Type of Document

Standard Procedure Supersedes OP-08

Document Reference SP-03 Revision 1

Title Materials Handling Revision Date 05 Dec. 2011

CONTENTS
PARAGRAPH PAGE
1 PURPOSE 2
2 SCOPE 2
3 DEFINITIONS 2
4 PERSONNEL 2
5 RESPONSIBILITY 2
6 PROCEDURE 2
7 APPENDICES 3
8 REFERENCES 3

Name Designation Signature Date

Prepared by J. Tubbert Quality Manager 05/12/2011

Approved by Fergus Frawley Managing Director 05/12/2011

REVISIONS & APPROVALS

REV NO. DATE DESCRIPTION ORIGINATOR APPROVED

0 15.06.10 PRELIMINARY ISSUE T.MORIARTY F.FRAWLEY
1 05.12.11 AS PER DCN1101 J.TUBBERT F.FRAWLEY

This is a Controlled Document and is Stored in a Controlled Location

This Document is Uncontrolled When Printed, Copied or Removed from the QEHS Drive

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 Standard Operating Procedure General

SP-03 Materials Handling

1.0 Purpose
1.1 The purpose of this Procedure is to ensure that all materials and equipment are
received and handled in accordance with the Company policy.

2.0 Scope
2.1 This Procedure describes the receipt and handling of general materials,
equipment, piping, ductwork, cable, and other materials in a controlled manner at
various Company sites.

3.0 Personnel Involved

 Contracts Manager/Project Engineer
 Quality Assurance Manager
 Site Manager
 Site / Stores Supervisor

4.0 Responsibilities
4.1 The Contracts Manager/Project Engineer is responsible for the effective operation
of this procedure.
4.2 The Managing Director is responsible for ensuring that this procedure is adhered
to.
4.3 The Site / Stores Supervisor who assumes direct responsibility for the site in the
absence of a site manager, is responsible for ensuring that this standard operating
procedure is adhered to.
4.4 All other responsibilities are defined within the procedure.

5.0 Procedure for Materials Handling

5.1 Materials Receipt
5.1.1 Upon arrival to site all materials are identified and checked against the
purchase order number detailed on the delivery dockets, by an appointed store
person, in accordance with the Materials Management procedure, see – MP8.
5.1.2 The store person informs the Construction Manager of deliveries to site
5.1.3 Materials delivery dockets are referenced to the purchase order details to
ensure correct materials are present in the delivery. If not, the material supplier
is contacted and discrepancies are noted to the supplier and agreed upon
before the materials are accepted by the store person.
5.1.4 If any damage to the protective covering is found, or if the materials are found
to be faulty, or damaged, the materials are then handled in accordance with
the Non-conformance Control procedure, see – MP10. Check the relevant
numbers against the certification received.
5.1.5 Traceable materials will only be accepted if they are accompanied by the
relevant materials certificates, in accordance with Traceability procedure, see
– SPM/13
5.1.6 The materials may now proceed to the relevant container for storage. The
stainless steel is maintained in segregated stores and is to be kept clean and
dry.
5.1.7 The Site / Stores Supervisor transmits the documentation to the Purchasing
Manager
5.2 Materials Handling
5.2.1 The Site / Stores Supervisor removes the requested material from the stores
to the installation area.

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 Standard Operating Procedure General

SP-03 Materials Handling

5.2.2 The Site / Stores Supervisor ensures that the installation area is cleared for
work, and ensures careful handling of material to avoid scratching
5.2.3 When transferring materials on site, materials are fully supported to prevent
damage or contamination to pipes.
5.2.4 Approved installation gloves are worn at all times when handling materials in
an installation environment.
5.2.5 Material off cuts are disposed of in the designated bin
5.3 Packaging
5.3.1 Packaging instructions are adhered to when moving materials and work in
progress around a site. This is carried out for every job using standard
instructions or specific instructions as required by the contract. These are
identified at the Contract Management, see- MP6.
5.3.2 The Site / Stores Supervisor checks the engineering drawings to establish if
there is any special packaging procedure.
5.3.3 The Site / Stores Supervisor ensures that all openings are blanked off if
necessary, and ensures that all outside surfaces protected by suitable
methods

6.0 Appendices
This procedure contains no form references

7.0 References
MP6, Contract Management procedure
MP8, Material Control procedure
MP10, Non-conformance Control procedure
SPM/13, Traceability procedure

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