Payroll Related Compliances Minimum Wages

Payment of wages

Social Security

Factories act
Minimum Salary
Payment date 10th of every month
Right TDS deduction Regime selection option to employees
ESI deduction and deposit Deposit 21st of every month
PF deduction and deposit Deposit 15th of every month
PT
Gratuity
Payment of bonus - Salary less than 21000
paid within eight months
Employee Compensation act In case of 1.2 L to 4.5 L
Permanent total disablement 1.45 L to 5.48 L
Leaves 1 leave for every 20 days
1.5 Leave per month 18
rofessional Rates

Salary (INR) PT Amount Remarks

Upto 21000 ₹ Nil

Between ₹ 135.00
21001 To
30000
Between ₹ 315.00
30001 To
45000
Between ₹ 690.00
45001 To
60000
Between ₹ 1,025.00
60001 To
75000
Above 75001 ₹ 1,250.00
IN CASE OF WHAT TO DO UNDER IN WHICH TO
WHICH ACT FORM WHOM/WHER
E
Accident Report ESI Act, 1948 Form 12 or Concerned
immediately if online also Local
fatal/death & Office/
within 48 hrs in Dispensary of
ordinary cases
Accident/dangerous occurrence Notice The Factories as prescribed in ESI
Inspector/
Forthwith of Act ,1948 State Rules Director of
occurrence Factories

Accident Report within The Factories as prescribed in Director/

12 hours of Act ,1948 State Rules Inspector of
occurrence Factories

Serious bodily injuries/fatal Report within 7 The Employees’ Form EE Concerned

accidents days of accident Compensation Commissioner
Act, 1923 of
Employees’
Compensation

Accident Notice of The Building Form XIV, Regional

accident within and Other Rule 210 (7) Labour
4 hours in case Construction Commissioner
of fatal accident Workers
and 72 hours in (RE&COS) Act

Calendar
TDS must be deducted and deposited by the 7th of every month followed by form ITNS281.

As for the Factories Act, returns must be filed by the 15th of every month, and EPF must be deposited by the 21st of every month.

ESI deductions and forms must be done by the 21st of the following month.

Quarterly Income Tax returns in form 24Q and form 27 need to be filled by 31st of applicable month or the quarter.

RETURNS
MONTH DATE WHICH UNDER IN WHICH TO
COMPLIANCE WHICH ACT FORM WHOM/WHER
E
JAN 15 Annual Returns Factories Form as Chief
Act ,1948 prescribed in Inspector/Direct
State Rules or or
other competent
authority of

the area

JAN 21 Annual returns Maternity Forms L, M, N, Competent

& details of Benefit Act, & O: Rule16(1) Authority under
payment ending 1961
31st Dec

the Act

JAN 30 Half yearly Contract Labour Form XXIV: Concerned

return by ( R & A) Act, Rule 82(1) Licencing
contractor (in 1970 & Rules Officer
duplicate)
JAN 31 Annual Employees’ Form 01A: Regional office
information State Insurance Regulation 10C (RO) or
about factory/ Act, 1948 Sub.RO or
establishment Divisional
covered Office
FEB 1 Annual Return Minimum Form III :Rules Concerned
Wages Act, 21 (4A) Inspector
1948
FEB 15 Annual return Contract Labour Form XXV Concerned
by Principal ( R & A) Act, Rule 82(2) Registering
Employer 1970 & Rules Officer
FEB 15 Annual return The Building Form XXV Regional
by Principal and Other Rule 242 Labour
Employer Construction
Workers
(RE&COS) Commissioner

JUL 15 Half-yearly Factories Act, Form as Concerned

Return 1948 prescribed in Director/Inspect
State Rules or
JUL 30 Half-yearly Contract Labour Form XXIV: Concerned
Return, by ( R & A) Act, Rule 82(1) Licencing
Contractor (in 1970 & Rules Officer
duplicate)
DEC 30 Annual Return, Payment of Form D: Rule 5 Concerned
within 30 days Bonus Act, Inspector under
after the expiry 1965 & Rules
of 8 months
from the close
of the
accounting year

the Act

DEC 30 Annual Return, Sexual As may be Employer/

in such form Harassment of prescribed District Officer
and at such time Women at (yet
as may be Workplace(PD
prescribed &R) Act, 2013
to be notified)
Statutory Compliance Checklist for 2023

Minimum Wage
ESI
PF
TDS
Gratuity
Labour laws
Shops and commercial Establishment Act

The Professional Tax Act

The Labor Welfare Fund Act

The Minimum Wages Act, 1948

The Payment of Bonus Act, 1965

The Payment of Gratuity Act, 1972

The Equal Remuneration Act, 1976