Due diligence documents
Part 1: Identication
This helps us identify who you are.

Step 1: Prepare your documents
We need you to provide us two sets of documents:
A certied proof of your identity and a certied proof of your residential address, one of each from
the lists detailed below.
1. Proof of identity
Passport (current and valid)
• This must show your photograph, personal
details and signature.
• If the information is on more than one page,
we need all relevant pages.
• Every page containing information must be
certied.
National ID card (current and valid)
• This must show your photograph, personal
details and signature.
• If the information is on more than one side
(e.g. the front and the back of the card), we
need both sides.
• Every page containing information must be
certied.
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one list!
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2. Proof of residential address eac
National ID card (current and valid)
• This must show your photograph, personal
details and signature.
• If the information is on more than one side (e.g.
the front and the back of the card), we need
both sides.
• Every page containing information must be
certied.
• If you use your national ID as proof of address,
you cannot use it as proof of identity.
Driving License (current and valid)
• We only accept photo card driving licenses.
• Please copy both sides of the card.
• Every page containing information must be
certied.
Paper bank statement
• It must be an original paper statement,
showing your home address.
Electronic bank statement
• It must be printed out, showing your home
address.
• Every page must be certied.
Paper utility bill
• It must be an original paper utility bill, showing
your home address.
• We accept gas, water, electricity and internet
bills.
• We do not accept mobile telephone bills.
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 1. Proof of identity 2. Proof of residential address

Electronic utility bill

• It must be printed out, showing your home
address.
• We accept gas, water, electricity and internet
bills.
• We do not accept mobile telephone bills.
• Every page must be certied.
Residence Certicate / Municipal Council
Certicate / Local Authority Certicate

• It must be an original paper certicate, showing
your home address.
• It must be issued by a local authority.

Step 2: Get your documents certied

It’s important to remember to have every document ‘certied’. This means getting copies of all the relevant
pages in each document veried and signed by someone from the list below. They’ll conrm that the
photograph of you is a reasonable likeness and that the copy of your Proof of Identity and Proof of
Residential Address match the original documents. We must be able to read your personal details and see
your face clearly.

Finding a suitable certier

The person certifying your documents must be from the following list:

Acceptable certiers

1 A member from a professional body:

• A notary, lawyer, solicitor or barrister.
• An accountant or auditor.
• The certier must be a member of a recognised professional body.
2 The Local Authority where you are resident:

• A local authority or municipal council that provides certication services.
3 Our o
ce:
• If you come over with the original paper documents to our oce, we can examine them, make
copies and certify them ourselves, for free!
• We can also certify a document if it comes with a QR code. Some authorities today issue
electronic certicates with a QR code instead of issuing a paper certicate. By means of this QR
code we can connect to the authority’s website and check its authenticity. In that case, we can
certify the document ourselves.

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How the certier should certify your documents

A certication must always contain the following information:

• The certier’s name, job title and signature.

• Their registration number and ocial stamp (if available).
• Their company name, address and telephone number.
• The date the documents were certied.
• A date cannot be older than 6 months! Do not provide old certications!

Each document must include this wording:

Documents that include a photograph Documents without a photograph

‘I, [FULL NAME OF CERTIFIER] conrm that having ‘I, [FULL NAME OF CERTIFIER] conrm that I have
seen the individual and original identication seen the original document and that this is a true
document at the same time, I certify this is a true copy of the original document.’
copy and the photograph is a true likeness.’

We prepared examples for:

• Documents that include a photograph (e.g. national ID cards, passports); and See 1
ex
Ann nnex
A
• Documents without a photograph (all other documents) and 2!

Follow these examples!

Step 3: Send us the documents

1. Send us scans of the documents by email

2. This will allow us to examine the documents and conrm they are correct.

3. Upon our conrmation that the documents are in good order, send us the originals

Page 3
 USE THIS PAGE FOR
CERTIFICATION!

1. PRINT THIS PAGE.

2. PLACE YOUR
IDENTIFICATION DOCUMENT
IN THIS SPACE WITH THE
PRINTED PAGE BEHIND.
3. MAKE A COPY OF
EVERYTHING.
4. FILL UP THE DETAILS BELOW
ON THE PRINTED COPY.

Certier
Certier’s position / job title:
Certier’s company name and address:
Declaration
Having seen the individual and original
identication document at the same time, I
certify this is a true copy and the
photograph is a true likeness.
Sign here (in biro or wet ink):

Certier’s email: Certier’s full name:

Certier’s phone number: Date:

________ /________ /________ (DD/MM/YYYY)

Certier’s stamp (a real rubber-stamp, not digital):

Page 4
ANNEX 1: Documents that include a photograph
(e.g. national ID cards, passports)

Page 5
ANNEX 2: Documents without a photograph
(all other documents)

I, James Smith confirm

that I have seen the
original document and
that this is a true copy
of the original

Jam
Smi 
 
document. 
    


    
10/06/2022
  


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