Republic of the Philippines

EULOGIO “AMANG" RODRIGUEZ

INSTITUTE OF SCIENCE ANG

TECHNOLOGY

Nagtahan, Sampaloc, Manila

Bakery Management System

Leader:

Yves Rey Badan

Members:

Mary Ann Ortueste Trogo

Juevylle Enrile

Shaun Mathew Malate

Menard P. Adarlo

Christopher Sales Buluran

2022
 Chapter l

INTRODUCTION

1.1 Historical Background

Tara's Bakery is a small, local bakery located on Pureza Street in Sta. Mesa,
Manila owned by a mother of four children, Mrs. Criselda Bucao. Their business was
established in 1989 where she also gave birth to his first son, Isiah Isabelo Bucao now
32 years old. In 2020, Mrs. Criselda hand over the business to his son, Mr. Isiah Isabelo
Bucao to manage their business. They specialized in making baked goods such as
bread, pastries, muffins, and others. Their business is recognized locally not only
because of their special products but also because of their best seller, Spanish Bread.

Tara’s Bakery allows members of the community to contribute their products for a
suggested retail price (SRP). Customers who wanted to acquire the bakery's items
placed a large number of orders.

Tara’s bakery location is a good place where they are located in fact that they’re close
to their source of raw materials. It will be beneficial in circumstances when their raw
materials are heavy since they will be less difficult to transport.

Product lines:

1. Bread: Spanish Bread, Cheese Bread, Tasty Bread, Slice Monay, Pan de
Lemon, Pineapple sandwich, Star Bread and Silang Bread
2. Rolls: Choco Roll, Cheese Roll, Cinnamon Rolls and Pianono
3. Pastry: Pan De coco, Macarons, Chocolate Flower, and Spanish coco
4. Muffins: Kababayan
5. Custard Dessert: Leche Flan and Egg Pie

List of Suppliers:

1. Goldpost – Legarda, Sampaloc, Manila

For the past years of making bread, they receive a lot of clients in their business,
offering them a contract for a recipe of their product.
List of Major Clients: (For the full list of clients and projects, see the company profile at
the indexes. Total of 107 clients and projects involved (partial list)

1.1 Statement of the Problem

In managing a bakery/bakeshop through manual process like writing in a record
book takes a lot of time of a manager or to whom handle the most work of a business,
sometime it will make some mistakes like data loses in managing the bakeshop.

 Too many spreadsheets

 Time consuming in calculating the sales per day
 Manual Data Entry
 Incorrect/errors in data

Problem 1: Generation of Quotation is Time Consuming

Documents Involved:
● Computation of used money for ingredients
● Prices of product
Scenario:
Installing division will give the list of measurement to the general manager. The general
manager is the one who will compute all of the project requirements of the client in order for the
executive assistant to produce a quotation.
In every project requirement ( Bread, Muffins, Rolls, Chesse Cakes) there are specific
constants and formulas used by the GM in order to compute the number of panels (for Product),
quantity . The current process in computation is time consuming because of manual computation.
Another scenario is, due to slow process of quotation, there is a possibility that the client
will look for another company. For example, since the company is in “first come-first serve”
basis, they will give priority on the first client who contacts them. If there will be a succeeding
client, they are in pending status until the completion of the quotation of the first client.
After the computations are done, the executive assistant will be the one to double check
and encode the computations to generate the quotation.
Cause
● Numerous computations involved before generating the quotation.
Impact
● Delay on the generation of the quotation.
● Loss of clients or opportunity sales.
Quantification
Breakdown: Consumed time for computing:
Item Minutes of Computing

Bread 9 minutes

Roll 10 minutes

Muffins 10 minutes

Chesse Cakes 10 minutes

TOTAL 39 minutes
 Chapter ll

SYSTEM ANALYSIS

2.1 System Name and Background

The bakery management system is a store with a main branch and that in pureza. (The
main branch includes a storage section to store bread-making ingredients) and a separate room
for making a good variety of quality bread for the customer.

The bakery management system is where customers make payments for the products
that the store has, the Bakery management system has a log in form to ensure the security of
the system, an increasing quantity of products, a payment method and method of printing to
validate that the customer paid (this will also be the validation to refund the goods if it is served
as the wrong item)

2.2 System Analysis Tools

2.2.1 Systems Outline

I. Log in Form
1. The system has a log in form to choice what bread to deliver and to avoid
scam and reject order.
2. The owner of bakery inform if have an order online besides in the main
branch.
II. Transaction order form for the customer

1. If the customer orders online we have a form to log in to choose what bread they
want. And we have menu for any kind of bread in the bakery shop.

III. Payment and choosing the item

1. The customer pay the item has arrived ( cash )

2.2.2 System Flowchart
START

Main Page

Browse
Login
Products

Add to Login
cart Information

Check out Login

Information

Check out
Valid
login?

Login
?
User
role

Customer Admin
Dashboard Dashboard

Manage your Manage Manage Manage Manage

Orders Information Orders Customers Payment

Contin
ue
using?
 User Log
out

2.2.3 Grid Chart

2.2.4 Context Diagram

Category
Management

Food Management Order Management

Bakery System

Customer System User

Management Management

Login Management
2.2.6 Data Dictionary
Sales Invoice (Supplier)

FIELD FIELD FIELD

DECIMAL FORMAT DESCRIPTION
NAME TYPE LENGHT

Company’s
Name Gold Depose 20 0 X(20)
name

1801 S.H. Company’s

Address 30 0 X(30)
Loyola St. address

Company’s tin
Tin 9381109 10 0 9(10)
number

Date 12/10/21 9 0 mm/dd/yy Date received

Time 10:00 5 0 99:99 Time received

Payment Reference of the

1184201 10 0 X(10)
Reference payment

Name of the
Sales Rep ADD 10 0 X(10)
sales rep

Description of
Description Flour 20 0 X(10)
the item

Item The Item’s

7751 10 0 X(10)
Number number

The number of
Quantity 10 10 0 9(10)
items delivered

Unit price 770 9 2 ₱₱₱₱₱9.99 Price of the item

Item Discount for

0 5 0 X(5)
Discount each item

FIELD FIELD FIELD DECIMAL FORMAT DESCRIPTION

 TYPE LENGHT
NAME

Extended
7700 9 2 ₱₱₱₱₱9.99
Price

VAT Sale 7000 9 2 ₱₱₱₱₱9.99

Zero Rated
9 2 ₱₱₱₱₱9.99
Sale

The total of all

Total Sale 7500 9 2 ₱₱₱₱₱9.99
sales

The 12% VAT

12% VAT 840 9 2 ₱₱₱₱₱9.99
of the total price

Total
The total amount
Amount 7700 9 2 ₱₱₱₱₱9.99
to be paid
Due

Change from
Change 0 9 2 ₱₱₱₱₱9.99
payment

Sales Invoice (Company)

FIELD FIELD FIELD DECIMAL FORMAT DESCRIPTION

NAME TYPE LENGTH

Sold To Bakery Store 50 0 X(50) Name of the

client’s company

Salesman Maria 20 0 X(20) The name of the

Deguzman salesman of the
company

Date of 11/30/21 8 0 mm/dd/yy Date of issuing

Invoice the invoice

Address 376 Pureza 50 0 X(50) The address of

St. Manila the client’s
 company

Terms of Upon Receipt 15 0 A(15) The terms of

Payment payment of the
client

Purchase 1154 10 0 9(10) The number of

order no. the purchase
order of the
client

Job Order 112 10 0 9(10) The number of

No. the job order of
the client

Quantity 10 6 0 9(6) The quantity

ordered in a
certain product

FIELD FIELD FIELD

DECIMAL FORMAT DESCRIPTION
NAME TYPE LENGHT

Size 25kl 6 0 9(6) The size of the

product ordered

Unit WHFL 5 0 A(5) The unit of the

product ordered

Description Store in dry 50 0 X(50) The Description

of Articles place of the product
being ordered

Unit Price 770 9 2 ₱₱₱₱₱9.99 The price of the

product per unit

Amount 7700 9 2 ₱₱₱₱₱9.99 The total amount

of all units of a
certain product
2.2.7 User Requirements

Personnel:

Owner

− Meeting with service vendors or product suppliers to facilitate delivery

− Make buying trips to purchase inventory
− Creating decorate to a cake or bread
− Stocking the shelves

Employer
− To bake in a pantry and design the bread to make more attractive.
− Making all the tools are clean and the ingredients inside the pantry.

Co-owner
− The who responsible to manage the bakery if the owner are busy.
− Responsible for setting strategy and having a business plan. They
established the vision and mission for their business.
− Responsible to guide the other employee to bake better.

Computer Specifications:

Hardware Specifications Processing Power:

11th Gen Intel(R) Core(TM) i3-1115G4

@ 3.00GHz 3.00 GHz

Memory:

8.00 GB of RAM

150GB Hard Disk Drive

Software Specifications Platform:

 Windows 10 running on 64 bit

Personnel Requirements Any personnel proficient at personal

computer
 Chapter lll

GENERAL DESIGN

3.1 General Objectives

The main objective of this project is to have effective technology to make

business work easier. Its impact on the bakery shop will result in a good start for the
bakery business. Having enhancements in a business is a big thing to help and be able
to quickly serve customers and for fast transactions.

3.2 Specific Objectives

− To review the literature related to the system developed.

− To specify the user requirements
− To design the system that will enable the administrators at bakery in establishing
the actual and retrieve real data.
− To develop prototype that Wi-Fi enhance the work done during recording and
makes the work precise, accurate to reduce misunderstanding during information
delivery.
− To validate the system developed. This eases the work done of the managing
director of bakery during information cross checking verification.

3.3 Presentation of Alternatives

3.3.1 Alternative no.1: Standalone Set-up System

Stand alone application is an application that runs locally on the device and does
not require anything else but to be functional. All the logic is built into the app, so it does
not need an internet connection nor any other services installed.
 The researchers recommend that the company should have at least one
computer installed with the proposed system at the main office and factory. Some
advantages of stand alone app:

1. Savings on Installation Costs - this means that all components are within
the device at the door and not distributed across the premises. The results in a
reduction of costs otherwise associated to cabling, conduit and increased installation or
labour costs.  This is ideal for businesses with lower budget allocation for security
purposes.
This proposed system, the user (cashier) will have their username with their
corresponding password. These accounts can access all the information that a
particular user can do and edit the commands being assigned.

3.3.1.1 System Flowchart (Stand Alone Set-up)

3.3.1.2. Database/Tables (Standalone set-up)

Admin Account/s

Field Name Field Type Size Decimal

Name Alphanumeric 100 0

Username Alphanumeric 50 0

Password Alphanumeric 50 0

Role Alphanumeric 50 0
 Product Table/s

Field Name Field Type Size Decimal

Code Alphanumeric 50 0

Name Alphanumeric 100 0

Description Alphanumeric 200 0

Category Alphanumeric 50 0

Prise Numeric 10 0

Inventory Report/s

Field Name Field Type Size Decimal

Product Code Alphanumeric 50 0

Product Alphanumeric 100 0

Category Alphanumeric 50 0

Prise Numeric 10 0

Quantity Numeric 10 0

List of Product/s

Field Name Field Type Size Decimal

Product Code Alphanumeric 50 0

Product Alphanumeric 100 0

Category Alphanumeric 50 0

Prise Numeric 10 0

Quantity Numeric 10 0

3.3.1.3. Requirement Definition (Centralized Set-up)

ITEMS REQUIRED EXISTING NEEDED

Hardware 1 0 1

Personal Computer
Definition

(Intel I3-9100f / 8GB /

24pG M.2 SSD / GT
710 / 19" HD monitor)

Software

Operating System 1 0 1
(Windows 10)

Backup

Seagate Back Up
1 0 1
Ultra Touch Data
Secure Portable
Drive 1TB HDD

Cash Register

Casio Electronic
Cash Register

1 0 1

3.3.1.4. Tangible and Intangible Benefits (Web-Application Quantity

1. Decrease the errors in Computations due to number of items need to be

compute.
2. Easy access of the information of the inventory items.
3. Printable Receipt.

3.3.1.5 Graphical User Interface (Centralize Set-5)

https://limetray.com/blog/bakery-management-system-complete-guide/
#:~:text=The%20bakery%20management%20system%20provides,into%20your
%20ways%20and%20methods.

http://dspace.daffodilvarsity.edu.bd:8080/handle/123456789/5602
https://www.asimot.com/advantages-of-best-bakery-point-of-sale-system/