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BP AKR CODE 5.32
BP AKR STANDARD
OHSAS 18001:2007 4.3.2; 4.4.2; 4.4.6
Supersede -
Revision No. 00
HSE CONTRACTOR QUALIFICATION
Effective Date 01 Jan 2018

Prepared: Approval:

Health, Safety, Security and Environment Vice President Director President Director

1. PURPOSE
This standard is developed to keep minimum requirements of health, safety and environment (HSE) that must be
in place pertaining to the presence and the activity of a contractor(s) within BP AKR work area.

2. SCOPE
2.1. This standard addresses the minimum requirements of health, safety and environment (HSE) aspects
that all contractor(s) of BP AKR must comply with.
2.2. This standard applies to:
a. BP AKR Business Units, Partnership and Contractor Companies who work at BP AKR work area.
b. Employees and other individuals (including temporary employees and contractor personnel),
company’s visitors, or any other person(s) who work and/or are present in the workplace.

3. TERMS, DEFINITIONS AND ABREVIATIONS

Terms and definitions which apply to this standard are:
3.1. Contractor – A group or firm or a business unit who contracts a certain type of job(s) provided by BP
AKR Business Unit/Partnership/Contractor Company and BP AKR rely on that group or firm or the
business unit to execute the business with their own supervision and managerial functions.
3.2. Sub-Contractor – A group or firm or a business unit who contracts a certain type of job(s)
provided by a Contractor.
3.3. Contract - a binding agreement between two or more persons or parties.

4. STANDARDS OF PERFORMANCE
GENERAL REQUIREMENTS
4.1 Each Contractor shall successfully pass an HSE selection process prior to being considered for any
contracts with BP AKR.
4.2 At minimum, any Contractors working at BP AKR work area shall ensure the following
requirements are in place within their HSE Program:

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 a. Establish HSE Programs for the safety of the project(s), equipment and employees, which are at least
as stringent as BP AKR HSSE Management System.
b. Comply with all applicable GOI HSE legislations and shall be responsible for following all
recommended practices by GOI Chief Inspector of the Department of Energy and Mineral
Resources (DEMR).
c. Provide to BP AKR the name(s) designated to be the Contact Person(s) while on BP AKR premises.
The designated Contact Person(s) shall be physically available on the workplace when a crew is
performing their assigned job.
d. Assure that all Contractor’s management personnel and employees are trained in the work practices
necessary to safely perform their assigned tasks. Proper documentation of the training shall be kept
updated.
4.3 In the case of an emergency job that need to be handled immediately by a Contractor, BP AKR Business
Unit Head has a right to hand over the job to a qualified Contractor without gaining BP AKR HSSE
Manager’s approval first, but Contractor Management Representative(s) and Area/Business Unit HSSE
Department Head shall hold a Pre-Job Meeting in all instances before commencing the job.
4.4 In the case when a Contractor has a Sub-Contractor(s), the Contractor shall ensure that their Sub-
Contractor(s) meet the requirements of BP AKR HSE Standards and GOI HSE legislations.

HSE TRAINING
4.5 All Contractor personnel shall attend a BP AKR HSE Induction Training session prior to beginning work
or where they have been absent from previous presence at BP AKR for more than six (6) months.
4.6 All Contractor personnel that have been working in the BP AKR work areas continuously for one
(1) year or more shall attend a BP AKR HSE Annual Refresher Training session.
4.7 All Contractor personnel are subject to other BP AKR HSE Training as determined by the risks of the
project and BP AKR regulations.
4.8 Each Contractor shall conduct their own job specific HSE orientation for their management
personnel and employees prior to beginning work.
4.9 All new Contractor employees, employees transferred to another job, or employees performing task(s) that
they have never performed before, shall receive adequate on-the job training in how to safely perform
that job before commencing it.

EMPLOYEES COMPETENCIES
4.10 Contractor shall demonstrate employee’s skills competencies for the skill or task the contractor is hired.
Competencies can be demonstrated by showing valid licenses or certification documents.

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HSE MEETING
4.11 Each Contractor shall establish periodic HSE meetings to discuss relevant HSE-related issues and
concerns with their direct employees. Appropriate documentation for such meetings shall be kept.
4.12 Management and Staff HSE meetings shall be routinely conducted to assure the effectiveness of HSE
program implementation and/or to address any HSE shortcomings observed.

HSE INSPECTION AND AUDIT

4.13 Each Contractor shall conduct various HSE inspections as per HSE Standard requirements, and
shortcomings shall be appropriately addressed.
4.14 Any Contractors that have been working in BP AKR work area for continuous period of one (1) year or
more shall be required to conduct Management Self-Audits.
4.15 Each Contractor shall be subject to HSE inspections and audits conducted by BP AKR HSSE
Department and/or third party.
4.16 Each Contractor shall be subject to periodic HSE performance evaluations held by BP AKR HSSE
Department and/or third party.

OCCUPATIONAL MEDICAL EXAMINATION

4.17 Each Contractor employee shall undergo occupational medical examinations as determined by GOI
HSE legislations and PT APR Standards and other relevant guidelines.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

4.18 PPE meeting criteria established by BP AKR shall be provided by the respective Contractor for its all
employees.
4.19 The following mandatory PPE shall be issued to all employees:
a. Protective Hard Hat;
b. Safety Glasses;
c. Steel-toed protective footwear; and
d. Other PPE as required by risk associated with the respective area/task.

INDUSTRIAL HYGIENE
4.20 Where risk assessment identifies potential occupational hygiene and/or ill health issues, the Contractor
shall implement program(s) to protect employees against that exposure. Contractor shall refer to BP
AKR standards regarding the program(s) requirements.

INCIDENT REPORTING AND STATISTICS

4.21 Any incident, including near-miss, property damage, ill health and personal injuries shall be reported
immediately to BP AKR Technical Manager through BP AKR Contractor Management and BP AKR
HSSE Department.

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4.22 Contractor supervisor shall investigate the incident in conjunction with Business Unit
representatives in accordance with BP AKR Incident Investigation Standards.
4.23 Each Contractor shall submit man-hours worked to BP AKR Technical Manager through BP AKR HSSE
Department on a periodical basis. (On the 4th day of the following month).
The HSSE Risk Categorization tool can be found below.
Business Activity Category 1 – Low Risk
Those activities that pose
little or no health, safety,
security or environmental
risk that is within BP AKR
operational control.
All BP AKR Office (Only for tasks not
listed as Cat 2 or 3).
In Store (Only for tasks not
listed as Cat 2 or 3).
Outside hazardous zones
(Only for tasks not listed as
Cat 2 or 3).
Delivery of goods for re-sale
or delivery of equipment.
Utilities (provision by utility
companies).
Provision of technical
reviews (for example audit
services and risk
assessments where no
fieldwork is involved).
Non-industrial cleaning.
Permit Writing.
Asbestos sampling/surveying
for regulated substances.
(Note: This applies where the
potential for exposure is
considered unlikely and low
and should not be confused
with scenarios where there is
actual potential for exposure
which would be Cat 3 High
Risk).
Soil and water sample testing
in a laboratory (where BP
AKR collects the samples on
site and organises delivery to
the
laboratory).
BP AKR Standard 5.32
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Category 2 – Medium Risk
Those activities which present a
health, safety, security or
environmental risk that is
within BP AKR operational
control.
High frequency/High risk
manual handling conducted as
core business.
High frequency of accessing
height (e.g. egressing ladders
or permanent
platforms).
Use of power tools outside
hazardous areas.
- Work in high traffic areas
(e.g. Retail forecourts).
- Unsupervised workplace.
Hot work involving open
flames, and uncontrolled
creation of sparks (e.g. welding,
grinding, oxi-cutting)
outside of hazardous area.
Security patrols.
Biological waste (e.g. septic).
Environmental Waste.
Soil and water sample testing in
a laboratory (where the
laboratory is responsible for
collection of the samples in the
field).
Category 3 – High Risk
Those activities which, if not
managed correctly, could lead to
a major health, safety or
environmental event (i.e. a
Major, Severe or Catastrophic
consequence) that is with BP
AKR operation control.
Working under isolation.
Hot Work in hazardous areas.
Breaking containment.
Working at height.
Confined space.
Lifting operations.
Working under a ground
disturbance certificate.
Carriers and distributors.
Potential exposure to
regulated substances (e.g.
Lead, asbestos).
(Note: This applies where
there is actual potential for
exposure as oppose to
sampling which would be a
Cat 1 Low Risk).
Demolition works.
Cash in transit.
Diving operations.
Ship to shore.
Handling of Hazardous
substances.
Electrical work.
High Risk Construction Work.
Regulatory requirements of the
task (e.g. controlled waste
disposal).
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5. STANDARDS OF ACCOUNTABILITY
5.1. BP AKR President Director
a. Ensure BP AKR has its own Standard to regulate Contractor HSE management system and review the
standard at minimum every three (3) years or whenever there are major changes of significant HSE
risks to ensure that it remains relevant and appropriate to the organization.
b. Provide resources to adhere to the provisions of the contractor HSE management system.
c. Ensure the standard is implemented throughout the BP AKR work area.

5.2. Head of BP AKR Business Unit, Partnership and Contractor Company

a. Allocate resources for the effective implementation of contractor BP AKR management
system.
b. Ensure that respective prospective Contractor has obtained BP AKR HSSE Manager’s
approval.
c. Prepare a Contractor scope of work, including:
(1) Complete the contract/project HSE risk assessment and on-going consultation with
contractor and other parties involved regarding the results of the assessment and
appropriate mitigation.
(2) Specifications for technical and engineering requirements.
(3) List of suggested bidders.
d. Ensure that BP AKR Standards and GOI HSE legislations are being complied with by
Contractor(s).

5.3. Head of BP AKR Health Safety Security and Environment Department

a. Provide HSE advice to all BP AKR Business Units, Partnership and Contractor Companies to ensure
that they meet their responsibilities and accountabilities for the implementation of this standard.
b. In conjunction with Business Unit, conduct a preliminary and on-going HSE analysis to each
Contractor’s scope of work.
c. In conjunction with Business Unit, facilitate a Pre-Job Meeting with respective Contractor to ensure
the Contractor meets the minimum BP AKR HSE requirements prior to the commencement of
work.
d. Organize and facilitate HSE Induction Training sessions for all contractor employees.
e. Organize and facilitate another specific HSE training and certification for the respective
Contractor as required.
f. Maintain relevant training documents and records.

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5.4. Head of BP AKR Procurement Department
a. Ensure the contractor included on the bidding list have successfully met the BP AKR HSE
selection criteria.
b. Ensure that prospective Contractor meets the minimum BP AKR HSE requirements prior to
commencing work.
c. Take any necessary corrective actions when a contractor fails to comply with BP AKR
Standards and GOI HSE legislations.

5.5. Head of Contractor and Sub-Contractor

a. Once the contract has been awarded, the Contractor shall participate in the following:
(1) Pre-Job HSE Checklist (Attachment 10.2) that shall be completed and approved by BP AKR
HSSE Manager.
(2) Pre-Job HSE Meeting that shall be held and attended by Contractor Management and BP AKR
HSSE Department representatives, by using the Contractor Pre-Job Meeting Outlines (Attachment
10.3).
b. Ensure compliance with all BP AKR Standards and GOI HSE legislations.
c. Develop Standard Operating Procedures (SOP) specific for the job(s) being performed and utilize it
as the work guidelines on day-to-day basis.

6. RELEVANT STANDARDS
6.1. Standard No. 5.02 – HSE Risk and Impact Assessment.

7. AUDITABLE DOCUMENTS AND RECORDS

The following auditable documents and records, at minimum, shall be made available:
No. Type of Document/Record Responsible Party
7.1 Original document of this standard. BP AKR HSSE Department
7.2 Evidence of the communication (socialization) of BP AKR Business Unit,
this standard to employees and relevant parties. Partnership
and Contractor Companies
7.3 Contract/Service Agreement and it’s relevant BP AKR Procurement Department
documents and records
7.4 Contractor HSE Program implementation, such as Relevant Contractor and BP AKR
inspections, meetings, audits, etc. Business Unit, partnership and
Contractor Company
7.5 Contractor employees’ training relevant to the BP AKR HSSE Department
implementation of this standard.

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8. REFERENCES
8.1. National Occupational Safety Association (NOSA), the Republic of South Africa, CMB150 New
Protocol – Element 5.43.
8.2. OHSAS 18001:2007 – Occupational Health and Safety Management Systems, Clauses 4.3.2; 4.4.2;
and 4.4.6.

9. AMENDEMENTS
The following annotations describe the changes made to this Standard:
Revision No. Date of Revision Items Affected
n/a n/a 1 n/a

10. ATTACHMENTS
10.1. Selection and Tender Assessment Criteria for Prospective Contractor.
10.2. Contractor HSE Pre-Job Checklist.
10.3. Contractor Pre-Job HSE Meeting Outlines.

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 SELECTION AND TENDER ASSESSMENT CRITERIA FOR PROSPECTIVE CONTRACTOR

Selection and tender assessment criteria for Contractor(s) shall have due consideration of the
following:
1. Health, Safety and Environment (HSE) Management System and past performance.
2. Plant and/or Equipment proposed for use.
3. How the work is to be performed with regard to safe procedures (Contractor work methods) for any work
which may constitute a health and safety hazards.

ITEMS FOR INCLUSION IN CONTRACTOR PRE-QUALIFICATION AND QUALIFICATION FORMS

1. Do you have a written HSE program?
Yes No
2. Do you have a written HSE management’s policy statement?
Yes
No If yes, please supplies a copy.

3. Is there a Company HSE Committee?

Yes _ No
If yes, please attaches the Committee Organization.
4. List your Company's both the Injury Frequency Rate and Severity Rate according to the GOI
Department of Man Power criteria for the three most recent years!
Years
Rates
20 20 20
Frequency
Severity

5. Please provide the following for the last year period:

a) Number of fatalities
b) Number of lost time injuries _
c) Employee hours worked

6. Please advises the type of works has been undertaken by your Company to BP AKR:
Client’s – Name, Address Brief of the Project
No Contract No. Contract Period
and Contact Number Undertaken

7. Are lost time injury reports and report summaries sent to the following? How often?
Yes No Monthly Quarterly Annually
Site Manager
Local GOI DEMR Office
Please attach a copy of recent reports.

8. Do you hold site HSE meetings for field supervisors?

Yes No
How often?

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9. Do you conduct project HSE inspections?
Yes No
If yes, who conducts this inspection (title)? and how often?
10. Do you have an HSE induction program for new employees?
Yes No
If yes, does it include instruction on the following?
Yes No Comment
a. Head protection
b. Foot protection
c. Eye protection
d. Hand protection
e. Hearing protection
f. Respiratory protection
g. Safety belts and lifeline
h. Scaffolding
i. Perimeter guarding
j. Housekeeping
k. Fire protection
l. First aid facilities
m. Emergency procedures
n. Toxic substances
o. Trenching and excavation
p. Confined spaces
q. Signs, barricades, flagging
r. Electrical safety
s. Rigging and crane safety
t. Asbestos

11. Do you have an HSE program for newly hired or promoted Supervisors?
Yes No
If yes, does it include instruction on the following?
Yes No Comment
a. Safe work practices
b. Safety supervision
c. Toolbox meetings
d. Emergency procedures
e. First aid procedures
f. Equipment inspection procedures
g. Injury and non-conformance
investigation
h. Fire protection and prevention
i. New worker orientation
j. Isolation procedures

12. Do you have occupational medical examination program for all personnel under your supervision?
Yes No _ If yes, please supplies a copy of inspection report.

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13. Do you inspect tools and equipment before taking them onto a project site?
Yes No If yes, please supplies a copy of inspection report.
14. Do you have a schedule for regular inspection of Plant, tools and equipment?
Yes No If yes, please supplies the schedule.
15. Do you /your employees have licenses from GOI DEMR?
Yes No If yes, please supplies the copy of documents.

Acknowledgement
We hereby state that the above-mentioned information is true. Should there will be any information revealed
untrue based on the verification or evaluation this will cause to termination of the contract.

Prepared by, Approved by,

Signature/Name/Title/Date Signature/Name/Title/Date

Approval for selection

BP AKR HSSE Department approves to select? Yes No
Comments

_
Signature/Name/Title/Date

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 CONTRACTOR HSE PRE-JOB CHECKLIST
Yes No
1 HSE Induction for all management personnel and employees. [ ] [ ]
2 Specific HSE training given, if needed. [ ] [ ]
3 Review personal protective equipment (PPE) requirements
a. Hard Hats. [ ] [ ]
b. SNI approved eye and face protection (Safety Glasses, goggles, Face [ ] [ ]
shields).
c. Hearing protection.
[ ] [ ]
d. Respiratory Protection (half-mask, full-mask, air supplied). Fit test and [ ] [ ]
medical certification for proper use of respiratory protection.
e. Fall Protection (Full-Body Harness, Shock-Absorbing Lanyard). [ ] [ ]
f. Other PPE required. [ ] [ ]
4 Scaffold Requirements/Permits. [ ] [ ]
5 Ladder Requirements (non-conductive). [ ] [ ]
6 Aerial Man Lift (JLG, Scissor Lift) Requirements. [ ] [ ]
7 Hazard Communication Training (MSDS, Labels). [ ] [ ]
8 Crane Requirements (Operators Certification, Inspections, etc.). [ ] [ ]
9 Equipment and Vehicle Certification and Licensing. [ ] [ ]
10 Emergency Preparedness and Evacuation Plans/Protocol. [ ] [ ]
11 Work Safety Permits
a. Hot Works. [ ] [ ]
b. Confined Space Entry. [ ] [ ]
c. Ground Disturbance. [ ] [ ]
d. Energy Isolation. [ ] [ ]
e. Working at Height. [ ] [ ]
f. Lifting Operation. [ ] [ ]
g. Traffic Management. [ ] [ ]
12 First Aid/Medical Equipment. [ ] [ ]
13 Fire Protection/Prevention Requirements. [ ] [ ]
14 Accident Reporting System (types, who and when to report). [ ] [ ]
15 Lighting Requirements. [ ] [ ]
16 Lock-Out and Tag-Out (LOTO) Requirements. [ ] [ ]
17 Compressed Air and Gas Cylinders Requirements. [ ] [ ]
18 Housekeeping Plans. [ ] [ ]
19 Standards Operating Procedures (SOP). [ ] [ ]
20 Supervision Coverage. [ ] [ ]
21 Safety Contact Person(s). [ ] [ ]
22 Review BP AKR HSE Standards [ ] [ ]

Prepared by/Date : ………………………………………..

Approved by Area Safety Dept. Head/Date : ………………………………………..

Checked /Approved by BP AKR HSSE Manager/Date : ………………………………………..

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 CONTRACTOR PRE-JOB HSE MEETING OUTLINES
Project Name : Commencing Date :
Contract No : Completing Date :
Contracting Company : Total No. :
of Employees
Contractor Manager : Telephone No. :
Fax No. :
Parent BP AKR Dept. :

1. Equality of HSE-QUALITY-PRODUCTION-COST SCHEDULE and other company resources

utilization.
2. BP AKR Management System; GOI HSE Laws and Regulations relating to the intended project(s).
3. Contractor Management Responsibility in HSE:
• Obtaining BP AKR HSSE Department approval prior to the commencement of work. Periodical review
of the approval, and conditions of contract terminations.
• Contractor HSE Action Plans.
• Availability of Standards Operating Procedures (SOP) relating to the project(s). Including JSA’s for
complex or high-risk tasks.
• HSE responsibilities by Supervision and Management personnel.
• Periodical Inspection and Audits by self, BP AKR Reps or Third Party.
• BP AKR HSSE Department approval for Sub-Contractor(s).
• HSE responsibility of Sub-Contractor(s).
4. HSE Induction and other HSE-related education and training required.
5. HSE Documentation and Reports.
6. Contractor HSE Representative(s):
• Available full-time or part-time, depending of the job scope.
• Have safety background and skills, familiar with GOI HSE Laws and Regulations.
• Familiar with BP AKR Management System.
• Have authority to perform his assigned tasks.
• Able to conduct HSE related training, inspections, accident investigations and reporting.
7. HSE Compliance:
• No tolerance for safety violations.
• Fist time serious/major violation could mean removal or contract termination.
8. Personal Protective Equipment (PPE):
• Mandatory PPE.
• Another required PPE.
9. Fall Protection.
10. Scaffolds and Ladder Safety.
11. Craneage and Aerial Man Lift Safety.
12. Equipment and Light Vehicle Safety:

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 • Permits.
• Operator Certification and Licensing.
• Traffic Safety.
13. HSE Work Permits:
• Hot Works.
• Ground Disturbance.
• Confined Space Entry.
• Lifting Operation.
• Working at Height.
14. First Aid/Medical Treatment.
15. Medical Surveillance:
• Pre-employment and on-going Personnel medical examinations.
• Medical Tests and examination in relation to occupational health.
16. Emergency Preparedness and Reporting System.
17. Fire Prevention and Protection.
18. Accident Investigation and Reporting System.
19. Lighting.
20. Ventilation.
21. Safe Access to workplace.
22. Compressed Gas Cylinders and Pressure Vessels.
23. Lock-Out and Tag-Out (LOTO)
24. Housekeeping and Storage Practices.
25. Effective Communication. Top-Down and Bottom-Up.
26. HSE Suggestion Scheme.
27. Accident Review and HSE Notices.
28. Sanitary and Industrial Hygiene.
29. Specific Hazards and Risks associated with the project(s).
30. Off-The-Job HSE.

The above information has been understood and will be implemented during the execution of the
project(s).

_
Contracting Company Rep Area HSE Department Head

_
Parent BP AKR Dept Rep Manager, BP AKR HSSE

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