DALISAY, ARVY B. Aug.

9, 2021
BSCRIM4
BDA
LEASEM9

POLICE ORGANIZATION AND ADMINISTRATION

(Definition of Terms)

1. ACCORDING TO FUNCTION - Organization according to the nature of the tasks to be

performed, it should be divided into groups so that similar and related duties may be
assigned to each division. https://www.scribd.com/upload-document?
2. ACCORDING TO LEVELS OF AUTHORITY - Vertical combination of superior officers,
with each rank at a different level of authority from any other, form channels through
which operations may be directed and controlled.
3. ACCORDING TO PLACE OF WORK - Organization according to the territorial
distribution of the platoon, accomplished by assigning police officer to beats, it is
necessary to facilitate the direction and control of the officers and to ensure suitable
patrol service within the jurisdiction.
4. ACCORDING TO TIME FRAME - Organization in which police units are divided into
shifts or watches according to the time of day.
5. ACTIVE SERVICE OF THE UNIFORMED PERSONNEL - Refers to services rendered
as an officers and non-officer, cadet, trainee, or draftee in the Police, Fire or Jail Force,
on in the municipal police prior to the integration of the PC-INP or in the AFP.
6. ADMINISTRATION - Denotes functions that determine the basic policies, programs, and
objectives ofban organization and the means and methods to be employed to achieve
them.
7. ADMINISTRATIVE LAW - Branch of law dealing with organization, functions and
procedures of executive or administrative agencies known sometimes as Boards,
Bureaus or Commissions with quasi legislative powers are delegated and judicial powers
are granted, and the extent and manner to which such agencies are subject to the
control of the courts.
8. ADMINISTRATIVE METHOD - Refers to the procedure for formulating rational decisions
based on collected and interpreted information as opposed to intuitive persuasions.
9. ADMINISTRATIVE PERSONNEL - Refers to those belonging to the second level
manager's bracket such as patrol watch commanders.
10. AFFIDAVIT - A sworn statement in the writing voluntarily made before a notary public of
any other officer authorized to administer oaths.
11. ALTERNATIVES - Also known as options, are means by which goals and objectives can
be attained. They may be policies, strategies or specific actions aimed at eliminating a
problem. Alternatives do not have to be substitutes for one another or should perform
the same function. For example, our goal is to "improve officer-survival skills." The plan
is to train the officers on militaristic and combat shooting.
12. ANSWER - A pleading which contains the respondent's defense.
13. APPEALED POLICY - This type of policy is born whe. a problem arises at the lower
levels of the organization and the man in charge does not know how to cope with the
problem.
14. ASSISTANT REGIONAL DIRECTOR OF JAIL BUREAU - Refers to the assistanf heads
of the department regional officers with the rank of senior superintendent.
15. ATTRITION BY DEMOTION IN POSITION OR RANK - Any PNP personnel, civilian or
uniformed, who is relieved and assigned to a position lower than what is established for
his or her grade in the PNP and staffing pattern and who shall not be assigned to a
position commensurate to his or her grade within eighteen (18) months after such
demotion in position shall be retired or separated. L
16. ATTRITION BY NON PROMOTION - Any PNP personnel who have not been prpmoted
for a continuous period af ten (10) years shall be retired or separated.
17. ATTRITION BY RELIEF - A PNP uniformed personnel who have been relieved for just
cause and has not have been given and assignment within two (2) years after such relief
shall be retired or separated.
18. AUTHORITY - The right to command and control the behavior of employees in lower
positions within and organizational hierarchy. A hierarchy thus serve as the framework
for the flow of authority downward (and obedience upward) through the dependent.
19. AUTHORITY ROLE - A particular position within an organization carries the same
authority regardless of who occupies that position. While the personality of the occupant
may change the style or manner in which authority is exercise, it should increase or
decrease the basic obligations of the occupant toward those in subordinate positions.
20. AUXILIARY FUNCTIONS - It involves the logistical operations of the department. These
include training, communications, jailing, maintenance, record keeping, motor vehicles,
and similar operations.
21. AUXILIARY SERVIXE DIVISION -Police work that encompasses such specialties as
records and communication, criminalities, detention and property management.
22. AVIATION SECURITY UNIT - Headed by a Director with the rank of chief
superintendent, the aviation security units, in coordination with airport authorities shall
secure all the country's airport against offensive and terrorist acts that threaten civil
aviation, exercise operational control and supervision over all agencies involved in
airport security operation, and enforce all laws and regulations relative to air travel
protection and safety.
23. BREACH OF INTERNAL DOSCIPLINE - Any offense committed by a member of the
PNP involving and affecting discipline and order within the police organization.
24. BUDGETING - The forecasting in detail the results of an efficiently reorfanized program
of operation based on the highest reasinable expectations of operating efficiency.
25. BUDGET CALENDAR - A schedule of financial plan to be undertaken during the budget
cycle.
26. BUDGET CALL - A document that triggers budget preparation.
27. BUDGET CYCLE - It involves the followinf processes: (1) Preparatio.- by PNP offices;
(2) Authorization- by Congress; (3) Accountability- Control Measures conducted by
auditing.
28. BUDGET GUIDANCE - A document issued by higher authorities stipulating the national
objectives, priorities and constraints including assessment of the peace and order
situation.
29. BUDGETING - with all that goes of budgeting in the form of fiscal planning, accounting.
and control.
30. BUDGET YEAR - Current year and one day.
31. BULLETIN BOARDS - onrganizational policies, rules and regulations, and activities may
be typed out of mimeorgraphed and the posted on the bulletin boards. If strategically
located and well managed, bulletin boards are an effective medium for transmitting
newly issued policies, rules and regulations to police officers.
32. BUREAU - Refers organic unit within large department.
33. BUREAU OF JAIL MANAGEMENT AND PENOLOGY - Referred to as the Jail Bureau,
created initially consisting of officers and uniformed members of the Jail Management
and Penology Servise as constituted under P.D. No. 765. It is vested with the authority
to exercise supervision and control over all district, city, and municipal jails. While the
provincial, jail will be supervised and controlled by the provincial government within its
jurisdiction.
34. CARABINEROS DE SEGURIDAD PUBLICA - Carabineros de Seguridad Publica wag
organized as a mounted riflemen or cavalry whose duties expanded in 1781 from a
special commission as government custodian of the tobacco monopoly to a distinct
group charged with the duties of a harbor, port, border and river place.
35. CHIEF OF JAIL BUREAU - refers to the head of the Bureau of Jail Management and
Penology with the rank of director.
36. Chief PNP - The head of the Philippine National Police with a rank of Director General
who shall have the power to direct and control tactical as well as strategic movements,
deployment, placement, utilization of the PNP or any of its units and personnel,
includings its equipment, facilities and other resources. The Chief PNP has summary
dismissal powers over all members of the police force.
37. CITY/MUNICIPAL JAIL WARDEN - Refers to the head of the city or municipal jail with
the rank of senior inspector.
38. CIVIL RELATIONS UNIT -Headed by a Director with the rank of chief superintendent,
the civil relations unit shall implement plans and programs that will promote community
and citizen's participation.
39. COMMAND COMMUNICATION - It is either oral or written orders of a superior officer to
his subordinates. It is directly made and compliance is immediately expected.
40. COMMAND/UNIT INSPECTOR - Refers to the officer in charge of the PNP Inspectorate
Service in the different Command National Support Units.
41. COMMANDING OFFICER -An officer who is in charge of a department . bureau, division
an area or a district.
42. COMMISSION PROPER - Refersbto the National Police Commission which is
composed of the office of the chairperson and the four regular commissioners.
43. COMMONWEALTH ACT NO. 408 - Otherwise known as the Article of War Act.
44. COMMUNICATION - The process of sharing undaerstanding an information on common
subjects. More precisely, it is an intercourse betwee, through or more people by means
of words, letters, symbols or gestures for the purpose of exchanging information.
Procedures, channels, and standardized languages are essential to effective
communicatin within such large organization.
45. COMMUNICATIONS UNIT - Headed by a Director with the rank of Chief Superintendent
which shall be responsible for establishing effective police communication network.
46. COMPANY OFFICERS - This group includes all junior officers in the ranks of Senior
Inspector and Inspector.
47. COORDINATING - the all-important duty of interralating the various parts of the work.
48. CRIMINAL INVESTIGATION DIVISION - Has been vested with the responsibility which
primarily pertains to the coordination of criminal information and the investigation of
crimes not resolved by the patrol.
49. CRIME LABORATORY - The central crime laboratory to be headed by a director with a
rank of chief superintendent, which provode scientific and technical investigative aid
support to the PNP and other government investigative agencies.
50. CRIME PREVENTION - Refers to the reduction or elimination of the opportunity to
commit a crime.
51. CRIME PREVENTION AND COORDINATION SERVICE - Unit whoch shall undertake
criminological researches and studies, formulate a national crime prevention plan,
develop a crime prevention and information program and provide editorial direction for all
criminology research and crine prevention publications.
52. CRIMINAL INVESTIGATION UNIT - It is headed by a director with the rank of chief
superintendent, the criminal investigative shall undertake the monitoring, investigation
and prosecution of all crimes involving economic sabotage and commission by highly
placed or professional criminal syndicates and organizations.
53. CROWD - It consists of a body of individual people with no organization, no single
partnership. Each individual's behavior is fairly controlled and ruled by reason. All the
participants have been thrown by circumstance into a crown for some common purpose
that may give them at least one thing in common.
54. DECISION - A written disposition of a case personally signed by the disciplinary
authority containing facts established during the hearing, the findings and conclusions,
as well as the pertinent and relevant laws and jurisprudence applicable thereon.
55. DECISIONAL ROLES - It includes functions to make decisions that affect other people
such as an Entrepreneur - seeking problems to solve and opportunities to explore;
Disturbance handler - helping to resolve conflicts; Resource Allocator - allocating
resources to various uses or Negotiator - negotiating between parties.
56. DELAGATION - The cinferring of an amount of authority by a superior position onto a
lower-level position. The person to whom authoruty is delegated becomes responsible to
the superior for doing the assigned job. However, the delegators remain accountable for
accomplishment of the job within the guidelines and quality standards of the agency.
57. DELEGATION OF AUTHORITY - The process of commitinf an activity to another's care.
58. DELENEATION OF AUTHORITY - Lines of authority and responsobility should be
definite, clear and direct so that responsibility is properly fixed and duplication avoided.
In the police service each one knows where he fits in the pattern, to whom he is
reponsible and who is responsible to them.
59. DEMOTION - A penalty or reduction of rank.
60. DEPLOYMENT - it shall mean the orderly and organized physical movement of
elements or units of the PNP within the province, city or municipality for purposes of
employment.
61. DIRECTION - It deals with the procedure of what he is to be done, who is to do it, and
when where, and how it is to be done.
62. DIRECTING - task or making decisions and embodying them in specific and general
orders and instructions and service as the leaser of the enterprise.
63. DISASTER - Refers to a sudden, unforeseen, extraordinary occurrence. It can be
considered as an EMERGENCY but an emergency may not always be a disaster.
64. DISCIPLINARY APPELLATE BOARD - Refers to the formal administrative disciplinary
appellate machinery consisting of the National Appellate Board and Regional Appellate
Board, duly established by the NAPOLCOM.
65. DISHONESTY - It is the concealment or distortion of truth in a matter of fact relevant to
one's office, or connected with the performance of his duties.
66. DISLOYALTY TO THE GOVERNMENT - it consist of abondonment or renunciation of
one's loyalty to the Government of the Philippines, or advocating the overthrow of the
government.
67. DISPOSITIVE PORTION - Refers to that part of a decision which declares whether the
respondent is guilty or not guilty of the charge.
68. DISTRICT - Refers to a geographical subdivision of a city for a patrol purposes.
69. DISTRICT JAIL WARDEN - Refers to the head of district offices of the BJMP with the
rank of Chief Inspector.
70. DIVISION - It is a primary subdivision of a bureau.
71. DUE PROCESS - Refers to the right to be given opportunity to present one's side and
submit evidence in support thereof.
72. EARLY RETIREMENT PROGRAM - Within three (3) years after the effectively of RA
8551, any PNP officer or non-commissioned officer may retire and be paid separation
benefits corresponding to a position two (2) ranks higher than his or her present rank
 subject to the folowing conditions: a) that at the time he or she applies fir retirement, he
or she has already rendered at least ten (10) years of continuous government service; b)
the applicant is not scheduled for separation or retirement from the service due to the
attrition system or separation for cause c) he or she has no pending administrative or
criminal case; and d) he or she has at least three (3) more years in the service before
reaching the compulsory retirement age and at least one year before his or her
maximum tenure in position.
73. EMERGENCY AND DISASTER PLANNING - Refers to the praparation in advance of
protective and safety measures for unforeseen events resulting from natural and human
actions. Disaster plans outline the actions to be taken by those designated for specific
job. This will result in expeditious and orderly execution of relief and assistance to
protect properties and lives.
74. EMPLOYMENT - Refers to the utilizations of units or elements of the PNP for purposes
for promote.
75. EXCUTION - Deals with performance of orders followed and done with commensurate
authority ro fulfill the responsibility.
76. EXONERATION - Is the declaration of the respondent's innocence by the disciplinary
authority under summary preceedings. EXTRA DEPARTMENTAL PLANS - These are
plans designed to guide the organization of the community to assist in accomplishing the
police objectives in the field of juvenile and delinquency prevention, traffic control, and
organized crimes.
77. FINANCE CENTER - Headed by a director with the rank of Chief Superintendent, the
Finance center shall be responsible for providing finances services to the PNP.
78. FIELD OFFICERS - Also known as "Senior Officers". this category includes SR
Superintendent, Superintendent, and Chief Inspector.
79. FIELD PROCEDURES - They are intended to be used in all situations of all kinds and
serves as a guide to officers in the field on procedures that relate to the following:
Reporting, Dispatching, Raids, Arrest, Stopping suspicious person, Recieving
complaints, Patrolling and conduct of insvestigation of crimes.
80. FIELD TRAINING PROGRAM - All u iformed members of the PNP shall undergo a Field
Training Program for twelve (12) months involving actual experience and assignment in
patrol, traffic, and investigation as a requirement for permanency of their appointment.
81. FINANCIAL SERVICE - Unit whicg shall provide the commission with staff service and
assistance on budgetary and financial matters inclufing the overseeing of the processinf
and disbursements of funds pertaining to the scholarship program and surviving children
of decrease and/or permanently incapacitated PNP personnel.
82. FORUM SHOPPING OR MULTIPLE FILI G OF COMPLAINTS - Refers to charges pr
complaints regarding one single offense, filed simultaneously with different venues.
83. FUNCTIONAL ORGANIZATION - This type of organization is operated wherein the
performance of certain duties, at all levels is controlled and directed by a separate
organizational authority.
84. FUNCTIONAL PLANS - This include the framework for the operation of the major
fuctional units in the organization, such as patrol and investigations. It also include the
design of the structure, how different functions and units are to relate and coordinate
activities, and how resources are to be allocated.
85. GENERAL OR FLAG OFFICERS - This category includes all Directors and Chief
Superintendents.
86. GOALS - Broad statements of general and long-term organizational purposes often used
to define the role of the police, for instance, to prevent crime. mainain order or help solve
community problems. General statement of intention and typically with time horizon, or it
is an achievable end state that can be measured and observed. Making choices about
goals is one of the most important aspects of olanning. Relate this definitions with their
description as defined in chapter one.
87. GRADING - The simplest system of performance appraisal.
88. GUARDIA CIVIL - Organized with the dual function of a soldier and a policeman whose
duties ranges frim the suppression of brigandage by means of patrolling unsettled
theories, detention of petty and local insurrection, the enforcement of tax collection and
was armed as the Spanish infantry to partially relieve the Spanish Peninsula Troops of
their work in policing towns. The establishmet of the Guardia Civil gave the Spanish
colonizers a tremendous control though a centralized police administration which
enabled the sumpreme head to determine the policies to be pursued in law enforcement
and the maintenance of peace and order.
89. GUARDRILLEROS - The Rural Police during the Spanish regime in the Philippines
established in each town. The law provided thatnfive percent (5%) of able bodied male
inhabitants of each province was to be drafted in the police service for a three year tour
of duty.
90. GUIDELINES - Refers to rules of action for the rank and file to show them how they are
expected to obtain the desired effect.
 91. HEADQUARTER PROCEDURES - Usually found on the duty manu because they
pertain to the responsibility of one person or one class of persons. Procedures that
involve coordinate action on activity of several offices shall be established separately.
92. HIERARCHY - It represents the formal relationship among superiors and subordinates in
any given organization. It can be visualized as a ladder, with each rung (or rank)
representing a higher or lower level of authority.
93. HOME RULE THEORY - Law enforcers or policeman are regarded as servants of the
community, who rely for the efficiency of their functions upon the express needs of the
people. In this concept, policeman are civil servants whose key duty is the preservation
of publice peace and security. This is practiced in the United States and in England
where the governmental structure follows a decentrized pattern.
94. HUMAN RESOURCES MANAGEMENT - Defined as that area of management
concerned with human relations in the police organization. As an overview, Police
Personnel Management uses planning, organizing, directing and controlling of day-to-
day activities involved in procuring, developing and motivating them and in coordinating
their activities to achieve the aims of the police.
95. IAS - Headed by an inspector General the Internal Affairs Service which conduct "motu-
propio". automatic investigations of the following cases: Incidents where a police
personnel discharges a firearm; Inicdents where deaths, serious physical injury, or any
violation of human rights occured in the conduct of police operation; Incidents where
evidence was compromised, tampered with, obliterated or lost while in custody of police
personnel; Incidents where a suspect in the custody ofnthe police was seriously injured;
and Incidents where the established rules of engagement have been violated.
96. IMPOSED POLICY - This type of policy cimes from the government in firms of laws,
administrative orders, rules and procedures and specifications.
97. IMMUNITY - It is anprotection from liability in tort due ti status or position.
98. INCOMPETENCY - It is the manifest lack of adequate ability and fitness for the
satisfactory performance of police duties. This has reference to any physical, moral or
intellectual quality the lack of which substantially incapacities one to perform the duties
of a peace officer.
99. INCREMENTAL PLANNING - It cincludes that long range and comprehensive planning
are not only too difficult, but inherently bad. The problems are seen as too difficult when
they are grouped tigether and easier to solve when they are taken one at a time and
broken down into gradual adjustments over time.
100. INFORMATIONAL ROLES - It deals with exchange information with other
people such as Monitoring - seeking out relevant information; acting as Disseminator -
sharing information with insiders or Spokesperson - sharing information with outsiders.

Reference:

-Modules in 1st, 2nd and 3rd year

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