THE CONSTITUTION

OF
MASJID FALAH GROGON A KOROGOCHO

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1. THE ORGANISATION
1.1.1 NAME

The organization hereby constituted will be called MASJIDUL FALAH GROGON 'A'

(Hereinafter referred to as the organization).

1.1.2 BODY CORPORATE

The organization shall:
1.1.3 Exist in its own right, separately from its members.
1.1.4 Continue to exist even when its membership changes and there are different office
bearers.
1.1.5 Be able to own property and other possessions.
1.1.6 Be able to sue and be sued in its own name.

2. PURPOSE

The Masjid Falah Grogon A Korogocho is determined and dedicated towards the promotion of
islamic education and general moral upbringing of the students and pupils from the community
with intent to mold and nurture responsible members of the community. Further, the Association
will ensure proper management of the institution and its assets for the benefit of the institution and
its members.

3. AIMS AND OBJECTIVES

3.1.1 The Association shall seek to:
3.1.1.1 Promote, assist and to create a friendly environment for all Muslim Ummah.
3.1.1.2 To promote the education, social and cultural welfare of the Muslims.
3.1.1.3 To establish a social welfare program for the benefit of the members of the society.
3.1.1.4 To promote the propagation of Islam.
3.1.1.5 To assist in raising funds for any worthy Islamic cause as and when need arises.
3.1.1.6 To empower the Ummah and to be self-reliant.
3.1.1.7 To adopt any other objectives in the interest of the group and its members, with the
approval of the general body by 2/3 majority of the members assembled in a general
meeting.

4. MEMBERSHIP AND SUBSCRIPTION

4.1.1 The Association’s membership shall be restricted to persons who possess the islamic faith.
4.1.2 The persons eligible as members shall be persons who have attained the age of 18 years.
4.1.3 The membership of the group shall be open to the parents and stakeholders of both the
masjid and the Madarasa. The list of the members shall be a going concern and updated
from time to time to accommodate new members.

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5. RIGHTS AND OBLIGATIONS
5.1.1 A member shall:
5.1.1.1 Be obliged to abide by the rules and regulations set in this constitution.
5.1.1.2 Have the rights to participate in the activities of the Association.
5.1.1.3 Have an obligation to respect the association’s decisions as and when procedure
has been followed.
5.1.1.4 Be under obligation to uphold integrity, decorum and support the common goals
and interests of the association.

6. THE EXECUTIVE STRUCTURE OF THE ORGANISATION

6.1.1 There shall be established an Executive Committee which shall be the Supreme
decision-making organ of the Association. The Office Bearers will oversee the
organization management and operation. The Office Bearers will be made up of Nine
9 members. This is the Board of governance of the organization.

6.2 STRUCTURE OF THE EXECUTIVE.

6.2.1 The Executive shall consist of not more than Nine (9) officials who will include the
following: -

6.2.1.1 Chairperson

6.2.1.2 Deputy Chairperson

6.2.1.3 Treasurer

6.2.1.4 Secretary

6.2.1.5 Five (5) Members of the Society each representing the following categories: -

6.2.1.5.1 One (1) Youth representative.

6.2.1.5.2 2 elder members of the community.

6.2.1.5.3 One (1) Madrasa representative.

6.2.1.5.4 One (1) Representative from Islamic religious institution.

6.3 TERM OF OFFICE

6.1.1 The Office bearers will serve for a period of TWO (2) years which has been agreed
to by the general membership at an Annual General Meeting (AGM).
6.1.2 The office bearers can however stand for re-election for another one term in office
for so long as their services are needed and they are ready to give their services.

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 The Office Bearers must, as soon as reasonably possible, appoint someone to fill
any vacancy that reduced the number of Office Bearers.
7 FUNCTIONS AND POWERS OF THE EXECUTIVE

7.1.1 The Executive shall have the following functions:

7.1.1.1 Be responsible for the day to day running of the Association.

7.1.1.2 Plan and execute the Association’s projects.

7.1.1.3 Implement decisions of the Annual General Meeting.

7.1.1.4 Have powers to deal with emergency matters, but shall report to and seek the
ratification of Members at the next immediate General Meeting.

7.1.1.5 Deal with any petition lodged to it by any member through the office of the
Secretary on account that any official, Standing Committee or Ad hoc
Committee has failed to act as stipulated in this Constitution.

7.1.1.6 Solicit for funds that will promote the smooth running of the Association’s
activities.

7.1.1.7 Receive all reports and proposals from the Committees for scrutiny before
forwarding them to the Chairperson for approval.

7.1.1.8 Appoint members to all the Standing and Ad hoc Committees as provided for
in this Constitution.

7.1.1.9 May subject to this Constitution, and where it deems appropriate, appoint an Ad
hoc committee for any named specific task; provided the committee shall
dissolve upon the completion of the named specific task.

7.1.1.10 Have the authority to approve merging, adding or disbanding of the

Committees.

7.1.1.11 Meet as often as need be but at least once a month, to handle, manage or
deal with any matters directly affecting or incidental to the governance of the
Association.

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8 FUNCTIONS OF THE OFFICERS OF THE EXECUTIVE

8.1 The officers of the Executive shall perform the following roles:

8.1.1 THE CHAIRPERSON SHALL

8.1.1.1 Head the Association and the Executive and shall, be answerable for all matters
on behalf of the Association.

8.1.1.2 Summon Executive and the association’s meetings and shall unless
incapacitated by reason of illness or any other sufficient cause preside over such
Executive and general meetings.

8.1.1.3 Sign the confirmed minutes of Executive and association meetings.

8.1.1.4 Be an ex-officio Member of all standing Committees and Ad hoc Committees.

8.1.1.5 Be a co-signatory to all association cheques and other negotiable instruments.

8.1.1.6 Be the Principal Representative of the Association at all exterior activities in

which the association shall take part in.

8.1.1.7 Articulate the policies of the Association and provide exemplary Leadership.

8.1.1.8 Carry out any other duties that may be delegated to them by the Executive or
Members in an Annual General Meeting provided that such duty or
responsibility is consistent with the laws of the land.

8.1.2 THE DEPUTY CHAIRPERSON

8.1.2.1 Assume the role of the Chairperson in the latter's absence.
8.1.2.2 Assume office officially as the Chairperson in case of resignation or
disqualification of the Chairperson from the Association until the next
Elections.
8.1.2.3 In consultation with the Treasurer, be in charge of resource mobilization and
income generating activities and projects of the Association.
8.1.2.4 Be in charge of all administrative and internal administration matters of the
Association.
8.1.2.5 Develop and organize leadership training programmes.
8.1.2.6 Attend all Executive and Association meetings unless prevented by sufficient
reason made known to the Executive.
8.1.2.7 Perform duties as delegated to them by the Chairperson and/or the Executive.

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 8.1.3 THE TREASURER SHALL
8.1.3.1 Be the chief finance officer of the association.
8.1.3.2 By default, is the member of the Finance Committee.
8.1.3.3 In consultation with the finance committee and the Executive members raise
funds for the Association.
8.1.3.4 Keep proper books of accounts and avail them for audit and inspection.
8.1.3.5 In consultation with the finance committee be in charge of resource
mobilization and income generating activities and projects of the Association.
8.1.3.6 Together with the Chairman, treasurer, secretary and one member be the
signatory to all association bank cheque(s) and other negotiable instruments.
8.1.3.7 Under the guidance of the Finance Committee, draw the annual budget of the
association and table it before the Executive and the Annual General Meeting
for approval.
8.1.3.8 Ensure that the audited accounts are tabled before the AGM.
8.1.3.9 Prepare any other financial report as the Executive may from time-to-time
demand.
8.1.3.10 Ensure that sufficient internal controls exist to protect the assets of the
association.
8.1.3.11 Attend all Executive and Association meetings unless otherwise prevented
by sufficient reason made known to the Executive.
8.1.3.12 Perform duties as delegated to them by the Executive.

8.1.4 THE SECRETARY SHALL

8.1.4.1 Be the Secretary to the Association and the Executive.
8.1.4.2 Assume duties as the secretary general in the absence of the latter.
8.1.4.3 Take minutes and keep a record of all the minutes of the Executive meetings
and the Association’s General Meetings.
8.1.4.4 In consultation with the Secretary General and the Chairperson, he/she shall
formulate the agenda of all Executive and General Meetings.
8.1.4.5 In consultation with the Chairperson and the Secretary General, communicate
to all members and/or Executive members the venue, dates and agenda of
Executive Meetings or General Meeting as the case may be.
8.1.4.6 Attend all Executive and Association meetings unless prevented by sufficient
reason made known to the Executive.
8.1.4.7 Perform duties as delegated to them by the Chairperson and/or the Executive.

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8.1.7 That there shall exist the Da’wah sub-committee in-charge of religious affairs at the
institution. The Sub-Committee shall be spearheaded by the Imam of the mosque.

9 RESIGNATION
An Office Bearer may resign from office in writing.
10 DISQUALIFICATION OR REMOVAL
If an Office Bearer does not attend three meetings in a row, without having applied for and
obtaining leave of absence from the Board, then the Board will find a new member to take that
person’s place.

11. CONDUCT OF OFFICIALS

11.1.1 Any official shall conduct themselves in accordance with the highest standards of
integrity, personal discipline and morality.
11.1.2 Officials shall refrain from conduct that might bring the association to disrepute or
public odium, and carry themselves in all public places or forums with such
humility and dignity as befits their status.

12. FALLING VACANT OF AN OFFICE.

12.1This may result due to:
12.1.1 Death
12.1.2 Resignation
12.1.3 Impeachment
12.2The chairperson shall appoint any other officer to play the role of the vacant office. A
notice will be given to members announcing this incidence. A by-election is organized in
four weeks from the day of falling vacant of the office.

13. RESIGNATION AND DISMISSAL

13.1Any official who wishes to resign from The Association shall notify the executive
committee in writing through the Secretary General.
13.1.1 In case the chairperson resigns, the vice chairperson shall have first priority to
become the chairperson. The order of succession after that shall be:
13.1.1.1 Secretary General
13.1.1.2 Vice Secretary General
13.1.1.3 Treasurer
13.1.1.4 Organizing Secretary
13.1.2 In the event that all officials resign, the patron shall appoint a temporary
chairperson. An election date shall then be set within a period of four weeks.
13.1.3 Members may pass a vote of no confidence to one or more of the officials. The
proponent of the motion shall notify the members of the association who shall
forward the proposal to the secretary general, who shall then call a general meeting

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 to discuss the motion within two weeks of receiving its notification. The patron and
the secretary general shall be under obligation to do so. Such motion shall only pass
with a two third majority vote.
13.1.4 In the event that a motion of NO confidence succeeds, election shall be held within
four weeks in accordance with the provisions made in article seven of the
constitution. Acting officials shall be expected to oversee the affairs of the
association during this period.

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 14. MEETINGS
14.1ANNUAL GENERAL MEETINGS (AGM)
14.1.1 Stakeholders of the organization must attend its annual general meetings.
14.1.2 The purpose of an Annual General Meeting (AGM) is to:
14.1.2.1 Report back to stakeholders from the Office Bearers on the
achievements and work of over the year.
14.1.2.2 Make any changes to the constitution.
14.1.2.3 Enable members to decide on the policies of the organization.
14.1.3 The annual general meeting must be held once every year, towards the end of the
organization’s financial year.
14.1.4 The organization should deal with the following business, amongst others, at its
annual general meeting:
14.1.4.1 Agree to the items to be discussed on the agenda.
14.1.4.2 Write down who is there and who has sent apologies because they
cannot attend.
14.1.4.3 Read and confirm the previous meeting’s minutes with matters
arising.
14.1.4.4 Chairperson’s report.
14.1.4.5 Treasurer’s report.
14.1.4.6 Changes to the constitution that members may want to make.
14.1.4.7 Elect new office bearers.
14.1.4.8 Close the meeting.

14.2SPECIAL GENERAL MEETINGS

14.2.1 The Special General Meeting (SGM) or any other special meeting is held outside of
the normal or regular meetings.
14.2.2 Special or extraordinary meetings can take the shape of an Annual General Meeting
(AGM) or any ordinary meeting of members.
14.2.3 The Board or not less than one-third of the members may call a Special General
Meeting of the organization.
14.2.4 Special meetings may be called when the Board needs the mandate or guidance of
the general members of the organization to take up issues that require urgent attention
and cannot wait until the next regular AGM or ordinary meeting.

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 14.3ORDINARY MEETINGS
14.3.1 Ordinary members meetings are conducted to complete a standard order of business
of the organization. These are held once a quarter and are attended by the board.
14.3.2 The meetings of the Board shall be held at least once a quarter or when a need arises
from time to time to conduct the business of the Board.

14.4NOTICES OF MEETINGS
14.4.1 The Chairperson of the Board shall convene meetings. The Secretary must let all
Board members know the date of the proposed meeting within a reasonable time, but
not less than seven (7) days, before it is due to take place.
14.4.2 However, when convening an AGM, or a Special General Meeting, all members of
the organization must be informed of the meeting no less than fourteen (14) days
before such a meeting.
14.4.3 Notices for all meetings provided for in this constitution must be given to relevant
members in writing, either personally, by post or electronic communication or
whichever manner it is convenient, to the address or other similar particulars
provided by the members.
14.4.4 The notices for all meetings must indicate the reasons for the meeting and the matters
that will be discussed in the meeting.
14.4.5 For confirmation of delivery, all notices sent to members at the latest known contact
details shall be deemed to have been duly served on members, unless it can be proven
otherwise.
14.4.6 All members present in person at any meeting shall be deemed to have received
notice of such meeting.

14.5QUORUMS
14.5.1 Quorums for all meetings of the organization shall be a simple majority (50% + 1)
of relevant members who are expected to attend. However, for the purpose of
considering changes to this constitution, or the dissolution of the organization, then
two thirds (⅔) of the members shall be present at a meeting to make a quorum before
a decision to change the constitution is taken. All meetings of the organization must
reach a quorum before they can start.
14.5.2 If, however a quorum is not present within one (1) minutes of the appointed time of
the meeting, the meeting must be adjourned or postponed to another date, within
fourteen days thereafter.
14.5.3 If no quorum is present at the reconvened meeting within fifteen minutes of the
appointed time, the members present shall be regarded to make up a quorum for that
meeting and the meeting will continue as if a quorum is present.

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 14.6PROCEDURES AT MEETINGS
14.6.1 The Board may regulate its meetings and proceedings as it deems fit, subject to the
following:
14.6.1.1.1 That the Chairperson shall chair all meetings of the organization,
including that of the Board.
14.6.1.1.2 That, if the Chairperson is not present, the Vice-Chairperson shall chair
such meeting. In the event both are absent, the Board members present
at the meeting shall elect a chairperson for that meeting.

14.7MAKING DECISIONS IN MEETINGS

14.7.1 Where possible, the decisions of the organizations shall be taken by consensus.
However, when there is no consensus, then members will discuss options for a while
and then call for a vote.
14.7.2 All votes shall be counted and the majority votes on an issue shall be regarded as the
decision of the meeting.
14.7.3 However, if opposing votes are equal on an issue, then the chairperson in that
meeting has either a second or a deciding vote.
14.7.4 All members must abide by the majority decision.
14.7.5 Decisions concerning changes to this constitution, or of dissolution and closing down
of the organization, shall only be dealt with in terms of clauses 9 and 10 of this
constitution.

14.8RECORDS OF THE MEETINGS

14.8.1 Proper minutes and attendance records must be kept for all meetings of the
organization.
14.8.2 The minutes shall be confirmed as a true record of proceedings by the next meeting
of the Board, or of general members as the case may be, and shall thereafter be signed
by the chairperson.
14.8.3 Minutes shall thereafter be kept safely and always be on hand for members to consult.

15. INCOME AND PROPERTY

15.1.1 The organization will keep a record of everything it owns.
15.1.2 The organization may not give any of its money or property to its members or the
Board. The only time it can do this is when it pays for work that an Office.
15.1.3 The Board or a member of the organization can only get money back from the
organization for expenses that she or he has paid for or on behalf of the organization,
and for which authorization has been granted.
15.1.4 The Board or members of the organization do not have rights over things that belong
to the organization.

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 16. FINANCES AND REPORTS
16.1.1 Bank Account: The Board must open a bank account in the name of the organization
with a registered Bank.
16.1.2 Signing: Cheques and other documents requiring signature on behalf of the
organization shall be signed by at least four persons, the Chairman, Treasurer,
Secretary and one other person from the membership. Whenever funds are taken out
of the bank account, the chairperson and at least two other members of the
organization must sign the withdrawal or cheque.
16.1.3 Financial year-end: The financial year end of the Organization shall be end of
___________each year.
16.1.4 Financial Report: The Board must ensure that proper records and books of account
which reflect the affairs of the organization are kept, and within six months of its
financial year a report is compiled by an independent registered Accounting Officer
stating whether or not the financial statements of the organization are consistent with
its accounting policies and practices of the organization.
16.1.5 The Treasurer is responsible for making sure that the money of the organization is
safe and is accounted for.
16.1.6 The Treasurer must also make regular quarterly reports in the months of April,
August and December to the Board on the finances of the organization, which should
include all incomes, expenditures and balances that remain according to accounting
practices of the organization.
16.1.7 If the organization has funds that can be invested, the funds may only be invested
with registered financial institutions. The organization can go to different banks to
seek advice on the best way to look after its funds.

17. AMENDMENTS TO THE CONSTITUTION

17.1.1 The constitution can only be changed by a resolution. The resolution has to be agreed
upon and passed by not less than two thirds (⅔) (or at least 67%) of the members
who are at the annual general meeting or special general meeting. Members must
vote at this meeting to change the constitution.
17.1.2 For the purpose of considering changes to this constitution, two thirds (⅔) of the
members shall be present at a meeting to make a quorum before a decision to change
the constitution is taken. Any annual general meeting may vote upon such a motion,
if the details of the changes are set out in the notice referred to in clause 6 of this
constitution.
17.1.3 As provided for in clause 6, written notices must go out not less than fourteen (14)
days before the meeting at which the changes to the constitution are going to be
proposed. The notice must indicate the proposed changes to the constitution that will
be discussed at the meeting.

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 17.1.4 No amendments may be made which would cause the organization to close down or
stop to function or die away.

18. BOARD OF TRUSTEES

18.1.1 There shall exist the position of the Board of Trustees within the structures of the
leadership hierarchy.
18.1.2 The Board of Trustees shall be comprised of 5 members where two members of the
trustees shall be of the female gender.
18.1.3 The Board of Trustees shall act as the supervisory and advisory committee to the
executive committee.
18.1.4 The Board of Trustees shall also play the role of the shura to offer and provide
solutions to existing problems within the Association as an independent party
separate from the executive committee.
18.1.5 The Board of Trustees shall ensure that there is smooth transition of new leadership
after expiry of every term of leadership.
18.1.6 The Board of Trustees shall also ensure that the provisions of this constitution and
any other policy and regulatory rules of the Association are implemented by the
executive committee.

19. ELECTION
19.1.1 All elections unless otherwise decided by the General Assembly meeting by a
simple majority shall either be by secret ballot or by proposal with the approval of
the members in the AGM.
19.1.2 The election shall be conducted by an impartial and independent body speared by
the Board of Trustees. The election committee shall be answerable to the Board of
Trustees and the members of the society for directions and reporting purposes.
19.1.3 The constitution of the members of the election committee shall come from
different stakeholders within the community or recommendation of an electoral
body to oversee the election of members’ process.
19.1.4 Persons elected at any elective position shall assume office immediately at the
conclusion of the election process and upon being sworn into office by the area
imam appointed for that purpose, serve their term as per the provisions of clause
6.2 herein provided.
19.1.5 All elective positions shall be held for 2 years from the and elections shall be
conducted on the 15th day of the month of December of the election year.

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 20. DISSOLUTION/CLOSING DOWN
20.1.1 The organization may dissolve or close down if at least two thirds (⅔) of the members
present and voting at a meeting convened for the purpose of considering such matter,
are in favor of closing down.
20.1.2 When the organization closes down it has to pay off all its debts. After doing this, if
there is property or money left over it should not be paid or given to members of the
organization. It should be given in some way to another non-profit organization that
has similar objectives. The organization’s general meeting can decide what
organization this should be.

21. EXECUTION OF CONSTITUTION

This constitution was approved and accepted by the members of……………………………..
at a special meeting held on the…………………......Day/Month/Year……………………….

Authorized Signature Authorized Signature

Print Name and Title Print Name and Title

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