The Roman Catholic Diocese of Iba

ST. AUGUSTINE CATHEDRAL PARISH

Zone 5, Iba, Zambales
PARISH PASTORAL COUNCIL
Administrative year 2022 - 2024

ST. AUGUSTINE FIESTA 2023 ORGANIZATIONAL GUIDELINES

1. PHYSICAL ARRANGEMENT

a. Chair assignments inside the church (family of celebrant, guest priest and Bishop, friends, etc)
b. Clergy dressing area ( Mother Butler)
c. Proposed tent outside church in the parking in case there are insufficient seats available.
d. Cleaning & preparing venue & comfort rooms) 2 days prior to scheduled event.
e. Setting up the ff: Electric fan, sound system, bath soup, pail, toilet papers (in comfort rooms),
f. Maintains the cleanliness of the event area before and after the celebration
g. Assign trash bins and other orderly concerns.

2. SECURITY / MARSHALS
a. Assign parking area
b. Secure dressing areas of clergy
c. Maintain foot traffic within the event area
d. Address attendees/delegates their concern
e. Takes care of the IATF Covid 19 health protocols
f. Assist in maintaining orderly during procession.

3. MEDICAL
a. In charge with any medical emergencies during the event.

4. PROGRAM & INVITATIONS -

a. Assign Emcee after the mass and during reception
b. Takes care of the program flow during reception
c. Contacts the Lights, Sound for the Reception.
d. In charge of the stage design

5. LAYOUT DESIGN
a. Coordinate with Hermana Mayor about the design and motif of event.
b. Design Invitation
c. Produce the theme of the celebration (using photoshop & etc.)

6. FOOD
a. Contact catering services (food, chairs)
b. Coordinate with registration committee regarding chair assignments of guest.

7. WAYS & MEANS

a. Devise ways of making money, beyond the collection of dues, to benefit the said event
b. Work with other committees to carry out the plans for making additional funds for the said event.

8. WORSHIP / MASS –
a. He/She shall, together with his members, plan the liturgical programs and activities of the parish.
b. He/She shall coordinate with the liturgical organizations of the parish like altar servers, Lectors-
Commentators, Special Ministers of Holy Eucharist. Communion and the Music Ministry for the effective
performance of their duties.
 The Roman Catholic Diocese of Iba
ST. AUGUSTINE CATHEDRAL PARISH
Zone 5, Iba, Zambales
PARISH PASTORAL COUNCIL
Administrative year 2022 - 2024

c. FLORAL & DECORATIONS COMMITTEE

a. Recommend policies and procedures for acquiring, arranging, and disposing of flowers and decorations for
worship services and special events.
b. Acquire, place, and dispose of flower arrangements and special decorations.
c. Changing wall banners for appropriate seasons and occasions.
d. Making flower arrangements for the front of the altar & reception area
e. Work with the Treasurer to ensure you stay within budget.

d. TRANSPORTATION
a. Rent the needed vehicles to be used during the said event.
b. Work with the Treasurer to ensure you stay within budget.
c. Pick up and drop guest going to their destinations.
d. Run errands

e. RAFFLE / CONTEST (fund raising)

a. Ensure all raffles are conducted ethically and responsibly.
b. Collect all guest names at the Registration Committee to be included on the raffle draw.

f. DOCUMENTATION
a. Capture pictures
b. Capture video footage of events

g. VENUE
a. Provide venue for the event.

APPROVED by: CONCURRED by:

REV. FR. RICO D. FAGELA REV. FR. KENNETH MASONG, PhD

Parish Priest Vicar Co-Operator
St. Augustine’s Cathedral Parish St. Augustine’s Cathedral Parish

Noted by:

MRS. LORNA BALLESTEROS

Hermana Mayor
St. Augustine’s Fiesta 2023

DR. MARIO NOEL O. LEYNES

PPC Coordinator

LUIS R. CABAL
PPC Vice Coordinator

ANALIZA N. CABAL DJLON F. PAGAL

Secretary Asst. Secretary

MARIA ROSARIO V. MENDONES FELINA ADAOAG

Treasurer Asst. Treasurer
ERNA B. OLA
Auditor