ICT00010 Information Technology

Week 4.3: Insert and manage images

Microsoft Word provides many ways of working with images. You can insert images, edit them, compress
them, and insert captions to better explain the images. Once after inserting the images, you can position
them anywhere you like to really customize the layout of your document. Not only that, you can describe
how a text should behave when in contact with your images, like have it seamlessly wrap around the
images.

Insert Images into Word

There are several ways to insert an image into a Word document. The easiest method is to drag the
photo from its folder directly into the Word document. However, the traditional method is to use
Word's Insert menu.

1. Click Insert.
2. Select Pictures in the home tab -> illustrations group.
3. If you're using Word Online, click Picture or Online Pictures instead.
4. Click the image you want to insert into the document.
5. You can insert multiple images into a Word document by selecting all of them at once.
6. Click Insert or Open.

How to Edit a Picture's Size in Word

To resize a photo in Word, click it once and then drag a corner box in or out to make the picture smaller
or larger. If you need more precision, use the Format Picture dialog box.

1. Right-click the image.

2. Click Size and Position.
3. Change the values in the Height and Width boxes to adjust the size of the image
(in inches).
4. Another way to change the height and width is to do so by percentage. Change
the Scale values to do something like make the image 75 percent of the size it was, or
120 percent, etc. Enable Lock aspect ratio to ensure that the height and width remain
proportional.
5. Click OK.

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13/10/2020

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How to Compress an Image in Word

Compressing Word images will help you limit the file size of documents that contain images.

1. Click the image you want to compress.

2. If you want to compress more than one image in Word, you still need to click an image to
enable the options below.
3. Open the Format tab in the menu if it isn't already open (a new tab called “Picture Format” will
appear when you click on the image).

4. Click Compress Pictures from the Adjust area of the menu.

5. If you don't see that button, look for the small box with four arrows pointing inward.
6. Pick a compression option:
7. Click Apply only to this image if you want to compress only the image you've selected.
Uncheck this option to compress all the images in the Word document.
8. Click Delete cropped areas of pictures to have Word remove any parts of the images that
you've previously cropped. Word doesn't actually delete the cropped areas but instead
hides them so that you can always go back and undo the crop. With this option enabled,
you save space because the excess cropped pieces are permanently removed.
9. Pick a resolution or target output option:

Depending on your version of MS Word, you might see HD (330 ppi), Print (220 ppi), Screen
(150 ppi), Web (150 ppi), or E-mail (96 ppi). Pick one to force Word to save the pictures with a
specific number of pixels per inch, which indicates the picture quality. If you're not sure what to
select, choose Use default resolution or Use document resolution.

10. Click OK.

Edit Picture Layout in Word

Word provides a variety of options for changing the layout of your pictures. For example, you can have
the text wrap around the image or you can insert the image inline with the document text.

1. Click the image.

2. Click on the Picture Format tab -> Arrange group
3. Click Position and select one of the available options to have the picture positioned in a
specific part of the document, like the top left or the bottom middle.
4. Click Wrap Text to decide how text should appear around the picture.

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059

07/02/2021
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 Tutorial task

Use the week-3 exercise file completed by you. (A copy is available in Week 4 documents file folder).

Using the image.pdf file as a guide, insert images into the week-3 exercise file in the following pages: (images are
available in the documents→Images folder).
• Introduction – Page 4 & Page 5
• Quantifying the value of international education – Page 8, Page 10, Page 11 & Page 12

Adding image/ table captions

Tables, graphics, and equations—collectively referred to in this context as figures— can be a

significant source of information within a document. In most cases, these elements appear inline, near
the text that references them. Sometimes, however, it is necessary to reference these elements from
other locations. To simplify this process, you can insert figure captions that label each of these
elements. You can then easily insert cross-references to the captioned figures.

The standard number formats available for captions include the following:

1, 2, 3, … i, ii, iii, …

a, b, c, … I, II, III, …

A, B, C, …

By default, captions use the 1, 2, 3 number format. You can select a different number format for each
type of captioned element, if you prefer.

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059

07/02/2021
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In the caption, the number is preceded by a label of your choice—the default options are Equation,
Figure, and Table—or you can create a custom label, such as Image or Map. The number can also
incorporate a reference to the current chapter.

You can use a built-in caption label or create one specific to your document
The number assigned to a captioned element is determined by its order in the document. If you caption
an element of the same type earlier in the document, the caption numbers that follow, and references
to those captions, will update automatically.
Tip The formatting of captions is controlled by the Caption style and changes with the selected
document theme elements. Updating the Caption style updates the appearance of all caption

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059

07/02/2021
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To insert and configure captions

1. Select the element you want to caption.

2. Do either of the following:

On the References tab, in the Captions group, click the Insert Caption button.

Right-click the element, and then click Insert Caption.

3. In the Caption dialog box, do one of the following:

To use an existing designator, click it in the Label list.

To create a new designator, click New Label. Then in the New Label dialog box, enter the

label you want to assign to this type of element, and click OK.

To remove the label entirely and use only the number as a caption, select the Exclude label

from caption check box.

4. In the Position list, click Above selected item or Below selected item.
Tip Use consistent positioning throughout a document to make it easier to read. If the Position list is
not available, no item is currently selected.

5. To select a numbering scheme other than the one shown in the Caption box, do the following,
and then click OK:

a. Click the Numbering

button.

b. In the Caption Numbering dialog box, in the Format list, click the numbering format
you want to use.

c. If you want to incorporate the chapter number or other specifically styled text in the
caption, select the Include chapter number check box, the name of the chapter number
style, and the separator you want to insert between the chapter number and element
number.

6. If you want to include a description after the label, click to the right of the label and
number in the Caption box, press the Spacebar, and enter the caption.
7. In the Caption dialog box, click OK.

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059

07/02/2021
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Tutorial task

Use the previous exercise file completed by you. (A copy is available in Week 4 documents file
folder). Using the Tables.pdf file, insert captions for Tables and Figures in the following pages

Table 1 – Page 2
Figure 1 – Page 4
Figure 2 – Page 5
Table 2 – Page 7
Figure 3 – Page 8
Figure 4 – Page 10
Figure 5 – Page 11
Table 3 – Page 12
Figure 6 – Page 12
Table 4 – Page 16

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059

07/02/2021
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