CR: PS-2021-12-24-001

2022-01-10-139

Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, West Triangle, Quezon City
www. dilq. qov.ph

CIRCULAR NO. 2022-01

TO : ALL UNDERSECRETARIES, ASSISTANT SECRETARIES,

HEADS OF ATTACHED AGENCIES, BUREAU, SERVICE &
REGIONAL DIRECTORS, HEADS OF PMOs AND ALL OTHERS
CONCERNED

SUBJECT : GUIDELINES ON THE OPERATIONALIZATION OF THE DILG

FY 2022 PLANS AND PRIORITIES

DATE : JAN 10 2022

1.0 INTRODUCTION

The year 2022 is a critical time for the DILG, the national government and the local
government units (LGUs) as it is the period of transition towards full devolution
pursuant to Executive Order No. 138 which shall immensely change the local
governance landscape given the bigger share of LGUs in the national budget for
better , effective and efficient delivery of basic services for their constituents. In the
full devolution governance landscape, the concept of shared responsibility and
accountability will be promoted, recognizing the vital role of national government
agencies ( NGAs) and other external partners as well in furthering local governance
performance.

On top of the priorities of the Department is ensuring that appropriate and

extraordinary measures against COVID-19 pandemic are in-place, as the latter
remains a serious public health concern that continues to disrupt the lives of the
people and communities, along with other emerging and recurring threats and
emergencies with significant socio-economic impact on the country.

It is also the same year that the people will elect a new set of national and local
officials who need the Department’s support and assistance in this journey of full
devolution, and whose effective performance is key to overcoming the pandemic.

Given all these, the Department will once again play a crucial role being the primary
agency with general supervision over LGUs and mandated to maintain peace and
order and public safety throughout the country.

“Matino, Mahusay at Maaasahan”

Trunkline No.: 8876-34- 54
2.0 PURPOSE

This Circular is issued to guide all DILG offices/ operating units and its attached
agencies in the operationalization of their plans and programs for FY 2022,
including the development and utilization of LGU performance metrics to ensure
the delivery of the Department’s desired results on improving local governance,
and sustaining peace and order and public safety .

3.0 FY 2022 THRUSTS AND PRIORITIES

All operating units are hereby directed to align their plans and initiatives to the
following thrusts and priorities of the Department for FY 2022 to ensure the
irreversibility of its efforts as it continues to respond to the COVID-19 pandemic
and pave the path towards the governance reforms it has initiated:

3.1 Scale-up the drive for good local governance for the effective delivery of
devolved services in line with the implementation of the Mandanas-
Garcia ruling, promoting the concept of shared responsibility and
accountability to ensure coherence and harmonization of efforts among
national government agencies (NGAs) , LGUs and other stakeholders:

3.1. 1 Operationalize and monitor the implementation of DILG

Devolution Transition Plan (DTP), and ensure its responsiveness
to the needs of LGUs
3.1. 1.1 Set the standards that facilitate good governance
principles and ensure quality and timely delivery of
basic services of LGUs to their constituents
3.1.1.2 Assist and enhance LGU capacities in the delivery of
devolved services in accordance with the LGU CapDev
Agenda, that are deliberate, targeted, needs-based,
and prioritized based on the capacity and performance
of LGUs
3.1 . 1.3 Harmonize and facilitate partnerships with other NGAs,
civil society organizations (CSOs) and learning
resource institutions for LGU capacity enhancement
3.1.1.4 Develop performance monitoring and assessment
mechanism/ system on LGU delivery of devolved
services that are outcome or results-based
3.1. 1.5 Revisit/Develop enabling policies to ensure smooth
implementation of full devolution,
3.1. 1.6 Carry-out massive communication and advocacy
strategies to offer and gain insights on the impact of full
devolution on the local governance landscape

3.1. 2 Provide necessary assistance to LGUs in the development and

operationalization of their respective DTPs in, and develop
appropriate mechanisms to monitor the progress of
implementation of the same.

“Matino, Mahusay at Maaasahan”

Trunkline No.: 8876-34-54
3.1. 3 Strengthen planning, programming and budgeting linkage, and
monitoring and evaluation system to ensure alignment of local
agenda with national government thrusts and priorities.

3.1. 4 Help boost the economic development potentials of the LGUs to

ensure sustained development and less dependence on their
shares from the national government given the financial
uncertainty due to the pandemic;

3.1. 5 Continue providing assistance and enhancing LGU capacity on

the development, implementation and maintenance of
infrastructure projects for the delivery of basic services to the
people;

3.1.6 Boost efforts on exacting accountability among local officials by:

3.1. 6.1 raising performance standards to ensure that additional
resources for devolved services are utilized judiciously;
3.1.6.2 recognizing and incentivizing remarkable local
government performance across various governance
areas;
3.1.6.3 closely monitoring the implementation of LGU projects
and compliance with policies;
3.1. 6.4 conducting fact-finding and case build-up against
erring local officials; and
3.1. 6.5 mobilizing CSOs and the people in exacting greater
performance and accountability from the LGUs.

3.1 . 7 Sustain efforts on peace and development building initiatives to

end local communist insurgency by:
3.1. 7.1 accelerating the implementation of barangay
development projects to make sure people will benefit
immensely from these projects;
3.1. 7.2 ensuring protection of people and inclusivity of
governance processes in conflict-affected areas;
3.1.7.3 carrying out deradicalization programs in jails; and
3.1.7.4 providing support to facilitate reintegration of former
rebels in the society

3.1. 8 Scale-up the unrelenting drive against illegal drugs thru anti-
illegal drugs operations and mobilization of community support ;

3.1.9 Promote peace and order and ensure public safety nationwide
through:
3.1. 9.1 strengthening of local peace and order institutions at
the provincial, city, municipal and barangay levels;
3.1. 9.2 increasing police visibility, community-based policing,
and widened law enforcement activities to combat
criminality;

“ Matino, Mahusay at Maaasahan”

Trunkline No.: 8876-34-54
 3.1. 9.3 strengthening fire prevention, mitigation, suppression
and rescue mechanisms;
3.1.9.4 prompt response in case of disaster and emergency;
and
3.1. 9.5 improving jail management and security and
heightened efforts for humane treatment of Persons
Deprived of Liberty (PDL) ;

3.1. 10 Intensify efforts on risk and crisis management, disaster

preparedness, rescue, and response to ensure safety, and
maintain peace and order in times of crisis and calamities.
Capacities should be enhanced and necessary resources, to
include equipment and other logistical requirements be made
readily available for the Department to be more responsive and
timely in handling such situations;

3.1. 11 Promote a collaborative and inclusive environment to ensure

equal access to opportunities and services of all Filipinos,
particularly of women, youth and Muslim Filipinos to become able
partners in governance;

3.1. 12 Conduct activities that prepare the Department, the LGUs and the
communities in the upcoming 2022 National and Local Elections
to ensure safe, fair and peaceful elections, and develop capacity
development initiatives for the winning local chief executives
(LCEs) and other local officials;

3.1. 13 Ensure adequate resources for operational and logistical needs

to effectively meet sudden and immediate presidential directives,
convergence efforts with other NGAs, international commitments
and other emerging concerns (i. e. Cabinet Clusters, Philippine
Development Plan, NTF-ELCAC, Justice Sector Coordinating
Council, Promotion of Mental Health, ASEAN activities, Programs
under Convergence Budgeting, etc.) , among others.

3.1. 14 Uphold integrity of the Department through continued

professionalization of uniformed personnel; enforcement of
disciplinary mechanisms for erring personnel; and streamlining
and improvement of internal management systems;

3.1. 15 Ensure collaboration and convergence of the DILG Family on

various initiatives to ensure complementation and harmonization
of efforts towards the achievement of desired results.

3.2 In light of the COVID-19 pandemic, the following interventions are to be

implemented:

3.2. 1 Build the capacity of LGUs to continuously respond to, cope with
and recover from the COVID-19 public health crisis, calamities,
and disasters, to speed up their return to normalcy;
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Trunkline No.: 8876-34- 54
 3.2.2 Assist and facilitate fast-tracking of vaccination roll-out in LGUs
and provide manpower assistance in vaccination sites, relief
operations, contact tracing operations, and other prevention and
response efforts (PDITR ) ;

3.2. 3 Boost the capacity of the LGUs in contact tracing operations to

help curb the spread of the virus, especially with the prevalence
of the COVID-19 variants, and on the effective handling and
training of DILG-hired contact tracers who will augment LGU
capacity on contact tracing ;

3.2. 4 Monitor the performance of LGUs in containing the spread of

COVID-19 virus in communities;
3.2. 5 Ensure peace and order and public safety in communities by
increasing police visibility under the different alert level systems;

3.2.6 Ensure effective implementation of minimum public health safety

protocols in all offices of DILG and its attached agencies, jail
facilities, police stations, and training centers, among others to
avoid the transmission and spread of COVID-19;

3.2. 7 Minimize or reduce the exposures of employees to COVID-19

hazards through provision of PPEs, isolation facilities, among
others;

3.2. 8 Engage the citizens and civil societies in COVID-19 response and
recovery efforts.

3.3 Enhance internal capacity to enable offices and personnel to adapt to the
“ new normal” while efficiently and effectively performing their mandated
functions:

3.3. 1 Provide needed capacity building and other psychosocial

interventions to personnel to enable them to be productive and
adaptable as they overcome challenges and attune to the new
norms of life amid the continuing health risk posed by COVID-19.

3.3. 2 Implement measures for the protection, safety and well-being of

our own people while performing their functions/work ;

3.3.3 Strictly adhere to health protocols and alert level system

guidelines issued by the national and local governments,
especially in the conduct of trainings, meetings, workshops, and
official travel to other LGUs;

3.3.4 Continue to develop/update systems and procedures that will

foster collaboration and sustain productivity;

“Matino, Mahusay at Maaasahan”

Trunkline No.: 8876-34- 54
 3.3.5 Utilize online applications, video/teleconferencing and other
digital connectivity and services;

3.3.6 In the recognition of performance of operating units and

personnel, enhancement , revision or introduction of new
measures of the awards and incentives program of the
Department should be done as early as possible to ensure
expansive, fair and objective recognition process with
corresponding incentives (cash or non-cash) .

3.4 Develop the DILG Strategic Foresight and Strategic Plan to define the
Department’s directions for the next six (6) years and translate the same
into doable strategies and performance measures, to serve as guide of all
agencies and offices in identifying priority programs/initiatives under various
scenarios.

4.0 PREPARATION OF 2022 OPERATIONS PLAN AND BUDGET (OPB)

4.1 Target deliverables of major programs/projects shall be indicated in the

Annual Operations Plan and Budget ( OPB). By the end of year 2022, all
offices/operating units should have reached 100% accomplishment of
their set deliverables.

4.3 All concerned offices/operating units shall ensure that targets indicated
in their respective OPBs, including those that were realigned/adjusted in
the middle of plan implementation, are consistent with other planning
documents (e. g., Budget Execution Documents or BEDs submitted to
DBM, BP 202, Project Procurement Management Plan , 2022 GAD Plan
and Budget approved by the Philippine Commission on Women, Results
Matrix in the updated Philippine Development Plan , inter-agency
commitments, relevant issuances concerning the Department, among
others) .

4.4 All offices/operating units shall strictly abide by the provisions of the
Procurement Law, including corresponding timelines as prescribed.

4.5 Concerned offices shall, likewise ensure compliance with the budgetary
policies issued by the DBM relative to the release and utilization of funds
for FY 2022 following Executive Order No. 91 on the adoption of cash
budgeting system and the General, Special and other pertinent
Provisions stipulated in the 2022 General Appropriations Act ( RA
11639);

4.6 Should there be Presidential and/or management directives without

specific appropriations in the 2022 General Appropriations Act (GAA) but
with funding authority provisions for the implementation of such
order/directive, the concerned agency may source from available funds,
and other funding sources as the DBM may identify , subject to existing
policies, budgeting, accounting and auditing, laws , rules and regulations.

“Matino, Mahusay at Maaasahan”

Trunkline No.: 8876- 34-54
4.7 As a matter of policy, realignment or catch-up planning shall be done
only during the 2nd half of the year.

4.8 For the LG Sector:

4.8. 1 Plans and deliverables of programs/projects for FY 2022

(Annex A) are accessible through bit . lv/2022LGSectorPlans.
Should there be addition or any adjustments in the
programs/projects as provided in the 2022 GAA , key
deliverables for these programs/projects as bases for OPB and
BED preparation should be agreed upon by all concerned
implementing offices at the central and regional levels.
Revisions on the OPB and BED should be made and submitted
to cover the changes in the FY 2022 GAA.

4.8. 2 The funds (with corresponding expense codes) for sub-

allotment to Regional Offices for the implementation of key
programs/projects/activities shall be agreed upon between and
among the concerned offices at the central and regional levels
(Form 01-A of Annex B), which shall be the basis for the
semestral downloading of funds to Regional Offices, to be done
every 1st month of the semester. The Notice of Fund Transfer
(NFT) shall therefore apply only to sub-allotments that have not
been programmed in the OPB.

4.8. 3 In the event that there could be other changes or modifications

in the plan, the bureau or PMO should get the concurrence of
the supervising Undersecretary/ Assistant Secretary and
submit the same to the Undersecretary for Local Government
(USLG) who will make the decision on the proposed changes
or modifications using the required template (Form A-01 and
Form A-02 of Annex B) . Coordination with other implementing
units at the central and regional levels prior to and upon
approval of adjustments in the plan shall likewise be made for
their concurrence and/or information.

4.8. 4 Ensure compliance with the budgetary policies of the DBM and
Financial Management Service (FMS) to include the following ,
among others:

4.8.4.1 Any change/s in the object of expenditure within an

MOOE Allotment (e. g. Traveling expense, training
expenses, communication expenses, etc) shall be
approved by the Secretary .

4.8. 4.2 The change/modification within the allotment class

shall be supported with an accomplished
Modification Advice Form (MAF) (Annex C) duly
signed by the approving authority or his designated
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Trunkline No.: 8876-34-54
 representative subject to the General Provisions of
the GAA on Modification of Allotment and the
prescribed guidelines of the DBM on this matter.

4.8.4.3 The Notice of Transfer of Allocation (NTA) shall be

released every quarter based on the submitted
project Monthly Disbursement Program (MDP)
confirmed by the Regional Directors.

4.8. 5 With several activities being conducted through virtual

platforms and face-to-face interaction, the Central Office
operating units and LGA shall encode via the online calendar
system all events/activities (to include meetings, consultations,
etc.) requiring the participation of Central and Regional
Officials and employees. Said system shall be used to avoid
conflict and overlapping of schedules of participants.

4.9 Deadline of submission of FY 2022 OPB:

4.9. 1 All attached agencies and concerned LG sector offices shall

submit their FY 2022 OPB per GAA using the prescribed OPB
template (Annex B) on or before 21 January 2022 to the
Planning Service (psdilg_ppd@ yahoo. com) and Financial
Management Service (budget_fms@ yahoo.com).

Form 01 - Locally Funded Projects (for DILG-OSEC)

Form 02 - DILG-OSEC Central Office (Bureaus, Services) and
LGA
Form 03 - DILG Regional Offices
Form 09 - Attached Agencies

4.9. 2 Concerned LG Sector offices that have submitted already their

2022 OPB per NEP shall submit modifications for items with
adjustments in the FY 2022 GAA .

4.9. 3 Budget Execution Documents (BEDs) should also be revised

accordingly and submitted by concerned agencies/ offices
within the prescribed period by the DBM in accordance with the
FY 2022 GAA.

5.0 IMPLEMENTATION, MONITORING AND REPORTING OF FY 2022 PLANS

AND PROGRAMS/PROJECTS

5.1 All agencies and operating units shall implement their

programs/projects/activities (PPAs) based on the performance targets/
deliverables, budget and set timeline as reflected in their FY 2022
Budget Execution Documents (BEDs) and FY 2022 Annual Operations
Plan and Budget (OPB).

“Matino, Mahusay at Maaasahan”

Trunkline No.: 8876- 34-54
5.2 All agencies and offices at the central level with sub-allotments and/or
fund transfers shall monitor/track fund utilization (obligation and
disbursement) of recipient offices every quarter based on the
downloaded/transferred funds and shall reconcile their records with
FMS, in the case of DILG-OSEC.

5.3 Strengthen coordination between and among the concerned units within
the agency/office in the submission of reports and status of
implementation of plans/programs/projects/activities to ensure
consistency and accuracy of data.

5.4 Operating units are also required to conduct their own monthly/quarterly
progress/tracking of physical and financial accomplishments of their
PPAs using as bases their FY 2022 Budget Execution Documents
(BEDs) and FY 2022 Annual Operations Plan and Budget (OPB) and to
determine and resolve immediately the problems encountered during
program/project implementation.

5.5 Planning Service and FMS shall work together and closely coordinate in
the review/assessment of the performance of the agencies/offices in
terms of program/project implementation. In this regard, performance
assessment and dialogues shall be conducted on a quarterly basis ( or
monthly, as deemed necessary) to ensure that key
deliverables/commitments are achieved and the corresponding target/
planned activities and programmed funds based on OPB are
implemented. These dialogues will also serve as venues to gather the
issues/concerns affecting program/project implementation and come up
with agreements on redefined strategies and other doable
recommendations to fast track implementation including budget
utilization. Results of the review/assessment shall likewise serve as
among the bases or ready reference by the agencies/offices in coming
up with their realigned or catch-up plan for the remaining half of the year.

5.6 The results of assessment shall be submitted to the undersigned thru the
concerned oversight officials (Undersecretaries/ Asst. Secretaries) to
serve as among the bases for any management actions/decisions to
further improve performance and delivery of services of concerned
operating units.

5.7 Agencies/ Offices shall submit the following accomplishment reports to

Planning Service via srd_psdilg@ yahoo.com on the prescribed period:

Type of Report Period of Where to Submit

Submission
Accomplishment Every 15th day of bit.ly /SubmitToPSMED
Report per OPB the ensuing
(Form 01 - Locally quarter/
Funded Projects (for semestral/ annual
DILG-OSEC);

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 Type of Report Period of Where to Submit
Submission
Form 02 - DILG-OSEC
Central Office (Bureaus,
Sen/ ices) and LGA;
Form 03 DUG
Regional Offices; and
Form 09 Attached
Agencies
Quarterly Physical Every 1st week of srd_psdilg@ yahoo.com;
Report of Operations the ensuing medpsdilg@ gmail.com
per PREXC (BAR 1) - quarter
For OSEC (CO & RO)
only

5.8 Provide the Office of the Assistant Secretary for Plans and Programs
(OASPP) and Planning Service - as central repository of data, of any
relevant data/ information, including those being requested by the
undersigned and concerned officials from time to time, to ensure the
availability of the same when sought for by oversight agencies, most
especially the Office of the President, and for purposes of among others,
evaluation and analysis leading to program design and implementation
enhancement.

For compliance.

OSEC/EMA/PS-PPD/rgc

I MSB
DUG
“ Matino, Mahusay at Maaasahan”
Trunkline No.: 8876- 34-54

DILG- OSEC 01102022- 013