Yanbu National Petrochemical Company Site Safety Procedures Manual

Yanbu Petrochemical Complex U & O Project July 2005

Fluor Arabia Limited Contract A2IT Page 1 of 8

5. ACCIDENT REPORTING AND INVESTIGATION

A. GENERAL

All incidents/accidents of the following, which occur at or in association with the Project, will be
thoroughly investigated.

a. Occupational injuries, illnesses and first aid cases

b. Vehicle or equipment accidents

c. Property damage

d. All fires

e. Injury to non-project persons visiting the project

f. Project employees injured on the project site proper

g. Project employees injured away from the project site performing project duty

h. Near misses

B. INJURY PROTOCOL

1. When a person is injured on the project to the extent that first aid treatment is needed, the
supervisor must ensure the following:

a) That the injured/ill employee is taken to the first aid facility, and/or medical facility.

b) Adequate first aid treatment has been rendered.

c) A safety representative should accompany the injured employee.

d) Upon completion of first aid treatment the injured/ill employee is returned to the work
site

e) All first aid injuries/illnesses are to be documented.

2. When a person is injured to the extent that an ambulance or medical treatment is required,
the supervisor must ensure the following:

a) That the Project Medical Facility is notified and an ambulance is called immediately.

b) That Safety Manager and Owner Safety Manager and are notified immediately.

c) Ensure medical treatment is administered throughout the emergency.

d) That the injured is not moved. (unless further danger is present).

e) Protect the injured from further injury.

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 2 of 8

f) A member of the company’s safety department accompanies the injured in the

ambulance.

g) Medical treatment is only to be administered by a licensed physician at the project

medical facility. Should further treatment be necessary the project physician must refer
the injured to an external medical facility.

C. REPORTING

In the event of an accident on the project, the injured employee completes an Employee Injury Report
and submits it to the medical personnel at the medical facility. If the injured employee is not capable
of completing this report then his supervisor will assist in completing the report. The injured
employee’s supervisor will submit a copy of the Employee Injury Report to the Safety Manager.

The supervisor of the injured will conduct a preliminary investigation and complete a Supervisor’s
Incident Investigation Report and submit it to the Safety Manager within 3 hours of the occurrence.
The supervisor will complete this report also for all other incidents/accidents and submit the report to
the Safety Manager within 3 hours of the incident.

a) In the event of any accident resulting in a fatality, the Site Manager immediately notifies the
Owner Management and Manager of Projects.

b) Further notifications will be in accordance with the following requirements.

• All incidents / accidents must be reported to Contractor Site Management, Owner
Site Management and Owner Safety Manager verbally within 3 hours of the
occurrence.

• A short written notification to Owner Safety Manager within 8 hours with the basic
detail of the incident / accident.

• A short summarized version (flash report), of the preliminary investigation shall be

compiled and submitted to Owner within 24 hours of the occurrence of the
accident/incident. Copies of the Employee Injury report and Supervisor’s Incident
Investigation Report must be attached.

• A complete accident investigation report with the Root Cause Analysis of the
accident/incident and the committee’s recommendations for preventative action(s)
shall be submitted to Owner within 5 days after the incident occurred. Copies of all
relevant documents must be attached to support the report.
c) Owner may distribute investigation reports to other project participants as learning tool to
prevent the same from happening.
D. INVESTIGATING TEAM / COMMITTEE

1) The Investigative Team will include the following personnel:

a) Chairman--Safety Manager

b) Superintendent, General Foreman, and/or Foreman

c) Members--Other personnel familiar with the practices involved in the incident that
can contribute to its analysis and recommend action to prevent recurrence.

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 3 of 8

d) Owner’s Safety will assist upon request and on serious incidents, i.e., lost time.

E. INVESTIGATION
1) General

a. The purpose of any accident investigation is to identify all possible contributing

causes so that future incidents, similar in nature, can be prevented and to determine
all the facts which may have a bearing on legal liability. Investigations should be
directed toward fact-finding, not fault finding.

b. The investigation should begin as soon as possible after the necessary notifications
have been accomplished.

2) Conducting the Investigation

a. When possible, discuss the accident with the injured employee.

b. Discuss the accident with other employees who may have seen the accident.

c. Carefully consider the following points:

i) What was the injured employee doing prior to, and at the time of, the
accident? Was this in pursuit of his/her regular duties?

ii) Was the employee properly instructed as to the manner in which to

perform his/her duties? Did he/she do the work in accordance with
instructions?

iii) Did any other employee or contractor contribute to this accident?

iv) Was the equipment or machinery which the injured employee was using in
good condition? Was it properly guarded? Was it suited for the purpose
for which it was being used?
v) Was ample and sufficiently lighted work space provided?

vi) Were proper housekeeping conditions maintained?

vii) How is the same type of work done by other employees?

viii) Is there a safer way in which this work could be done?

ix) Was the injured in good health when reporting for work on the day of the
accident?

3) Witnesses

a. All personnel associated with the operation and other eye witnesses to the accident shall
be interviewed and written statements taken.

b. The information obtained during these interviews must be limited to direct knowledge of
what was observed. Opinions and hearsay information do not represent factual findings!

c. Each individual interviewed should be requested to sign a statement of his or her

recorded sequence of events that lead up to and include the accident.

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 4 of 8

d. The following information should be obtained from each individual interviewed:

i) Name, employing contractor, employee number, address and occupation or

trade.

ii) Date, time and place of interview.

iii) Where the person being interviewed was at the time of the accident.

iv) A complete narrative of what the witness knows of the accident.

v) What operational activity or other events were taking place prior to and at the
time of the accident.

vi) What materials (lumber, concrete, steel, etc.), equipment (tools, cranes,
scaffolding, etc.) or conditions (weather, working environment, labor disputes,
etc.) were involved. This would also include all possible contributing factors,
personal and physical, whether they are directly or indirectly related to the
accident.

vii) What facts may have caused the accident? Answers must be as objective as
possible. Include all unsafe conditions and/or unsafe acts.

viii) Was there a pre-existing known and/or reported unsafe condition or actions
associated with the accident. If so, when was it reported, to whom and was
there any action taken at that time.

e. Upon conclusion of the interview, review the statement with the witness and attempt to
clear up possible discrepancies. The statement should then be dated, signed and
witnessed by a third party. A sample form of a witness statement is included at the end of
this section.

4) Evidence

a. It is in the best interest of all parties that all physical evidence not be disturbed or
tampered with, regardless of the circumstances involved.

b. All efforts must be made to secure the area of the accident as soon as possible after the
occurrence to prevent any alteration of the scene prior to the investigation.

c. If any equipment, tools and/or materials are involved with the accident, they shall, after
marking location, be removed from service and placed in safekeeping. If this proves to
be impractical, the area in which the accident occurred shall be cordoned off and security
personnel shall be posted to keep all unauthorized personnel out of the area.

d. The secured area shall only be reopened upon approval from the Safety Manager.

5) Photographs, Video Recordings, Drawings and Diagrams

a. Where applicable and with proper authorization, photographs may be taken of the
scene of the incident as well as any equipment involved in the incident. If possible,
sufficient photographs, and/or video recordings shall be taken as soon as possible
after the accident by the Safety Manager or designees, (if authorized), since
conditions rapidly change. Each photograph shall be properly labeled with the
following information:

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 5 of 8

1) Description and location of principal item(s),

2) Positions/directions in which the photographs were taken,
3) Dates and time and,
4) Name of photographer.

b. The investigator should endeavor to provide a series of shots which supply a

maximum of useful information and which will enable the viewer to understand how
the accident occurred.

c. Several photographs should be taken employing a general view. The camera should
be utilized clockwise until at least four general view photographs have been taken.

d. A set of views should be selected to show the relationship of the accident to

surrounding structures or articles. This may be suggestive of action immediately
preceding the accident.

e. As the scene is examined, various objects will appear to have relation to the injury.
Tools, blood stains and similar items should be photographed before they are moved
or cleaned up. Two (2) photographs are needed for a significant object, which is less
than 300 mm in length. The first should be at close range to obtain a fairly large
image of the article. Also, the use of a ruler laid alongside of the object shows exact
measurement of object. The second photograph should be taken with the camera
approximately 1.8 meters from object in order to bring the background in view and
show the object in perspective.

f. Any contiguous areas, which may have been used by victim, should be considered
part of the scene of the accident. The nature of the accident will determine the extent
to which the environs need be photographed for a fuller understanding of the events
that lead to the accident.

g. The camera should be carefully placed to provide a perspective, which is both normal
and informative. The incorrect selection of photographic angle often results in a
distorted and false impression of the scene. This must be avoided, as we want to
represent only factual information.

h. It is sometimes desirable to illustrate the statement of a witness by means of a

"posed" photograph. In this way, the inadequacies of verbal testimony can be
graphically remedied. To accomplish a posed photograph, a person with the same
general physical appearance should be used. Naturally, he/she should be placed in the
same spot and positions as directed by the witness. Marks or pointers should be used
to clarify important aspects of the photograph. For example, chalk can be used to
show body position of victim. Prior to such a procedure, however, photographs
should be made of the untouched scene to obviate any objection to the photograph in
court on the grounds that it does not purport to show the original scene.

i. Drawings and diagrams should be marked up and/or sketches prepared to indicate the
location of the accident. All measurements of time, distance, size, weight, etc., must
be accurate. In the event of unknowns (speed, distance, weight, etc.), every attempt
must be made to closely approximate the same with tables, formulas or calculations
which must be kept as part of the accident investigation.

6) Accident Report Format

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 6 of 8

a. The investigative report shall be completed as soon as possible. An accurate, detailed

narrative description of the operation being performed at the time if the incident is of
extreme importance. It is important to remember that a minor miscalculation of
movement may have been the generating force that triggered the sequence of events,
which resulted in the accident.

b. Investigative reports should reveal the following:

i) What happened?

ii) When did it happen?

iii) Where did it happen?

iv) Why did it happen?

v) Who did it happen to?

c. A sequence of all pertinent facts by the time of their occurrence should be embodied
in the report.

i) Time - activity prior to accident.

ii) Time - occurrence.

iii) Times - emergency notification of first aid, safety, ambulance, etc.

iv) Times - arrival at scene of first aid team, ambulance, etc.

v) Time - initial treatment or rescue efforts began.

vi) Time - arrival of ambulance at medical facility, medical treatment, surgery, etc.

7) Accident Investigation Quick Checklist

a. In case of a serious accident on the project, the following must be done:

i) SEE THAT THE INJURED ARE CARED FOR

ii) PROTECT OTHER PEOPLE AND PROPERTY

iii) HAVE SOMEONE CALL THE CONSTRUCTION MANAGER, SITE

MANAGER, SAFETY MANAGER, AND CLIENT.

iv) PRESERVE THE SCENE AS IT WAS AFTER THE ACCIDENT

v) MAKE A VISUAL WALK THROUGH OF THE ACCIDENT SITE

vi) OBTAIN THE IDENTITY OF ALL PEOPLE WHO MIGHT HAVE

INFORMATION ABOUT THE ACCIDENT

vii) EXAMINE THE EVIDENCE

viii) PHOTOGRAPH ALL EVIDENCE

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 7 of 8

ix) MAKE A DIAGRAM OF THE ACCIDENT SITE

x) INTERVIEW AND OBTAIN STATEMENTS FROM ALL WITNESSES

xi) PREPARE AN ACCIDENT REPORT

8) News Media Release

a. If contacted by the news media concerning an accident, a "no comment" response

should be avoided. Should anyone receive any media inquiries, they should do the
following:

i) Request a name, phone number, and name of the publication or industry

affiliation

ii) If pressed for specific questions, simply apologize and explain that you are not
the person they should be talking to

iii) Inform the caller that a Project spokesperson will return their call immediately;
and

iv) Call the Safety Manager and Owner’s Safety Manager with this information.

9) Summary

a. At the conclusion of a major accident investigation, a meeting will be held at the

work site of the incident to assure the cause has been determined and proper
corrective action has been initiated.

b. The following personnel will attend this meeting:

i) Contractor Safety Manager

ii) Owner’s Safety Manager

iii) Owner Construction Manager/Contractor Construction Manager / Coordinator

iv) Other Owner representative(s) (optional)

c. If all the facts surrounding an accident have been determined, it should not be
difficult to decide what action is necessary to prevent other employees with similar
duties or exposure to the same conditions from having the same type of accident.

10) Distribution of Reports

When the report is completed, distribution should be made in the following manner:

1) The Contractor Safety Manager will send a completed copy to the Contractor
Construction Manager.

2) The Contractor Construction Manager will review the report for thoroughness of
the investigation and for appropriate corrective action.

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Yanbu National Petrochemical Company Site Safety Procedures Manual
Yanbu Petrochemical Complex U & O Project July 2005
Fluor Arabia Limited Contract A2IT Page 8 of 8

3) The Contractor Construction Manager will make distribution to the Owner Safety
Department who will copy appropriate members of management and make a
Central Data Bank.

ATTACHMENTS:

ATTACHMENT A: ACCIDENT INVESTIGATION FORM

ATTACHMENT B: EMPLOYEE INJURY REPORT
ATTACHMENT C: SUPERVISOR’S INCIDENT INVESTIGATION REPORT
ATTACHMENT D: EQUIPMENT ACCIDENT / INCIDENT REPORT
ATTACHMENT E: FORMAL ACCIDENT INVESTIGATION REPORT (MANAGEMENT) – LOST
WORKDAY CASE AND FATALITY

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