OFFICES

SAMPLE PLAN
SAMPLE LEASED OFFICES:

8 Rockwell, Rockwell Center

https://www.commonground.work/ph-en/locations/8-rockwell/?
gclid=CjwKCAjw586hBhBrEiwAQYEnHS9DCxTB1j5xJ_pnWmvq5Vko36YtFVeNWzUD6ZhGqnMhPRBVLJuqr
hoC5UMQAvD_BwE

Co-working Space in Metro Manila, Philippines

https://kmc.solutions/coworking-space-philippines/

DEFINITIONS:

- A leased office is also referred to as a conventional or traditional office, and is let to a business owner
by its landlord for a certain period of time.

- An office lease is a legally binding contract made between a tenant (lessee) and a landlord (lessor).
These agreements may be negotiated and signed by agents or representatives of either party. The office
lease agreement grants a tenant specific rights in relation to the building.
- A tenant can fully deduct his or her occupancy costs and any costs incurred during his or her lease
duration such as property insurance, utility cost, maintenance cost, lease payments and other
unforeseen rental expenses.

- A flexible workspace can also be referred to as a shared office space or flexispace. Flexible workspace is
the term for an office space that comes with several creative desk layouts. Different types of workspaces
tend to include: Hot desks: non-fixed desks or workspaces that any employee can utilize.

- Co-working spaces are places where employees from different firms share workspaces with each
other. It is a working station for rent with complete amenities. Most of them provide remote workers
with low-cost office space, tables, chairs, and high-speed internet access.

- An employee who is flexible can change their plans to navigate or overcome unanticipated obstacles.
An employer can encourage this way of thinking by giving employees the freedom to choose how they
work—including their own schedules and work locations, things that can be supported by flexible
offices.

7 STEPS TO FIND YOUR PERFECT OFFICE SPACE

https://www.ioptimizerealty.com/blog/steps-find-office-space

 Key Site Drivers (KSDs)

o Daycare
o Restaurants in the area
o Gym facility
o Closeness to highways/ mass transit accessibility
o Parking facilities
o Last but not least, the overall safety of the area
 Request for Proposal (RFP)
o Parking ratios
o Standards for measuring loss factor
o Base rent/ extra charges
o Detailed increases to rent/ operating expenses
o The cost of operating expenses in years prior
o The starting point of the tenant improvement allowance

OFFICE LEASING STRATEGY IN THE NEW NORMAL

https://8020consulting.com/office-leasing-strategy-new-normal/

 Flexible Spaces
 Co-working Spaces
 The “New Normal” should also require new thinking regarding office space needs. A traditional
direct lease may no longer fit the organizational needs, be it operational flexibility or financial
constraints.

MAKING A LEASED OFFICE YOUR OWN SPACE

https://www.rentpmi.com/blog/2020/02/07/making-a-leased-office-your-own-space/
  Mobile furniture, partitions, and workspaces are the hot trend of the moment and the likely
work norm of the future.
 Color psychology is a significant — and scientifically backed — decorative element in your office
space.

4 Different Types of Serviced Office Spaces in the Philippines

https://kmc.solutions/blogs/4-different-types-of-serviced-office-spaces-in-the-philippines/

 Co-working Space
o These spaces greatly work for employees who can’t yet afford their own permanent
office space but still want a stable working environment. This gives them other options
besides cafes and coffee shops, and places them in a more collaborative atmosphere.
Sharing a space with several other people from different companies opens them up to
networking opportunities, along with other organized events, panel discussions, and
happy hours curated by the co-working provider.
o Hot Desks – low costs, collaborative & stable working environment, flexible work hours,
plug-and-play simplicity
o Dedicated Desks – guaranteed spot/workstation, security for private belongings
o Best Suited for: freelancers, entrepreneurs, startups, and small companies
o Additional Definition: In a hot-desking office, people no longer have designated
workspaces. Instead, they sit at a different desk each day. This can free up space and
cut costs. It can also stop cliques from forming, and may encourage creativity,
collaboration and networking.
 Private Offices
o Flexible workspace providers who offer private offices can scale from a single person
office to a whole floor with several offices and meeting rooms.
o lockable, offers privacy, and is only exclusively accessed by the people who work there.
o fully furnished with IT services, administrative support, and their own reception area,
giving it a ready-to-move-in simplicity.
o When smaller companies or startups have grown their businesses, they normally
graduate to a private office which offers more privacy, space, and services for their
growing team. Because of the flexible lease terms and ready-to-move-in convenience,
bigger enterprises and private companies have entered the fray as well. This gives them
the ability to focus on their core business processes while the flexible workspace
provider manages their office for them.
o Best suited for: small teams, medium-sized enterprises, big companies or corporations,
multinationals
 Virtual Office
o Virtual offices are perfect for employees who work from the comfort of their own home
but may want to entertain clients’ or colleagues’ inquiries in a more professional setting.
Therefore, loaning a work address and landline to smaller enterprises and individuals
lend more credibility to their business.
o Best suited for: work-from-home employees, freelancers, entrepreneurs, small
businesses
  Built-to-suit Offices
o With the growing demand of flexible workspaces from bigger enterprises, these
providers now offer customized office spaces for private companies that may want a
unique suite, specialized floor, or a one-of-a-kind headquarters to better
accommodate bigger teams.
o Co-working operators still manage and facilitate the space for them.
o it will have the company’s image and branding with their preferred office layout.
o These offices are often completely separated from the co-working space or are located
entirely on a different floor with their own reception, function rooms, pantry, and IT
infrastructure provided by the operator.
o Best suited for: big companies or corporations, medium to large-sized enterprises,
multinationals

LEARN MORE ABOUT THE PROVIDER OPTIONS

 Serviced office spaces

o managed and supported by an onsite service team.
o have a dedicated receptionist with mail-handling, phone-answering and PA and
secretary services.
o Serviced offices are great for people who need additional administration or reception
support and prefer a more corporate office solution than a co-working or shared office.
 Sublet Office
o The lead tenant will have permission in their contract stating they are allowed to sublet
their office and Office Hub can help the two parties reach an agreement.
o Having professional roommates who can act as clients or partners and offer business
advice is another advantage of subletting.
o Sublet office space is one of the most appealing options for a flexible, affordable office
choice that won't require a long-term commitment.
o Additional Definition: Under a typical leasing situation, you as the tenant rent the space
from the landlord. When you sublease your office space, you become a sublessor, and
those renting from you become your subtenants. The subtenants sign an agreement
with you and pay you the rent directly. Then you pay the entire rent to the landlord.
 Shared office space
o refers to the practice of two or more businesses sharing a commercially leased office.
o While the term can refer to a managed co-working office or a serviced office, it is more
commonly used when the tenant of a privately leased office rents out their unused
space to another business.
o This means that both parties benefit from sharing the cost of the rent, bills and
overheads.
 Conventional long term lease VS managed flex space
o Weigh up the pros and cons of leasing your own dedicated office space compared to
moving in to a flexible co-working or private serviced office.
o
YOUR GUIDE TO DIFFERENT WORKSPACES

https://www.condecosoftware.com/blog/different-types-of-workspaces/