Annexure A

Guidelines for hiring of manpower (Scientific & Research/ Technical/ Administrative), new
project positions and revised salary structure of project staff under various Sponsored
Research/ Industrial Consultancy project/ Institute project.

1. Appointment through Selection Committee:

Preparation of Draft Advertisement
a. Principal Investigator (PI) will send the draft copy of advertisement and propose the
Selection Committee to the Dean (R&D) for approval.
b. Form No. 301 is to be used for approval of Selection Committee.
c. The Selection Committee for the position to be advertised should be constituted as per
the approved norms (Refer to point 3 below).
d. The qualifications for the position advertised must match the norms of the agencies
sponsoring the project or as specified in the project documents. If the concerned agency or the
project is flexible in the appointment of staff, then the qualifications as specified within point 8
will be followed.
e. Dean (R&D) will approve the draft advertisement and return it (original copy) to the PI for wider
publication.
f. PI/concerned department will send the word file (.doc/ .docx/ .rtf format) of the approved draft
advertisement mail to: webmaster@iitk.ac.in for publishing through webmaster of the institute.
g. The advertisement will be posted on the institute website for at least seven working days.

2. Screening of Applications
Selection by short listing the applications
a. Once the advertisement is published, the PI and the concerned department will directly
receive the applications from the candidates.
b. PI (along with the Selection Committee, if required) can shortlist the candidates for the
interview.
c. The PI will inform the shortlisted candidates through e-mail/letter to attend the
interview at least seven working days in advance.

(Or) Walk-In Interview

a. Alternatively, the PI with the approval of Dean (R&D) can hold/conduct a walk-in-
interview.
b. The time, date and venue of the interview in case of walk-in-interview must be clearly
mentioned in the advertisement.

3. Constitution of the Selection Committee

The Selection Committee should be constituted as follows:
a. Scientific & Research Staff: For the posts of Project Post-Doctoral Fellow, Project Executive
Officer, Senior Project Executive Officer, Senior Project Scientist, Senior Research Analyst,
Senior Computer Analyst, Senior Project Engineer and Research Associate- I/II/III.
Administrative Staff: For the Post of Senior Project Manager.

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 i. Dean, R&D or his nominee Chairman

ii. Head of the concerned department/ Coordinator or his nominee Member

iii. One faculty member Member

(Expert in relevant area/ external CSIR/ BRNS representative
etc.)

iv. Concerned PI Member

* This is based on guidelines specified by the sponsoring agency such as CSIR and BRNS etc.

b. Scientific & Research Staff: For the post of Project Scientist, Research Analyst, Computer
Analyst, Project Engineer, Senior Project Associate, Project Associate and JRF/SRF etc.
Technical Staff: For the post of Project Technical Officer, Project Technical Supervisor, Project
Technician, Senior Project Mechanic and Project Mechanic.
Administrative Staff: For the post of Project Manager, Deputy Project Manager, Assistant
Project Manager, Project Assistant, Field Worker, Project Multi-skilled Worker level 1, 2, 3.

i. Head of the concerned department/ Coordinator or his nominee Chairman

ii. One faculty member Member

iii. One faculty member Member

(Expert in relevant area/ external CSIR/ BRNS representative
etc.)

iv. Concerned PI Member

* This is based on guidelines specified by the sponsoring agency such as CSIR and BRNS etc.

4. Interview
a. Interview will be convened by the PI in consultation with other members of the committee.
b. Selection Committee report should be sent to the Dean (R&D) in Form No. 302 with enclosed
comparative statement of candidates applied, called, attended, copy of original approved draft
advertisement and selected candidate's document details etc. for DORD approval.

5. Final Selection/ Appointment

a. Selection Committee report (Form No. 302) will be approved by the Dean (R&D).
b. Offer of appointment letter for the selected candidate(s) will be issued by Officer-in charge,
DORD.
c. The appointment will be purely on temporary and contractual basis initially for a period of three
years or end of the project, whichever is earlier. The same can be extended if required up to
another two years or until the end of the project (whichever is earlier) on the recommendation
of PI and approval of the DORD.
d. The offer of appointment shall be emailed to the concerned PI for further information to the
selected candidate(s).
e. If the offer of appointment is accepted by the candidate, then he/she will submit his/her joining
report to the Dean (R&D office).

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 f. Joining of the candidate will be after complete verification of the documents of the candidates
with regard to their educational qualifications and experiences etc. Verification will be done by
R&D office.
g. R&D office will complete the joining formalities and allot a Personal File Number (PF No.) to
the candidate.
h. It is mandatory to sign an agreement in the prescribed form by the candidate as part of the joining
formalities.

6. Other terms and conditions (For appointment through Selection Committee)

a. In case of satisfactory performance, there can be one increment on completion of one year.
However, in case of deserving and excellent performance, there can be up to two increments for
each year or one increment at the end of six months based on specific recommendation and
justification provided by the PI.
b. The maximum continuous length of service for a project employee in a particular project or
several projects shall not exceed five years in the institute.

c. Leave Entitlement

A: Through Selection Committee

Casual Leave Medical
for per quarter Total C/L, in Annual Leave Total A/L in Leave
(Calendar a Calendar per month a year without
Year) Year pay
Maximum 30
days on
production of
02 08 2.5 30 a valid
medical
certificate

B: For Ad-hoc Appointment for Six Months

Total C/L
Casual Leave Medical
for two
for per quarter Annual Leave Total A/L in Leave
quarter
(Calendar per month a tenure without
(Calendar
Year) pay
Year)
Maximum 15
days on
production of
02 04 2.5 15 a valid
medical
certificate

• If medical leave (without pay) exceeds beyond 15 days (for ad-hoc appointment) and 30 days
(for appointment through Selection Committee) at a time, such period of absence shall be
counted as discontinuation of service and a new incumbent may be inducted in his/ her place
through the process of Selection Committee.
• Un-availed leave shall not be carried forward to the next year.
• Encashment of balance un-availed annual leave shall not be applicable.

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 • Leave records leave will be maintained by the concerned PI/ Dept.
• Medical leave will be forwarded and recommended by the PI to DORD Office for approval.
d. House Rent Allowance
• If the funding agency provides HRA, then the HRA can be claimed by the staff only if they
reside outside IITK campus in a non-government accommodation.
• No accommodation will be provided to local (Kanpur city) candidates in IITK campus.
• If recommended by the PI, additional HRA can be offered as per funding agency norms. This
is applicable only if the concerned project staff stays outside the campus.
e. OPD facility for self is available at Health Centre IITK without any reimbursement of the cost
of medicines. Any outside referral shall not be reimbursable. A medical booklet shall be
provided to each project employee.
f. Reimbursement of 50% to 100% of the premium payment (Subject to a maximum of Rs. 5000)
made to the Insurance company for accidental and Medi-claim insurance shall be permissible
from the concerned project on concurrence of PI.
g. For submission of new project proposals, PIs are advised to compute the manpower / salary
budget as per the revised salary structure.
h. No arrears or any retrospective implementation of revised scales are admissible under any
circumstances.
i. The existing salary range (SR1) and the new salary range (SR2) (Refer below to point 8)
shall be effective hand-in-hand. Generally new appointments shall be made in new salary range
(SR2) as per consent of the PI.
j. Migration (any change of project) of the project employee from one project to another project is
not admissible in any case unless approved by Selection Committee.
k. The maximum age limit for project employment is 60 years. It is 65 years for the retired
employees and 70 years for the retired faculty of IIT Kanpur.
l. The Project employees upon resignation or term end must get their no dues cleared within one
month from the date of the last day of working in that particular position.
m. Work experience certificate for project employees will be issued from the DORD office Any
other formats/ mode of certificate is not encouraged. Project employees or PIs are requested to
ensure the same. The experience certificate for any position must be obtained within one month
from the date of completion of the project.
n. Project appointment is co-terminus with the project duration and such records (appointment
related) are not maintained after the completion of the project.
o. Income tax shall be deducted for the salary/ remuneration / honorarium etc. being paid for
project employment / assignments as per GOI norms.
p. The appointment is subject to police verification of character and antecedents. Meanwhile
appointee will have to produce a character certificate at the time of joining
the duty from a 1st class Magistrate or a Gazetted Officer of Central/ State Government.

7. Ad-hoc appointments
a. Form No. 305 will be used for ad-hoc appointments. It should be duly filled and signed by the
candidate, forwarded and recommended by the PI.
b. Form No. 305 will be sent to the Dean R&D with the candidate biodata, self-attested copies of
qualifications and experiences etc.
c. After the approval of the Dean R&D, offer of appointment is issued to the candidate by Officer-
in-charge, R&D.
d. Joining report (Form No. 306) is submitted to the R&D office.

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 e. The tenure of ad-hoc appointment will initially for a period of six months and the same can be
extended up to five more months on recommendation of PI with the approval of DORD in
exceptional cases.
f. Therefore, for appointment through Selection Committee, the minimum time period should not
be less than 11 months.
g. Ad-hoc appointment is not applicable in some of the sponsoring agency such as BRNS/CSIR
etc. wherein selection of the employee involves the concurrence of the funding body.

8. Designation, Qualification/Experience and Salary structure for Project Staff:

a) Designation, qualification, experience and salary will be decided by the guidelines of the
sponsoring agency. In absence of the guidelines from the funding agency or in case of flexibility
allowed by funding agencies, the following table A, A1, B & C shall be applicable:

Table A: Scientific & Research Staff

Sl.
Designation Minimum Qualification$ Salary Range [SR]
No
Ph.D.*/ Master’s degree with
Senior Project significant experience and expertise in 70000-5000-200000
1.
Executive Officer the relevant area/ technical skills in (New position)
specified area
Ph.D.*/ Master’s /Bachelor’s degree
Project Executive SR1: 42000-3500-105000
2. with significant experience and
Officer SR2: 50400-4200-126000
expertise in the relevant area
Ph.D.* + 1 year relevant experience
Senior Project Or
Scientist Postgraduate + 4 years relevant
experience
Senior Research Postgraduate + 4 years relevant
Analyst experience
Senior Computer M.Sc./MCA + 4 years relevant
Analyst experience SR1: 32400-2700-81000
3.
Ph.D.* (Engineering stream), SR2: 38800-3200-96400
Or
M.Tech + 3 years relevant experience,
Senior Project Or
Engineer B.Tech with M.B.A. + 3 years
relevant experience,
Or
B.Tech. + 5 years relevant experience
Ph.D*
Or
Project Scientist
Postgraduate + 3 years relevant
experience SR1: 26400-2200-66000
4. Postgraduate + 3 years relevant SR2: 31600-2600-78400
Research Analyst
experience
M.Sc./MCA + 3 years relevant
Computer Analyst
experience

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 M.Tech, Or
Project Engineer
B.Tech + 3 years relevant experience
B.Tech + 1 year relevant experience
Or
#Senior
Project Post graduate + 1 years relevant SR1: 21600-1800-54000
5.
Associate experience Or SR2: 25900-2100-63700
Graduate + 4 years relevant
experience
B.Tech, Or
#Project SR1: 18000-1500-45000
6. Associate Post graduate, Or
SR2: 21600-1800-54000
Graduate+ 3 years relevant experience
designation can be given to a candidate if the nature of candidate’s work is related to scientific research.
#

$
or equivalent degree

Table A1: Scientific & Research Staff

Sl. Consolidated Salary

Designation Minimum Qualification
No. [SR]
1. Ph.D* from a reputed university
/institute and an excellent track record SR1:60000/65000/70000
Project Post-Doctoral
Fellow and publications /patents in a research SR2:60000-5000-85000
area relevant to the sponsored project.
*duration in Ph.D. degree, after three years will be considered as research experience.

Table B: Technical Staff

Sl.No Designation Minimum Qualification Salary Range [SR]

B.Sc. +15 years of relevant
experience
Project Technical SR1:24000-2000-60000
1. Or
Officer SR2: 29000-2400-72200
3 years Engg. Diploma +15 years of
relevant experience
B.Sc + 8 years of relevant experience
Project Technical Or SR1:19200-1600-48000
2.
Supervisor 3 years Engg. Diploma + 8 years of SR2: 23000-2000-59000
relevant experience
B.Sc + 4 years of relevant experience
Or
3 years Engg. Diploma + 4 years of
SR1:14400-1200-36000
3. Project Technician relevant experience
SR2: 18000-1500-45000
Or
High School+ ITI+ 9 years of
relevant experience

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 3 years Engg. Diploma
Senior Project Or SR1:10800-900-27000
4.
Mechanic High Scool+ITI+5 years of relevant SR2: 13000-1100-32800
experience
High School+ ITI
Or SR1: 8400-700-21000
5. Project Mechanic
High School+5 years of relevant SR2: 10000-900-26200
experience

Table C: Administrative Staff

Sl.No Designation Minimum Qualification Salary Range [SR]

Post graduate degree + 12 years of

relevant experience
Or
CA/ICWA/CS + 5 years of relevant SR1: 30000-2500-75000
1. Senior Project Manager
experience at supervisory level in a SR2: 36000-3000-90000
Govt. organization or educational
institute or in an organization of
repute.

Post graduate degree + 8 years of

relevant experience
Or
Graduate with 15 years of relevant
experience at appropriate level.
SR1: 24000-2000-60000
2. Project Manager Or
SR2: 29000-2400-72200
(CA/ICWA/CS) + 2 years of
relevant experience at supervisory
level in a Govt. organization or in
educational institute or in
organization of repute.

CA/ICWA/CS
Or
Post graduate degree + 5 years of
Deputy Project relevant experience SR1: 19200-1600-48000
3.
Manager Or SR2: 23000-2000-59000
Graduate degree + 8 years of
relevant experience at appropriate
level.

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 Post graduate degree
Assistant Project Or SR1: 13200-1100-33000
4.
Manager Graduate degree + 3 years of SR2: 16000-1300-38000
relevant experience.

5. SR1: 10800-900-27000
Project Assistant Graduate degree
SR2: 13000-1100-32800
Graduate degree in any discipline 10800-1100-50400
6. Field Worker
with relevant field work experience (New position)
th
5 Class + 4 years of relevant
experience
Or
SR1: 8000-400-24000
Level 1 8th Class +2 years of relevant
SR2: 10000-500-28000
experience
Or
10th Class
5th Class + 6 years of relevant
experience
Or
Project Multi 8th Class + 4 years of relevant SR1: 9000-450-27000
Level 2
7. Skilled experience SR2: 11000-550-30800
Worker Or
10th Class + 2 years of relevant
experience
5th Class + 8 years of relevant
experience
Or
8th Class +6 years of relevant SR1: 10000-500-30000
Level 3
experience SR2: 12000-600-36000
Or
10th Class + 4 years of relevant
experience
SR1: Existing Salary Range (in Rs.), SR2: Revised Salary Range (in Rs.)

Note:
• If previous appointments have been issued based of SR1, the same may be followed.
• The salary should be within the specified salary range.
• A maximum of ten additional increments can be given beyond those that can be given on
the basis of qualifications and experiences.
• Beyond those additional increments, appropriate justification is required for any
additional increments offered.
• The movement of selected candidates from one project to the other of the same PI is
permitted without a change in the PF number.

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9. Students working on projects
• The regular students of the institute may be employed in a project on full-time jobs/part time job
basis as the case may be, as Student Research Associate (SRA)/ Senior Student Research
Associate (SSRA) with the fellowship Structure:

a. Part time Jobs:

• These jobs may be offered to registered Under Graduate (UG), Post Graduate (PG) and PhD
students during their course work.
• The number of hours a student is permitted to work and the hourly rate of payment will be
decided by the following standing committees:
UG Students:
• Head, DUGC convener of the student’s department and PI.
PG Students:
• Head, DPGC convener of the student’s department and Thesis supervisor/PI.
• Recommendation of the standing committee, on Form No.401, duly signed by all the
members will be forwarded by the PI to the DORD for approval.

Category Designation Rate per hour Maximum hours per week

UG Students Student Research
Rs. 90 to 200 10 hours
Associate
PG Students Senior Student
Rs.150 to 500 15 hours
/Dual degree Research Associate-1
Ph.D. Students Senior Student
Rs. 200 to 700 20 hours
Research Associate-2

b. Full time Jobs:

• These jobs may be offered by PI to only those PG students/ Ph.D students who are working on
their thesis under the supervision of PI. It is expected that the thesis topic is of direct relevance
to the project goals and will also fully satisfy the academic requirements.
• The salary ranges for these are given below:
Designation Amount per month (in Rs.)
SR1: 12000/- or above
Student Research Associate (SRA)
SR2: 14500/- or above
Senior Student Research Associate SR1: 18000/- or above
(SSRA-1/2) SR2: 21500/- or above

• On the request of the PI, the following standing committee will examine the request for a full-
time appointment:
Committee for PG Students / Ph.D Students:
• Head, DPGC convener of the Student’s department and Thesis supervisor /PI.
• Recommendation of the standing committee, on Form No. 401, duly signed by all the members
will be forwarded by the PI to the DORD for approval.

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Terms & Conditions for IITK Students working in a project:
a. Student appointment is always applicable within a particular semester.
b. Students can either be appointed full time or part time as per the norms specified in point 9.
c. Students who are in full-time appointment will have to submit the joining report in Form
No.306.
d. Students in part-time appointment will fill the form No.402 every month filling the details of
hours spent every month and the same will be submitted for release of the stipend accordingly.
e. Dual Degree 5th year student shall be treated equivalent to the PG student category.
f. CPI is not required for the first semester MS Research & Ph.D (project sponsored) scholars.
g. Employment of a student in a project should not affect the status of student for academic and
administrative purpose. A student, for all purpose of leave, accommodation house rent etc., will
be governed by his/her student status.
h. Offer of student appointment will be issued by Officer-in charge, R&D.
i. Minimum CPI for employing students on Research Projects should be:

Academic Programme Minimum CPI

Bachelor of Science (B.S)/ Bachelor of
5.00
Technology (B.Tech.)
Master of Science –Integrated (M.Sc.-5Yrs) 5.00
Master of Science (M.Sc.-2 Yrs.) 6.00
B. Tech - M. Tech (Dual) 6.50
Master of Technology (M. Tech) 6.50
Master of Design (M.DES) 6.50
Master of Business Administration (MBA) 6.50
M. Sc- PhD. (Dual) 7.00
Doctor of Philosophy (PhD) 7.00
Terms & Conditions for Non-IITK Students working in a project:
a. Outside students to be engaged on the projects for part-time/full-time employment should carry
NOC from the current Head of the institute along with a bona-fide student certificate etc.
b. Form No.401A should be filled, forwarded with recommendation of PI and approval of the
DORD.
c. Salary norms.
Category Amount per Month (in Rs.)
SR1: 8000/- or above
UG
SR2: 10000/- or above
SR1: 12000/- or above
PG
SR2: 14000/- or above

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