PROJECT

PORTFOLIO

STUDENT VERSION

BSBTEC303
CREATE ELECTRONIC
PRESENTATIONS
 Contents

Section 1: Setting up your workstation .......................................................................................... 3

Section 2: Preparing to develop a presentation ............................................................................ 8
Section 3: Developing your presentation..................................................................................... 20
Section 4: Naming and storing your presentation ....................................................................... 26

BSBTEC303 Create electronic presentations 2

 Section 1: Setting up your workstation

Presentation 1 Introducing the organisation in the form of presentation to the new

staff.

1. Setting up your workstation

Review your • Adjust monitor position so the centre meets eye level
organisation’s
• Adjust chair so my feet are flat on the floor
requirements for setting
up your workstation to • Keeping my wrist position neutral
ensure that it is • Stand and take a break every 30 minutes
ergonomic.
• Alternatively, stand while working
Include a brief summary
Relevant links:
here.
http://www.wikihow.com/Set-Up-an-Ergonomically-Correct-
Attach relevant policies
Workstation
and procedures (or links)
to this section of your https://www.heartfoundation.org.au/for-
portfolio. professionals/physical-activity/workplace-wellness

Adjust your workstation

so that you are working
ergonomically. Ensure that
you:

• correctly position
your chair

• correctly position
your keyboard

• correctly position
your mouse

• correctly position and

adjust your
screen/monitor

• correctly place other

BSBTEC303 Create electronic presentations 3

 items

• work according to
your organisation’s
requirements.
If your assessor did not
observe you setting up
your workstation, you will
need to attach a recording
of you setting up and
working at your
workstation to this section
of your portfolio.

Attach: Organisational policies and procedures for working

☒
ergonomically

Video recording of workstation set up ☒

BSBTEC303 Create electronic presentations 4

Presentation 2 A presentation is about the product or services sales in the first quarter
against organisation budget.

1. Setting up your workstation

Review your • Adjust monitor position so the centre meets eye level
organisation’s
• Adjust chair so my feet are flat on the floor
requirements for
setting up your • Keeping my wrist position neutral
workstation to ensure • Stand and take a break every 30 minutes
that it is ergonomic.
• Alternatively, stand while working
Include a brief
Relevant links:
summary here.
http://www.wikihow.com/Set-Up-an-Ergonomically-Correct-
Attach relevant
Workstation
policies and
procedures (or links) https://www.heartfoundation.org.au/for-professionals/physical-
to this section of your activity/workplace-wellness
portfolio.

Adjust your
workstation so that
you are working
ergonomically. Ensure
that you:

• correctly position
your chair

• correctly position
your keyboard

• correctly position
your mouse

• correctly position
and adjust your
screen/monitor

• correctly place
other items

• work according to
your

BSBTEC303 Create electronic presentations 5

 organisation’s
requirements.
If your assessor did
not observe you
setting up your
workstation, you will
need to attach a
recording of you
setting up and
working at your
workstation to this
section of your
portfolio.

Attach Organisational policies and procedures for working

☒
: ergonomically

Video recording of workstation set up ☒

Presentation 3 A presentation is about the new product or services that needs to be

introduced to the customer service team.

1. Setting up your workstation

Review your • Adjust monitor position so the centre meets eye level
organisation’s
• Adjust chair so my feet are flat on the floor
requirements for setting
up your workstation to • Keeping my wrist position neutral
ensure that it is • Stand and take a break every 30 minutes
ergonomic.
• Alternatively, stand while working
Include a brief summary
Relevant links:
here.
http://www.wikihow.com/Set-Up-an-Ergonomically-Correct-
Attach relevant policies
Workstation
and procedures (or links)
to this section of your https://www.heartfoundation.org.au/for-
portfolio. professionals/physical-activity/workplace-wellness

BSBTEC303 Create electronic presentations 6

Adjust your workstation
so that you are working
ergonomically. Ensure
that you:

• correctly position
your chair

• correctly position
your keyboard

• correctly position
your mouse

• correctly position and

adjust your
screen/monitor

• correctly place other

items

• work according to
your organisation’s
requirements.
If your assessor did not
observe you setting up
your workstation, you will
need to attach a recording
of you setting up and
working at your
workstation to this section
of your portfolio.

Attach: Organisational policies and procedures for working

☒
ergonomically

Video recording of workstation set up ☒

BSBTEC303 Create electronic presentations 7

 Section 2: Preparing to develop a presentation

Presentation 1 A presentation about organisation introduction for when inducting new

staff.

Describe the presentation The presentation is about organisation that will be used to
introducing the organisation to the new staff. Overview of the
Briefly describe this
organisation should be explained so the new staff able to
presentation.
learn about the company right away.
• What is the purpose of
the presentation?

• Who is the target

audience?

• How will it be used?

Consult with a key To: Assessor

stakeholder
Send an email to the person
who will be using the
presentation to find out as
much as you can about how
they will use the
presentation, how long the
presentation will be and
who the target audience is.
If you are working with the
case study business, send
the email to your assessor
and attach a copy with their
reply to this section of your
portfolio.
If you are working with your
own business, attach your
email and the person’s reply
Subject: new induction program
Dear Sir/ Madam,
I am writing this email to introduce my presentation
regarding our new induction program that could be used for
new staff. Would you like to have a look and give your
feedback about my presentation? I hope you can arrange a
suitable day for me to carefully present my template to you.
Please see the attachment that I have attached:
• Presentation template.
I am looking forward to hearing from you soon.
Thank you.
Regards.

BSBTEC303 Create electronic presentations 8

to this section of your
portfolio.

Planning the presentation Presentation as per key stakeholder requested will be used
when inducting new staff. The information provided in the
How did you use the
presentation should cover the organisation history,
information provided by the
objectives, and line of works such as the products and
key stakeholder to plan your
services offered. All the information should be able to be
presentation? What did it
delivered within 10 to 15 minutes.
tell you about what you
needed to include? How
long it needed to be etc?

Selecting software Microsoft PowerPoint is the software that I will be using to

create this presentation. I am aware of the software features
Which presentation
and already familiar with presentation creation on the
software did you decide to
software.
use? Why did you choose
that software?

BSBTEC303 Create electronic presentations 9

Style guidelines
Review your organisation’s
style guidelines and give a
summary of how they will
apply to this presentation.
Attach a copy of your
organisation’s style guide to
this section of your
Portfolio.
Plan your presentation
Summarise your
presentation plan here.
Describe:
• style that you will use
• the layout that you will
use
• how you will ensure
that you will maximise
readability and
appearance for your
presentation
Attach any notes that you
make and links to any
websites that you use for
research to this section of
your portfolio.
BSBTEC303 Create electronic presentations
The organisation style guidelines of Ozhouse Clean is about
how to write a good presentation that able to deliver main
points of information in short amount of time. The style is
applied into the presentation by limiting the number of slides
and pointing out the main information by attaching images
and SmartArt features into the slide.
I use the theme provided by the software which is already has
good attraction point in their design. The theme itself
includes some templates in the pack. Any relevant pictures
also attached to some point information to increase audience
imagination and increase their attention to the delivered
information.
• Length
Match the number of content slides to the length of the
presentation. For example, 10 minutes: 8 to 10 slides; 15
minutes: 12 to 15 slides; 20 minutes: 15 to 18 slides.
• Organisation
Use a title slide with the name of the presentation.
The next section shows the body or content of the
presentation.
• Graphics/Images
Use variety in slides. a combination of bullets, images, graphs,
tables and charts should be used.
Use logos, clip art, photos, web links, etc. to enhance the style
of your presentation, but not to the extent that it
overshadows the content.
Keep slide animation to a minimum. A little animation to
reveal and emphasize key points is fine, but too much
animation is distracting.
• Colour Scheme
Use a light background and a dark font colour for high
10
 contrast and visual impact.

• Text
You don’t have to say everything on your slides
Use one font on all slides for consistency.
Select a crisp, familiar font such as Times New Roman, Arial,
or Helvetica.
Keep the font on your slides size 20 or greater. Any smaller
and it is difficult to read the text when projected in the
classroom.
Begin all sentences and bullets with a capital letter.
Check your slides for typos
Use a descriptive title for each slide.
Indicate the source of the information and/or data in the slide
if applicable.

• Handout masters
Generally, handout masters should be created using three
slides per page with a notes section next to each slide for
participants to make notes
Add a header and footer if required.

• Printing
Printing must be double-sided where possible when printing
draft documents for checking and/or printed in draft mode.

• Filing
Presentations must be filed in the presentations folder and
titled according to the content. The version and date should
also be included in the file’s title.

Attach: Key stakeholder email and their response ☒

Style guide ☒

Presentation planning notes ☒

Written outcomes of meeting (if relevant) ☒

BSBTEC303 Create electronic presentations 11

Presentation 2 A presentation about the product or services sales in the first quarter
against organisation budget.

Describe the presentation The presentation is about the organisation product or

services sales in the first quarter against organisation budget.
Briefly describe this
This presentation will be used at sales meeting to as a
presentation.
summarises of the outcome from the organisation sales.
• What is the purpose of
the presentation?

• Who is the target

audience?

• How will it be used?

To: Assessor
Consult with a key
stakeholder Subject: first quarter sales
Send an email to the person Dear Sir/ Madam,
who will be using the
I am writing this email to introduce my presentation
presentation to find out as
regarding the first quarter sales that will be used by the sale
much as you can about how
manager at a sales meeting. Would you like to have a look
they will use the
and give your feedback about my presentation? I hope you
presentation, how long the
can arrange a suitable day for me to carefully present my
presentation will be and
template to you.
who the target audience is.
If you are working with the Please see the attachment that I have attached:
case study business, send • Presentation template.
the email to your assessor • Summary.
and attach a copy with their
I am looking forward to hearing from you soon.
reply to this section of your
portfolio. Thank you.
If you are working with your Regards.
own business, attach your
email and the person’s reply
to this section of your
portfolio.

BSBTEC303 Create electronic presentations 12

Planning the presentation Presentation as per key stakeholder requested will be used
for benchmarking that summarise the sales of organisation
How did you use the
product or services. The presentation itself will be used at
information provided by the
sales meeting. It should include actual data of the sales in the
key stakeholder to plan your
first quarter year against the budget. All the information
presentation? What did it
should be able to be delivered within 10 to 15 minutes.
tell you about what you
needed to include? How
long it needed to be etc?

Selecting software Microsoft PowerPoint is the software that I will be using to

create this presentation. I am aware of the software features
Which presentation
and already familiar with presentation creation on the
software did you decide to
software.
use? Why did you choose
that software?

Style guidelines The organisation style guidelines of Ozhouse Clean is about

how to write a good presentation that able to deliver main
Review your organisation’s
points of information in short amount of time. The style is
style guidelines and give a
applied into the presentation by limiting the number of slides
summary of how they will
and pointing out the main information by attaching images
apply to this presentation.
and SmartArt features into the slide.
Attach a copy of your
organisation’s style guide to
this section of your
Portfolio.

BSBTEC303 Create electronic presentations 13

Plan your presentation
Summarise your
presentation plan here.
Describe:
• style that you will use
• the layout that you will
use
• how you will ensure
that you will maximise
readability and
appearance for your
presentation
Attach any notes that you
make and links to any
websites that you use for
research to this section of
your portfolio.
BSBTEC303 Create electronic presentations
I use the theme provided by the software which is already has
good attraction point in their design. The theme itself
includes some templates in the pack. Any relevant pictures
also attached to some point information to increase audience
imagination and increase their attention to the delivered
information.
• Length
Match the number of content slides to the length of the
presentation. For example, 10 minutes: 8 to 10 slides; 15
minutes: 12 to 15 slides; 20 minutes: 15 to 18 slides.
• Organisation
Use a title slide with the name of the presentation.
The next section shows the body or content of the
presentation.
• Graphics/Images
Use variety in slides. a combination of bullets, images, graphs,
tables and charts should be used.
Use logos, clip art, photos, web links, etc. to enhance the style
of your presentation, but not to the extent that it
overshadows the content.
Keep slide animation to a minimum. A little animation to
reveal and emphasize key points is fine, but too much
animation is distracting.
• Colour Scheme
Use a light background and a dark font colour for high
contrast and visual impact.
• Text
You don’t have to say everything on your slides
Use one font on all slides for consistency.
Select a crisp, familiar font such as Times New Roman, Arial,
or Helvetica.
Keep the font on your slides size 20 or greater. Any smaller
and it is difficult to read the text when projected in the
classroom.
14
 Begin all sentences and bullets with a capital letter.
Check your slides for typos
Use a descriptive title for each slide.
Indicate the source of the information and/or data in the slide
if applicable.

• Handout masters
Generally, handout masters should be created using three
slides per page with a notes section next to each slide for
participants to make notes
Add a header and footer if required.

• Printing
Printing must be double-sided where possible when printing
draft documents for checking and/or printed in draft mode.

• Filing
Presentations must be filed in the presentations folder and
titled according to the content. The version and date should
also be included in the file’s title.

Attach: Key stakeholder email and their response ☒

Style guide ☒

Presentation planning notes ☒

Written outcomes of meeting (if relevant) ☒

BSBTEC303 Create electronic presentations 15

Presentation 3 A presentation about new product or service that needs to be
introduced to the customer service team.

Describe the presentation
Briefly describe this
presentation.
• What is the purpose of
the presentation?
• Who is the target
audience?
The presentation is about new product or service that needs
to be introduced to the customer service team. Information
provided within the presentation should be enough to explain
the product or service itself for the team to understand,
resulting in their abilities to offer the product or service to the
customer later.

• How will it be used?

To: Assessor
Consult with a key
stakeholder Subject: new product/service
Send an email to the person Dear Sir/ Madam,
who will be using the
I am writing this email to introduce my presentation
presentation to find out as
regarding our new product and service that the organisation
much as you can about how
will be offering to introduce the customer service team.
they will use the
Would you like to have a look and give your feedback about
presentation, how long the
my presentation? I hope you can arrange a suitable day for
presentation will be and
me to carefully present my template to you.
who the target audience is.
If you are working with the Please see the attachment that I have attached:
case study business, send • Presentation template.
the email to your assessor
I am looking forward to hearing from you soon.
and attach a copy with their
reply to this section of your Thank you.
portfolio.
Regards.
If you are working with your
own business, attach your
email and the person’s reply
to this section of your
portfolio.

BSBTEC303 Create electronic presentations 16

Planning the presentation Presentation as per key stakeholder requested will be used
for introducing organisation product or service to the
How did you use the
customer service team. It should include any relevant
information provided by the
information about the product or service, how to process
key stakeholder to plan your
them, and their prices. All the information should be able to
presentation? What did it
be delivered within 10 to 15 minutes.
tell you about what you
needed to include? How
long it needed to be etc?

Selecting software Microsoft PowerPoint is the software that I will be using to

create this presentation. I am aware of the software features
Which presentation
and already familiar with presentation creation on the
software did you decide to
software.
use? Why did you choose
that software?

Style guidelines The organisation style guidelines of Ozhouse Clean is about

how to write a good presentation that able to deliver main
Review your organisation’s
points of information in short amount of time. The style is
style guidelines and give a
applied into the presentation by limiting the number of slides
summary of how they will
and pointing out the main information by attaching images
apply to this presentation.
and SmartArt features into the slide.
Attach a copy of your
organisation’s style guide to
this section of your
Portfolio.

BSBTEC303 Create electronic presentations 17

Plan your presentation
Summarise your
presentation plan here.
Describe:
• style that you will use
• the layout that you will
use
• how you will ensure
that you will maximise
readability and
appearance for your
presentation
Attach any notes that you
make and links to any
websites that you use for
research to this section of
your portfolio.
BSBTEC303 Create electronic presentations
I use the theme provided by the software which is already has
good attraction point in their design. The theme itself
includes some templates in the pack. Any relevant pictures
also attached to some point information to increase audience
imagination and increase their attention to the delivered
information.
• Length
Match the number of content slides to the length of the
presentation. For example, 10 minutes: 8 to 10 slides; 15
minutes: 12 to 15 slides; 20 minutes: 15 to 18 slides.
• Organisation
Use a title slide with the name of the presentation.
The next section shows the body or content of the
presentation.
• Graphics/Images
Use variety in slides. a combination of bullets, images, graphs,
tables and charts should be used.
Use logos, clip art, photos, web links, etc. to enhance the style
of your presentation, but not to the extent that it
overshadows the content.
Keep slide animation to a minimum. A little animation to
reveal and emphasize key points is fine, but too much
animation is distracting.
• Colour Scheme
Use a light background and a dark font colour for high
contrast and visual impact.
• Text
You don’t have to say everything on your slides
Use one font on all slides for consistency.
Select a crisp, familiar font such as Times New Roman, Arial,
or Helvetica.
Keep the font on your slides size 20 or greater. Any smaller
and it is difficult to read the text when projected in the
classroom.
18
 Begin all sentences and bullets with a capital letter.
Check your slides for typos
Use a descriptive title for each slide.
Indicate the source of the information and/or data in the slide
if applicable.

• Handout masters
Generally, handout masters should be created using three
slides per page with a notes section next to each slide for
participants to make notes
Add a header and footer if required.

• Printing
Printing must be double-sided where possible when printing
draft documents for checking and/or printed in draft mode.

• Filing
Presentations must be filed in the presentations folder and
titled according to the content. The version and date should
also be included in the file’s title.

Attach: Key stakeholder email and their response ☒

Style guide ☒

Presentation planning notes ☒

Written outcomes of meeting (if relevant) ☒

BSBTEC303 Create electronic presentations 19

 Section 3: Developing your presentation

Presentation 1 A presentation about organisation introduction for when inducting new

staff.

How does your Presentation that I made is process as per planning. It follows
presentation meet the the organisation procedures in style guidelines while also
needs that you identified provide all the requested information by the stakeholder.
in the planning stage?

How did you utilise the From the help function, it is recommended that I change theme
software’s Help function so it could fit better with the information provided in the
when developing this presentation. The PowerPoint software already give the user
presentation? choice themes with templates and their suitable colour. So, I
just pick one as needed for the presentation.
If your assessor did not
directly observe you using
the Help function, attach
screen shots or video of
you using the Help
function. If you require
assistance with this, speak
to your assessor.

BSBTEC303 Create electronic presentations 20

Attach your presentation
Attach your presentation
to this section of your
Portfolio. Ensure that:

• it is consistent with
the work that you did
in the planning stage

• there is consistency in
design and layout

• the presentation
features are balanced
for emphasis

• it is consistent with
your organisation’s
style guide

• you have checked it

for spelling and
consistency

• you have included

graphics such as
images, charts or
tables

• you have developed

and included
presenter notes

• you have set up

handout masters.

Attach: Screen shots or video of Help function use (if

☒
required)

Presentation ☒

BSBTEC303 Create electronic presentations 21

Presentation 2 A presentation about the product or services sales in the first quarter
against organisation budget.

How does your Presentation that I made is process as per planning. It follows
presentation meet the the organisation procedures in style guidelines while also
needs that you identified provide all the requested information by the stakeholder.
in the planning stage?

How did you utilise the From the help function, it is recommended that I change theme
software’s Help function so it could fit better with the information provided in the
when developing this presentation. The PowerPoint software already give the user
presentation? choice themes with templates and their suitable colour. So, I
just pick one as needed for the presentation.
If your assessor did not
directly observe you using
the Help function, attach
screen shots or video of
you using the Help
function. If you require
assistance with this, speak
to your assessor.

Attach your presentation

Attach your presentation
to this section of your
Portfolio. Ensure that:

• it is consistent with
the work that you did
in the planning stage

• there is consistency in
design and layout

• the presentation

BSBTEC303 Create electronic presentations 22

 features are balanced
for emphasis

• it is consistent with
your organisation’s
style guide

• you have checked it

for spelling and
consistency

• you have included

graphics such as
images, charts or
tables

• you have developed

and included
presenter notes

• you have set up

handout masters.

Attach: Screen shots or video of Help function use (if

☒
required)

Presentation ☒

BSBTEC303 Create electronic presentations 23

Presentation 3 A presentation about new product or service that needs to be
introduced to the customer service team.

How does your Presentation that I made is process as per planning. It follows
presentation meet the the organisation procedures in style guidelines while also
needs that you identified provide all the requested information by the stakeholder.
in the planning stage?

How did you utilise the From the help function, it is recommended that I change theme
software’s Help function so it could fit better with the information provided in the
when developing this presentation. The PowerPoint software already give the user
presentation? choice themes with templates and their suitable colour. So, I
just pick one as needed for the presentation.
If your assessor did not
directly observe you using
the Help function, attach
screen shots or video of
you using the Help
function. If you require
assistance with this, speak
to your assessor.

Attach your presentation

Attach your presentation
to this section of your
Portfolio. Ensure that:

• it is consistent with
the work that you did
in the planning stage

• there is consistency in
design and layout

• the presentation

BSBTEC303 Create electronic presentations 24

 features are balanced
for emphasis

• it is consistent with
your organisation’s
style guide

• you have checked it

for spelling and
consistency

• you have included

graphics such as
images, charts or
tables

• you have developed

and included
presenter notes

• you have set up

handout masters.

Attach: Screen shots or video of Help function use (if

☒
required)

Presentation ☒

BSBTEC303 Create electronic presentations 25

 Section 4: Naming and storing your presentation

What are your The organisation’s requirements that relevant to the

organisation’s naming and storing files and data security is as below:
requirements regarding
naming and storing files Administration
and data security? • Correspondence

• Invoicing
Attach a copy of the • Purchase orders
relevant policy or
Marketing
procedure to this section
of your Portfolio. • Flyers

• Special offers

• Customer correspondence
Staffing

• Staff files

• Human resources policies and procedures

• Newsletters (file by month)

General Policies and procedures

• Record keeping policies and procedure

• Complaints handling policy and procedure

• Supporting forms and templates

Style Guide
Purpose

• The purpose of this document is to help individuals and

departments to develop and file company documentation in
a consistent style.

• This document explains the style to be applied to company

documentation together with information on typography,
and advice for writing, producing and filing documents.

BSBTEC303 Create electronic presentations 26

 • It is recognised that there will be documentation, which is
outside these guidelines, but the general format should be
followed wherever possible.
Writing Style

• Composition should be concise, friendly, and professional in

keeping with the mission statement of Ozhouse Clean.
Documents should be visually appealing and use
unambiguous language.
Standard Operating Environment

• Ozhouse Clean’s standard operating environment (SOE) is

Microsoft Windows.

• Documentation should be produced using Microsoft Word

2011 or higher. This will ensure portability of files and
consistency of operation.
Company logo

• The Ozhouse Clean logo included at the top of this page

must appear on all documentation, including every
presentation slide.

• As a registered trademark, and symbolic of Ozhouse Clean,

neither the company name nor logo may be varied in any
aspect (for example: ratio, typeface or colour).
Hyperlinks
Hyperlinks may be either:

• Internet hyperlinks which take the reader to a web site if

a modem is in use. Internet hyperlinks must begin with
https://

• Word hyperlinks which appear as normal text in a

printed document, but in an electronic document are
distinguished by the mouse cursor turning into the
“pointing hand” shape.
Templates

• There is not one standard template for documents at

Ozhouse Clean, and writers may use their own formats for
documents as long as the following style guide is followed.

• Note that all letters sent to external parties must be signed

BSBTEC303 Create electronic presentations 27

 by the senior accountant.
Page Layout
Only A4 paper is to be used for documents. The page margins
must be as follows:

• All margins (left, right, top and bottom) – 2.54 com

• Header or footer 1.27cm from margin line.

Headers and footers
Headers
Headers are used for all documents of more than one page.
They contain the title of the document and the title of the
current section (if applicable).
Footers
Footers are used for all documents (except for letters and
emails) and must contain the filename, the version of the
document, the date and the page number.
Appearance
Styles

• The standard font for all Ozhouse Clean documents is Arial

12pt. Headings should be bolded with Heading 1 in 14pt
and Heading 2 in 12 pt.

• Automatic heading styles should be created and used to

ensure consistency in heading.

• See variations in guidelines for newsletter.

Printing

• Printing must be double-sided where possible.

Filing
All documents must be filed in the appropriate folder on
Ozhouse Clean’s computer system.
Files must be named according to the file type e.g., Invoice 123.
The date must also be included.
Current folders are:
Administration

• Correspondence

BSBTEC303 Create electronic presentations 28

 • Invoicing

• Purchase orders
Marketing

• Flyers

• Special offers

• Customer correspondence
Staffing

• Staff files

• Human resources policies and procedures

• Newsletters (file by month)

General Policies and procedures

• Record keeping policies and procedure

• Complaints handling policy and procedure

• Supporting forms and templates

If there is no relevant folder, staff should create a new one.
Presentation Style Guidelines
Length
Match the number of content slides to the length of the
presentation. For example, 10 minutes: 8 to 10 slides; 15
minutes: 12 to 15 slides; 20 minutes: 15 to 18 slides.
Organisation
Use a title slide with the name of the presentation.
The next section shows the body or content of the presentation.
Graphics/Images
Use variety in slides. a combination of bullets, images, graphs,
tables and charts should be used.
Use logos, clip art, photos, web links, etc. to enhance the style
of your presentation, but not to the extent that it overshadows
the content.
Keep slide animation to a minimum. A little animation to reveal
and emphasize key points is fine, but too much animation is
distracting.

BSBTEC303 Create electronic presentations 29

 Colour Scheme
Use a light background and a dark font colour for high contrast
and visual impact.
Text
You don’t have to say everything on your slides
Use one font on all slides for consistency.
Select a crisp, familiar font such as Times New Roman, Arial, or
Helvetica.
Keep the font on your slides size 20 or greater. Any smaller and
it is difficult to read the text when projected in the classroom.
Begin all sentences and bullets with a capital letter.
Check your slides for typos
Use a descriptive title for each slide.
Indicate the source of the information and/or data in the slide if
applicable.
Handout masters
Generally, handout masters should be created using three slides
per page with a notes section next to each slide for participants
to make notes
Add a header and footer if required.
Printing
Printing must be double-sided where possible when printing
draft documents for checking and/or printed in draft mode.
Filing
Presentations must be filed in the presentations folder and
titled according to the content. The version and date should also
be included in the file’s title.
Email Style Guidelines
All emails should be written as follows:
Write a clear subject line.
Use greeting and closing as you would in a letter. For clients, use
their first name or Mr or Mrs if preferred. End the email with
Yours Sincerely.

BSBTEC303 Create electronic presentations 30

 For staff, use first names and use Kind Regards in closing. Where
the email is to all staff use “Dear All”.
Make the email easy to read. Use short paragraphs and insert
blank lines between each paragraph.
Use bullet points if applicable.
Keep the email brief.
Proofread the email. Run the spell check and check the
document yourself too for spelling and grammar.
Privacy

• Ozhouse Clean complies with the Privacy Act 1988 and the
Australian Privacy Principles.

• When providing services, Ozhouse Clean will usually collect

personal information including the client’s name, address
and contact details and information specific to the service
being delivered.

• Ozhouse Clean will treat all client personal information

confidentially and will not disclose any details to another
person or organisation.

• Access to information is restricted to the relevant

authorised staff.

• Information deemed inaccurate, irrelevant or out of date is

destroyed.

Attach a screen shot of The screenshot is attached in another file.

the directory which
contains your files to this
section of your Portfolio.

BSBTEC303 Create electronic presentations 31

Exiting the software Clicking the (X) button on top right corner of the software can
close it right away. But it will give pop up when the file is not
Describe how you exited
saved before closing. Make sure to save the file properly before
the presentation software.
exiting.
Why is this process
important?

Attach:
Screen shot of directory structure ☒

BSBTEC303 Create electronic presentations 32