POSITION DESCRIPTION

Directorate: Chief Minister, Treasury and Position Number: P37501

Economic Development
Classification: Administration Service Offier 4
Branch: Coproate Management
Security Clearance Required: No
Position Title: Records Management Officer -
Sentencing and Archiving Location: Civic

Last Reviewed: N/A

WHAT THE DIRECTORATE DOES

The Chief Minister, Treasury and Economic Development Directorate (CMTEDD) leads the public
sector and works collaboratively both within government and with the community to
achieve positive outcomes.

As a central agency, CMTEDD provides strategic advice and support to the Chief Minister, the
Directorate’s Ministers and the Cabinet on policy, economic and financial matters, service delivery,
whole of government issues and intergovernmental relations. The Directorate facilitates the
implementation of government priorities, drives initiatives as well as leads the strategic direction
for the ACT Public Service (ACTPS), to ensure that it is well positioned to perform its role.

WHAT WE DO

Division Overview
Corporate provides a range of strategic, governance, organisational development, administrative
and human resource functions for the Chief Minister and Treasury and Economic Development
Directorate. The Executive Director is also the CMTEDD Senior Executive Responsible for Business
Integrity and Risk.

Business Unit Overview

Corporate Management provides support to the Directorate in relation to governance framework
and corporate policies and performance reporting; freedom of information coordination; records
management; information privacy; risk and fraud management; internal audit; business continuity
management; IM/ICT Committee and IM/ICT Strategic Plan; on site (Nara) ICT support (non SSICT
functions); Ministerial, Executive and Government business tracking, coordination and reporting;
facilities and fleet management; security matters; and environmental sustainability.

UNCLASSIFIED
YOUR DUTIES AND RESPONSIBILITIES

Under the guidance of the CMTEDD Records Mananger undertake work that supports an archiving
and sentencing project, that would include:

1. Utilising the Whole of Government Records Disposals Schedules to appraise and sentence
CMTEDD records.

2. Preparing documentation for the disposal of CMTEDD records.

3. Packing, documenting and preparing records for removal to secondary storage.

 This position requires the ability to work in a manual handling environment.

 This postion does not require a Working with Vulnerable People Check.

SELECTION CRITERIA
1. A demonstrated competence and experience with sentencing and disposal of government
reocrds using appropriate retention and disposal schedules.
2. A sound knowledge of relevant records management legislation, polices and procedures and
an understanding of the principles for handling sensitive information.
3. Proven ability to be accurate, self-motivated, and use initiative to solve problems by reference
to documented procuedures, methods and instructions.
4. Understand and work within the ACTPS Code of Conduct and ACTPS values of respect,
integrity, collaboration and innovation, and model behaviour consistent with the ACTPS
Respect Equity and Diversity framework

Further information on working at CMTEDD can be found at:

http://www.jobs.act.gov.au/__data/assets/pdf_file/0010/839467/Working-in-CMTEDD.pdf

UNCLASSIFIED
WORK ENVIRONMENT DESCRIPTION

The following work environment description outlines the inherent requirements of the role of
Records Management Office – Sentencing and Archiving (position number P37501) and indicates
how frequently each of these requirements would be performed. Please note that CMTEDD is
committed to providing reasonable adjustment and ensuring all individuals have equal
opportunities in the workplace.

ADMINISTRATIVE FREQUENCY
Telephone use Occasionally
General computer use Frequently
Extensive keying/data entry Frequently
Graphical/analytical based Never
Sitting at a desk Frequently
Standing for long periods Occasionally
Designated workstation Occasionally

STANDARD HOURS FREQUENCY

Flexible working hours (access to flex time) Frequently
Fixed or specified start/finish times Never
Expected to work extensive hours over a significant period due to
Never
the nature of the duties
Access to Accrued Days Off (ADO’s) Never
Peaks and troughs Never
Frequent overtime Never
Rostered shift work Never

SOCIAL DEMANDS FREQUENCY

Work with others towards shared goals in a team environment Occasionally
Work in isolation from other staff (remote supervision) Frequently
Working in a call centre environment Never
Working directly with the public Never

PHYSICAL DEMANDS FREQUENCY

Distance walking (large buildings or inter-building transit) Occasionally
Working outdoors Never

MANUAL HANDLING FREQUENCY

Lifting 0 – 5kg Frequently
Lifting 5 – 10kg Frequently
Lifting 10kg+ Occasionally
Climbing Never
Reaching Occasionally
Bending/squatting Occasionally
Push/pull Occasionally
UNCLASSIFIED
Sequential repetitive movements in a short amount of time Occasionally

TRAVEL FREQUENCY
Frequent travel – multiple work sites Never
Frequent travel – driving Never
Frequent travel – interstate Never

SPECIFIC HAZARDS FREQUENCY

Working at heights Never
Exposure to extreme temperatures Never
Operation of heavy machinery e.g. forklift Never
Confined spaces Never
Excessive noise Never
Low lighting Occasionally
Handling of dangerous goods/equipment Never
Working with asbestos Never
Potential to encounter agitated customers Never
Exposure to potentially distressing case material Occasionally

OTHER FREQUENCY
Uniform required Never
Personal Protective Equipment (PPE) required such as gloves and a
Occasionally
dust coat

UNCLASSIFIED