DFS Panduan Pengguna Aplikasi PC Eng

USER MANUAL
COMPUTER
APPLICATION
V 2.0
English
0
DIGITAL FRANKING SYSTEM 2.0
PANDUAN PENGGUNA (APLIKASI KOMPUTER)
CONTENTS
1. APPLICATION REGISTRATION........................................ Error! Bookmark not defined.

1.1. COMPUTER APPLICATION FOR FIRST-TIME REGISTRATION‟ ............................. 2
2. ADD INSTRUMENT ........................................................... Error! Bookmark not defined.
2.1. ADD MANUAL INSTRUMENT(GENERAL STAMPING & SECURITY) ........... Error!
Bookmark not defined.
2.2. ADD MANUAL INSTRUMENT (TAX LEASE) ......................................................... 13
2.3. IMPORT INSTRUMENT FROM EXCEL .................................................................... 26
2.4. DELETE INSTRUMENT .............................................. Error! Bookmark not defined.
2.5. COPY INSTRUMENT .................................................. Error! Bookmark not defined.
2.6. UPDATE INSTRUMENT INFORMATION ................... Error! Bookmark not defined.
3. LIST OF RUNNER ............................................................. Error! Bookmark not defined.
3.1. ADD RUNNER............................................................. Error! Bookmark not defined.
3.2. UPDATE RUNNER...................................................... Error! Bookmark not defined.
3.3. DELETE RUNNER ...................................................... Error! Bookmark not defined.
4. LIST OF DOCUMENT/COMPANY/FIRM OWNERS ........................................................ 53
4.1. ADD DOCUMENT/COMPANY/FIRM OWNERS ....................................................... 53
4.2. UPDATE DOCUMENT/COMPANY/FIRM OWNERS ................................................ 58
4.3 DELETE DOCUMENT/COMPANY/FIRM OWNERS ................................................. 61
5. DOCKET LIST ................................................................................................................. 63
5.1. ADD DOCKET ............................................................. Error! Bookmark not defined.
5.2. CREATE QR PDF DOCKET ..................................................................................... 68
5.3. UPDATE DOCKET ...................................................... Error! Bookmark not defined.
5.4. DELETE DOCKET....................................................... Error! Bookmark not defined.
1
1. APPLICATION REGISTRATION
Registration for Computer Application is applicable upon only first-time use. After the
registration has been succeeded, user does not require using the user ID and password to
login into this computer application.
1.1. COMPUTER APPLICATION FOR FIRST-TIME REGISTRATION
Double click on icon to begin Computer Application and Application Registration

screen only will be displayed upon first-time use for first-time registration.
1. Fill in all the details for first-time registration.
2. Click on „Register‟ button after all the registration details have been filled.
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3. Popup screen 'Pendaftaran Berjaya‟ will be displayed and click on „OK‟ button to
continue to main display of “Computer Application”
Computer Application for First-Time Registration completed
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2. ADD INSTRUMENT
There are 2 methods to add instrument. The add instrument method is consisted of:
1. Add Instrument Manually

2. Add Instrument from Excel
For Add Instrument Manually is a difference in term of required information depending on the
type of stamping was selected (Tax Lease Stamping/General Stamping/ Security Stamping)
Whereas for add instrument from Excel is only subject to the type of stamping (General
Stamping and Security Stamping)
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2.1. ADD MANUAL INSTRUMENT ( GENERAL STAMPING &
SECURITY)
‘Double click’ on icon to begin 'Computer Application'. The screen below will be
displayed.
1. Choose tab 'Senarai Surat Cara'

2. Click on button "Tambah Surat Cara Manual" for add new instrument.
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3. Fill in all instrument details on tab “Maklumat Surat Cara‟”. Select type of General
Stamping or Security.
(* is mandatory field needed to be filled in)
4. Click on tab 'Maklumat Pihak' for fill in all first party, second party or third party details.
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5. Click on button 'Tambah Pihak Pertama' to add first party.
6. Fill in all first party details.

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7. Click button 'Simpan Maklumat Pihak' after complete fill in all details
8. The message „Data berjaya disimpan' will be displayed and click button „OK‟ to return
to 'Maklumat Pihak' view. Repeat the 5th step to add another individual on this behalf.
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9. Click on button 'Tambah Pihak Kedua' to add second party.
10. Fill in all second party details

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11. Click button 'Simpan Maklumat Pihak' after complete fill in all details.
12. The message „Data berjaya disimpan' will be displayed and click button „OK‟ to return
to 'Maklumat Pihak' view. Repeat the 9th step to add another individual on this behalf
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13. Click on button 'Simpan Maklumat Surat Cara' to save instrument created.
(Add third party if available )
14. The messages 'Data berjaya disimpan' will be displayed and click button „OK‟ to return
to 'Senarai Surat Cara' view.
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15. This search is used for search instruments from instrument list by fill in party details
- 'Tambah Surat Cara Manual' done -
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2.2. ADD MANUAL INSTRUMENT (TAX LEASE)
1. Click on button ‘Tambah Surat Cara Manual’ to add new instrument.
2. In the „Jenis Penyeteman’ select ‘Penyeteman Sewa Pajak’
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3. Click on button ‘Maklumat Tambahan Sewa Pajakan’ to fill in tax lease details.
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4. For the ‘Diskripsi Surat Cara’ section, if select instrument:
a) Perjanjian Sewa/Pajakan – Bayaran Sewa Tetap Dalam Tempoh Penyewaan
b) Perjanjian Sewa/Pajakan – Bayaran Sewa Berbeza Dalam Tempoh Penyewaan
c) Perjanjian Sewa/Pajakan – Terdapat Pindaan Ke Atas Perjanjian Sewa/Pajakan
Yang Asal
‘Tempoh Perjanjian/Kadar’ details must be fill in.
5. If select ‘Diskripsi Surat Cara’:

a) Lain-lain (Butiran 49(f), Jadual Pertama Akta Setem 1949
b) Premium atau Balasan Sahaja.
c) Nisbah Hasil Tanaman Sahaja
‘Tempoh Perjanjian/Kadar’ details are not required to fill in and need to fill in the
remaining „Harta‟ details.
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6. To fill in ‘Tempoh Perjanjian/Kadar’ details, Click on button ‘Tambah Jumlah
Bayaran Mengikut Tempoh’
7. Fill in all details on „Tempoh/Kadar‟

8. Click on button „Simpan‟ after complete fill in all details.
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9. The message 'Data berjaya disimpan' will be displayed and click button „OK‟ to return
to ‘Maklumat Sewa/Pajakan Surat Cara’ view.
10. For property details, the ‘Jenis Harta’ and ‘Jenis Banggunan’ fields must be selected
first to fill in the next details, The table below shows the information to fill in property
details :
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JENIS HARTA JENIS BANGUNAN MAKLUMAT TAMBAHAN
PERABOT
BANGLO
LUAS LANTAI (MP)
PERABOT
KEMBAR
LUAS LANTAI (MP)
PERABOT
TERES
LUAS LANTAI (MP)
PERABOT
KONDOMINIUM BIL TINGKAT YANG DISEWA
LUAS LANTAI (MP)
PERABOT
PANGSAPURI BIL TINGKAT YANG DISEWA
KEDIAMAN
LUAS LANTAI (MP)
PERABOT
RUMAH KEDAI BIL TINGKAT YANG DISEWA
LUAS LANTAI (MP)
PERABOT
RUMAH PANGSA BIL TINGKAT YANG DISEWA
LUAS LANTAI (MP)
PERABOT
KLUSTER
LUAS LANTAI (MP)
PERABOT
SESEBUAH
LUAS LANTAI (MP)
RUMAH KEDAI LUAS LANTAI (MP)
RUANG PERNIAGAAN LUAS LANTAI (MP)
PERDAGANGAN
RUANG PEJABAT LUAS LANTAI (MP)
SESEBUAH LUAS LANTAI (MP)
SESEBUAH LUAS LANTAI (MP)
KEMBAR LUAS LANTAI (MP)
PERINDUSTRIAN TERES LUAS LANTAI (MP)
BERTINGKAT (FLATTED) LUAS LANTAI (MP)
BANGLO LUAS LANTAI (MP)
NO. LOT
MUKIM
TAPAK KOSONG
DAERAH
KEGUNAAN
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JENIS HARTA JENIS BANGUNAN MAKLUMAT TAMBAHAN
LUAS PETAK/UNIT
LUAS LANTAI (MP)
11. Click on button ‘Simpan’ after complete fill in all details.
to „Tambah Surat Cara Manual‟ view.
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13. Click on tab „Maklumat Pihak‟ for fill in party details.
14. Click on button „Tambah Pihak Pertama‟ to fill in first party details.
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15. Fill in all first party details.
16. Click on button „Simpan Maklumat Pihak‟ to save after filled in the details.
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17. The message 'Data berjaya disimpan' will be displayed and click button 'Ok' to return to
‘Tambah Surat Cara Manual’ view. Ulang step yang ke-14 bagi menambah individu
lain bagi pihak ini.
18. Click on button „Tambah Pihak Kedua‟ to fill in second party details.
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19. Fill in all second party details.
20. Click on button „Simpan Maklumat Pihak‟ after complete fill in details.
21. Mesej 'Data berjaya disimpan' akan dipaparkan dan klik butang 'Ok' untuk kembali ke
paparan ‘Tambah Surat Cara Manual’. Repeat the 18th step to add another individual
on this behalf.
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22. Click on button 'Simpan Maklumat Surat Cara' to save the instrument.
(Add Third Party if needed)
to 'Senarai Surat Cara' view.
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Add Manual Instrument (Tax Lease) done
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2.3. IMPORT INSTRUMENT FROM EXCEL
Example Excel form format to import instrument details
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1. Select tab 'Senarai Surat Cara'
2. Click on button 'Import Surat Cara dari Excel'
3. Click on button 'Browse' to search excel file
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4. Select excel file that has filled in the instrument details
5. Click on button 'Open' to import the instrument
6. The icon indicates the imported file is incomplete.
7. Click on the icon to update the instrument.
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8. Fill in incomplete details on tab „Maklumat Surat Cara‟
9. Click on tab 'Maklumat Pihak' to view incomplete party details.
10. The icon indicates there is incomplete party details
11. Click on icon to update party details.

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12. Update all incomplete details
(The picture above is an example of information 'No. Telefon' not fill in.)
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13. Click on button 'Simpan Maklumat Pihak' after complete fill in all incomplete details.
to the 'Maklumat Pihak' view.
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15. The icon indicates that all detail is complete.
16. Click on button 'Simpan Maklumat Surat Cara' to save instrument.
17. The massage 'Data berjaya disimpan' will be displayed and click on button 'Ok' to
return to 'Import dari Excel' view.
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18. The icon indicates that all imported instrument details is complete.
19. Click on button 'Import Senarai Surat Cara' to import into „Computer Application'
20. The message 'Proses import surat cara berjaya' will be displayed and click button 'Ok'
to return to 'Senarai Surat Cara' view.
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2.4. DELETE INSTRUMENT
1. Tick on the 'checkbox' instrument list to be deleted.
2. Click on button 'Hapus Surat Cara Sedia Ada' to delete the selected instrument.
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3. The message 'Surat Cara yang dipilih akan dihapuskan. Teruskan?' will be displayed ,
Click on button “Ya” to delete the instrument and return to 'Senarai Surat Cara' view.
Delete Instrument Done
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2.5. COPY INSTRUMENT
1. Click on icon to copy instrument.
2. The instrument successful to copy.

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2.6. UPDATE INSTRUMENT
1. Click on icon to update the instrument.
2. Fill in the updated details

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3. Click on tab 'Maklumat Pihak' to update details.
4. Click on icon to updated details.
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1. Fill in the updated details
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2. Click on button 'Simpan Maklumat Pihak' after complete the update of all party
details.
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3. The message 'Data berjaya disimpan' will be displayed and click button 'Ok' to return to
the 'Maklumat Pihak' view.
4. Click on icon if want to delete party details.
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5. The message 'Pihak Pertama/Kedua dengan butiran berikut akan dihapus. Teruskan?'
will be displayed and click the 'Ya' to return to 'Maklumat Pihak' view.
10. Click 'Simpan Maklumat Surat Cara' button to save the edited instrument.
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11. The 'Data berjaya disimpan' message will appear and click the 'Ok' button to return to the
'Senarai Surat Cara' view.
‘Kemaskini Maklumat Surat Cara’ Completed
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3. RUNNER LIST
3.1. ADD RUNNER
1. Click tab 'Senarai Pembawa Dokumen' to add new „Pembawa Dokumen‟.
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2. Fill in „pembawa dokumen‟ information
3. Click 'Semak' button to validate „pembawa dokumen‟ IC from registered „pembawa

dokumen‟ list.
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4. The 'Nombor IC/Passport boleh digunakan. Sila teruskan' message will be
displayed if IC not registered before and click 'Ok' to go back to 'Senarai Pembawa
Dokumen' view.
5. Click 'Simpan Pembawa Dokumen' button after the runner details have been filled
in.
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6. 'Data berjaya disimpan' message will be displayed and click 'Ok' button to continue
and return to 'Senarai Pembawa Dokumen' screen.
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3.2. UPDATE RUNNER
1. Choose a runner from the list that needed to update on „Senarai Pembawa
Dokumen‟ screen.
2. Fill in the runner details that needed to update.
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3. Click on 'Simpan Pembawa Dokumen’ button after the details are updated
completely.
4. 'Data berjaya disimpan' message will be displayed and click 'Ok' button to return to
'Senarai Pembawa Dokumen' screen.
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Update Runner Details Completed
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3.3. DELETE RUNNER
1. Choose a runner that needed to remove from „Senarai Pembawa Dokumen‟ list.
2. Click on 'Hapus Pembawa Dokumen' button to delete runner from the list.
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3. 'Pembawa Dokumen yang dipilih akan dihapuskan. Teruskan?' message will be
displayed and click 'Ya' button to return to 'Senarai Pembawa Dokumen' screen.
Delete Runner Completed
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4. DOCUMENT OWNER/COMPANY/FIRM LIST
4.1. ADD DOCUMENT OWNER/COMPANY/FIRM
1. Click on 'Senarai Pemilik Dokumen/Syarikat/Firma‟ tab to add owner.
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2. Fill in all the „Pemilik Dokumen/Syarikat/Firma‟ details.
- This is the sample for ‘Individu’ category if the ‘Senarai Pemilik’ is ‘Individu’
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3. Fill in all the „Pemilik Dokumen/Syarikat/Firma‟ details.
- This is the sample for ‘Syarikat’ category if the ‘Senarai Pemilik’ is ‘Syarikat’.
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4. Click on 'Semak' button to validate „IC/Passport/No. Pendaftaran Syarikat‟ of owner
from registered ‟Senarai Pemilik Dokumen‟ list.
5. 'No. IC/Passport/No. Pendaftaran Syarikat boleh digunakan. Sila teruskan' message

will be displayed if owner does not register in the system and click 'Ok' button to return
to 'Senarai Pemilik Dokumen/Syarikat/Firma' screen.
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6. Click on 'Simpan Pemilik Dokumen/Syarikat/Firma' button after add owner details are
completed.
'Senarai Pemilik Dokumen/Syarikat/Firma' screen.
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4.2. UPDATE DOCUMENT OWNER/COMPANY/FIRM
1. Choose a document owner that needed to update from „Senarai Pemilik Dokumen
Individu/Syarikat‟.
2. Fill in the details that needed to update.
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3. Click on 'Simpan Pemilik Dokumen/Syarikat/Firma' button after the details have
been updated.
'Senarai Pemilik Dokumen/Syarikat/Firma' screen.
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Update Document Owner/Company/Firm List Completed
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4.3 DELETE DOCUMENT OWNER/COMPANY/FIRM
1. Choose a document owner that needed to remove from ‟Senarai Pemilik

Dokumen/Syarikat/Firma Individu/Syarikat‟ list.
2. Click on 'Hapus Pemilik Dokumen/Syarikat/Firma’ button to delete owner.
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3. 'Wakil yang dipilih akan dihaoouskan. Teruskan?' message will be displayed and click
'Ya' button to return to 'Senarai Pemilik Dokumen/Syarikat/Firma' screen.
Delete Document Owner/Company/Firm Completed
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5. DOCKET LIST
5.1. ADD DOCKET
1. Click on 'Senarai Doket' tab to add new docket.

2. Click on 'Tambah Doket' button.
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3. Choose the category type of runner is either „Individu‟ or „Wakil‟ (The „Kategori Pemilik
Dokumen/Syarikat/Firma‟ field will be enabled if „Wakil‟ category is chosen)
4. Choose a runner from „Maklumat Pembawa Dokumen‟ that has added from 'Senarai
Pembawa Dokumen' screen.
5. Choose the category type of „Wakil‟ is either „Individu‟ or „Syarikat‟
6. Choose a document owner from „Pemilik Dokumen/Syarikat/Firma‟ that has added
from 'Senarai Pemilik Dokumen/Syarikat/Firma‟ screen.
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7. Click on 'Pilih Surat Cara Daripada Senarai Surat Cara' button to choose instrument
that needed to add into docket.
8. Tick on instrument checkbox to add instrument

9. Tick on checkbox if would like to hide instrument that has been used or has used in a
docket.
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10. Click on 'Tambah Surat Cara kepada Doket' button to add instrument into a docket.
'Maklumat Doket' screen.
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12. Click on 'Simpan Maklumat Doket' button to save as new docket.
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5.2. GENERATE QR PDF DOCKET
1. Double click on the docket from „senarai doket‟ screen to open the docket.
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2. Click on 'Jana Doket QR PDF' button to generate QR code in PDF file format.
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3. This is the sample of QR code in PDF file that generated from Computer Application.
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5.3. UPDATE DOCKET
1. Click on icon to edit docket or double click on the docket to edit docket details.
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2. Click on icon to edit instrument in the docket or double click on the instrument
to edit details.
3. Fill in the details that needed to update.

4. Click on 'Simpan Maklumat Surat Cara' button after details have been updated.
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5. 'Data berjaya disimpan' message will be displayed and click „Ok' button to return to
6. Tick on checkbox to choose an instrument that needed to remove.

7. Click on 'Keluarkan Surat Cara' button to remove the instrument from the existing
docket.
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8. 'Surat cara ini akan dikeluarkan dari senarai doket. Adakah anda pasti?' message will
be displayed and click 'Ya' button to return to 'Maklumat Doket' screen.
9. Click on 'Pilih Surat Cara Daripada Senarai Surat Cara' button to add instrument into
the existing docket.
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10. Tick on checkbox to choose instrument that needed to add into docket.
11. Click on 'Tambah Surat Cara Kepada Doket' button to add instrument.
12. 'Surat cara yang dipilih telah ditambah kepada doket' message will be displayed and
click 'Ok' button to return to 'Maklumat Doket' screen.
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13. Click on ' Simpan Maklumat Doket' button after docket has been updated completely.
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15. Click on 'Tutup' button to return to 'Senarai Doket' screen.
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5.4. DELETE DOCKET
1. Tick on checkbox of a docket that needed to remove.

2. Click on 'Hapus Doket Sedia Ada' button to delete docket.
3. 'Doket yang dipilih akan dihapuskan. Teruskan?' message will be displayed and click
'Ya' button to return to 'Senarai Doket‟ screen.
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USER MANUAL

1. APPLICATION REGISTRATION........................................ Error! Bookmark not defined.

1.1. COMPUTER APPLICATION FOR FIRST-TIME REGISTRATION

Double click on icon to begin Computer Application and Application Registration

1. Fill in all the details for first-time registration.

Computer Application for First-Time Registration completed

1. Add Instrument Manually

1. Choose tab 'Senarai Surat Cara'

6. Fill in all first party details.

10. Fill in all second party details

- 'Tambah Surat Cara Manual' done -

1. Click on button ‘Tambah Surat Cara Manual’ to add new instrument.

2. In the „Jenis Penyeteman’ select ‘Penyeteman Sewa Pajak’

‘Tempoh Perjanjian/Kadar’ details must be fill in.

5. If select ‘Diskripsi Surat Cara’:

7. Fill in all details on „Tempoh/Kadar‟

11. Click on button ‘Simpan’ after complete fill in all details.

Example Excel form format to import instrument details

3. Click on button 'Browse' to search excel file

6. The icon indicates the imported file is incomplete.

7. Click on the icon to update the instrument.

10. The icon indicates there is incomplete party details

11. Click on icon to update party details.

1. Tick on the 'checkbox' instrument list to be deleted.

Delete Instrument Done

1. Click on icon to copy instrument.

2. The instrument successful to copy.

1. Click on icon to update the instrument.

2. Fill in the updated details

4. Click on icon to updated details.

4. Click on icon if want to delete party details.

‘Kemaskini Maklumat Surat Cara’ Completed

3.1. ADD RUNNER

1. Click tab 'Senarai Pembawa Dokumen' to add new „Pembawa Dokumen‟.

3. Click 'Semak' button to validate „pembawa dokumen‟ IC from registered „pembawa

2. Fill in the runner details that needed to update.

Delete Runner Completed

4.1. ADD DOCUMENT OWNER/COMPANY/FIRM

1. Click on 'Senarai Pemilik Dokumen/Syarikat/Firma‟ tab to add owner.

5. 'No. IC/Passport/No. Pendaftaran Syarikat boleh digunakan. Sila teruskan' message

1. Choose a document owner that needed to remove from ‟Senarai Pemilik

2. Click on 'Hapus Pemilik Dokumen/Syarikat/Firma’ button to delete owner.

Delete Document Owner/Company/Firm Completed

5.1. ADD DOCKET

1. Click on 'Senarai Doket' tab to add new docket.

8. Tick on instrument checkbox to add instrument

3. Fill in the details that needed to update.

6. Tick on checkbox to choose an instrument that needed to remove.

1. Tick on checkbox of a docket that needed to remove.

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