CHAPTER 13

PROMOTIONS
PAGE NO. 373 TO 419

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 CHAPTER 13 - PROMOTIONS

General 13.1 While dealing with matters related to

Guidelines.- seniority amongst police personnel, and
their respective claim of promotion to the
next rank, below mentioned fundamental
principles shall be duly kept in mind:-

(1) The State police service, though comprises

of varied wings, units, branches and cells,
and is broadly divided into four major
cadres, yet constitutes a unified composite
organization, as envisaged in Section 3 of
the Act.

(2) Any person of any cadre, division, wing,

unit, branch or cell, is deemed to be the
member of the Police Service also and he is
primarily member of the respective unit
and cadre, where he is enrolled. The
functional divisions are meant for
administrative convenience, promotion of
excellence in earmarked domain, and
optimal utilization of specialized potential
in the best interest of the service.

(3) All personnel, commencing from the lowest

rank, onwards, shall have the equal
opportunity to be considered for any higher
rank, as permissible by the relevant rules
and regulations.
(4) The entire Police Service upto the rank of
Inspector comprises of four cadres, and are
intended to merge at the level of the
Deputy Superintendent of Police, and
therefore, all promotions within the cadres
shall form common foundation and

374
 progression on the basis of common
principles for all personnel to be promoted
step by step, upto the rank of Deputy
Superintendent of Police and as DSPs to be
considered on equal footing for onward
promotions.

(5) The number of posts of Inspectors in any

cadre or sub-cadre, shall be proportionate
to the strength of the particular cadre and
sub-cadre and the posts of Deputy
Superintendents of Police available shall be
apportioned amongst different cadres,
proportionate to the strength of the
Inspectors, and overall strength of the
cadre or sub-cadre. The Director General of
Police, in consultation with different cadre
control authorities, and keeping in view the
administrative requirement of the posts in
any cadre or sub-cadre, shall decide the
number of posts made available for the
promotion as Deputy Superintendents of
Police.
(6) Inter-cadre transfer of personnel has been
specifically prohibited, hence the utilization
of services of any personnel, in cadre, other
than to which he belongs is possible only
through deputation, as per relevant rules.
(7) In the interest of 'espirit de corps' and
morale of the Police service the process of
recruitment, seniority, promotion and
placement at an appropriate rank on
deputation has to be absolutely logical and
transparent. It has also to be responsive in
terms of redressal of grievances if any,
perceived by any personnel, presenting it
appropriately, before the concerned
authority.

375
 (8) In order to manage, matters related to
points mentioned above, proper seniority is
essential to be maintained within the sub-
cadre, and cadre, as well as within the
Police service, as one organization.

a. As regards officers of Indian Polic

Service and Punjab Police Service, thei
is state-level seniority, common to all i
the respective category.
b. The ranks below the rank of the Depu
Superintendent of Police, i.e. Inspectc
Sub-Inspector, Assistant Sub-Inspecto
Head Constable and Constable shall a ls
have state level common seniority,
well as cadre seniority, and sub-cad!
seniority, within the respective cadr
and sub-cadre.
(9) a) The State Seniority List (SSL) shall be
prepared, maintained and updated in the
office of the Director General of Police. This
list shall be prepared without disturbing the
seniority already existing at the time of
publication of these Rules and this list shall
have prospective effect.
b) The Cadre Seniority List (CSL) shall be
similarly prepared, maintained and updated
by the designated Cadre Controlling
Authorities and Incharges of sub-cadres.

c) There shall be a separate seniority list for

officers of every rank in every cadre or sub-
cadre. The nomenclature for the seniority
lists, rank-wise, and authorities responsible
to prepare and maintain in an updated
manner are mentioned in Appendix
13.16(1).

376
d) All the seniority lists shall be reviewed and
published in the Police Gazette and loaded
on the official website; by 1st January of
every year. Any expression of grievance
against placement in the seniority list shall
be welcome within one month of the said
publication, and to be redressed by a
Departmental Committee headed by the
officer of the rank of Inspector General of
Police and above, within 30 days; hence the
lists of seniority at all levels shall be
finalized by 1st April of every year without
fail.

(10) While any authority adjudging grievances,

represented by any personnel or group of
personnel, about determination of seniority
or any matter related thereto, such
personnel must be heard in person, and the
authority shall dispose of the matter within
30 days of the receipt of the representation
by passing a speaking order. Therefore, the
organization of Police Service is responsible
to:-

a. Maintain balance and fair play in

promotions.
b. Ensure that there is no discrimination
against or preferential treatment to
any personnel or group of personnel.
c. Principles that are common to the
entire police service shall govern
seniority and promotions of all
personnel, of all the cadres.
d. The principles and norms related to
promotions shall be duly placed in
public domain for the purpose of

377
 transparency.

e. Principles of natural justice shall be

followed in letter and spirit in
deciding all aspects and issues related
to promotions.
(11) The authorities designated to be the Cadre
a. Controlling Authority, for different cadres
and sub-cadres, shall be as follows:-

S.No. Cadre or Sub-Cadre Authority Responsible Remarks

For Control of the
Cadre

1. District Police Addl.

including DGP/Administration
Commissionerate and
PRP
2. Intelligence Addl. DGP/Intelligence
3. Armed Police Addl. DGP/PAP
including PAP, IRB &
Commandoes
4. Technical And Support Addl. DGP /
Services Information &
(Particularly personnel Communications
of Information & Technology
Communications
Technology Wing)

13. Miscellaneous Sub- Addl. DGP / Admn. As the number of

Cadres personnel of
(Other than not Information &
covered above) Communications
Technology Wing is

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 large, the officer
heading the Wing
is Cadre Controlling
Authority for them.
For remaining
elements in this
cadre, the
functions of Cadre
Controlling
Authority shall be
performed by
Additional Director
General of Police
/Administration.

b. Immediately after the publication of these

Rules in the official gazette, within a period
of six months, the office of Director General
of Police and the respective Cadre
Controlling Authority shall prepare the
seniority lists, in Appendix 13.16(1),
according to the norms and Rules in this
Chapter, completing the process of disposal
of grievances, if any.

Role, Functions 13.2 The role, functions and responsibilities of

And Cadre Controlling Authority inter alia
Responsibilities include the following:-
of Cadre
To ensure organization, co-ordination and
Controlling
supervision amongst all the designated
Authority.-
Appointing Authorities and that concerned
Appointing Authority prepares and
maintains a seniority list pertaining to the
personnel appointed in the unit under him.
II. To prepare and maintain state-level cadre

379
 seniority lists of personnel of each and
every rank, and load the lists on the Police
Website, and ensure publication of the lists
in Police Gazette strictly in time. This aspect
shall be initiated prospectively after
streamlining the cadre wise seniority.

III. To receive representations of claims of

seniority and related matters, process,
present, and get adjudicated or disposed of
through a Departmental Committee, under
the guidance and command of the Director
General of Police.

IV. To ensure proper presentation of well

coordinated and integrated response to any
matter related to seniority and promotions,
being sub-judice, or any reference received
from the Director General of Police, the
Court or any statutory body of the
Government.

V. Ensuring preparation, completion, updation

and preservation of records pertaining to
matters related to seniority and
promotions, in a scientific manner, both
manually and electronically, as a permanent
record, for reference at any point of time.
Even responding to the queries under Right
To Information Act, 2005.

VI. To examine any implication of any judicial

decision by competent court, having
ramifications over the matters related to
seniority and promotions.
VII. Keep updating the Seniority Lists, effecting
additions and deletions occurring due to
recruitment, promotions, retirement,
resignation, termination or dismissal or
death of the personnel.
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VIII. Extending assistance and co-operation to
the office of the Director General of Police,
for preparation of Seniority Lists, and to
ensure that the personnel of cadre under
his control, are properly placed in the Lists.

IX. Selecting officers to be sent for promotional

courses as per seniority and the Rules, and
dealing with the cases of temporary
exemption from the promotional courses.

X. Dealing with matters pertaining to

deputation of officers from one cadre to the
other cadre and proceeding in this regard
with the explicit approval of the Director
General of Police.

XI. Arranging constitution of Departmental

Selection Committees, Departmental
Promotion Committees or any Special
Committee, and the Board to conduct
Competitive Examination for Constables to
be placed on the List 'B' preparatory to
Promotion List-I, as and when required.

XII. Getting the records, particularly the

Performance Assessment Reports and
information about disciplinary proceedings,
rewards and punishments, and its
implications on the seniority and
promotions organized in complete form
well in advance before the Departmental
Promotion Committees are convened.

XIII. Preparing proper information, syllabus and

application form, in the shape of
Prospectus, for the conduct of Competitive
Examination for placement of Constables
on List 'B' preparatory to Promotional List-I,
and make the same available sufficiently

381
 prior to the examination.

Harmonious 13.3 Punjab Civil Service (General and Common

Interpretation Conditions of Service) Rules, 1994 or any
of these Rules other Rule of Law for the time being in
with Punjab force shall be read in conjunction with
Civil Service these rules and interpreted harmoniously
(General and except where its provisions are specifically
Common overridden by these rules. In such case
Conditions of these rules being later in time and specific
Service) Rules, to the obligations to be discharged by the
1994.- police department shall prevail.

Rank Structure 13.4 (1) The following rank structure of the police
And service, in ascending order shall be
Promotions deemed to be established under the Act
Within Each and the Rules: -
Cadre.-
Constable I To be referred to as Junior

ii. Head Constable \ Enrolled Police Officers.

iii. Assistant Sub-Inspector of Police To be referred

iv. Sub-Inspector of Police . to as Senior
v. Inspector of Police Enrolled Police
Officers.

vi. Deputy Superintendent of Police. To be referred

o
I
And above to as Senior
Police Officers

All promotions shall be affected as per the

above structure.

(2) I. Promotion of enrolled police officers

from one rank to another in all cadres
shall be affected in accordance with
the provisions contained in this
chapter.

II. Principles that are common to the

entire force shall govern seniority and

382
 promotions of all personnel of each
cadre, as prescribed in this Chapter.

III. All personnel within each cadre

shall within the meaning of these
Rules have equal opportunity of
promotion vis-a-vis each other.

(3) The criteria, eligibility and norms of

selection for promotions in specialized
cadres, may vary from these norms, as
specifically provided in the Chapter 18 and
other relevant provisions in these Rules.

Promotion From 13.5 Promotion from one rank to another and

One Rank To from one grade to another in the same
Another.- rank shall be affected by selection on the
basis of seniority-cum-merit. Efficiency,
amenability to discipline and honesty shall
be the main factors governing selection.
Specific qualifications, whether in terms of
training courses passed or practical
experience gained shall be duly considered
for an appropriate weightage. When the
qualifications of two officers are otherwise
equal, the senior shall be promoted first.
This rule shall not affect increment within a
time scale.

Seniority Lists 13.6 (1) Seniority Lists are separate from promotion
And Promotion lists and are to be maintained separately
Lists.- from them. A Promotion List indicates the
officers those found eligible for promotion
to the next higher rank as per the requisite
qualifications and vacancies available or
likely to occur. The Seniority List gives the
placement of the officer in the entire cadre,
indicating length of service. The officers
selected to be eligible for promotion on the

383
 basis of seniority-cum-merit, will form the
promotion list.

(2) The authorities authorized to make

appointments, promotions, preparation and
maintenance of seniority lists and
promotion lists, the nomenclature of the
lists concerning different ranks, criteria and
eligibility for promotion, and the
distribution of posts amongst classes of
personnel, coming from different streams
to constitute a particular rank, are detailed
in Appendix 13.6(2).

(3) a) While preparing lists of personnel

eligible for promotion, or the
promotions lists, the exceptions, if any,
reservations, implementation of Roaster
System as prescribed by the
Government rules and regulations, shall
be incorporated and the personnel shall
be so adjusted on the promotion lists.

b) In cases related to Priority List (PL)

Instructions, the Director General of
Police may recruit the dependent in any
rank of enrolled Police Officer, where
enrolment takes place by direct
recruitment. The seniority of such
PLI/enrolment of officers, shall be
placed immediately below the officer
appointed or promoted, prior to the
date of joining by such PLI enrolled
officer.

(4) The existing seniority lists referred to as

Lists C, D, E, F, G in Appendix 13.6(2), for
five ranks of Constables, Head Constables,
Assistant Sub-Inspectors, Sub-Inspectors

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 and Inspectors, respectively shall be the
Seniority Lists, and Promotion Lists I, II, III,
IV and V, shall be as shown in Appendix
13.6(2).

(5) These promotion lists shall be updated

twice a year on 1st May, and 1st November
of each year.

Promotional 13.7 (1) There shall be five promotional courses for

Courses.- the promotions of enrolled Police Officers
as detailed below:-

S.No Description Of Purpose

Course

1. Level I For promotion of

Constables to
Head Constables.
2. Level II For promotion of
Head Constables
to Assistant Sub-
Inspectors.
3. Level For promotion of
Assistant Sub-
Inspectors to
Sub-Inspectors.

4. Level IV For promotion of

Sub-Inspectors to
Inspectors.
5. Level V For promotion of
Inspectors to
Deputy
Superintendent

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 of Police.

(2) The syllabus for these promotional courses

shall be finalized and revised by the
Director, Punjab Police Academy, Phillaur in
consultation with Human Resources
Development Wing, with the approval of
the Director General of Police.

(3) The status of participation in promotional

course, shall only be graded as pass or fail,
and the merit of an individual officer in the
status of promotional course shall not
impact the seniority in any manner.
(4) Those who have already passed the
promotional courses, the deemed dates
shall be determined for the purposes of
seniority.

(5) Candidates who fail to pass a promotional

course shall be given upto a maximum of
three additional opportunities to pass
those parts of the course in which they
have failed. The seniority of such officer
shall be placed at the top of the
subsequent course where he passes the
promotional course. This officer has no
claim to be placed along with the batch of
officers with w h o m he had originally
undergone the promotion course. If he
does not pass the course in the three
additional opportunities his name shall be
removed from the promotion list.

(6) a. Promotion courses are compulsory

qualifying conditions for any
promotion and no exemption is
permitted.

386
 Provided that
i. Where the candidate is a sports
person of the national
/international level as would be
covered under the conditions
applicable to officers with
exceptional achievements such
officer would be permitted
temporary exemption from
such promotion course as
required for participation in the
sports activities.

ii. Such officer would have to

eventually pass the promotion
course and would be given
deemed date as per the course
for which such officer was to
be originally deputed.

iii. The same conditions shall apply

to officers who are engaged in
other official work that
amounts to exceptional
achievements that is related to
police work in the meaning of
these Rules. Additionally,
where an officer cannot
proceed on such promotion
course due to being engaged in
official work of a special and
emergent nature as certified by
the Cadre Controlling
Authority, the same conditions
as above shall be applicable to
the case of such officer.

387
 iv. The officer's performance in
such subsequent course shall
be rationalised on the basis of
transparent criteria and they
shall be appropriately placed in
the inter se merit of the course
for which they were entitled to
be originally deputed.

v. Officers can neither gain nor

lose seniority as a result of
such temporary exemption.

b. Such temporary exemption can be

given by the Director General of Police
through a written order recording
reasons for the same either on his
own or based on recommendation of
the Cadre Controlling Authority.

c. This shall ordinarily be on a proposal

moved through the cadre controlling
authority. In the case of
sportspersons, the proposal shall be
moved by the officer supervising
Punjab Police Sports.

Seniority Of 13.8 The State Common Seniority of directly

recruited probationary officers shall be
Directly Recruited
strictly determined on the basis of the
Officers.- merit list of the selection process. In case
the marks of the two officers of the same
batch are equal then their seniority shall
be calculated from their date of joining. In
case they have joined the department on
the same date then their seniority shall be
fixed according to their date of birth and
the elder in age shall be senior.

388
Promotion To Be 13.9 (1) Promotions are to be affected as soon as
Affected As Soon vacancies occur and there shall be no delay
As Vacancies in filling up promotional vacancies.
Occur.-
(2) As soon as a promotional post becomes
available it shall be filled by drawing the list
of officers approved for promotion as per
the recommendations of the Departmental
Promotion Committees in accordance with
Rule 13.17 below.
(3) Lists of those eligible for promotion as per
approval of the Departmental Promotion
Committee shall be maintained in advance.
The list shall be valid for a period of three
months or as specified by the Government
instructions.
(4) Where such list has lapsed, a fresh
Departmental Promotion Committee shall
be constituted immediately to approve
officers eligible for promotion.

Explanation: At any given time, there

should be a list of eligible officers available
for promotion to a particular rank.
Vacancies should be filled from the
promotion list on the date such vacancy
occurs.

Redetermination 13.10 Where an officer is reinstated from

Of Seniority dismissal or his seniority is ordered to be re-
Following determined under the orders of the judicial
Government courts, the Government or the relevant
Order Or Decision senior authority of the department then the
In Disciplinary seniority of such officer shall be re-
Proceedings.- determined accordingly. The State C o m m o n
Seniority lists as well as cadre seniority lists
shall be amended after adjusting the
seniority of the officers concerned. This will

389
 be subject to applicable Government
instructions on such matters.
Departmental 13.11 (1) Departmental Promotion Committees
Promotion (hereinafter DPCs) shall be constituted for
Committees promotion to each rank.
(DPC).-
(2) All DPCs shall work in accordance with
principles that are commonly applicable for
a particular rank across all cadres. These
shall be circulated by the office of Director
General of Police from time to time and
shall incorporate the latest instructions of
the State Government and judgements of
the courts that have a bearing on those
promotions.

(3) These DPCs shall be constituted in time and

well in advance and before any promotional
posts become vacant. As least, they will be
constituted at least twice a year for each
rank.

(4) The Cadre Controlling Authority shall be

responsible for ensuring that all the
relevant service record is complete and
available well in advance of any proposed
or likely DPC.

Departmental 13.12 Departmental Selection Committee is

Promotion constituted as per Rule 13.18 below for the
Committee is selection of officers for being placed on
distinct from Promotion Lists after thorough and
Departmental responsible scrutiny of service record,
Selection merit, seniority, rewards and punishments
Committee.- and all related instructions on the subject.
The Departmental Promotion Committee is
meant for the final approval of officers for
promotion to next ranks on the basis of an
objective application of mind quite

390
 independently of the Departmental
Selection Committee. The Board specially
constituted to conduct Competitive
Examination for placing the Constables in
the List 'B' preparatory to promotion,
hereinafter referred in Rule 13.17 (4) is
different than both the Departmental
Selection Committee and Departmental
Promotion Committee.
Composition Of 13.13 (1) An officer of the rank of Deputy Inspector
Departmental General of Police shall head the
Selection Departmental Selection Committee and
Committee And Departmental Promotion Committee for
Departmental promotions to the rank of Head Constable
Promotion and Assistant Sub-Inspector of Police. Other
Committee.- members will include one officer of the rank
of Senior Superintendent of Police or
Superintendent of Police and one of the
rank of Superintendent of Police or Deputy
Superintendent of Police.

(2) An Officer of the rank of Inspector General

of Police shall head the Departmental
Selection Committee and Departmental
Promotion Committee for promotion to the
rank of Sub-Inspector of Police and
Inspector of Police. Other members will
include one officer of the rank of Dy.
Inspector General of Police and of Senior
Superintendent of Police.
(3) Officers from the SC/ST category or any
other category specified by the
Government shall be included as members
in accordance with Government
instructions.

391
Departmental 13.14 (1) The Departmental Promotion Committee
Promotion shall adjudge the suitability of each officer
Committee To for promotion and give an overall grading of
Adjudge "Fit" or "Unfit" for promotion, for each
Suitability For official, on the basis of integrity, reliability
Promotion And and assessment of Annual Performance
Give Final Assessment Reports and service record of
Assessment.- the last 06 years.

(2) Officers from the relevant Promotion List,

numbering three times the number of
vacancies, shall be considered in the same
order in which their names appear on the
said Promotion List.

(3) No enrolled police officer shall be promoted

to the next higher rank during the currency
of punishment or:-

i. whose integrity has been reported as

doubtful during the last 8 years or as
per government instructions, or
ii. whose reliability has been adverse
during the last 5 years, or
iii. does not fulfil the bench mark criteria
as per the instructions laid down by
the department and the Government
from time to time.
(4) In appropriate cases relevant sealed cover
procedure shall be adopted as per
Government instructions.
(5) Police officers considered "fit for
promotion" shall be promoted in the same
order in which their names appear on the
Promotion List.

392
 (6) The cases of officers found unfit for the
promotion shall be considered as per their
order of seniority at the time of the next
subsequent Departmental Promotion
Committee meeting held for that rank.
Benchmark 13.15 (1) Benchmark criteria for promotion shall be
Criteria.- laid down by the department and amended
from time to time after obtaining approval
from the Government.
(2) The benchmark criteria for promotions at
each rank shall be widely circulated to all
ranks and also made available on the official
website well in advance. This must be done
by 1st April of the each year when the
criteria is to apply.

(3) Explanation:- As per Government

instructions the benchmark system is
applicable to the officers of Group 'A' (Dy.
Superintendent of Police) & 'B' (Inspectors)
but not applicable for Group 'C' officers.
However, there is need to promote
professionalism and this should be made
applicable to the officers of group 'C' (i.e.
Sub Inspectors, Asstt. Sub Inspectors of
Police, Head Constables and Constables) as
well.

Selection Process 13.16 (1) The scrutiny and the selection process of
For Placement of placement of officers on the respective
Officers On promotion lists to be referred to as
Promotion Lists. - Promotion Lists I, II, III, IV and V, as
mentioned in Appendix 13.16(1), shall be
organized at the State-level for each cadre
every year, which should be completed
before 31st March, every year with all types

393
 of proceedings including decision on
objection, if any, and final publication of the
promotion lists.
(2) The Departmental Selection Committees
shall be constituted for selection of officers,
to be placed on the promotion lists in each
cadre and for personnel of every rank;
every year, sufficiently 'prior' to the fixed
date of preparation of promotion lists. The
Cadre Controlling Authorities shall ensure
organization of such Departmental
Selection Committees with the approval of
the Director General of Police.

(3) The number of vacancies to be made

available to each unit within the cadre, and
the cadre in whole, shall be strictly in
proportion to the total strength of that
cadre in the Police Service.

(4) The number of vacancies shall include sum

total of existing vacancies and the vacancies
likely to be created within the current year.

(5) As per Government policy on reservations

in promotion, if any, shall be followed while
selecting officers to be placed on respective
promotion lists.

(6) As permissible by relevant instructions of

the Government, the reservation shall also
apply while placing officers on promotion
lists, through competitive examinations.
(7) Officers shall be deputed for promotional
courses, as per seniority.

Conduct Of 13.17 (1) In order to recognise, acknowledge and

Competitive promote officers of the rank of Constables,
Exam For which is the real foundation of Police

394
Placement Of Service, and is constituted by the largest
Constables On number, 25% of the posts of Head
List 'B', Constables shall be filled through
preparatory to competitive exam and this percentage may
Promotion List-I.- vary, as prescribed by the Government. A
small number of Constables more than the
said number i.e. 25% can be enlisted on List
'B', and then sent to Promotional Course
Level-I, to serve as a waiting list, which shall
cease to exist after the purpose of filling of
vacancies is served. However, the officer
who has passed the Promotional Course, he
shall be at the top for the next cycle of
promotion, and he need not undergo the
promotional course.

(2) The said number of Constables, on the basis

of their merit in the competitive exam, shall
be placed on preparatory promotion list to
be known as List 'B'. On the basis of their
ranking on the List 'B', they shall be sent for
joining Promotional Course Level-I and on
the basis of their merit in this course, they
shall be placed on Promotion List-I.

(3) An officer of the rank of Deputy Inspector

General of Police or above shall be
nominated by the Director General of
Police, to act as Chairman of Board who
shall be assisted by two more members,
who are officers of the level of Senior
Superintendent of Police and
Superintendent of Police, to conduct the
competitive exam, every year in each cadre.
The Cadre Controlling Authority shall
convene the Board and conduct the
competitive exam sufficiently prior to the
preparation of List B, mentioned in
Appendix 13.6(2).

395
Eligibility Of (4) The officers aspiring for promotion through
Constables For this competitive exam, shall be eligible to
Candidature In participate in the competitive exam,
Competitive provided
Examination For
a) The officers have completed three
Placement On List
years of service on 1st January, and
'B' preparatory to
must have passed the Basic Recruits
Promotion.-
Course.
b) The candidate appearing for this test
must have not been charge-sheeted
in a departmental inquiry for major
punishment in a criminal case.
c) A candidate cannot appear for the
Competitive Examination during the
currency of major punishment.
However, minor punishments do not
disqualify the officer from appearing
though such officer, if selected,
cannot be deputed for the Level-I
Course during the currency of the
minor punishment

d) No candidate shall be allowed to

appear for Competitive Examination
more than five times during his
service. Each attempt shall be
entered in the relevant service book
and serve as a record for future
reference.
e) There shall be no age limit for
competing for the test but any
person of or over 40 years of age
must be certified as medically fit to
undergo the physical endurance test.

f) The officers expecting entry to the

promotion list, on account of

396
 seniority, or being the exemptee, or
being outstanding sportsperson, or
any other consideration, shall also be
eligible to participate in the
competitive exam. If in a particular
year, their turn to be placed on the
promotion list, does not mature, they
can be so placed on the basis of the
merit of competitive exam.

(5) The Board, mentioned in Rule 13.17 (3), for

conduct of competitive exam, shall keep in
mind below mentioned aspects while
conducting the proceedings with regard to:-

a) Ensuring a desirable Service Record

of the candidate officers;
b) A Competitive Examination in -

(a) Law and Practical Police Work

This examination shall be of 60

marks for district police /District
Police cadre. For the members of
the other 3 cadres it shall be of 40
marks and the 20 marks shall be
made up from questions based on
duties specific to that cadre.

(b) Endurance (qualifying);

c) Rewards and Commendation
Certificates 10 marks

d) Training Courses 10 marks

e) Education Qualifications 10 marks
f) Interview (10 marks)

Total 100 marks.

397
(6) The mode of conduct of competitive exam,
syllabus and other modalities shall be laid
down in a transparent manner, and duly
publicised, through special Standing Order,
by the Director General of Police, every
year, sufficiently prior to the date of
competitive exam.

(7) The assessment of various other related

aspects of the aspiring candidates, shall be
made as explained below:-
I) Assessment Of Educational
Qualifications

Qualification Marks
Awarded
a) 10+2 or below NIL
b) Graduation 02
c) Post Graduation 05
d) Additional 03
Professional
Qualification i.e. of
use to the
Department such as
special knowledge
of Computers,
Accounting,
Forensics etc.

II) Assessment Of Training Courses

Undergone
Type of Training Marks
Course
Awarded
a) For training courses 02
of duration
398
 exceeding 02 weeks
but not exceeding
04 weeks.
b) For training courses 03
of duration
exceeding 04 weeks
but not exceeding
08 weeks.
c) For training courses 04
of duration
exceeding 08 weeks
but not exceeding
12 weeks.
d) For training courses 05
of duration
exceeding 12
weeks.
Training Courses finally passed by
the candidates up to 31st December
of the year preceding the year of
examination shall be taken into
account while awarding marks.
Maximum 10 marks can be awarded
for training courses.

III) Assessment Of Commendations And

Rewards

a) Commendation Disk 05 marks

of DGP

b) Class I 02 marks
Commendation
Certificate

399
 c) Class II 01 mark
Commendation
Certificate
1
d) Class III /z mark
Commendation
Certificate
Total marks to be awarded for
Commendation Certificates shall not
exceed 10. Only the Commendation
Certificates granted on or before 31st
day of December of the year prior to
the year of the test shall be taken
into consideration for assessment of
the service record.

Marks shall be deducted for every

punishment inflicted on the member
of the service in accordance with
these rules, as follows:-
a) For every major 05 marks
punishment
b) For every minor 02 marks
punishment
The total marks to be deducted for
punishment shall not exceed 213.
Only the punishments awarded on
or before the 31st day of December
of the year prior to the year in which
the selection is made, shall be
considered for deduction of marks.

IV) Endurance Test

The Endurance Test shall only be

qualifying in nature. Its conditions
are as under:-

400
 i. 1500 meters run for men and
ii. 1200 meters run for women -
in 9 Minutes
For candidates over 40 years the
physical endurance conditions shall
be reduced. The conditions shall be
formulated by the Human Resources
Development Wing approved by the
Director General of Police and duly
publicised.

(8) I. The Constables, who have been

designated as Senior Constables,
as per policy laid down by the
Director General of Police,
through a standing order, shall
wear one strip on their uniforms.

II. Constables who have successfully

qualified their Level-I Course shall
wear two stripes on their
uniform.
III. Constables after promotion as
Head Constables shall wear three
stripes on their uniform.

IV. Head Constables who have

qualified their Level-II Course
shall wear three stripes with the
Ashoka Emblem on their uniform.

(9) The Cadre Controlling Authority, concerned,

with the approval of the Director General of
Police, shall prepare proper information,
syllabus and application form, in the shape
of Prospectus, and make available for the
aspirants, every year in the first week of
April.

401
(10) If at the time of selection for admission to
List 'B' the aggregate marks of two
constables are equal, the Constable who is
senior in service shall be selected, and in
case they have equal marks and the same
seniority, the Constable whose date of birth
is prior in point of time shall be brought
onto List 'B'.

(11) 1. Objections

A candidate may within 07 days of the

declaration of the result of the Competitive
Examination and finalization of List 'B', file
an objection with the Departmental
Selection Committee for appropriate
relief/order. The Departmental Selection
Committee shall decide the representation/
objection after recording reasons in writing,
within three working days of filing of such
objection.

2. Appeal Process
An appeal against the order of the
Departmental Selection Committee may be
preferred to the office of Director General
of Police within 2 weeks of the decision
made by the Departmental Selection
Committee. While filing the appeal, it shall
be the responsibility of the appellant to
directly provide a copy of the said appeal to
the Departmental Selection Committee so
that it is able to prepare its comments on
the same immediately and forward those to
the office of Director General of Police
without loss of time. The appeal shall be
decided by the office of the Director
General of Police within one week and no

402
 further appeal shall lie against this order.

(12) The result prepared by the Board-cum-

Departmental Selection Committee shall
not be implemented or made final until
the same is approved by the Director
General of Police who will accord approval
only after due scrutiny on all aspects . He
may refer the list back to the Board or
Departmental Selection Committee for
correction of errors/omissions, if any, and
will also be competent to seek clarification
on any point from such Committee or other
officers as considered necessary.

(13) All candidates shall be ranked inter se on

respective Cadre Seniority Lists and a
Common State-wide basis as per the marks
obtained by them in the competitive exam.
Selected candidates will be brought onto
List 'B' and be deputed for Promotional
Course Level-I, as per their merit in the
State List 'B'. A fresh List shall be prepared
for each year. However, once an officer has
been placed on List 'B' he shall continue on
that list till deputed for the Promotional
Course Level-I.

Merit on List 'B', (14) a. The List 'B' merit list ceases to have
Relevant Up to effect after the selected officers have
Joining Of joined the course and their final
Promotional seniority will be as per their ranking in
Course.- the Promotional Course Level-I.

b. The rank obtained in the Promotional

Course Level-I, subject to other
applicable conditions, shall be the
foundation for governing seniority of
the officer in service thereafter.

403
Departmental 13.18 (1) The selection for entry to Promotion Lists
Selection on the basis of seniority, up to the
Committee For percentage of posts mentioned in Appendix
Promotion Based 13.16 (1), shall be organized through
Seniority.- specially constituted Departmental
Selection Committees for each rank, in the
each cadre at the State level. The
concerned Cadre Controlling Authority, with
the guidance and approval of Director
General of Police, shall organize the process
for constitution of committee and other
related affairs.

(2) Selection of the officers for placement on

the promotion lists shall be made on the
basis of the seniority on State level Cadre
Seniority List provided they have completed
specified number of years of service.

(3) Other conditions, regarding service record,

there being no criminal case or disciplinary
proceedings pending as applicable to
Constables through competitive exam, as
per Rule 13.17(4), shall also apply here in
this regard.

Seniority Based 13.19 (1) Except 25% vacancies of Head Constables to

Promotion.- be filled through Competitive Examination
amongst Constables, all other vacancies in
all the ranks are to be filled through
promotion based on seniority-cum-merit; as
mentioned in the Appendix 13.16(1).

(2) The availability of excess vacancies in one

cadre as compared to others will not impact
the opportunity of the senior most
Constables in State Seniority List. Subject to
other criteria, the senior most Constables
will be promoted against the vacancy
irrespective of whether the vacancy is in
404
 their cadre or another cadre. In case they
are promoted against a vacancy of another
cadre, the Department will have the option
of deputing them to take up the post in that
cadre. This can be possible only if a
complete State Seniority List is prepared
which is an ultimate target but shall be
achieved gradually and more relevant for
management of seniority related matters as
a long-term measure.

OR

In case it is decided not to depute the

promoted officers to the other cadre, the
alternative is that officers are promoted as
per their seniority in their own cadres.
However, they will retain their State
Seniority and continue to proceed on
deputation or rise to a common rank as per
their rank in the State Seniority List.

Note: The Department has to select one of

these options.

Assessment Of 13.20 (1) The procedure for assessment of Record of

Service Record.- the other officers to be selected on
Promotional Lists II, III, IV and V, shall be the
same, as applicable for Constables through
competitive exam, mentioned in Rule 13.17.

(2) The officers to be selected for placement on

promotional lists must have been confirmed
and passed relevant promotional course.

(3) Conditions mentioned in clauses (1) and (2)

above, are exactly applicable to categories
of 'Outstanding Sportspersons' etc.

405
 (4) At the time of making assessment of
officers for selection to be placed on the
promotional lists, with regard to officers in
the category of outstanding performance,
an expert, can be associated for the help of
Departmental Selection Committees.

(5) The mandatory length of service for being

considered for selection for placement on
the promotional lists, for different rank shall
be as prescribed from time to time.

(6) The said mandatory length of service and

period of probation or confirmation shall
not be relaxed in any individual case.

(7) Any officer claiming promotion, on the basis

of outstanding achievements, may apply
within six months of the achievement,
furnishing all necessary details, to the
concerned Appointing Authority; which may
forward the same to the Cadre Controlling
Authority appropriately.

(8) Mechanisms of publication of

recommendations of Departmental
Selection Committees, representations and
appeals against grievance, and redressed in
time bound manner, shall be applied as that
in case of Constables through competitive
exam as per Rule 13.17.

Sports Policy.- 13.21 The Outstanding Sportspersons in Police

Service, shall be promoted against the
earmarked quota of 3% in every cadre, as
per sports policy of the State Government,
prescribed from time to time.

Vacancies Not To 13.22 Seats earmarked for promotion of certain

Be Carried categories of officers, if not filled or
Forward.- exhausted, due to non-availability of such
406
 candidates, shall not be kept available or
carried forward, rather filled through
available candidates from the general
category.

Promotions Of 13.23 Officers who proceed on 5 years leave will

Officers On Five be entitled and maintain their seniority in
Years Leave.- all relevant promotion Lists as per
Government instructions. Such personnel
shall be eligible for promotion with the
period being considered a 'No Performance
Assessment Report' period and the officer
awarded the notional benchmark required
for promotion.

Promotions Of 13.24 Notional bench mark shall be given to an

Officers Who officer who is on study leave provided he
Proceed On Study has completed the course of study. In case
Leave. of inability to complete the course he shall
be graded average. Where the failure is for
reasons beyond the control of the officer
notional benchmark may be permitted by
the Cadre Controlling Authority for reasons
to be recorded in writing.

Provided that where a report on the

training course has been recognised as per
Government instructions as equivalent to
Confidential Report it shall prevail.

Promotions Of 13.25 Notional bench mark shall be given to an

Officers On officer who is on study leave provided he
Training.- has completed the course of study. In case
of inability to complete the course he shall
be graded average. Where the failure is for
reasons beyond the control of the officer
notional benchmark may be permitted by
the Cadre Controlling Authority for reasons
to be recorded in writing.

407
 Provided that where a report on the
training course has been recognised as per
Government instructions as equivalent to
Performance Assessment Report it shall
prevail.
Promotions Of 13.26 In case of officers being on duty with
Officers On Duty International Organization, the notional
With bench mark shall be given to an officer.
International
Organizations.-

Promotions Of 13.27 Where officers are on deputation with the

Officers On Government of India or other State
Deputation With Governments, the Annual Performance
Government of Assessment Report of the period shall be
India Or Other taken into consideration for promotions
State and all other procedures as per applicable
Governments.- rules and Government instructions.

Personal Rank 13.28 (1) Enrolled police officers, borne on any cadre
And Promotion- in the service, who could not be promoted
as per the provisions applicable to their
respective cadre, may be promoted under
the Assured Promotion Scheme and hold a
Personal Rank (PR) as under:-

a) Constables on completion of 16
years of qualifying service may
be promoted as PR Head
Constable.

b) Head Constables and ORP Head

Constables on completion of 24
years of qualifying service may
be promoted as PR Assistant
Sub-Inspector of Police.

c) Assistant Sub-Inspectors,
Exemptee Assistant Sub-

408
 Inspectors of Police and ORP
Assistant Sub-Inspectors of
Police on completion of 32 years
of qualifying service may be
promoted as PR Sub-Inspector of
Police.

Provided that they should have crossed the

pay scale for the rank to which he is being
given promotion and fulfil all other criteria
as per rules. Further, that this promotion
will not cast any additional financial burden
on the State.

(2) To effect promotions under the Scheme, an

equal number of posts shall be deemed to
have been upgraded to the higher rank,
provided that the upgraded post will be
purely personal to such member of the
service and will remain in force until he is
promoted or reverted or leaves the service
in accordance with the provisions of these
rules.

(3) The promotion accorded under the Scheme

will not confer any right to claim seniority
or any other service benefits.

(4) All cases for promotion under the Scheme

will be taken up by the competent authority
immediately after the completion of
qualifying service as per sub rule (1) above.
No application is necessary from any
candidate to be considered for promotion
under this provision. Promotion will be
effected subject to the following eligibility
conditions:-

i. The officer should have obtained

at least 70% or more Annual

409
 Performance Assessment Reports
of good or better categories
during the last 10 years or as per
Punjab Government instructions
on the subject.

ii. His integrity during the last 8

years should not be adverse; and
iii. His reliability during the last 5
years should not be adverse.

(5) The following shall be disqualifications for

promotion under the Scheme:-
i. Any major punishment during the
preceding 5 years from the date of
promotion; and
ii. Any minor punishment, during the
preceding 6 months from the date of
promotion.

Probation And 13.29 (1) Police officers promoted under the Assured
Training Courses Promotion Scheme shall be on probation
For Officers for a period of one year in the ordinary
Promoted Under course as is applicable to other promotions.
The PR Scheme.-
(2) During the probation period, every member
of the service shall be deputed to undergo a
training course of minimum one month's
duration known as "Career Development
Course" 1, 2 and 3 for the ranks of Head
Constables, Assistant Sub-Inspectors of
Police and Sub-Inspectors of Police
respectively. Successful completion of this
course is necessary for retaining the PR.

Probation Of PR 13.30 (1) No member of the service promoted under

Officers To the assured promotion scheme shall be
Culminate In confirmed in the higher rank.

410
Approval For PR (2)
The probation period shall end in approval
And Not In
to hold the PR and not in confirmation in
Confirmation For
the rank. It should be entered in the
The Rank.-
Service Record as 'approval for PR in that
rank only.

Withdrawal Of 13.31 In case the officer holding PR is given a

PR.- major punishment or charge sheeted in a
criminal case the PR may be withdrawn
after giving due notice and following the
principles of natural justice.

Medical 13.32 (1) All officers selected to undergo promotion

Examination. courses shall, before proceeding for such
courses be medically examined by a
registered medical practitioner who shall
certify to their health.
(2) Medical conditions that have resulted from
exigencies of service shall be given special
consideration for required relaxation in
norms.

Residuary 13.33 (1) The norms and practices for determination

Provisions. of seniority and effecting promotions
prescribed through the Rules in this Chapter
are relevant for the officers of all the cadres
and sub-cadres, whereas some specific
norms may have been laid down, in
connection with specialized cadre, as per
requirements of the service.

(2) The Appointing Authorities and the Cadre

a) Controlling Authorities, of all the officers
and cadres, have a significant role in the
matters of determination of seniority,
effecting promotions, and managing related
matters e.g. effects of rewards and
punishments on seniority, promotion and
411
 deputation. These authorities are enjoined
to perform their roles, functions and
responsibilities, with utmost care,
transparency, fair play and punctuality;
functioning pro-actively to neutralize any
typical circumstance in the best interest of
the service.

b) These authorities shall encourage an early

hearing if any grievance of any officer,
employing instruments of personal hearing,
transparency, orderly rooms, counselling
for desirable remedy, to save unwarranted
litigation and undue publicity of avoidable
circumstances, and ultimately leading to
better image and credibility, and espirit-de-
corps.

c) The authorities responsible for recording of

Performance Assessment Reports of these
authorities may particularly observe and
record their remarks on the performance of
their roles and functions in this regard. An
intentional failure on the part of these
authorities may be treated to be an act of
misconduct, for which they may be
penalized.

(3) Various processes of conduct of preparation

of lists, competitive examinations,
constitution of committees, boards,
responsible for these processes, publication
of decisions, redressal of objectives and
grievances, and finalization of these
processes, are time bound, as specifically
mentioned in these Rules. The officers
responsible shall ensure timely proceedings
as per schedule.

412
(4) Proformas of seniority lists and promotion lists
are exhibited as Appendix 13.33(4)(a), Appendix
13.33(4)(b) and 13.33(4)(c), respectively, for
uniform application of these Rules and required
transparency.

413
 APPENDIX 13.6 (2) SENIO R ITY AND PROMOTION LISTS
CLASSIFICATIONS, LISTS, ELIGIBILITIES, MODALITIES OF PROMOTIONS OF ALL ENROLLED POLICE OFFICERS OF ALL RANKS IN ALL CADRES

1. 2. 3. 4. 5. 6. 7.
S.No. I) List of Enrolment As a) Authorities Competent To Criteria And Eligibility For Distribution Of Posts Amongst Personnel To Be Placed Authorities To Whom
Per Seniority Of Appoint And Responsible To Promotion Classes Of Personnel On Respective Promotion Such Complete Lists
Personnel With Prepare, Update & Maintain List. Should Be Regularly
Existing Rank. The Lists. Provided
II) Rank To Be b) Authorities Competent To
Conferred On Promote.
Promotion.
I) List-C for List of Constables Eligible a. IGP/Zone
1. a) SSP / Deputy 1) Competitive Examination 1) 25% of the total available
Constables For Promotion List-I. concerned
Commissioner of Police 2) Seniority-cum-Merit seats to be filled through
/ AIG (PRP) /AIG (Pers-I) 3) Passing Of Promotional promotion on the basis of b. DIG/Range
II) Head Constable concerned
in case of PPHQ Course Level-I performance in Competitive
/Commandant/ 4) Enlistment in C-II (Only Examination to be placed c. PPHQ/
Equivalent Authority. for pending cases.) on List 'B'. Administration
2) 65% of the total available Wing
b) -do-
seats to be filled through
promotion of Constables on
the basis of seniority-cum-
merit.
3) 10% of the total available
seats of Head Constables to
be earmarked for C-II
pending cases, till the List C-
II as existing on 30.06.2010
is exhausted.

I) List-D for Head 1) Seniority-cum-merit 1) 90% of the total available List of Head Constables a. IGP/Zone
2. a) SSP / Deputy
Constables. seats to be filled through Eligible For Promotion concerned
Commissioner of Police 2) Passing of Promotional
promotion of Head List-II. b. DIG/Range
/ AIG (PRP) /AIG (Pers- Course Level-II
II) Assistant Sub- concerned
I) in case of PPHQ Constables on the basis of
Inspector 3) Enlistment in D-II (Only
/Commandant/ seniority-cum-merit. c. PPHQ/
for pending cases.)
Equivalent Authority. 2) 10% of the total available Administration
seats of Assistant Sub- Wing.
b) -do- Inspectors to be
earmarked for List D-II

414
 Head Constables, till the
List D-II as existing on
30.06.2010 is exhausted.

1. 2. 3. 4. 5. 6. 7.
S.No. I) List of Enrolment a) Authorities Competent To Criteria And Eligibility For Distribution Of Posts Amongst List Of Personnel Eligible Authorities To Whom
As Per Seniority Of Appoint And Responsible To Promotion Classes Of Personnel For Promotion Such Complete Lists
Personnel With Prepare, Update & Maintain Should Be Regularly
Existing Rank. The Lists. Provided

II) Rank To Be b) Authorities Competent To

Conferred On Promote.
Promotion.

3. I) List-E for Assistant a) SSP / Deputy 1) Competitive Examination 1) 50% of the total available List of Assistant Sub- a. IGP/Zone
Sub-Inspectors Commissioner of Police 2) Seniority-cum-Merit seats to be filled through Inspectors Eligible For concerned
/ AIG (GRP) /AIG (Pers- Direct Recruitment. Promotion List-III.
II) Sub-Inspector 3) Passing Of Promotional b. DIG/Range
I) in case of PPHQ Course Level-III 2) 40% of the total available concerned
/Commandant/ 4) Enlistment in E-II (Only posts to be filled through c. PPHQ/
Equivalent Authority. for pending cases.) promotion of Assistant Administration
Sub-Inspectors. Wing.
b) -do-
3) 10% of the total available
seats of Sub-Inspectors to
be earmarked for E-II
pending cases, till the List
E-II as existing on
30.06.2010 is exhausted.
4. I) List-F for a) DIG Range/Admn. Or officer 1) Seniority-cum-Merit List of Sub-Inspectors a. IGP/Zone
100% of the total
Sub-Inspectors concerned. Eligible For Promotion concerned
2) Passing of Promotional available seats to be filled
through promotion of List-IV.
II) Inspector b) -do- Course Level-IV b. DIG/Range
Sub-Inspectors on the concerned
basis of seniority-cum-
c. PPHQ/
merit.
Administration
Wing.

415
5. I) List-G for Inspectors a) DIG Range/Admn. or 1) Seniority-cum-Merit 80% of the total available seats to List of Inspectors Eligible
concerned be filled through Promotion. For Promotion List-V.
II) Deputy 2) Passing Promotional
Superintendent b) State Government Course Level-V Remaining 20% of the total
of Police
available seats to be filled by the
State Government through Direct
Recruitment.

N.B.: 1. All kinds of reservations permissible by the Government, shall be applicable for filling of posts, both through Direct Recruitment and promotion of officers of all the
ranks.
2. In addition to above, reservation of 3% of posts to be filled through promotion, shall be applicable to the Outstanding Sportspersons.
3. In each category of posts to be filled through promotion, i.e. posts of Head Constables, Assistant Sub-Inspectors, 50% of the posts of Sub-
Inspectors, 10% of the posts shall be earmarked for cases of C-II, D-II and E-II, pending as existing on 30.06.2010, till these cases are exhausted.

416
 APPENDIX 13.33 (4) (a)

CADRE SENIORITY LIST

Cadre Seniority List

Rank

1. 2. 3. 4. 13. 6. 7. 8. 9. 10.
S.No. Officer's Name & Personnel I.D. Source Of Category Home District a. Date of Birth; Year of Dates of Any Out of
Qualifications Number Enrolment (General/SC/ST/BC/ & State b. Date of Entry into Allotment Promotions Turn
Ex-Serviceman/ Police Service; Promotion
Sportsperson/ c. Tentative Date of With Date
Police Ward) Superannuation.
a.
b.
c.
d.

11. 12. 13. 14.

Police Any Exemption From S.No. in the State Police
Medal/Awards Promotional Course Or On Seniority List Medals/Awards
Received. Account of C-II, D-II, E-II, Received
availed.

417
 APPENDIX 13.33 (4) (b) STATE SENIORITY LIST

Cadre Seniority List

Rank

1. 2. 3. 4. 13. 6. 7. 8. 9. 10.
S.No. Officer's Name & Personnel I.D. Source Of Category Home District a. Date of Birth; Year of Dates of Any Out of
Qualifications Number Enrolment (General/SC/ST/BC/ & State b. Date of Entry into Allotment Promotions Turn
Ex-Serviceman/ Police Service; Promotion
Sportsperson/ c. Tentative Date of With Date
Police Ward) Superannuation.
a.
b.
c.
d.

11. 12. 13. 14.

Police Any Exemption From S.No. in the Cadre Police
Medal/Awards Promotional Course Or On Seniority List Medals/Awards
Received. Account of C-II, D-II, E-II, Received
availed.

418
 APPENDIX 13.33 (4) (c)

PROMOTION LISTS I, II, III, IV & V

1. 2. 3. 4. 13. 6. 7. 8.
S.No. Officer's Name I.D. Number Category Date of Passing Serial Number On Serial Number On Remarks
(General/SC/ST/BC/ Promotion Course Cadre Seniority List State Seniority List
Ex-Serviceman/
Sportsperson/
Police Ward)

419