Birla Institute of Technology and Science, Pilani, Pilani Campus

BITS F112: Technical Report Writing

Semester I (2022-23)

Comprehensive Examination Evaluation Rubric

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Answer all questions.
Please write legibly.
Spelling/Grammar errors will be penalized.

1. The Principal of Replica Public School, Panna, MP, is getting requests from the students to
introduce Ultimate Frisbee, a game that blends Frisbee, basketball, football, and rugby.
Since the school lacks a big playground, the game needs to be played in the Panna
Stadium, adjacent to the school. Write a letter report, using the data given below, to the
Chairman of the Panna Stadium Association, requesting access to the stadium.
Additionally, write recommendations for introducing Ultimate Frisbee to students. Invent
necessary details. (30 marks)

Class Total Number of Students Students Who Want to Play

Ultimate Frisbee
9th 45 22
10th 40 30
11th 35 25
12th 34 20

Answer:

1) Letter Format (5 marks):

a) Letterhead (1 mark)

b) Date on the left-hand side (1 mark)

c) Addressee Name, designation and address (1 mark)

d) Subject of the report (1 mark)

 e) Signature of the sender (name and designation) (1 mark)

2) Discuss the findings (6 marks) with illustrations (4 marks)

3) Make recommendations appropriate for the context (10 marks)

4) Use language (formal style) effectively to communicate the ideas (cohesion,

grammar, use of linkers) (5 marks)

2. The Centre for Economic Policy Research and Advocacy, a research organization based in
Singapore, recently conducted a survey among young women working professionals from
three Asian cities — Bangalore, Shanghai, and Singapore. The survey was conducted
among women of the age group between 25 and 35 to understand the challenges women
professionals face with respect to their career. The survey was conducted among 2250
participants with 750 participants from each of the three cities. The data given in the
below illustrations looks at 5 major concerns of the participants of the survey.

Keeping in view this context, interpret the data given in the illustration below, as part of
the “discussion” section of the report. Your analysis should describe the data chart and
include five findings and their respective interpretations based on the data. Do not draw
or include any other illustration (~500 words). (30 marks)
 Fig 1: Challenges of Young Women Professionals in Three Asian Cities

Answer:

Data analysis should include:

1. the introduction to the graph;

2. highlighting statements (key findings)
3. discussion/interpretation of the interesting aspects of the data
4. implications if any

Evaluators look for:

a. The data commentary is complete and contains at least 350 words:

It includes description of data and key findings. (3 Marks)
b. It highlights the results and supports each with data from the table. It does not
overgeneralize or draw unwarranted inferences not found in data table (5x5=25 Marks)
c. Language: Grammar, Vocabulary and Mechanics = (2 Marks)

3. BITS Pilani hosts the cultural festival OASIS every year. Lately, it has been observed that
the students who attend the festival are unhappy with the arrangements and facilities
provided during Oasis. The president of the students' union wants to take appropriate
steps to improve the students’ experience during Oasis. He has asked the secretary to
look into the matter and submit a Report. Assume yourself to be the secretary, and
prepare a questionnaire to be circulated amongst the participants from other
universities. Your questionnaire should have 10 questions overall (two for each type -
dichotomous, multiple choice, checklist, rating scale and ranking), excluding questions
on personal information. (10x2=20 marks)

Questionnaire is evaluated on two aspects broad aspects:

1. Content
2. Structure
It is expected to explore the reasons for dissatisfaction for the arrangements during Oasis.
The questions should not deal with only one issue but deal with all the aspects.
Questionnaire demands 10 exclusive questions pertaining to the reasons for the
dissatisfaction.
Questionnaire may have the following important issues:
● Lodging
● Information updates
● Food Arrangements
● Facilities
● Emergency handling
● Commuting facilities
● Other related issues
Structure
● Appropriateness/Relevance of the questions
● Poor/Limited coverage of central theme/main issue
● Same type of questions
● Questions with no options or irrelevant options
● Improper Scaling /scaling not spelled out
● Faulty Design of the questions (many related questions can be clubbed/ many important
issued can be taken up separately)
● Not enough follow ups
● Repetitive questions/ questions with no new information
● Overall ordering of questions
● No categorization
● Superfluous questions
Marks
● Depending upon the treatment of the issues and structure (design) of questions,
marks were awarded or deducted.
● Highest: 19
● Lowest: between 0-5
● Average: 13-14
Marks deducted when the important issues are partially available or completely sidelined. (5-6
marks)
When question design is incomplete, flat, incoherent, or not adding anything new (5-6 marks)
Issues of multiple inputs are combined in one question (5-7 marks)
Issues raised but not followed up (3-5 marks)
No categorization or section based on issues (3-4 marks)
Poor ordering (5 marks)
No options or subjective questions or improper scaling .Attributes are important to rate the issue!

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