ON-THE-JOB TRAINING JOURNAL

In Partial Fulfillment of

the Requirement of the degree of

Bachelor of Science in Information Technology

ANEYLEN N. LONGCOP

Trainee

October 2017
Table of Contents

Acknowledgement

CHAPTER I TRAINEE

Trainee Profile

Application Letter

Resume

CHAPTER II REQUIREMENTS

Letter of Endorsement

Memorandum of Agreement

Parent Consent / Waiver

Certificate of Registration

CHAPTER III COMPANY

Company Background

Logo

Organizational Structure

Office Assignment Organizational Structure

Picture

Location Map
 Daily Accomplishment Report

Daily Time Record

CHAPTER IV INTERNSHIP

Classroom Learning / Theories Used

Issues and Experience

Recommendation

CHAPTER V EVIDENCE OF COMPLETION

Certificate of Completion

Evaluation Form

Practicum Related Seminar / Training certificates

Chapter I

Trainee Profile

Name: Aneylen N. Longcop

Course: Bachelor of Science in Information Technology

Year / Section: 4th Year

Date of Birth: June 1, 1995

Current Address: Brgy. J.P. Rizal, Catarman, Northern Samar

Contact Number: 09974234157

Email Address: aneylenlongcop@gmail.com

Chapter III

Company Background

Columbia Technologies, Inc. “Your Systems Solutions Partner” – January 1994

marks the year when Columbia Technologies came to be as a system solutions provider.

We believe that the demand of Innovation is not focused solely on products. We realized

that providing and answer to our costumer’s every computing need is essential. Columbia

Technologies take into action in fulfilling these needs by offering that the total systems

solution to its customers.

Mission

To provide premier solutions to our business partners through committed

professionals complemented with quality products and services.

Vision

To enhance the competitive of our business partners.

Partial list of Partners
Company Logo

CTI have specialized groups committed to providing an efficient and whole-

hearted services.

The Systems Solutions Center (SSC)

The Systems Solutions Center (SSC) is composed of the Enterprise Network

Solutions Group, Software Solutions Group, Peripherals Solutions Group,

CAD/CGI Solutions Group, Internet/Intranet Team and the PC Information and

 Solutions. The SSC is responsible for providing systems consultation to our

propective clients as well as conduct seminars to keep our clients abreast of the

new trends in computing technology.

The Business Development Group

The Business Development Group is composed of highly-trained marketing and

sales professionals, fully-equipped with knowledge to help our customers

understand and maximize the full potential of every product, application software

or network solution, to enhance the competitiveness of their business operations.

The Product Management Group

The Product Management Group assesses the current marketing conditions, and

formulates a win-win strategy for tomorrows marketing environment. The product

managers are in-charge of bringing new technology to the marketing team. With

close coordination with the principal computer manufactures here and abroad,

they have access to the best and latest technology even before they are formally

launched.

The Computer Engineering and Services Department

The Computer Engineering and Services Department provides off-site and on-site

services such as repairs in-depth diagnosis on computer-related equipment

backed by industry standard testing machinery.

Location Map
DATE ASSIGNED ACTUAL ACTIVITY LEARNING
 ACTIVITY

August 9, Account Payable Sorting by APV No. Proper file

2017 Vouchers Filing arrangement.

Sales Invoice Sorting by S.I. No. Proper file

Return to Admin arrangement.

Collection of Record to Accounting Recording the

Client Payment Collection Receipt collected receipt.

Balance Total Amount Balance sheet.

Return Collections

File Receipts

August 10,
Certificate of
Re-check Client Purchased To check the client
2017
Creditable Tax purchased and to
Details
Withheld At record all the details.
Record Paid Client
Source
Return Not paid

File Recorded

Client and To stamp all the

Stamp All Attachment
Employees check attachment.

Check

August 11,
Certificate of Proper file
2017 Sorting and Filing by Sales
 Creditable Tax Invoice Number arrangement.

Withheld At

Source

Sales Invoice File and Sorting by Client Proper client name

Name arrangement.
August 14,

2017 Re-check Client Purchased To check the client

Certificate of

Creditable Tax Details purchased and to

Withheld At Record Paid Client record all the details

Source Return Not paid

File Recorded

Sales Invoice Record Client Purchased To record the client

Details to the Form purchased.

August 15,
Return Original Copy
2017
Sales Invoice To record the client
Record Client Purchased
purchased.
Details to the Form

August 16, Return Original Copy

2017
Sales Invoice To record the client
Record Client Purchased
purchased.
Details to the Form

Return Original Copy

Filing
 Encode Recorded from the

August 17, Form

2017
Sales Invoice Record Client Purchased To record the client

Details to the Form purchased.

Return Original Copy

Filing

Encode Recorded from the

August 18,
Form
2017
Sales Invoice To record the client
Record Client Purchased
purchased.
Details to the Form

Return Original Copy

Filing

Encode Recorded from the

August 19, Form

2017
Client Vouchers Sorting by Number File arrangement

Client Records Encode Purchased Details Proper encoding of

August 22, from the Form the purchased details

2017
Collection of Sorting and Filing Proper file
Client Payment Accounting Collection
 Receipt arrangement.

BPI Records Sorting and Filing by Sales

Invoice No. Proper file

arrangement.
Client Records Encode Purchased Details

from the Form Proper encoding of

August 23,
the purchased details
2017 Sales Invoice
Sorting by. S.I No.
Paid Proper file
Filing

Encode Client Purchased arrangement.

Details from the Form

Proper file

Series / Sorting by C.R No. arrangement.

Client Payment
Filing Accounting
Receipt
Collection Receipt Proper file

Filing by Month & Year the arrangement.

Collection Official Receipt

August 24, with Deposit Slip

2017
Client Record
Recheck New Client Sales
To recheck the new
Invoice
client sales and to
Encode Client Purchased
encode client
 Details from the Form purchased details.

Client Check

Sorting by Bank and Proper file

Account No. arrangement.

Separate Duplicate

Return Check

File the Vouchers

BPI Records

To re-check the paid

Re-check Paid and Not
and not paid sales.
Paid Invoices

Return Unpaid Sales

August 25, Invoice

2017 Record Paid Invoices

Client Records File the Recorded

To encode client
Encode Client Purchased
purchased details.
Details from the Form

Return Sales Invoice to

Jacket

Advanced Client Edit Typo Error

Check Payment
To check the check
August 26,
Checking Check Details details and to do
2017
from the List proper arrangement.
Client
 Purchased Sorting by Date and Year

Details To edit, re-check the

August 29, Edit and Recheck the details and to encode

2017 Details sales invoice client

Client Encode Sales Invoice details.

Purchased Client Details

Details To edit, re-check the

Edit and Recheck the details and to encode

August 30,
Details sales invoice client
2017
Encode Sales Invoice details.
Employees Duty
Client Details
Records To record the OB out,

Record OB Out, Overtime overtime, and under

and Under Time of the time of the

Client
Employees employees.
Purchased

Details
Encode Client Purchased To encode client
August 31,
Details from the Form purchased details.
2017

Telephone

Proper
Client Records
Receiving Accounting Calls communication for

the callers
Sorting the Vouchers
September Filing Client Collection Proper file

4, 2017 Payment and Accounting arrangement.

Collection Receipt
Accounting
Photocopy Sales Invoice
Records To photocopy.

Photocopy Accounting
Client Check
Records
Vouchers Proper file

Sorting the Client arrangement.

September
Vouchers
5, 2017
Filing Account Payable

Vouchers
Client Records

To photocopy.
Photocopy some Invoices

Recheck New Sales

Invoice
September Client Check

6, 2017 To stamp check and

Stamp Check and all the
all the attachment.
Attachment
Employees Duty

Record To record the OB out,

Record OB Out, Overtime
overtime, and under
and Under Time of the
time of the
Employees
employees.
Accounting
 Records

September Photocopy Accounting To photocopy.

7,2017 Documents

Re-check BPI Paid To Re-check BPI

Client Records Records records.

On-Site

September Sorting Sales Invoice Proper arrangement.

8, 2017 Deposit in RCBC and

China Bank To deposit money.

Client Records
Update RCBC Passbook

Proper file
Sorting Sales Invoice
arrangement
Filing Certificate of
September
Creditable Tax Withheld At
9, 2017
Source

Stamp Posted the

Client Records
Vouchers
September

11, 2017 To photocopy.

Photocopy Client

Client Records Documents

Sorting the Vouchers

Proper file
Client Check Sorting and Filing
arrangement.
Documents
 Stamp Check and All the To stamp check and

September Collection of Attachment to all the attachment.

12, 2017 Client Payment

Record to Accounting To record all the

Collection Receipt collection receipt.

Client Records

September Sorting and Filing Client Proper file

13, 2017 Documents arrangement

Pull-out Sales Invoice for

Paid Client
Client Records

Sorting New Sales Invoice Proper file

Stamp Posted the Client arrangement

Vouchers

Photocopy Sales Invoice

September Collection of

14, 2017 Client Payment

To filling client
Filing Client Payment and
payment and to the
Accounting Collection
collected receipt.
Receipt
Client Records

Proper file
Sorting and Photocopy
arrangement and to
Client Documents
photocopy.
 On-Site

Deposit in Metro Bank and

September BDO To deposit money.

15, 2017 Pick-up Documents in

China Bank and Metro

Client Payments
Bank Main
To deposit money.
Make for Bank Deposit
Client Records

Proper file
Sorting Client Documents
arrangement, and to
Pull-out Sales Invoice for
photocopy.
Paid Client

Photocopy Some Client

September
Vouchers
16, 2017
Sending Documents to

Accounting Purchasing Department

September Records To file the

Filing Accounting
18, 2017 documents.
Documents

Accounting

Records To photocopy.
Photocopy Documents

Record of Client

Payment To deposit money.

Make for Bank Deposit
 Client Check

Stamp Check and all the To stamp check and

Attachment all the attachment.

September Client Records

19, 2017 Sorting and Filing Client Proper file

Documents arrangement.
Client Vouchers

Recheck Vouchers No. To re-check vouchers

no.
Client Check

Stamp Check and all the To stamp check and

Attachment all the attachment.

Telephone

Receiving for Accounting Proper

Calls communication to the

caller.
Collection

Receipt
Filing and Sorting Proper file
September
Accounting Collection arrangement.
20, 2017
Receipt
Client Records

Sorting and Filing Paid Proper file

Invoices arrangement and to

 Scan Sales Invoice Scan.

September Client Records

21, 2017 Sorting and Recheck New Proper file

Client Sales Invoice arrangement,

Filing Client Documents photocopy, and to

Photocopy Sales Invoice stamp posted client

Stamp Posted the Client vouchers.

Vouchers
On-Site

Pick-up Accounting To pick-up the

Documents in Bank of documents from the

Commerce bank.
Client Records

September
Photocopy Client To photocopy.
22, 2017
Documents

Collection Return Sales Invoice

Payment Record
To record all the
Record Accounting
collection receipt.
Collection Receipt
Balance Sheet
Client Records Balance Total Amount

September Proper file

Sorting Sales Invoice

23, 2017 arrangement

Filing Client Vouchers

Accounting
 Records Recheck New Vouchers

September To photocopy.

25, 2017 Photocopy Accounting Proper file

Documents arrangement.

Sorting the Vouchers

Client Records
Filing Accounting

Collection Receipt Proper file

September arrangement
26, 2017 Collection of
Sorting Client Documents
Client Payment To record collected

receipt.

Record for Accounting

Client Check
Collection Receipt

Balance Total Amount To stamp all the

attachment.

Stamp Check and all the

Accounting
Attachment
September Records
To photocopy.
Sorting by Bank
27, 2017

Photocopy Accounting

Documents
Collection of
Sending Documents to HR
Client Payment To record collected
Department
receipt.
Collection of
 Client Payment Record Accounting

Collection Receipt To record collected

Balance Total Amount receipt.

Accounting Record Accounting

September Records
Collection Receipt
28, 2017 Proper file
Balance Total Amount
arrangement.

Sorting and Filing To photocopy.

On-Site
Vouchers

Photocopy Accounting
To pick-up accounting
Documents
Client Records document.

Pick-up Accounting
Proper file
Documents in BDO
Warehouse
arrangement.

Filing Client Documents

On-Site
Proper inventory.
September Sorting New Sales Invoice

29, 2017
To notary the
Inventory
accounting
Client Check
documents.
Notary Accounting

Documents
To separate duplicate

of check.
 Client Payments Separate Duplicate of

Check Vouchers

Accounting Return Check To deposit money.

Documents

Make for Bank Deposit To stamp posted

vouchers.
September
Stamp Posted the To photocopy.
30, 2017
Vouchers
Advances to
Photocopy the Advances
Suppliers
to Suppliers and their
Documents To photocopy.
Attachment
Proper file

arrangement.
Photocopy Vouchers and
October 2,
all the Attachment
2017
On-Site
Sorting and Filing Account

Payable Vouchers
Metro Job To notary accounting
Return Photocopy
Collector documents.

To deposit and to
Notary Accounting
update bankbook.
October 3, Documents

2017 Deposit and Update Land

Sales Invoice
Bank Passbook

Received Pay Slip

To photocopy.
Give Check to the
 Collector Filing the Xerox

Photocopy Sales Invoice copies.

October 4, Filing and Series Xerox
2017 Copy
Client Check
Return Invoices to Jacket

Sending Photocopy to HR
To stamp all the
Department
attachment.
New Client
Stamp Check and all the
Payment
Attachment
To re-check account
Sorting by Bank
Sales Invoice payable.

Re-checking Account
To photocopy.
Payable Vouchers
Filing the Xerox

copies.
Photocopy Sales Invoice

Filing and Series Xerox

Copy

Return Invoices to Jacket

Sending Photocopy to HR

Department
CHAPTER IV INTERNSHIP

Classroom Learning / Theories Used

There’s a lot of learning/Theories from school that I used during our training in Colombia

Technologies Inc. (CTI). First, on how to use and to manage computer, printer, Xerox machine,

and scanner. Second, on how to socialize other people, and using business oral communication, it

helps me a lot during my training.

Issues and Concern about the Company

Some of the issues in the company is the high degree of stress. Some jobs that are

known to be particularly stressful are the _________ , _____________ , and ____________.

Work-related stress is a significant problem, with an estimated 40% of workers describing their job

as very or extremely stressful. In addition to mental health symptoms, work-related stress can

cause physical health problems such as heart attacks, hypertension, pain, and insomnia.

Communication

Communication between management and staff is very often one of the biggest causes of

CTI. Because management is not open to listening or implementing solutions that would make life
easier or more efficient for workers, it can be perceived as cold-hearted or uncaring. This, in turn,

can cause it to lose the respect of the employees.

Harassment and Bullying

One of the most dangerous problems in CTI is office bullying, which often goes hand-in-

hand with harassment. The main difference is usually the power dynamics between the primary

players. Bullying happens most often between employees of equal stature, whereas harassment is

usually defined by one person exerting his or her control or authority over someone in a weaker or

subservient position. The consequences of each are harmful, both to individuals and corporate

teams.

Summary of Experience

For the whole training, I enhance my skills about encoding, file editing, to do proper

communication to the employees and to the clients. In that training, I also learned how to be a good

worker. I have deferent experiences inside the company as a worker. Of course there are times

that I feel tired because of many activities/works to do. But over all I have a lot of learnings and I

know that all of those experiences helps me to manage my future job.

Recommendation
 Increase the salaries for the employees and because of the big amount of tax, employees

are not willing to take overtime. In terms of log-book condition, there are some issues of cheating,

so I recommend that they should have a thumb mark biometry, a best electronic time keeper were

the workers can’t cheat anymore.

Acknowledgement

Allow me to thank the people first behind the success of being here at Columbia technology Inc.,

(CTI) and for making our OJT a possible one.

First and foremost to our Almighty God, for giving us strength every day, for the guidance and good

health, for the graces and blessings that help us to perform our task as part of our OJT.

To our IT Head, Mr. Cosme Socito jr. thank you sir for helping us to find a company for our OJT.

Your guidance will help us achieve our aspirations as we go along with our journey in life. Also,

thank you sir for helping us also to be here at Columbia Technology Inc., (CTI). For giving us a

chance to explore the real world of Information Technology. We have learn a lot from you sir. This

time, you really made this OJT at Columbia Technology Inc., (CTI) a challenging one to all of us.

To our parents and guardian, our deepest gratitude and appreciation for being with us all through

the way from the very beginning and  for showing your unconditional love and unending support

financially, emotionally and spiritually. 

To the Columbia Technology Inc., (CTI) family, thank you for your warm welcome and for giving us

this one of a kind experience in having our OJT in your company. For the chance that you have

given us to be with your team and for giving us more knowledge in this fast and furious world of

Information Technology. And most especially for helping us to hone our knowledge as we continue

to strive in our ambitions in life.