, oversees the Project and steers the
stakeholders in their response, including costings. Bid Reviewer
Takes the lead on the delivery of the requirements, subject matter expert.
Responsible for drafting the technical response. Bid Reviewer
Supports the development of the technical response
Supports the development of the technical response
Takes the lead on all aspects of the financial requirements, providing
documentation, costings etc. Bid Reviwer
Supports the development of the financial response
Supports the development of the financial response
Takes the lead on any IT requirements
ebida Bid Response Plan Template V1 - Apr 2023

Bid Response Plan

0
Task Description
Complete all the yellow boxes
Phase 0 - Set Up Bid Project
P0-1 Complete Opportunity Analysis
P0-2 Review Bid Planning
P0-3 Assign Stakeholders - Complete Stakeholder Tab
P0-4 Bid/No Bid Decision and Sign Off

Phase 1 - Kick Off Bid Project

P1 - 1 Registration and acceptance of the tender on the e-Tender portal.
P1 - 2 Download all tender documents
P1 - 3 List all Tender Documents in the Document Library Tab
Kick off Meeting
P1 - 4 Set Timelines and RACI, messages, priorities, strategy.
P1 - 5 Stakeholder Readthrough
P1 - 6 Review and add to Check-list all key tasks

Phase 2 - Document Review

P2 - 1 Complete a full review of tender documents, make notes of requirements
P2 - 2 Add all content requirements and collations of documents to Document Library
P2 - 3 Stakeholder input request and first sharing of content

Phase 3 - First Draft

P3 - 1 Stakeholders draft their responses and share to collaborative workspace
P3 - 2 First Draft Review - Bid Reviewers complete review of response
P3 - 3 Check Tender Portal for Clarification Questions
P3 - 4 Amendments and additions discussed/added to response
P3 - 5 First Draft Completed

Phase 4 - Second Draft

P4 - 1 Stakeholders draft their responses and share to collaborative workspace
P4 - 2 First Draft Review - Bid Reviewers complete review of response
P4 - 3 Check Tender Portal for Clarification Questions
P4 - 4 Amendments and additions discussed/added to response
P4 - 5 Second Draft Completed

Phase 5 - Forensic Review

P5 - 1 Stakeholders draft their responses and share to collaborative workspace
P5 - 2 Final Draft Review - Bid Reviewers complete review of response
P5 - 3 Check Tender Portal for Clarification Questions
P5 - 4 Amendments and additions discussed/added to response
P5 - 5 Final Review Completed
P5 - 6 Bid Director Sign Off
Phase 6- Tender Submission
P4 - 1 Check Access to Tender Portal is OK
P4 - 2 Complete Checklist
P4 - 2 Upload Response to Portal
P4 - 2 Check Response for errors
P4 - 2 Complete Checklist
P4 - 2 Submit to Contracting Authority

Last Day for Submission

 Days to Submission
Dropdown
Status Role Owner Name Start Date End Date

Status Role Owner Name Start Date End Date

Bid Director
Bid Director
Bid Director
Bid Director

Status Role Owner Name Start Date End Date

Project Manager
Project Manager
Project Manager
Stakeholders Team Leads
Bid Director
Stakeholders Team Leads
Project Manager

Status Role Owner Name Start Date End Date

Stakeholders Team Leads
Project Manager 0
Bid Director 0

Status Role Owner Name Start Date End Date

Stakeholders Team Leads
Stakeholders Team Leads
Project Manager 0
Stakeholders Team Leads
Project Manager 0

Status Role Owner Name Start Date End Date

Stakeholders Team Leads
Stakeholders Team Leads
Project Manager 0
Stakeholders Team Leads
Project Manager 0

Status Role Owner Name Start Date End Date

Team Leads Team Leads
Team Leads Team Leads
Project Manager
Stakeholders Team Leads
Project Manager
Project Manager
Status Role Owner Name Start Date End Date
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager

Project Manager 0 12/30/1899

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ebida Bid Response Plan Template V1 - Apr 2023

Tender Document Library

Add All downloaded documents here
No Document Name
T001
T002
T003
T004
T005
T006
T007
T008
T009
T010
T011
T012
T013
T014
T015
T016
T017
T018
T019
T020
T021
T022
T023
T024
T025
T026
T027
T028
T029
T030
rary Upload Tender Respons
Add All documents to be returned to the Contracting Authority
Document Type No
R001
R002
R003
R004
R005
R006
R007
R008
R009
R010
R011
R012
R013
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R015
R016
R017
R018
R019
R020
R021
R022
R023
R024
R025
R026
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R028
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Upload Tender Response - Library
dd All documents to be returned to the Contracting Authority
Document Name Document Owner