Virtual Presenter

Toolkit
Thank you for agreeing to be a presenter for TLMdX™.

This guide is designed to help you effectively develop and deliver your content in our new
virtual format. Please read all of the information and keep it on hand for reference.

Need help? Contact us at education@aasld.org.

The Virtual Format

Event Platform
We are working with Freeman, an event services company, to create a bold, captivating digital
conference using the platform OnlineEvent® Pro. Presentations will be recorded prior to the event to
give you the unique opportunity to engage with the audience while your presentation is streaming.
The platform also offers live interactive components. AASLD will provide more detailed information
on the features as we get closer to the event.

Attendee Engagement
We encourage you to use
a webcam while recording
your presentation to promote
engagement and a sense of
connection with your audience.
Test your webcam prior to your
presentation and eliminate
objects in the room that could
distract the audience.

Most presentations
will be featured as a
TLMdX OnDemand
product, and attendees
will have access to the
content for up to 90 days
after the event.

TLMdX will offer a new and innovative meeting experience. Attendees will be able to interact
and explore the educational and scientific sessions in a variety of ways. Below you find a
brief description of each session type TLMdX has to offer and how attendees will interact
with your content.

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Session Types
On Demand Sessions with
Live Q&A
Presentations will be prerecorded and
released approximately one week before
the event. Attendees will have the unique
opportunity to view the content online prior
to engaging in a live interactive Q&A with
a core group of organizers and speakers.
Speakers are expected to participate in
the live audience Q&A. The presentations
will be highlighted as “on demand” during
specific times in the meeting schedule
for anyone interested in viewing the pre-
recorded content.
TLMdX OnDemand: Presentations will be available
on demand for up to 90 days after the meeting.
Education Sessions
Presentations will be prerecorded and
released at a scheduled time on the
event platform. During the presentations,
attendees and speakers will be able to
engage with one another using a text chat
feature to pose and address questions
in real-time. Speakers are expected
to participate during their assigned
presentation times.
TLMdX OnDemand: Presentations will be available
on demand for up to 90 days after the meeting.
Exclusive TLMdX OnDemand
Sessions
Presentations will be prerecorded and
released approximately one week before
the event. Attendees will be able to access
Exclusive OnDemand content 24/7 before,
during and for up to 90 days after the
meeting.
Scientific Sessions
Presentations for these sessions will be
prerecorded and released at a scheduled
time on the event program. During the
presentation, attendees and speakers will be
able to engage with one another using a text
chat feature to pose and address questions
in real-time. Speakers are expected
to participate during their assigned
presentation times.
Not available on TLMdX OnDemand: Due to
the nature of content presented in these sessions,
prerecorded presentations will only be live during
the specified time on the TLMdX schedule. They will
not be made available on TLMdX OnDemand.
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Developing Your
Presentation

Content Checklist
We strongly recommend that you download the AASLD TLMdX PowerPoint Presentation Template
to create your slide presentation. The following requirements apply to all event presentations:

• Introduction. Provide a brief • HIPAA. Remove any patient-

background slide on your experience identifying information from your
and expertise in the field. presentation or obtain permission
to use the information. If your slides
• Disclosure. Next, include a disclosure contain images or information
slide that indicates whether or not you
about patients or other individuals,
have any conflicts of interest.
you are responsible for obtaining
• Key take-away. Include at least one appropriate patient consent (including
key take-away slide summarizing your HIPAA authorization, if applicable)
key findings and recommendations in to include the material in your slides
bullet points. Consider what key points and to authorize AASLD to record the
you want the attendees to remember presentation. For more information,
from your presentation. review the Health Information Privacy
guidance from the U.S. Department of
• Copyright. If your slides contain images, Health and Human Services.
illustrations, figures, tables, or text
that has been published elsewhere or
came from another source, you are
responsible for obtaining permission
from the copyright holder to include
the material in your presentation
and to authorize AASLD to record the
presentation.

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Developing Your Presentation Continued

Recording Checklist
• Practice your presentation before • Use a stand-alone webcam or your
recording it on your computer to computer’s built-in camera.
ensure the best possible delivery.
• Use a presentation recording program
• Do not exceed your allotted (PowerPoint)
presentation time. Use a timer to track
• Once you have finished recording,
yourself.
save the file as an MP4 — the format
• Record in a quiet, well-lit room. needed for uploading to the presenter
portion of OnlineEventPro which will
• Use a microphone, if possible. Even
be Orchestrate.
headphones with a microphone
provide better sound quality than a
computer mic.

The deadline for submitting prerecorded presentations is October 15.

There will be no exceptions, so plan accordingly.

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Tips, Tricks, and Best
Practices

Check your appearance. Things like

stray hairs, wrinkled shirts, and bold
patterns can be distracting. Help
your audience focus on your science
by limiting distractions.

Check your environment. Pay close

attention to what is in the shot
behind you. Messy piles, unmade
beds, or pets can be distracting. Take
a few moments to make sure the
room behind
you is tidy.

Check your shot. Have a source of light coming from behind the camera. A window to the side
or behind you will cast shadows. Position your camera at eye-level to avoid giving your audience
a view of your nostrils.

For additional guidance, see:

• Step-by-step instructions on how to record your presentation in PowerPoint.

• This quick video on how to record your presentation in PowerPoint.

• Best Practices for the Virtual Presenter

• Tips for Presenting from Home

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Social Media Essentials

Leveraging Social Media

Presenting at TLMdX? Be sure to spread the word using the images on any of your social media
handles to promote your session. Use the event hashtag #TLMdX and tag AASLD!

• Graphic 1 • Graphic 3

• Graphic 2 • Graphic 4

AASLD’s Social Media Channels

• Twitter • YouTube
http://www.aasld.org/Twitter http://www.aasld.org/YouTube

• Facebook • LinkedIn
http://www.aasld.org/Facebook http://www.aasld.org/LinkedIn

• Instagram
http://www.aasld.org/Instagram

AASLD Foundation on Social Media

• Twitter – https://twitter.com/AASLDFoundation

AASLD Leadership on Social Media

• Matthew D’Uva • AASLD President
https://twitter.com/mrduva https://twitter.com/AASLDPresident

• Julie Deal
https://twitter.com/JulieDealAASLDF

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Social Media Essentials Continued

AASLD Social Media Guide UPDATED RECENTLY!

Download the AASLD Social Media Essentials Guide for an introduction to social media for the
healthcare professional. Topics include:

• Understanding social media.

• Protecting your privacy.

• An introduction to the various social media platforms.

• Knowing what content to post.

• Managing social media on a busy schedule.

2020 AASLD
Social Media Guide
Download the An Introduction to Social
for Health Care Professio
Media
nals
AASLD Social Media
Essentials Guide.

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 Thank you for
agreeing to be a
presenter at TLMdX™.

Need help? Contact us at education@aasld.org.