Chapter 1

Summary and MCQs CS 619

1. Which of the following is NOT one of the activities involved in

management?
a) Planning
b) Organizing
c) Training
d) Monitoring

Answer: c) Training

2. Which activity involves deciding what is to be done?

a) Planning
b) Staffing
c) Directing
d) Controlling

Answer: a) Planning

3. Which activity involves making arrangements?

a) Planning
b) Organizing
c) Directing
d) Innovating

Answer: b) Organizing

4. Which activity involves selecting the right people for the job?
a) Staffing
b) Planning
c) Controlling
d) Innovating

Answer: a) Staffing
5. Which activity involves giving instructions?
a) Directing
b) Innovating
c) Monitoring
d) Representing

Answer: a) Directing

6. Which activity involves checking on progress?

a) Innovating
b) Controlling
c) Organizing
d) Staffing

Answer: c) Controlling

7. Which activity involves coming up with new solutions?

a) Directing
b) Innovating
c) Representing
d) Monitoring

Answer: b) Innovating

8. Which activity involves liaising with users?

a) Representing
b) Directing
c) Monitoring
d) Planning

Answer: a) Representing

Summary
Project Management is the process of ensuring that a project achieves its goals on
time, within budget, and at the required quality. It involves planning the tasks that
need to be completed, allocating resources, and managing the project activities
through initiating, planning, executing, controlling, and closing.
MCQs:

1. What is Project Management?

a) The process of planning for the future
b) The process of ensuring a project achieves its goals on time, within budget, and
at the required quality
c) The process of initiating, planning, executing, controlling, and closing a project
d) All of the above

Answer: b) The process of ensuring a project achieves its goals on time, within
budget, and at the required quality

2. What are the key elements of a project?

a) Start date, end date, resources needed
b) Goals, objectives, deliverables
c) Team members, budget, timeline
d) All of the above

Answer: a) Start date, end date, resources needed

3. What are the processes involved in Project Management?

a) Initiating, planning, executing, controlling, and closing
b) Budgeting, marketing, staffing, and advertising
c) Researching, analyzing, designing, and implementing
d) None of the above

Answer: a) Initiating, planning, executing, controlling, and closing

4. Why are many processes in Project Management iterative in nature?

a) Due to the existence and necessity for progressive elaboration in a project
throughout its life cycle
b) To make the project more complicated
c) To confuse the project team
d) None of the above
Answer: a) Due to the existence and necessity for progressive elaboration in a
project throughout its life cycle.

5. What is the ultimate goal of Project Management?

a) To ensure that a project is completed on time
b) To ensure that a project is completed within budget
c) To ensure that a project is completed at the required quality
d) All of the above

Answer: d) All of the above

Summary
Software Project Management is the process of planning and controlling the
development of software projects. It involves analyzing complex plans with the
help of computer tools to control projects in real time. Project managers use a mix
of control, leadership, teamwork, and resource management to ensure successful
project outcomes.

MCQs:

1. What is Software Project Management?

a) The process of planning and controlling the development of software projects
b) The process of creating computer programs for project management
c) The process of modeling project plans
d) None of the above

Answer: a) The process of planning and controlling the development of software

projects

2. How are complex project plans analyzed in Software Project Management?

a) By using paper plans
b) By using computer tools to control projects in real time
c) By outsourcing to third-party project management firms
d) None of the above

Answer: b) By using computer tools to control projects in real time

3. What is the difference between computer programs and project
management?
a) Computer programs are tools for project managers to use
b) Computer programs are the same as project management
c) Project management is a type of computer program
d) None of the above

Answer: a) Computer programs are tools for project managers to use

4. What are the components of successful project management?

a) Control, leadership, teamwork, and resource management
b) Time recording, costing, and estimating
c) Marketing, sales, and customer service
d) None of the above

Answer: a) Control, leadership, teamwork, and resource management

5. Where do opportunities in project management exist?

a) Only as project managers
b) Only as part of the support team in a project or program office
c) Only as team leaders for part of a project
d) All of the above

Answer: d) All of the above

6. What is the role of project managers in project-based organizations?

a) To create project plans
b) To analyze complex project plans using computer tools
c) To lead project teams and manage project resources
d) None of the above

Answer: c) To lead project teams and manage project resources

7. What are the benefits of real-time project control?

a) It allows project managers to analyze complex plans
b) It provides up-to-date information on project progress
c) It helps project managers make better decisions
d) All of the above

Answer: d) All of the above

8. What are the career paths in project management?

a) Project managers, support team in a project or program office, team leaders
b) Sales managers, marketing managers, customer service representatives
c) Accountants, financial analysts, auditors
d) None of the above

Answer: a) Project managers, support team in a project or program office, team

leaders

9. What is the importance of project management qualifications?

a) They provide formal training in project management skills and techniques
b) They demonstrate a level of expertise and competence in project management
c) They enhance career prospects and job opportunities in project management
d) All of the above

Answer: d) All of the above

10. What is the purpose of risk analysis in project management?

a) To identify potential risks and their impact on the project
b) To manage project resources effectively
c) To ensure that the project is delivered on time and within budget
d) None of the above

Answer: a) To identify potential risks and their impact on the project

The passage explains the concept of a project, which is a temporary endeavor

undertaken to create a unique product, service, or result. Projects have specific
goals and are conducted over a finite period using predetermined resources.
Projects differ from operations, which are ongoing and repetitive. Projects may
involve a single person or many thousands, and their duration ranges from a few
weeks to more than five years. Projects are aimed at achieving specific targets, and
their scope is progressively elaborated as the project team develops a better
understanding of the objectives and deliverables. The importance of time
constraints in project completion and the need for proper coordination of project
specifications with project scope definition.

1. What is a project?
a) A repetitive activity with specific goals
b) A unique and temporary endeavor to create a product or service
c) An ongoing activity to achieve organizational goals
d) A process to improve operational efficiency

Answer: b) A unique and temporary endeavor to create a product or service

2. How are projects different from operations?

a) Projects are ongoing and repetitive, while operations are temporary and unique
b) Projects and operations are the same
c) Projects are temporary and unique, while operations are ongoing and repetitive
d) Projects and operations both involve creating unique products or services

Answer: c) Projects are temporary and unique, while operations are ongoing and
repetitive

3. Which of the following is NOT an example of a project?

a) Developing a new product or service
b) Running a campaign for political office
c) Implementing a new business procedure or process
d) Operating a daily production line

Answer: d) Operating a daily production line

4. What does "temporary" mean in the context of projects?

a) Short in duration
b) Long in duration
c) Has a definite beginning and end
d) Ongoing and repetitive

Answer: c) Has a definite beginning and end

5. What is progressive elaboration in the context of projects?
a) The process of defining the project scope and deliverables
b) The process of developing a project plan and timeline
c) The process of gradually improving the quality of project deliverables
d) The process of managing project risks and issues

Answer: c) The process of gradually improving the quality of project deliverables

Example 1: Summary The central idea of this passage is that the development of
a chemical processing plant requires a well-defined process engineering approach
that includes designing the major processing units, defining the plant layout and
mechanical characteristics of process units and facilities, and producing design and
construction drawings. This process involves interpreting and adapting the design
as needed, which is captured in as-built drawings, and making final operating
adjustments during testing and turnover.

1. What is the first step in the development of a chemical processing plant?

a. Elaborating the design drawings
b. Defining the mechanical characteristics of process units
c. Process engineering to define process characteristics
d. Fabrication and construction drawings

Answer: c

2. What do the process characteristics defined in process engineering become

the basis for?
a. Detail plant layout
b. Mechanical characteristics of process units
c. Fabrication and construction drawings
d. All of the above

Answer: d

3. What is the purpose of engineering design in the development of a chemical

processing plant?
a. To define the mechanical characteristics of process units
b. To define the detail plant layout
c. To define both the detail plant layout and mechanical characteristics of process
units
d. To elaborate the design drawings

Answer: c

4. What is the final step in the development of a chemical processing plant?

a. Defining the mechanical characteristics of process units
b. Elaborating the design drawings
c. Making final operating adjustments during testing and turnover
d. Creating as-built drawings

Answer: c

5. What is captured in as-built drawings?

a. Design drawings
b. Mechanical characteristics of process units
c. Final operating adjustments made during testing and turnover
d. All of the above

Answer: d

Summary
The central idea of this passage is progressive elaboration, which is a characteristic
of projects that involves developing project specifications in steps and continuing
steadily by increments, working out with care and detail. The example given in the
passage illustrates how project goals and products may be defined more
specifically as the project progresses, with a focus on increasing agriculture
production and marketing. The passage emphasizes the importance of proper
project scope definition and coordination when implementing a project,
particularly if it is performed under contract.

1. What is the central idea of the passage?

a) Economic development projects aim to improve the quality of life for low-
income residents.
b) Economic development projects are a waste of resources.
c) Providing access to food and water is the main objective of economic
development projects.
d) Agricultural production and marketing should be the primary focus of economic
development projects.

Answer: a) Economic development projects aim to improve the quality of life for
low-income residents.

2. What is the initial product objective of an economic development project?

a) Provide access to food and water to low-income residents
b) Increase agricultural production and marketing
c) Improve the quality of life of the lowest income residents
d) Initiate water provision once the agricultural component is well under way

Answer: c) Improve the quality of life of the lowest income residents

3. What is the focus of the next round of progressive elaboration in the

example given in the passage?
a) Providing access to food and water
b) Increasing agriculture production and marketing
c) Initiating water provision
d) Improving the quality of life of low-income residents

Answer: b) Increasing agriculture production and marketing